Hwy Lighting AM859 7/1/03 to 6/30/04EXHIBIT "A"
FY 03/04 FDOT WORK ORDER
STATE HIGHWAY LIGHTING MAINTENANCE, AND COMPENSATION
AGREEM
Contract Number AM859
Maintaining Agency: City of Okeechobee
Effective Date: Jul 1 2003 to June 30 2004
1.0 PURPOSE.
This exhibit defines the method and limits of compensation t be made to the
agreement executed
original
Maintaining Agency for the services described in the
on 7/30/02.
2,0 COMPENSATION
The Department will compensate each Maintaining Agency for maintenance of
lights being maintained on state highways for FY 03/04 is 50% of the total
number of lights at $154.50 per light
The current inventory of lights to be maintained by your agency for FY 03/04 is
ninety-seven (97) at a cost of $154.50 per light which brings the amount of
25
compensation to $7,493.
3.0 PAYMENT PROCESSING
The Maintaining Agency shall invoice the Department yearly for services
rendered in a format acceptable to the Department. reement For Satisfactory completion of all services as detailed i the originalLUmp Sum of this
FY 03/04, the Department will pay the Maintaining Agency a Total $7,493.25.
~+NL
By. Childs, By City of Okeechobee, UAO
Wal er L
FDOT District Utility Administrator
Date: 3
~-10.01 02 3-
Date:
Florida Department of Transportation
JEB BUSH
GOVERNOR
801 North Broadway Avenue
Bartow, Florida 33830
July 2, 2004
Mr. Donnie Robertson
Director of Public Works
City of Okeechobee
55 S.E. 3`d Avenue
Okeechobee, Florida 34974
RE: Highwa Lighting, Maintenance, and Compensation Agreement
City of Okeechobee
Dear Mr. Robertson:
JOSE ABREU
SECRETARY
I am enclosing your copy of the fully executed State Highway Lighting, Maintenance,
and Compensation Agreement for the City of Okeechobee. Your Agency will be
responsible for the maintenance and for the payment of all cost of electrical power and/or
other electrical charges, incurred in connection with the operation of all lighting now or
hereafter located on the State Highway System within the jurisdictional boundaries of the
City as per paragraph 1 of the attached agreement.
The City may submit an invoice for these services in accordance with paragraph 2,
Compensation and Payment, anytime after May 19, 2004, but no later than 180 days after
the end of Fiscal Year on June 30, 2004.
Thank you for your cooperation. If you have any questions please call 863-519-2773.
Sincerely,
W. L. Childs, Jr.
District Utility Administrator
J;
By: Kimberlie Williams
WLC/TJM/kw
Enclosure (s)
xc: Chuck Lovell, District Maintenance Engineer
File
www. dot. state.fl. us
3CU4 tug'40
® RECYCLED PAPER
~ - AV
Florida Department of Transportation
JEB BUSH
GOVERNOR
May 5, 2004
801 North Broadway Avenue
Bartow, Florida 33830
JOSE ABREU
SECRETARY
Mr. Donnie Robertson
Director of Public Works
City of Okeechobee
55 S.E. 3rd Avenue
Okeechobee, FL 34974
Re: Highway Lighting, Maintenance, and Compensation Agreement
City of Okeechobee
AM859
Dear Mr. Robertson:
The Department is now allotting funds to Maintaining Agencies of highway lighting systems on
state highways. The Department will compensate each Maintaining Agency $159.14 per light for
maintenance of 90% of the total number of lights being maintained on state highways for
FY 04/05. It is anticipated that compensation will be made for maintenance of 90% of the total
number of lights being maintained in FY 05/06 at $163.91 per light and 90% in FY 06/07 at
$163.91 per light plus $900 in total cost.
As stated in the attached Exhibit "A", FY 04/05 Work Order, the inventory of lights maintained
by you is ninety-seven (97). This is the number used to program funding of $13,892.92 for your
agency for FY 04/05 in the Department's Five-Year Work Program for this activity.
Attached are four (4) copies of the FY 04/05 Work Order (Exhibit "A") for contract number
AM859 between the Department and your agency for FDOT's FY 04/05 for your review and
execution. Please return the four (4) original executed copies to the Department by May 25, 2004
for final execution. After the Agreement has been fully executed and dated, a copy will be
provided for your files. A fully executed Agreement is required before the allotted funds can be
released.
Executed documents should be mailed to my attention at: Florida Department of Transportation,
Utilities Department, Mail Station 1-11, P.O. Box 1249, Bartow, FL 33831-1249. Should you
have any questions regarding this Agreement or require assistance in this matter, please contact
our GEC Project Manager, T.J. Martin, by phone at 863/519-2836 or email at thomas.martin@
dot. state. fl. us.
Thank you very much for your cooperation.
Sincerely,
C~~
Walter L. Childs,
District Utility Administrator
Enclosures
S:\PBSJ-GEC\chere\Highway Lighting AgreementMrnain ulilitiesly0405.Itr.DOC
District One • Utilities Department • MS 1-11
801 North Broadway Avenue • Post Office Box 1249 • Bartow, FL 33831-1249
863/941-2533 •863/534-7039 (fax)
www.dot.state.fl.us ® RECYCLED PAPER
~ - A~v
Florida Department of Transportation
JEB BUSH 801 North Broadway Avenue JOSE ABREU
GOVERNOR Bartow, Florida 33830 SECRETARY
July 1, 2003
Mr. Donnie Robertson
Director of Public Works
City of Okeechobee
55 S.E. 3rd Avenue
Okeechobee, FL 34974
RE: Highway Lighting, Maintenance, and Compensation Agreement
City of Okeechobee
Dear Mr. Robertson:
I am enclosing your copy of the fully executed FY 03/04 FDOT Work Order
(Exhibit "A") State Highway Lighting, Maintenance, and Compensation Agreement for
the City of Okeechobee. Your Agency will be responsible for maintenance and payment
of all costs of electrical power and/or other electrical charges, incurred in connection with
the operation of all lighting now or hereafter located on the State Highway System within
the jurisdictional boundaries of the City as per paragraph 1 of the attached agreement.
The City of Okeechobee may submit an invoice for these services in accordance with
paragraph 2, Compensation and Payment, anytime after May 19, 2004, but no later than
180 days after the end of the Fiscal Year on June 30, 2004.
Thank you for your cooperation. If you have any questions, please call.
Sincerely,
V~ L.C!hild .
District, Utility Administrator
WLC/TJM/mj
Enclosure (s)
xc: Chuck Lovell, District Maintenance Engineer
File
SAPBSJ-GEC\chere\Highway Lighting Agreements\mergedexecuteddoc03O4.doc
District One • Utilities Department • MS 1-11
801 North Broadway Avenue • Post Office Box 1249 • Bartow, FL 33831-1249
863/519-2533 • 863/534-7039 (fax)
www.dot.state.fl.us ® RECYCLED PAPER
Florida Department of Transportation
JEB BUSH 801 North Broadway Avenue JOSE ABREU
GOVERNOR Bartow, Florida 33830 SECRETARY
June 17, 2003
Mr. Donnie Robertson
Director of Public Works
City of Okeechobee
55 S.E. 3rd Avenue
Okeechobee, FL 34974
Re: Highway Lighting, Maintenance, and Compensation Agreement
City of Okeechobee
Dear Mr. Robertson:
The Department is now allotting funds to Maintaining Agencies of highway lighting systems on
state highways. The Department will compensate each Maintaining Agency $154.50 per light for
maintenance of 50% of the total number of lights being maintained on state highways for
FY 03/04. It is anticipated that compensation will be made for maintenance of 90% of the total
number of lights being maintained in FY 04/05 and 90% in FY 05/06.
As stated in the attached Exhibit "A", FY 03/04 Work Order, the inventory of lights maintained
by you is ninety-seven (97). This is the number used to program funding of $7,493.25 for your
agency for FY 03/04 in the Department's Five-Year Work Program for this activity.
Attached are four (4) copies of the FY 03/04 Work Order (Exhibit "A") for contract number
AM859 between the Department and your agency for FDOT's FY 03/04 for your review and
execution. Please return the four (4) original executed copies to the Department by June 25, 2003
for final execution. After the Agreement has been fully executed and dated, a copy will be
provided for your files. A fully executed Agreement is required before the allotted funds can be
released.
Executed documents should be mailed to my attention at: Florida Department of Transportation,
Utilities Department, Mail Station 1-11, P.O. Box 1249, Bartow, FL 33831-1249. Should you
have any questions regarding this Agreement or require assistance in this matter, please contact
our GEC Project Manager, T.J. Martin, by phone at 863/519-2836 or email at thomas.martin@
dot. state. fl. us.
Thank you very much for your cooperation. cu_v n c+i+c d
Sincerely, 1 a, 4103 KY
Walter L. i s
District Utilit Administrator
Enclosures
SAPBSJ-GEC\chere\Highway Lighting Agreements\main utilities-fy0304.Itr.DOC
District One - Utilities Department - MS 1-11
801 North Broadway Avenue - Post Office Box 1249 - Bartow, FL 33831-1249
863/941-2533 - 863/534-7039 (fax)
www.dot.state.fl.us ® RECYCLED PAPER
Florida Department of Transportation
JEB BUSH 801 North Broadway Avenue
GOVERNOR Bartow, Florida 33830
April 24, 2003
Mr. Donnie Robertson
Director of Public Works
City of Okeechobee
55 S.E. 3rd Avenue
Okeechobee, Florida 34974
Re: Highway Lighting on the State Highway System
Dear Mr. Robertson:
JOSE ABREU
SECRETARY
As you are probably aware, the Department is now allotting funds to local agencies for maintaining
highway lighting systems on state highways.
Last year, the inventory of lights that you maintained on the State Highway System was 97. This the
number used to program the funding for Fiscal Year 03/04 in the Department's Five Year Work Program
for this activity.
We are now updating the information in order to accurately reflect any changes in this inventory so that
the correct amount of funding for Fiscal Year 04/05 can be programmed. We need this information by
June 30, 2003 in order for the Department to meet our schedule for work program changes.
If there have been any additions or deletions in this inventory, please advise of the new number of lights
you currently maintain on the State Highway System by simply entering in the new number in the box at
the bottom of this letter and returning letter to me. No response will be interpreted as no change.
Thank you very much for your cooperation in this matter. If there are any questions, or if I may be of any
further assistance, please feel free to contact me.
Sincerely,
J.R. LOVELL, P.E.
District Maintenance Engineer
JRL:mas
cc: Deborah Hunt Deborah Snyder Susan King Paul Benner Mike Rippe
New Number of Lights
H:\users\mt110ms\correspondence\\highway Lighting 2002
District One Maintenance Office
801 North Broadway Avenue*Post Office Box 1249*Bartow, FL 33831-1249
(863) 519-2314*Suncom: 557-2314*Fax (863) 534-7045* Suncom Fax: 515-0545
www.dot.state.fl.us ® RECYCLED PAPER