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Hwy Lighting AM859 7/1/06 to 6/30/07EXHIBIT "A" FY 06/07 FDOT WORK ORDER STATE HIGHWAY LIGHTING MAINTENANCE, AND COMPENSATION AGREEMENT Contract Number AM859 Maintaining Agency: City of Okeechobee Effective Date: July 1, 2006 to June 30, 2007 1.0 PURPOSE This exhibit defines the method and limits of compensation to be made to the Maintaining Agency for the services described in the original agreement executed on 9/25/02. 2.0 COMPENSATION The Department will compensate each Maintaining Agency for maintenance of lights being maintained on state highways for FY 06/07 is 90% of the total number of lights at $163.91 per light. The current inventory of lights to be maintained by your agency for FY 06/07 is one- hundred - fourteen (1 14) at a cost of $163.91 per light. which brings the amount of compensation to $16.817.66. 3.0 PAYMENT PROCESSING The Maintaining Agency shall invoice the Department yearly for services rendered in a format acceptable to the Department. For Satisfactory completion of all services as detailed in the original agreement for this FY 06/07, the Department will pay the Maintaining Agency a Total Lump Sum of $16,817.66. By: Date: Walter L. Cl3ikds, Jr. FDOT District Utility Administrator By: ,a City of Okeechobee Date: 7 3/ e) ; Florida Department of Transportation JEB BUSH GOVERNOR October 19, 2006 Mr. Donnie Robertson City of Okeechobee 55 SE 3rd Avenue Okeechobee, Florida 34974 RE: 06/07 Highway Lighting, Maintenance, and Compensation Agreement Okeechobee County Dear Mr. Robertson: DENVER J. STUTLER, JR. SECRETARY I am enclosing your copy of the fully executed State Highway Lighting, Maintenance, and Compensation Agreement for the County of Okeechobee. Your Agency will be responsible for the maintenance and for the payment of all cost of electrical power and /or other electrical charges, incurred in connection with the operation of all lighting now or hereafter located on the State Highway System within the jurisdictional boundaries of the City as per paragraph 1 of the attached agreement. The County may submit an invoice for these services in accordance with paragraph 2, Compensation and Payment, anytime after May 19, 2007, but no later than 180 days after the end of Fiscal Year (June 30, 2007). Thank you for your cooperation. If you have any questions, please call. WLC /TJM /as Enclosure (s) cc: File Sincerely, W. L. Childs, Jr. Dist.i t'u«airyAdmin`iStiator 6-AcY\ou•-011/4-0,SYyt - By: Amanda Smith www.dot.state.fl.us RECYCLED PAPER B Page 1 of 1 From: <Amanda.Smith @dot.state.fl.us> To: < drobertson @cityofokeechobee.com> Sent: Tuesday, July 25, 2006 11:52 AM Attach: Okeechobee City.doc Subject: State highway lighting agreement I am sending you the 06/07 Highway Lighting Exhibit "A ". We were notified of a change of procedure so we have to ask if you can resign the agreement with a new date on them. In the past, we sent out the agreement and had them signed by the agency before we encumbered any money into the system. Now we can not have the agreement signed by any party until after all the money is encumbered. To avoid any problems later on, we are requesting that you please print of four copies and resign them. If you have any questions, please give me a call. We are sorry for any inconvenience this may cause. Thank you for your cooperation. (See attached file: Okeechobee City.doc) Amanda Smith, PBS &J 801 N. Broadway Ave., MS 1 -49 Bartow, FL 33830 Office: (863) 519 -2773 S /C: 557 -2773 Fax: (863) 519 -2775 7/25/2006 June 13, 2006 Mr. Donnie Robertson, Director Department of Public Works City of Okeechobee 804 N. W. 2nd Street Okeechobee, Florida 34974 RE: 06/07 Highway Lighting, Maintenance, and Compensation Agreement City of Okeechobee Dear Mr.Rimes: I am enclosing your copy of the fully executed State Highway Lighting, Maintenance, and Compensation Agreement for the City of Okeechobee. Your Agency will be responsible for the maintenance and for the payment of all cost of electrical power and /or other electrical charges, incurred in connection with the operation of all lighting now or hereafter located on the State Highway System within the jurisdictional boundaries of the City as per paragraph 1 of the attached agreement. The City may submit an invoice for these services in accordance with paragraph 2, Compensation and Payment, anytime after May 19, 2004, but no later than 180 days after the end of Fiscal Year on June 30, 2004. Thank you for your cooperation. If you have any questions please call 863 - 519 -2773. Sincerely, W. L. Childs, Jr. District Utility Administrator By: Kimberlie Williams WLC /TJM/kw Enclosure (s) xc: Chuck Lovell, District Maintenance Engineer File CHARLIE CRIST GOVERNOR Mr. Donnie Robertson City of Okeechobee 55 S.E. 3rd Avenue Okeechobee, FL 34974 Florida Department of Transportation 605 Suwannee Street Tallahassee, FL 32399 -0450 STEPHANIE KOPELOUSOS INTERIM SECRETARY January 23, 2007 Re: Inventory for Highway Lighting, Maintenance and Compensation Agreements Dear Mr. Robertson: As you are probably aware, the Department allots funds for local agencies for the purpose of maintaining highway lighting systems on the State Highways System. Last year, the inventory of lights that you maintained on the State Highway System was 114. This was the number used to program the funding for Fiscal Year 06/07 in the Department's Five Year Work Program. We are now updating this information in order to accurately reflect any changes to this inventory so that the correct amount of funding for Fiscal Year 07/08 can be programmed. We need this information by March 16, 2007 in order for the Department to meet our schedule for work program changes. The Department will be putting together a more detailed inventory of all lights maintained by the local agencies. This inventory will be used in the event of a natural disaster to repair and restore the lights as quickly as possible. Please fill out the attached form with the number of lights, the state road they are on, and the approximate limits that the lights cover. Please include all lights that you currently maintain. Thank you very much for your cooperation in this matter. If there are any questions, or if I may be of any further assistance, please feel free to contact me at 863 -519 -2907 or email at jason.lyle @dot.state.fl.us. Sincerely, Jason L. Lyle GEC Project Manager Total Number of Lights Currently Maintained (Total from Attached Form) District One GEC 801 North Broadway Avenue Bartow, FL 33831-1;49 w I413rM gt,Ql S`I17 . US Florida Department of Transportation Highway Lighting Maintenance and Compensation Agreement Inventory Agency Name: Date: If the contact information on the attached letter is not correct, please update the information below. Contact Person: Address: Phone Numer: Email Address: This form will need to be filled out and returned with the attached letter stating the total number of lights that are maintained by the Local Agency on the State road system. State Road Number County Begin Milepost or Nearest Cross Road End Milepost or Nearest Cross Road Number of Lights Being Currently Maintained Within These Limits /S ritef- 5_47 43 Rd ft/ /3/4 6 g. HAIL/ 70 OPG-c- W !9214 r vc 5- !3Sam_ 5 q Invoice To: Description of Project: City of Okeechobee 55 S.E. 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763 -3372 Fax: (863) 763 -1686 Florida Department of Transportation Utilities Department 801 North Broadway Avenue Bartow, Florida 33830 Fiscal Year 05 -06. Reimbursement for State Highway Lighting Maintenance for the City of Okeechobee maintaining the highway lights along US Highway 441 & State Road 70. Invoice Amount: $ 6,786.00 Contact Person: Mailing Address: Florida Department of Transportation Highway Lighting Agreement Amanda Smith (863) 519 -2773 Florida Department of Transportation Utilities Department Attn: Amanda Smith 801 North Broadway Avenue Bartow, FL 33830 This is an agreement between the Florida Department of Transportation and the City of Okeechobee that states that the City will maintain the street lights on Highway 70 and 441 within the City Limits. DOT mails the City a letter on a yearly basis indicating the amount of funding that they will reimburse us for, as well as the due date for the City to submit their reimbursement request. This is invoiced by General Services on behalf of Donnie. On a yearly basis DOT will send out a letter requesting the number of street lights that the City maintains. It is usually mailed to Donnie, he completes the number of lights, and you are responsible for returning it to DOT. ALWAYS keep a copy of everything that we mail to DOT as well as receive from DOT. The City Clerk's Office maintains all original contracts. However, always keep a copy for the file before giving her the original. 2006 Deadlines Submit request for payment on May 19, 2006. Request that the check be returned to your attention - that way you can make a copy for the file - then give the original to the Finance Department. * * See my working files on my computer. Open Corel, File, Open, J Drive, Katrina, Department of Transportation, Highway Lighting. In that folder you will find the letters and invoices that I have previously mailed.