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2009-05-21MINUTES OF THE TECHNICAL REVIEW COMMITTEE WEDNESDAY, MAY 21, 2009, 10:00 A. M. CITY OF OKEECHOBEE 55 Southeast 3rd Avenue Okeechobee, Florida 34974 Page 1 of 5 I. CALL TO ORDER - Chairperson The meeting was called to order by Chairperson Brian Whitehall. II. STAFF ATTENDANCE - Secretary PRESENT: Administrator Whitehall Building Official Schaub Public Works Director Robertson Chief Smith ******* ************ *** ****** ********** Non - Voting Ex- Officio Member ******* ******** ******** ************ * ** PRESENT: County Health Department McCoy representing Burton OUA Hayford entered chambers at 10:25 a.m. Planner Brisson Secretary Clement ABSENT: Engineer Bermudez Chief Davis Attorney Cook School Representative (no representation) III. Minutes — Secretary Director Robertson moved to dispense with the reading and approve the March 19, 2009 Technical Review Committee Minutes regular meeting; seconded by Building Official Schaub. Motion carried unanimously. IV. New Business — Chairperson A. Big Lake Eye Care 09- 002 -TRC. The application was submitted by Steve Dobbs, P.E. on behalf of the property owners for property located at 606 North Parrott Avenue, Okeechobee, Florida. The site plan review is for expansion of approximately 3,900 square foot including an upstairs apartment as approved by Special Exception No. 08- 002 -SE, an expansion of the existing business as well as 2,400 square foot of rental units to be developed in a single phase — Senior Planner. Technical Review Committee May 21, 2009 Page 2 of 5 IV. New Business Continued. A. Big Lake Eye Care 09- 002 -TRC continued. Mr. Brisson addressed the Committee pointing out there existed a few issues. No off - street loading, no dumpster location, and landscaping plan does not match SFWMD's drought tolerance landscape. Mr. Brisson stated there is provision in the code, TRC can look at an alternate plan and if appropriate, can approve. Mr. Brisson reported the existing landscape looks nice. Steve Dobbs, Engineer, of Rudd Jones Engineering representing the property owner addressed the Committee. Dumpster placement is currently on the adjacent parcel owned by Big Lake Eye Care. There is an alley separating the parcels and the owner does not wish to move the dumpster, if not required. Mr. Dobbs expressed speaking to Mr. Brisson regarding the dumpster placement, and was instructed there would need to be a designated place for the dumpster on the appropriate parcel, whether it was moved or not. Mr. Dobbs stated he wanted to address the issues Engineer Bermudez's memo stated, which is attached, listing the requirement of 33 parking spaces. The existing facility is listed as a professional facility, actually a portion is Dr. facility and a portion is retail. Retail requires 1 parking space per 300 square feet, and 1 parking space per 180 square feet for medical /professional area. The Committed questioned if the pre- existing parking was inadequate? Mr. Brisson replied it depends on interpretation of the space. Mr. Dobbs stated he did not do the original plans, therefore he does not know the original calculations. Mr. Dobbs said at the time the space was all calculated as doctor's office. The building will have two separate entrance doors, one to be used as Dr.'s office entry and a door for the retail sales area. 3,372 square feet will be converted to optical retail area. Committee determined parking as presented is adequate. Committee inquired regarding the dumpster placement. Mr. Dobbs pointed out on the drawings the location for the dumpster. The Committee asked about the fence surrounding. Mr. Dobbs stated normally a 10' X 10' fence surrounds. Also will add sidewalk along NE 6th Street, and the lighting plan provided is acceptable. Landscaping numbers are fine and the Committee agreed to allowing same as existing. Admittedly the additional amount of landscaping is less than what is currently there. OUA confirmed the pump station can handle the addition. Force main is owned by OUA, however the lift station is owned by Mr. Bartels, the property owner. Should check to see if the lift station will handle the addition to the facility. Environmental Health Department had no issues. Chief Smith asked about the size of the hydrants, the construction material used for the addition, and the contents, also noting the living quarters must have a separate entrance. OUA will work with Chief Smith on the hydrant information and Mr. Dobbs will provide the Chief with construction material to be used and the contents. Building Official expressed needing to see the building plans and parking spaces need to be identified as residential for the living quarters. Director Robertson asked if this building would be zero lot line, and Mr. Dobbs answered no, all set backs are met. Chief Smith made a motion to approve final site plan review for expansion of approximately 3,900 square feet of existing business, including an upstairs apartment as approved by Special Exception No. 08- 002 -SE, as well as 2,400 square foot of rental units to be developed in a single phase; with contingencies of landscaping matching pre- existing, dumpster placement and buffering as discussed, along with location of the loading zone to be reviewed by the City Engineer, 6" thick sidewalk installation on NE 6th Street and information supplied to the Fire Chief as stated in the discussion; and let the record show, the parking was discussed thoroughly and determined by the Committee to be sufficient, due to the retail area; seconded by Building Official Schaub. Motion carried unanimously. Technical Review Committee May 21, 2009 Page 3 of 5 IV. New Business Continued. B. First Baptist Church 09- 003 -TRC. The application was submitted by Steve Dobbs, P.E. on behalf of property owners for property located at 401 SW 4th Street, Okeechobee, Florida. The site plan review is all proposed uses, type of construction and conceptual building layout, how the business or use is expected to operate on the site, including but not limited to: number of employees expected; hours of operation; location, extent and type of any outdoor storage or sales, etc., and fire flow layout. This project will be a phased project over at least 10 years. The project will include the construction of a new 1,200 seat auditorium and appropriate parking including the removal of existing building and proposed construction of new classrooms and remodeling of existing space — Senior Planner. Mr. Brisson began by categorizing this as a major expansion, with auditorium seating capacity of 1,200. The big problem is the parking, and there should be a height indicated on the plans. The Committee asked whether there is a height issue. Mr. Dobbs replied, no. It was stated by Mr. Dobbs, the church voted to reduce the auditorium seating capacity to 900; however the drawings and application states 1,200. Also to eliminate the second floor. The Committee will have to look at this as submitted. If something formal changes, the drawings will need to be resubmitted. The reduced size will change some of the issues, but will point out; the overall problems remain the same but become Tess by virtue of fewer parking spaces required. First is the joint use of parking, which is allowed in the code of ordinances, providing the applicant shows a parking study that demonstrates the uses do not overlap. Up to now there has only been a statement. The City needs a written statement from the church stating what they envision for the frequency of the shared parking and the grass parking with specific times and uses. Something that shows a limit. Grass parking is only for once or twice weekly. The most important part of the joint parking is not shown on the plans, which are the Mission House parking lot, NE, and the ROC parking lot, NW. No inherent problem in using those, other than crossing a fairly wide roadway, SW 4th Street. If the City accepts the joint parking, the properties need to be tied to unity of title with the church property, so the parking cannot be sold, or a formal legal agreement for joint parking. The Committee asked if these two issues were insurmountable? Mr. Dobbs replied, the unity of title is not acceptable. The church may want to sell one or both of the properties in the future, also it has mortgage implications. Mr. Brisson assured the Committee, there are other legal documents that would allow the church use of the parking lots as long as it meets the code. Mr. Dobbs inquired if this recommendation for joint use and grass parking has to have a recommendation from the TRC to go before City Council? Mr. Brisson concurred. Mr. Brisson, after examining the code book cited the TRC can approve the joint parking and does not really quote a study . It states, if the applicant can demonstrate the need for the parking. Now the Committee and the City needs a written statement that the ROC and the Mission House operate specific hours, and use these many parking paces, the church will operate "x hours, something that shows the uses will not overlap and there will always be adequate parking. Mr. Brisson feels there is no way of guaranteeing this parking will always be available without a formal agreement. Mr. Brisson told the applicant the City Council should be apprised of the joint parking agreement proposed by the TRC when they appear before them for the grass parking approval. Mr. Brisson advised the Committee that some of the paved parking is being used as joint parking; he feels this should all be tied together in one package and should be approved by the City Council. Sec. 90 -481, 483, and 484 of the City code describes guidelines for TRC recommendation to City Council for joint and grass parking and parking study, to show intended uses. Next issue is the reduction of paved parking spaces required. We have a requirement of 400, the code allows the reduction in the paved parking spaces, provided it is shown the operation only occurs once or twice a week, and secondly it can only be reduced by 75 percent. A minimum of 100 would be required. Some of the paved joint parking spaces could be counted as part of the 100, if that were the case, fewer than 100 would have to be paved on site. The new preschool facility requires 67 spaces, and all should be paved due to being used on a regular basis, even if the ROC parking is used to count towards the required paved 100 spaces. There are 71 at the ROC and 38 at the Mission House, but they are not convenient to serve the new school. Under any circumstances 67 should be paved for the preschool, 3 of which should be handicap. Mr. Dobbs reported the school projections are at build -out. Right now the school only used about 25 spaces. A new site plan with revisions should be provided. The 100 spaces should be shown to accommodate the initial phases and the build -out. When projects are phased, they need to cover the short term plus the final. Technical Review Committee May 21, 2009 Page 4 of 5 IV. New Business Continued. Parking Islands should be shown on the plan, but could be a grass parking space until such time as it becomes necessary to become an island. You may have 12 extra parking spaces shown, as far as grass, but in reality if necessary they would become islands. You have to make provisions if you have to put the islands in you would have the right amount of parking spaces (400). The Committee stated that is the reason we recommend you do the appropriate improvements now, so in the future there will be no need for re- clarification of required parking. Mr. Dobbs addressed the Committee regarding the size of the spaces and reducing to required size to allow for additional spaces. Mr. Brisson stated as long as you can guarantee the required 400 spaces, after the islands are installed, this should be shown on the plan. The parking will be reduced to coincide with the reduction of the development. Loading zone and dumpsters were the next issues on the agenda. Mr. Brisson stated 2 loading zones are required. Mr. Dobbs explained there is enough room under the canopies for the loading zones. The canopy is 14 feet. All the loading would take place under the canopy. This will be shown on the revised plan. Mr. Dobbs also addressed the dumpsters. They would be adequately placed and shown on the revised site plan. The only other issue is the sidewalk on 3rd Avenue not being shown on the site plan. This will be addressed. Mr. Dobbs spoke about the ingress /egress on SW 4th Street being too close to the intersection. This could be made one -way. If this could be demonstrated as a safe distance, the Planner would have no problem. The Committee had lengthy discussion determining an entrance from the Eastern portion of the circular driveway and exit on the West? Mr. Dobbs concurred. Back up traffic could be a problem. The distance from the corner to the entrance on 4th is approximately 50 feet. Center to center is 110 feet. The Committee also discussed the entrance on SW 5th Avenue. This is located on the boulevard. Improvement is being planned by the City for boulevards. This will force people to make u- turns. This one is not as much concern as the 4th Street drive. Mr. Brisson suggested the applicant get a traffic engineer and have a professional opinion on these issues. Mr. Dobbs accepted the recommendation. Mr. Dobbs announced, after referring with his client, if the circular driveway is going to be an issue and require a traffic engineer, they will remove it from the site plan. The Committee advised the applicant to provide a letter of professional opinion from a traffic engineer, or remove from the site plan. The applicant agreed. The Committee asked Mr. Dobbs about the progression of building phases. Will the first phase be the parking? Mr. Dobbs replied yes. The second phase will be the building in the existing parking area, so the parking area will need to be the first phase. You would not be in compliance with the code on the first phase, but you would become compliant upon completion of the second phase stated Administrator Whitehall. The Committee wants to make sure the first phase parking complies with the entire eventual site plan. The Committee affirmed there could be some leniency afforded to the phase 1 parking, due to being part of the entire site plan as presented. Striping will be put in place as the project progresses as stated by the applicant. OUA — The applicant has been working with OUA. There is a 2" water main (North and South) on 4th Avenue and 5th Street, which will be affected by the development and the 6" water main on 6th street that extends 3 blocks over to 2nd Avenue was information given by Mr. Hayford. Mr. Dobbs reported to Mr. Hayford, the building committee liked best the plan to extend the water main out past the building, probably under the sidewalk or under the drive. The plans do not reflect. The applicant will continue to work with OUA during the development. There is one existing lateral sewer line that comes across that is not sized. This may not be adequate for expansion. Mr. Hayford instructed Mr. Dobbs to find out the lateral size and the potential impact on the existing service and upsize or make multiple connections. Mr. Dobbs agreed. The pump station at the ROC is very small and partially in the sidewalk and in the parking way of the road. Future expansion will require the pump station be updated, or relocated and enlarged. It was primarily designed for residential use. Health — What kind of expansion is there on the school? Past Kindergarten? Mr. Dobbs replied yes. The religious exemption that applies only for K and under. Once you go over K, the health department will be visiting. Technical Review Committee May 21, 2009 Page 5 of 5 IV. New Business Continued. Fire Chief — Chief Smith asked Mr. Hayford if the water main on the property is 6 ". Mr. Hayford replied, not 6" due to being cast iron, and due to age. Need the flow on the two usable hydrants in the area. One on the NW side near the ROC and the one by the alley way on the East side of the building. Chief Smith told the applicant, another hydrant may need to be added. Also needs the construction material and contents of the buildings. The applicant agreed to furnish the requested information to the Chief. Chief Smith also stated being concerned with access to the buildings. The plans push the access out 50 feet from the 2 story school building; no longer having access to the front. No shrubbery or trees near the stairwell. Trees need to be at least 30 feet apart. On the loop on the North side, where the handicap parking spaces are shown to be located, could be a problem. Mr. Dobbs asked Chief Smith, if removal of the loop, would be a problem? Chief Smith replied no. Overhangs has to be 13' 6" for emergency vehicles, Mr. Dobbs stated it needs to be 14' for loading zone. "No" parking signs will be required around the building. No signs are permitted on the asphalt, Florida Statutes requires actual signage. Chief Smith will provide the applicant with the Florida Statutes on the signage. Mr. Dobbs asked Chief Smith to supply him with the information and he will submit them with the revised plan. Chief agreed. Administrator Whitehall asked the secretary if the City Engineer had any written comments regarding the project. None submitted. Building Official — Scope of phases for requirements. Will the water and sewer requirements be phased in or be done initially? Will show the capacities answered Mr. Dobbs. Public Works — What type of landscape? Will the 4th Street median beautification be part of the project? Mr. Dobbs will get verification. The church will not go outside the property boundaries. Director Robertson asked Mr. Dobbs about the flow through traffic, through the property. Mr. Dobbs stated he did not anticipate heavy traffic use and the use of signs will also help. The drives will be altered and would not be as advantageous to drive through. The Committee inquired regarding surface, grades, dry retention area. Mr. Dobbs stated there is an exfiltration trench. An exfiltration trench is a facility that encourages the return of runoff to the ground water. Donnie stated the elevations are okay. Everything submitted to SFWMD meets their criteria. Since starting the project, Mr. Dobbs reported to the Committee, SFWMD requires 150 percent of water quality volume. The drainage system on the plans reflects an additional 50 percent water quality. The project was postponed due to the list of contingencies, which are: Revised plans, scope of phasing, signage, written parking statement for parking agreement between ROC and Mission House and grassed parking exemption granted by City Council, paved parking at main sanctuary up to 64 spaces, show loading zones and dumpster locations, if circular drive remains, no parking zone on SW 4th Street from SW 5th Avenue to end of circular drive, sidewalk on SW 3rd Avenue from SW 4th Street to end of property, review sewer lateral size for existing and proposed facilities, review lift station at ROC, identify building and roof material and contents for Fire Chief, landscape around building space for trees at least 30 foot apart, no parking zone around building in drive to the South, and Fire Chief to provide statute for no parking requirement around building. V. Adjournment — Chairperson. There being no further items on the agenda, Chairperson Whitehall adjourned the Technical Review Committee meeting at 11:50 a.m. PLEASE TAKE NOTICE AND BE ADVISED that any person desiring to appeal any decision made by the Technical Review Committee with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence ups h the appeal is , be ba -d. General Service's media are for the sole purpose of backup for official records of the Department. ATTES . ,0 —..—� r Betty emen , S cr. L rian Wh hall, Chairperson INDEPENDENT MEIN6VPSPAP�t3 OKEECHOBEE NEWSPAPERS OKEECHOBEE NEWS J J STATE OF FLORIDA COUNTY OF OKEECHOBEE 107 S.W. 17th Street, Suite D Before the undersigned authority personally appeared Judy Kasten, who on oath says she is Publisher of the Okeechobee News, a three times a week Newspaper published at Okeechobee, in Okeechobee County, Florida, that the attached copy of advertisement being a �,hUr' in the matter of �iidLiet,vr UA) in the 19th Judicial District of the Circuit Court of Okeechobee County, Florida, was published in said newspaper in the issues of 31/5/6 Affiant further says that the said Okeechobee News is a newspaper published at Okeechobee, in said Okeechobee County, Florida, and that said newspaper has heretofore been published continu- ously in said Okeechobee County, Florida each week and has been entered as second class mail matter at the post office in Okeechobee, in said Okeechobee County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement, and affiant further says that she has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. to and subscribed before me this AD do 6 7 1t�'L+t ( [ LC 7--J Notary P {a_a4 , tt�c . at g '' Il' Angie :d, s _e:, Commission ## 11779; :' "• Expires: APR. 20, 3Oi 11:EA THRU ATLANTIC BONDING CO Okeechobee, FL 34974 tants is mew saw the. the ladWd Woe °Inm aee at the.0ty of Onsedabee wll meet Seio n g o n L ENS718w. /8- �3LeRaA . i Thep* Is bwtad and A to dletl.:. rPLEASE ThKE NO AND BE AD. VIED that no Stenographic record �conned t the " Acconingtk ow poke eppalandeddon k noticed (863) 763 -3134 tan record d the era and evidence at meeting Is to be bend. Nose 'contact Denyat 863.763 -3372, or wdrlm naapya teapen accardence yak the Amerkans wilt Disabling' Ahf ("DA)•d 1990 . a eo1f°aew°d,'ln wa wp casting should tont* the dotard " for a�wrra d: 863. 763 -3372 br aan 319274 ON- 5115/09 CITY OF OKEECHOBEE TECHNICAL REVIEW COMMITTEE OFFICIAL AGENDA MAY 21, 2009 CITY HALL, COUNCIL CHAMBERS 55 SOUTHEAST 3RD AVENUE OKEECHOBEE, FLORIDA 34974 I. CALL TO ORDER MAY 21, 2009, 10:00 a.m. - Chairperson. II. STAFF ATTENDANCE - Secretary. Voting Members: Ray Schaub, Building Official Denny Davis, Police Chief Donnie Robertson, Public Works Director Herb Smith, Fire Chief Oscar Bermudez, Engineer Brian Whitehall, Administrator Non -Voting Ex -Officio Member. John Burton, Okeechobee County Health Department John Hayford, Okeechobee Utility Authority Bill Brisson, LaRue Planning and Management John Cook, City Attomey School Representative Betty Clement, Secretary III. MINUTES - Secretary. A. Motion to dispense with the reading and approve the Sumrhary of Technical Review Committee Minutes for the March 19, 2009 regular meeting,. III. NEW BUSINESS - Chairperson. A. Big Lake Eye Care 09- 002 -TRC. The application was submitted by Steve Dobbs, P.E. on behalf of the property owners for property located at 606 North Parrott Avenue, Okeechobee, Florida. The site plan review is for expansion of approximately 3,900 square foot including an upstairs apartment as approved by Special Exception No. 08- 002 -SE, an expansion of the existing business as well as 2,400 square foot of rental units to be developed in a single phase — Senior Planner. B. First Baptist Church 09- 003 -TRC. The application was submitted by Steve Dobbs, P.E. on behalf of property owners for property located at 401 SW 4th Street, Okeechobee, Florida. The site plan review is all proposed uses, type of construction and conceptual building layout, how the business or use is expected to operate on the site, including but not limited to: number of employees expected; hours of ope lion; location, extent and type of any outdoor storage or sales, etc., and fire flow layout. This project will be a phased p ject over at least 10 years. The project will include the construction of a new 1,200 seat auditorium and approp ate parking including the removal of existing building and proposed construction of new classrooms and remodeling of existing space — Senior Planner. IV. ADJOURNMENT TECHNICAL REVIEW COMMITTEE MEETING — Chairperson. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the Technical Review Committee with respect to any matter considered at this proceeding, such interested person II need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includ s the testimony and evidence upon which the appeal is to be based. Media is the sole purpose of backup for official records of the Department. 1 CITY OF 0 KEECHOBEE MA 21, 2009 TECHNICAL " VIEW COMMITTEE HANDW ' TTEN MINUTES I. CALL TO ORDER - Chairperson: Ma 21 2009 Technical Revi - ommittee Meetin • 10:00 a.m. II. STAFF ATTENDANCE - Secretary r sent Absent PAGE -1- Administrator Whitehall Building Official Schaub Chief Davis Chief Smith Engineer Bermudez Public Works Director Robertson Vacation I r// Non - Voting Ex- Officio Member: Attorney Cook County Health Department Burton Senior Planner Brisson OUA Hayford School Representative Secretary Clement 10 ,. of III. MINUTES - Secretary. A. Motion to dispense with the reading and approve the Summary 2009 regular meeting. ' Deat,tiLLL__moved to dispense with the readin d approve the the March 12, 2009 regular meeting; seconded by of Technical Review Committee Minutes for the March 12, Summary of Technical Review Committee Minutes for r VOTE YEA NAY ABSTAIN ABSENT Bermudez X Davis 1( Schaub ✓ Robertson ✓ Smith v' V APPROVED D NIED PAGE -2- IV. NEW BUSINESS - Chairperson. A. Big Lake Eye Care 09- 002 -TRC. The application was subm tted by Steve Dobbs, P.E. on behalf of the property owners for property located at 606 North Parrott Avenue, Okeechc • - -, Florida. The site plan review is for expansion of approximately 3,900 square foot including an upstairs apa t ent as approved by Special Exception No. 08- 002 -SE, an expansion of the existing business as well as 2,400 squar • •t of rental units to be developed in a single phase — Senior Planner. '' '� — ► 4.. L. ' % �..4 / I ' — it . iscussion: 1_.,, .!..4_,....., L e t. � .AL 1 .�/.Li 1 )' , %...I�1L7�-/,�_ .TII�'i'% •I _ L . •/ .4 A OA) •. , • !AO I A-_,:.g. , _I .4.11MINIA113".. _ ,/. . AO 1 i / A1��.." ' ... 0 G' A I .` 0 �'� �• 1�� 1 . �� I� ! L _a �° �.�� •4 AVID _ ( . II ♦ .� /.�_�� i i �..1 ►►' � I I d OM MEIPM Y Ai / ' # .., MTN _ 3 V5 cRS • ../.../,.2-1_ ,_-■.!....' � . r .�I i1 . .6, . 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' (( - ' .:•,iu lei �t �I .- 14/1 1, AlatLA 111111111111WIN IIIIMMISAR riD V.c-g44(1) Ca,hthela IA-J/11(44- (9-4ak44 OCI A- '19"c-4L-e.Puz__(tH u "izt-6-P41 wA, 31-€4bblA Po toked--4- 04, IV "1/LibL4 V O C 4- (,c./ ou ou t9 aA- - yyka_40_,k Aud iLarl lei ��� ou ang/wi. 1(144 euLe jean- s fo441512 P■44A; G-eFeLekLA44)7 o W No— A i eLwfo Motion: 2a1WA________made a motion to approveldeny i square foot including an upstairs apartment as approved by Special E well as 2,400 square foot of rental units to be developed in a single ph Contingencies: PAGE -3- al site plan review for expansion of approximately 3,900 eption No. 08- 002 -SE, an expansion of the existing business se ; seconded by VOTE YEA NAY ABSTAIN ABSENT Bermudez X Davis Schaub ✓ Robertson Smith ✓ Whitehall MOTION: ROVED DENIED B. First Baptist C -TRC. The application was sub for property located at 401 SW 4th Street, Okeechobee, FI construction and conceptual building layout, how the busit : limited to: number of employees expected; hours of operati etc., and fire flow layout. This project will be a phased pr�gqj= construction of a new 1,200 seat auditorium and appropriat proposed construction of new classrooms and remodeling • itted by Steve Dobbs, P.E. on behalf of property owners da. The site plan review is all proposed uses, type of s or use is expected to operate on the site, including but not n; location, extent and type of any outdoor storage or sales, t over at least 10 years. The project will include the parking including the removal of existing building and existing space — Senior Planner. Discussion: �i �! . _:_,4�• L..31. L., ttf... I .: 0 ..•.� .4 _ .., ,L00 I imI adri..A. t 11 ' iiii ° 11 111FLPIP11111. .i....MMI) .. . 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S �. ■ Motion: 0 4,1)6 ne__S made a motion to approve /deny construction and conceptual building layout, how the business or use i number of employees expected; hours of operation; location, extent and This project will be a phased project over at least 10 years. The proj and appropriate parking including the removal of existing building and existing space; seconded by Contingencies: Jam^ yl o1— wd_4--4-bp- +i* 44-v PAGE -5- inal site plan review for is all proposed uses, type of expected to operate on the site, including but not limited to: pe of any outdoor storage or sales, etc., and fire flow layout. will include the construction of a new 1,200 seat auditorium roposed construction of new classrooms and remodeling of VOTE YEA NAY ABSTAIN ABSENT Bermudez X Davis Schaub Robertson Smith Whitehall MOTION: APPROVED DENIED V. There being no further items on the agenda, Chairperson WV� at t I SD a.m. adjourned the Technical Review Committee Meeting MEMORANDUM To: Betty Clement, General Services From: Oscar Bermudez, Engineer Date: May 14, 2009 Re: Preliminary site plan — Big Lake Eye Care In Big Lake Eye Care In. 606 N. Parrott Ave. Okeechobee Fl. 34974 Steven Dobbs, P.E. RE: Site Plan review. I have reviewed the Site Plan for the above project kddition and I found that some information and requirements as required by the Okeechobee LDR's and the Engineering Office are missing: • The existing Licensed Medical facility with 3.372 SF requires 18 parking spaces. • New Commercial addition with 3.857 SF will require J3new parking spaces. • Second floor apartment:: 2 parking spaces. • Total parking spaces required = 33. • Area for dumpster. • Loading and unloading parking area. • Sidewalk along 6th St. • Landscaping plans were not included. • Provide description of measurements to implement during construction to mitigate adverse effects to water quality and quantity of the project and off - site areas and bodies of water. CITY OF OKEE( Application for Site BOBEE Plan Review Page 1 of 2 Ott ''` %. , :;•.•€ z`�" :, . + °_ ','. +� al `► �, �i '� � r., li.__. , , 6� City of Okeechobee General Services Department 55 S.E.3ed Avenue, Room 101 Okeechobee, Florida 39974 -2983 Phone: (863) 763-3372, ext. 218 Fax: (863)763 -1686 e-mall: demeut(a)eityofokeeeb bee con Date Received — -Q Application No. �/L -r /, - T Fee �d , Crel 7 Receipt No _2f1 _ Hearing Date: 0.57;N-107 :.::,•...:- >.,_i:.=•r,zisrz. .r . _ . }_.::;:::..r •:.- .. {:. _ � _- .•_,,, � 4,i4` r . : :• A 5 .7 6 1:1!:.*:.; �r:rta ==: !. : rr . n ..l_ :..:.: s s. =a ._i!tgms :_:t. � q a - u- _::._e..rria : _e Eipa _ �1 ,: C l:! s: r = z' :rt • ir `. : .w� i. rr _ :•_ r sa 1 Name of property owner(s): Big Lake Eye Care, Inc. 2 Owner mailing address: 606 N Parrott Ave., Okeechobee, FL 34972 3 Name of applicant(s) if other than owner. Same 4 Applicant mailing address: Same 5 Name of contact person (state relationship) :Steven Dobbs, P. E., Engineer 6 Contact person daytime phone(s):863- 467 -0076 7 Engineer Name, address and phone number: Rudd Jones, P. E. and Associates, P. A., 310 NE 6th Ave, Okeechobee, FL 34972 8 Surveyor. Name, address and phone number:Kenneth Breaux, PLS Phone: 863- 863- 763 -2887 Tradewinds Professional Service, Inc., 200 SW 3rd Ave., Okeechobee, FL 34974 �f iq! ;:fi,• t. ?, t t =r- iy, I:,t;( Y`i' ;F.. _ ::Y -:s.YC _ �•. .r: 7.. ;t: - - �:=2�:i1•-•an':T'' -- - - :1i •: -.1. � '�' ap�"� ':=1i - k:__s;ri;�r:'i<;:. -•�,i. •i �•n; 5,� ar,t,' .�.tt•- : eeM'sme , i1 k1 �?1M y 'di 01!IF• :. qa:i•'_. a.-=fi �T'.q ��"`�". +ti,1�r• "�...3' . � : 4 : :2 .• � •mcr � '. .sfi�h 5�`r� • :..l�sn =• - y #�'iN},i.'' ��'E'ii°T::Ya� �{{ r .,,}`:''_fi4'e�� 9 srm: ca �. _ .. , E y,a� Property address/directions to property: `r 606 N Parrott Ave., Okeechobee, FL 34972 • �_ ;,� 10 Parcel Identification Number 3- 15- 37 -35- 0010 -00770 -0060 11 Current Future Land Use designation:Commercial u Current Zoning district CPO 13 Describe the project including all proposed uses, type of constry the business or use is expected to operate on the site, including b expected; hours of operation; location, extent and type of any ou layout Use additional page if necessary. This project will expand the existing building by approximately 3,0 approved by Special Exception No. 08- 002 -SE, an expansion of tie rental units. "on and conceptual building layout, how t not limited to: number of employees oor storage or sales, etc., and fire flow sf induding an upstairs apartment as existing business as well as 2,400 sf of 14 Describe existing improvements on property (for example, the nu occupied or vacant, etc.). Use additional page if necessary. Existing improvements onsite indude a 2,800 sf Doctor's Office/Retail nber and type of buildings, dwelling units, space with parking and drainage. 15 Total land area in square feet (if less than two acres): or acres:0.66 16 Is proposed use different from existing or prior use ( ±Yes) (C_No) 17 Number and description of phases: This wiN be constructed in one phase Rev. 2/08 CITY OF OKEECHOBEE Application for Site Plan Review Page 2 of 2 18 Source of potable water. OUA 19 Method of sewage disposal: OUA For questions relating to this application packet, call the General Services Dept. at (863) - 763 -3372, Ext. 218 • ..t .i:k = t ___• FO.. P, ..: 0ATIONS' = • - '`I'' .:; ,:::_`:: .. ' . . 20 Applicant's statement of interest in property ✓ 21 One (1) copy of last recorded warranty deed ✓ 22 Notarized letter of consent from property owner (if applicant is different from property owner) ✓ Three (3) sealed boundary and topographic, "as is" surveys of the a. certified boundary survey, date of survey, surveyor's name, address b. Legal description of site and parcel number c. Computation of total acreage to nearest tenth of an acre property involved including: and phone number (Jf (If 1/- 24 Two (2) sets of aerials of the site. Eleven (11) copies of sealed site plan drawings (see attached c#recklist for details to be included in site plan) 26 Eleven (11) copies of drawing indicating facades for all buildings, including architectural elevations. V 27 Eleven (11) copies of landscape plan, including a separate table indicating type and showing both the official and common name of each type the number of trees and shrubs by of tree and shrub. ✓- 28 Three (3) copies of sealed drainage calculations L/ 29 Other optional supporting documentation (pictures, etc.) 30 Nonrefundable application fee: $1,000.00 plus $30.00 per acre. ✓ NOTE: Submissions will be reviewed by the City Engineer and Applicant will be notified at least 10 days prior to the TRC meeting nice to proceed or if the review will be rescheduled to the City Planner for all necessary documentation. The whether or not additional information is next TRC meeting z e ' . - - ...y....]r= C sr _.. .. - .- . --. � '•' : : isti ic,'I.i• •': Ersily 4.1,..."1". ;ns n s . ;� _ :s:r �,O�n SP e - ff _• zap; B; =- - -1::3 , _ a .. f� :£ r : ... �a..�i. f7.a [5'. • +j '= z •5 . . •__ .• , __�( , r sp:n li r .11:'r-.t} .�t��}� Q���i1J +�•����• � rr �.{. -� ,. _ ,� :.. �, �. ....isY� I..... �i..:3' .1.1's:yYt..'1x.�•� 'u�� _ _ . ,_ n •1T' i ��#�',�,� Y�,,, .gyp I�y�i[I��'.%?S�'.r_ 1�J ._. Ys.. ....... ♦ , I hereby certify that the information in this application is correct. tion is for use by the City of Okeechobee in processing my request. punishable by a fine o • , to $500.00 and imprisonment of up to d- ,•ial.fthis li« The information included in this applica- False or misleading information may be 30 days and , : y - • ting the summary S• _, : , . flitted Name a . For questions relating to this application packet, call the General Services Dept. at (863) - 763 -3372, Ext. 218 M uVO rwnN• IY7_ OO1'Y 'awawONY1TolaOwONN01AY•M1Yi.wOTIN `MI IOW VW IOI .00MN.OaVAIIOwM.YNMIMaNIJn.aaO.O Na 1101FNNMrYIAONYi011Ra AAOIOOYO0TI IN010111I00 077.0011V amra0 t1•M•Oa 701O1110 NO 17M 1110 a< WOW O NY1 awe a ••■• • NOLLV3IMIA MVOS N•1d 01•dY7/0NY7 'Pinta 414x104100•110 to RHO Wi 331 Mewl s�3iava s31aVHO and 3av3 3A3 331W1 1118 •aNmom aON Akre NO w.MN 01NO.ia guyed LINO MMus O'oaaw ••1 INPNM twain wuNOU4 MO • aww••1w.W NOO nwYO01.11aNN00. a.0 v Ai11Y .C1 0.. dAn= M ;14.1 ps 1i .lq Of. 0: 1730 000M I n I 1 r — 1 37Y$ 1N LLSIX3 ii; .0{'00 Ater iiP 3=003 =MOO ONa900 • k��a\ ���� mgr N14000 3111171100 010300 -r L- I of .00N• — i 00•13AW d0 7003 09:► ►► ► • ► • • \ i -- n-------------- -_1.1.1 -- -- -- - -- .1•'K I I ■ •A ►1 ►i I 1 — /— — — — .J. _ — J • • • • g , • 1:1 / ►3s Pay ►►► ►►► ! fl n_54....1R.•-X!2l.L — _� ds1 03 Y 1 31101.11owww 1~ MWMI 0� i II 1 SE 1 g h , H1aON VP Al111H 11 1 Ihilt = A a 11 b 13x1 ..., - i tJL i. sel.Kaloas W0041 woo JGaC I /14.13$0000 -- -1`74- .a7 / .03'10 'V el 1.111 •a.YMTd'aauol•rPntl'AIMM le• 1.44401. ROOM 10'W'aY0M0010MO• 104•04.044414w OR-4Ol d 1375 Jackson Street, Suite 206 Fort Myers, Florida 33901 -2845 Phone: 239 - 334 -3366 Fax: 239 - 334 -6384 StaffR Site Plan Prepared for: City of Okeec obee Applicant: Big Lake Eye Care, Inc. Petition #: 09 -002 -TRC Staff Report Site Plan Review Application No.: 09- 002 -TRC Applicant's Name: Big Lake Eye Care, Inc. General Information: Applicant: Big Lake Eye Care, Inc. Applicant Address: 606 N. Parrott Avenue Okeechobee, FL 34972 Contact person: Steven Dobbs, PE Engineer Contact Phone Number: 863 - 467 -0076 Legal Description of Subject Property: LOTS 6, 7, 8, & 9, BLOCK 77, OKEECHOBEE, ACCORDING TO THE PLAT THEREOF RECORDED IN PLAT BOOK 5, PAGE 5X, OF THE PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA. General Description: Existing Doctor's Office /Retail Space with parking and drainage Future Land Use Map Commercial Zoning CHV Proposed Doctor's Office /Retail Space, with upstairs apartment and with parking and drainage Commercial CHV Page -2 Staff Report Application No.: 09- 002 -TRC Site Plan Review Applicant's Name: Big Lake Eye Care, Inc. The subject property is approximately 0.655 located on the northeast corner of the interse 6th Street. The property is developed with a the Big Lake Eye Care facility. The business wants to add a dwelling unit above the bus discretion." acres or about 28,500 square feet and is tion of Parrott Avenue (Hwy. 441) and NE >ingle -story commercial structure housing as been operating since 2003. The owner ness to be used "by the owners at their The property is served by public utility services. The surrounding properties are all classified as Commercial on the Future Land Use Map and zoned CHV. The property to the north contains a retail shop; to the east are a repair facility and a single - family home. The property to the south is occupied by the Big Lake National Bank and a motel is located to the west across Hwy. 441. Adjacent FLUM Classifications, Zoning Districts, and Existing Land Use North: East: South: West: Future Land Use Map Zoning District: Existing Land Use Future Land Use Map Classification: Zoning District: Existing Land Use: Future Land Use Map Classification: Zoning District: Existing Land Use: Future Land Use Map Classification: Zoning District: Existing Land Use: Commercial CHV Retail Commercial CHV Repair Shop and Single Family Commercial CHV Bank Commercial Traffic, Ingress and Egress: The expansion involves the addition of 658 s feet of general retail and one residential u Generation Manual, the additional traffic exp could be as little as about 10 and not likely hour. In either case, the proposed expan problem. quare feet of medical office, 3,199 square nit. Based on the 7th Edition, ITE Trip ected to be generated by the expansion higher than 30 trips during the PM peak lion is not expected to present a traffic Staff Report Site Plan Review Application No.: 09- 002 -TRC Applicant's Name: Big Lake Eye Care, Inc. Comparison of Proposal with Dimensional Standards: The Board of Adjustment's approval of the special exception for the residential unit on the second floor of the new commercial building contained no special conditions or stipulations and Staff agrees that no special conditions need be considered during the TRC review of the proposed site plan. Following is the Staff analysis of the project's consistency with the various City requirements and regulations. Instances where the Staff believes the submission to be deficient are highlighted. Regulation Required Provided Minimum parcel size (90 -285) Width 6,250 sq. ft. 50 feet 28,500 sq. ft. 200 feet Minimum front yard build- ing setback (Sec 90 -285) Parking Setback (Sec 90 -285) 2nd Front yard setback (Sec 90 -447) 20 feet 10 feet for parking 75% of required. front yard = 18.75 feet 80 feet 10 feet 40 feet Minimum rear yard setback (Sec 90 -285) 10 feet, but 20 feet abutting residential 20 feet Minimum side yard setback (Sec 90- 285695) 8 feet, but 20 feet abutting residential 8.34 feet Maximum lot coverage (Sec 90 -695) @ 50% = 14,250 sq. ft. New building @ 3,857 sq. ft. + existing building @ 2,520 sq. ft. = 6,377 sq. ft. building footprint (22.4 %) Maximum lot coverage & other impervious surfaces (Sec 90 -225) @ 85% = 24.225 sq. ft. Building (0.15 ac.) + sw & parking (0.35 ac.) = total of 0.50 ac. (76.3 %) Maximum height (Sec 90 -695) 45 feet Less than 45 feet. Off- street parking (Sec. 90 -512) Minimum size 9' X 20' Retail: 1 space /300 sq. ft. @ 4,199 sq. ft. = 14 Medical office: 1 space /180 sq. ft. @ 2,178 sq. ft. = 12.1 One residence © 2 per unit = 2 Total spaces needed: 28 28 Page -4 Staff Report Site Plan Review Application No.: 09- 002 -TRC licant's Name: Big Lake Eye Care, Inc. Regulation Require Provided Handicapped parking 12' X 20'plus 5' aisle One per 25 require fraction thereof. Wi required spaces (2 commercial uses a residence), two han spaces are require spaces or h 28 for the d two for the icap . Two Off - street loading (Sec. 90 -513) & [Sec. 90- 511(c)] One for 5,000 to 25 With 6,377 sq. ft. Size: 10' X 30' 000 sq. ft. = 1 None provided. Minimum driveway width (Sec. 90 -511) Spaces between 75° 24' and 90 °, 27 feet and 31.6 feet Landscaping Total Site (Sec. 90 -532) Minimum of one tree shrubs per 3,000 sq. area =10 trees and and three ft. of lot 29 shrubs. According to the Land - scape Plan submitted on May 12, the number of trees and shrubs meet this minimum. Parking & Vehicular Use Areas (Sec. 90 -533) 28 spaces @18 sq. ft. required space = 504 sq. ft. of land- scaped area plus 1 tree /72 sq. ft. of required landscaped area = 7 trees. 1 landscaped isla d (5' X 15') for each 10 space with a minimum of one t e in each = 3 islands. Maximus of 12 uninterrupted spars in a row. Minimum dimensi Ipn of land- scaping is four feet, except adjacent to buildi gs. Minimum two feet of landsc ping is required between ehicular use areas and buildings. According to the Landscape Plan submitted on May 12th, the number of trees and shrubs meet this minimum Three islands plus small island at south end of existing building. Minimum dimensions are met. Staff Report Application No.: 09- 002 -TRC Site Plan Review Applicant's Name: Big Lake Eye Care, Inc. Regulation Required Provided Landscaped Buffers (Sec. 90 -534, per Ord. 1010, adopted 2- 19 -08) 10' on street frontage; 2' along other property lines. Based on non - driveway frontages of 98 feet along NE 6th Street and 169 feet along U. S. 441. At 10' required depth, about 2,670 square feet of landscaped area is needed. In addition, the interior landscaped buffer requirement is two feet in depth along the 343 feet of the north and east property lines = 686 sq. ft.; for a total of about 3,356 square feet of landscaped buffer area. At 1 tree & 3 shrubs /300 sq. ft. of required buffer = 11 trees and 34 shrubs. Trees may be planted in clusters, but shall not exceed 50' on centers abutting the street. According to the Landscape Plan submitted on May 12, the landscaped buffer areas and the number of trees and shrubs appear to meet these minimums. However, the Applicant has noted that at least some of the trees and shrubs do not conform to the native drought tolerant require- ments of Sec. 90 -540. It appears that the plan was not developed by a landscape architect or other professional in the field. As staff is not expert in this area, we suggest that the landscape plan be prepared by a professional so who has the ability to select the most, appropriate species and type of plant material. Further, the proposed expansion is significant in that it triples the square footage of development on the site. The fact that the existing vegetation does not conform to the SFWMD criteria is not, in our opinion adequate justifi- cation to allow for planting additional materials that are not drought tolerant. A professional landscaper surely can develop an attractive landscaping scheme for the site that would meet the City's requirements Page -6 Staff Report .Site Plan Review Application No.: 09- 002 -TRC Applicant's Name: Big Lake Eye Care, Inc. Other Requirements and Considerations: Sidewalks (Sec. 78 -36): There is a sidewalk along U.S. 441. Lighting Plan (Sec. 78 -71): A lighting plan h s not been submitted. A plan must be submitted showing that lighting meets the standard adopted by the City under Ordinance 1010 on February 19, 2008 of an erage of one -half horizontal foot - candle power of artificial lighting. The Applicant h indicated that a lighting plan will be submitted. Dumpster Location: No dumpster location is shown. Compatibility with the surrounding area: The proposed uses and expansion are compatible with the surrounding area, which is intended for such commercial uses. Recommendations: Staff recommends approval of the site plan review provided: 1 The Applicant can show that the required loading space and dumpster can be located in a manner that provides for convenient and safe ingress, egress, and interior circulation and the locations of these facilities do not result in violations of other land development regulations; 2. A lighting plan is submitted meeting the City's lighting standards; and, 3. A landscape plan is prepared by a professional in the field that can attest to the fact that the plan meets the requi ements of Sec. 90 -540 of the LDC, or the Applicant applies for and receives approval for a variance. Submitted by: James G. LaRue, AICP Planning Consultant May 12, 2009 Technical Review Committee Meeting of May 1, 2009 Attachments: FLUM, Zoning Map and Property Appraiser's Aerial Page -7 Staff Report Site Plan Review Application No.: 09 -002 -TRC s Name: Big Lake Eye Care, Inc. Okeechobee Future Land Use Map W Z W 8 IL 2 TH STREET E 7TH STREET 4 3 9 10 ' 1 12 1 3TH 90 COMPREHENSIVE PLAN LAND USE SINGLE - FAMILY MULTI - FAMILY COMMERCIAL INDUSTRIAL PUBLIC FACILITIES N.E 5TH STREET 4 3 110 2 9 10 11 12 2 W t7 W 2 Page -8 Staff Report Site Plan Review Application No.: 09 -002 -TRC Applicant's Name: Big Lake Eye Care, Inc. City of Okeechobee Zoning Map :ET 92 HV 76 57 !17 M.E. ? TN STREET 14 15 I 16 17 12 19 9 10 14 15 15 17 12 19 4 v 7B 9 1D 11 12 w N.E 6TH STREET 111111. In ZONING CIE Ptr CPC PUB rwF F1 5 4 3 2 1 A h 5 5 4 3 2 1 rl 4.1 Page -9 Staff Report Application No.: 09-002-TRC Site Plan Review Applicant's Name: Big Lake Eye Care, Inc. Property Appraiser's Aerial showing existing land uses. rI 1 142.5 M T d I 11*-4-11Sr.lryrt 1 1 N.E.7 TH STRE 3 atittc.. , N.E.6TH STI taft0 142i • I '? 41 Sin G LAK ■ Page -10 CITY OF OKEE( Application for Site HOBEE Plan Review Page 1 of 2 fitI .f*.. ,�1 ✓ ` �`; :1- Y .. KS„- A".. `.. ► • ; ■ t ���� +. _,� -0 ,r `0� '• : i1 City of Okeechobee General Services Department 55 S.& 34 Avenue, Room 101 Okeechobee, Florida 39974 -2903 Phone: (863) 763 -3372, ext 218 Fax: (863) 763 - 1686 e- mail: dementecityofokeechdbee.com Date Received 'D Application No. /t 'ii" - Fee Pei.-- OP Recei t No. /,, ptL0 Hearing Date: /.. 07 u::: ...: - -. r.'c:':.:..' _....... s . .. , . ;:.:..:.,;..i}�.�, _.....sz '- `•`- +4' -isr - ,•r, _ ._ r. cc::.s r_:,.:._: :7 :- :�+i:::i:T•' , rs ::.ete`E e _ z. ,,,r :s,:,: :' :: -.. , ,. , . . +,gl •,x .s'S :,=..:: !r•::: -:: - •:,ir:a:., 401,;.% . •,#•i=•?iit•!d: +...•:. •. :, Via...... _. ».. ..,r„ ,.u._._ ._ .. .. .: ..,: •s, +l.S:' +.-,s +., ts_:..,- ...__ .:�; ^hr_; E. ,... n..,, r ei.,. `d .s _.:. ......... .0 .._....- , �. -:5 . =.r :.. -:. .. s._,.' ,..is. , .... F. uru. _ s a.s_._.,.. _ r_,_ _ . ,.u.•�.uE.s .�n r.......r. ..........a.+i • e `.• •e sr ...,, s, .: , i _...f 1........ -__ s.., .. u't $.: , 4'+ ''' i4 4: ".TS=: m� iert$•.s •r - =_ - i ! u -:t: ia= a �.._<.:_.rz,t��.cY_::�_ ,._,� Win -,: +� _- •- ::>•1_:•�.::�R�A�1.'1`. _.i_•,. ?:i-i e•' - sxr,_:�__.::,_• ?i �i:t`. = :'e'.': .._•::: :.. - i ?j:;.'7:;:�._ ni - - :'S :`r :[} }��' .,_ -- - - 4 +•ssT- •i�-7 - - i i'_•s:ii' `.;:l +._:, :. _ } ... -••, . , •i':'F ..'.,�i • • `i�•C.. 1-- .s ee••k -' .- _ ....•sa: • =.�'.i_ e '� 6 es .�tr' t:..:E: -. 4:_sx : is :•a...ss:Sis! :� :� .••-+ { ............................ ,.•:..,...... ,........ -•. _ :a_•:�:u. •':i: _ 4i.: i �F�' r - f _ _ :4•i- 7'4 ? ?� ?�i = 4..u:+.. _ - _ 4?? s r.. ,. 1 Name of property owner(s): First Baptist Church of Okeechobee, Inc. . 2 Owner mailing address: 401 SW 4th Street, Okeechobee, FL ($4974 3 Name of applicant(s) if other than owner. Same 4 Applicant mailing address: Same 5 Name of contact person (state relationship):Randy Huckabee, Pastor 6 Contact person daytime phone(s): 863- 763 -7121 Engineer. Name, address and phone number. Rudd Jones, P. E. and Associates, P. A., 310 NE 6th Ave, Okeedhobee, FL 34972 8 Surveyor. Name, address and phone number:Kenneth Breaux, PLS Phone: 863- 863 -763 -2887 Tradewinds Professional Service, Inc., 200 SW 3rd Ave., Okeechobee, FL 34974 . . alit �y � =•fi? ^ • sn_ ' 4 -yri r r_ . . • • ` f .":xi rf.. f r,p G :. � <'� .= s ' • • fl f • E411.177"'"1:4='''''' ' © .. rr er. ,r . - s� s: -. _ 34974 !-• :d- t _' •:' -s .cs..tts_. d� 3 . , }� �: ."s' i+'fiu.'. =ttr `.s^ss c — � = y 2 ? , •isL . �� .�?. _ i ' xai '+ s_ g Property address/directions to property: 401 SW 4th Street, Okeechobee, FL ,_ • ut 10 Parcel Identification Number 3.15- 37 -35- 0010-01870 -0010 11 Current Future Land Use designation:Single Family Residential 12 Current Zoning district: RMF 13 Describe the project including all proposed uses, type of construction and conceptual building layout, how the business or use is expected to operate on the site, including but not limited to: number of employees expected; hours of operation; location, extent and type of any ou oor storage or sales, etc., and fire flow layout Use additional page if necessary. This project will be a phased project over at least 10 years. The project will include the construction of a new 1,200 seat auditorium and appropriate parking induding the remo4ral of existing building and proposed construction of new dassrooms and remodeling of existing space.', 14 Describe existing improvements on property (for example, the nu caber and type of buildings, dwelling units, occupied or vacant, etc.). Use additional page if necessary. Currently there is a sanctuary, nursery, and dassrooms including parldng and a residential house that is being used as Sunday School Rooms. 15 Total land area in square feet (if less than two acres): or acres :7.52 16 Is proposed use different from existing or prior use (tYes) (No) 17 Number and description of phases: There are currently two phases planned, the first wiN construct the parldng Rev. 2/08 Other phases are currently undefined. CITY OF OKEE( Application for Site OBEE Plan Review Page2of2 18 Source of potable water. OUA 19 Method of sewage disposal: OUA 4: • -� r:_ • 1._..r ;q:t. { ::.:r.::: ars... -. -s ,.. r, ..y._ _:6:v- . ,_ _, ..ATTA :•::• -:. ,.,.,....:_. �!...._■.._.._ ,_..r.: f; 1.,.2�L?,_c•: �• rg. t._.. ..._,.. ...1.:::_:. _ ::..- :::s'•:� _ -, � . -. :, - ... . .. ... _ 1!k'.>QE FO dPP CATIONS .off -.... ...._ ..... - �- ,;.�": _ :_.:...r.___..;_'` -, :_fit. _ :.... .. ..... .. ...... ..... .....n..._t<,,. -.. -_ ...- ......... .._..- ......,...'. ,...._.. .._ -, •�. 20 Applicant's statement of interest in property h/ 21 One (1) copy of last recorded warranty deed ✓ 22 Notarized letter of consent from property owner (if applicant is different from property owner) ✓ Three (3) sealed boundary and topographic, "as is" surveys of thel property involved including a. certified boundary survey, date of survey, surveyor's name, address and phone number b. Legal description of site and parcel number c. Computation of total acreage to nearest tenth of an acre (✓5 (./) ( 4 24 Two (2) sets of aerials of the site. / 25 Eleven (11) copies of sealed site plan drawings (see attached checklist for details to be included in site plan) ✓ 26 Eleven (11) copies of drawing indicating facades for all buildi y.•'. including architectural elevations. ✓ 27 Eleven (11) copies of landscape plan, including a separate table ' i, . 'rating the number of trees and shrubs by type and showing both the official and common name of each type of tree and shrub. 28 Three (3) copies of sealed drainage calculations ✓ 29 Other optional supporting documentation (pictures, etc.) 30 ■ Nonrefundable application fee: S1,000.00 plus $30.00 per acre. ✓ NOTE: Submissions will be reviewed by the City Engineer and City Planner for all necessary documentation. The Applicant will be notified at least 10 days prior to the TRC meeting whether or not additional information is require toproceed or if the review will{b{�ey� rescheduled to the next TRC meeting. -• _ •L- t _ . i„t{ L „ .0 .... '-tJ,:'1 r.t ti •• r. _ (_ ..,11 Y' •::rSII•3C•1 t.XLXi CS -•rK. iiFipa lugs 11. }.tFJir ���{{{... !�-��,M1� ��•} • ift .�. • .'1 •.!C tL it t� •: '%_�y,.,. � '13 rt"' on _ {tiM1 O�•�3LS�MAr.• -�f^_ •xi.:j::ii•tf .: }r� � �. _ i�� 's' "C SxiiKf "i . • . E' {� I 1 ' 1 / }:sir sl S: i Wit,;. •_-- - J_ . - .'. i? --.sc w ..', .ii . .'.sl��:ta •r rte+. • '?:e8f 3�- -. ... ... - -. •Ar•-sr Tay =3:: L.JI.}•� T+� Y:..„ It}•::: „t: �j' �tF. • .1:t:: �t i� 1 hereby certify that the tion lion is for use by the City punishable by a fine of of this •* : information up N in this application is correct., The information included in this applica- of Okeechobee in processing my requeSt. False or misleading inforaution may be to $500.00 and imprisonment of up to 30 days and resulting the summary � ue i'ZLW � � S' ature uted Name For questions relating to this application packet, call the Ge Rev. 2/08 ral Services Dept. at (863) - 763 -3372, Ext. 218 ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ .auI 'd aasNVH'9 ", LIAU BVMHDS• 11i 8010•f :a1va fL6Z000W6 WU . •ep!1oU `aagog3aa'10 • as 0108•L6919f :nA 111Z1I9 19f :wm91 a `; ,.a , 1 1334 09 = HON! L :3"IH0S .I ..n......016661061616.V ILLS « ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ ❑ oio jZnpartgaay 1asuEH �g M� L 'cie.mtps �ouaaaJo Jo ua nuo lsrpdEg ls'!d U Id a 1!S -131SETi1I g-g uorjdo r.i ...46;a7 firrAIMENNMffillNI111461Clia;111:1: »�rf}�,.�':rAi�';:fif: �Al.�s:,t:. ���r�l,.��ua..tl:�i'3 a�, ••n F IYE':Ke CJ�fr ..4;. $ 1 V4 S ONI} ZIt(ci 6S l 1375 Jackson Street, Suite 206 Fort Myers, Florida 33901 -2845 Phone: 239- 334 -3366 Fax: 239 - 334 -6384 LaRue Plannin g & Management Services, Inc. Staff Report Site Plan Review Prepared for: City of Okeechobee Applicant: First Baptist Church of Okeechobee, Inc. Petition #: 09 -003 -TRd' Staff Report Site Plan Review Application No.: 09- 003 -TRC Applicant's Name: tfirst Baptist Church of Okeechobee, Inc. General Information: Applicant: Firs ' Baptist Church of Okeechobee, Inc. Applicant Address: Contact person: 401 SW 4th Street Okeechobee, FL 34974 Randy Huckabee, Pastor Contact Phone Number: 863 - 763 -7121 Legal Description of Subject Property: ALL OF BLOCKS 186, 187, AND 194, INCLUDING ALL ALLEYS AND STREETS, CITY OF OKEECHOBEE, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 5, PAGE 5, PUBLIC RECORDS OF OKEECHOBEE COUNTY, FLORIDA. General Description: Land Use Existing Church Future Land Use Map Single - Family Residential RMF Zoning Proposed Church Single- Family Residential RMF Adjacent FLUM Classifications, Zoning Districts, and Existing Land Use North: East: South: West: Future Land Use Map Zoning District: Existing Land Use: Future Land Use Map Classification: Zoning District: Existing Land Use: Future Land Use Map Classification: Zoning District: Existing Land Use: Future Land Use Map Classification: Zoning District: Existing Land Use: Single - Family, Multi - Family, and Commercial RMF and CHV Private School, Mission House, and Single - family Single- Family RMF Single- family, Vacant, and Church Public Facilities PUB Public school Single Family RMF and PUB Public school, Single- family, and Vacant Page -2 Staff Report Site Plan Review Applicant's Name: Application No.: 09- 003 -TRC irst Baptist Church of Okeechobee, Inc. The Church is building a new 1,200 seat worship center /auditorium and 6,182 square feet of new classroom space just south of the existing two -story church building. The worship center /auditorium will require parking for 400 vehicles. The Applicant states that worship services will not occur at the same time as the school campus facilities are in use. Consequently, the applicant propose to use the current parking lots at the Mission House and "The Rock" as offsite parking to serve the parking need during worship services. These sites contain a total trf 109 spaces, 38 at the Mission House and 71 at "The Rock." The project will be phased over ten years. They first phase of the project is proposed for construction of a 163 -space parking lot in Block 186, of which just 16 spaces are to be paved, with the balance to be grass spaces served by paved parking drive aisles. Also included in the first phase are the playgrounds in Block 187 between the new parking area and the existing church and preschool buildings. The second phase will encompass construction of the new worship center /auditorium and classrooms and the 129 -space parking lot in Block 194, south of the new worship center /auditorium. Of the 129 spaces, 28 are Proposed to be paved with the balance to be grass spaces served by paved drive aisles, Twelve of the 28 paved spaces are to be designated for the handicapped. Four parallel handicap spaces are also proposed in the new circular driveway off of SW 4th Street. Traffic, Ingress and Egress: Access to the existing church is from SW 5th Street. The site plan proposes access from SW 3rd 4th and 5th Avenues, and at two locations along SW 4th Street, a circular drive at the west end and an entrance to the parking lot at the east end of the property. Both driveways are located less than 50 feet frcbm the intersections with SW 3rd and 5th Avenues. It appears to us that this may be too lose. We believe that the site plan for a project of this scale should be accompanied a traffic study substantiating that the ingress and egress and interior circulation ar safe and adequate and that the local roadway system is not overburdened. Staff Report Site Plan Review Applicant's Name: Application No.: 09- 003 -TRC gist Baptist Church of Okeechobee, Inc. Comparison of Proposal with Dimensional Standards: Following is the Staff analysis of the proje is consistency with the various City requirements and regulations. Instances wher the Staff believes the submission to be deficient are highlighted. Regulation Required Provided Minimum parcel size Minimum parcel width [Sec. 196 -(1)d] 10,000 sq. ft. 100 feet 325,048 sq. ft. (7.46 ac.) Minimum front yard build- ing setback [Sec. 196 -(2)b] 2nd Front yard setback (Sec 90 -447) 25 feet 75% of req'd front yard 18.75 feet = All building setbacks meet or exceed the required minimums. Minimum rear yard setback [Sec. 196 -(2)b] 20 feet Minimum side yard setback [Sec. 196 -(2)b] 20 feet Maximum lot coverage [Sec. 196 -(3)b] @ 30% = 97,514 sq. ft. 49,953 sq. ft. (15.4 %) Maximum lot coverage & other impervious surfaces [Sec. 196 -(3)b] @ 60% = 195,028 sq. ft. 179,832 sq. ft. (55.3 %) Maximum height [Sec. 196 -(4)] 45 feet No height indicated. Off- street parking (Sec. 90 -512) Minimum size 9' X 20' Handicapped 12' X 20'plus 5' aisle Church @ 1 per 3 ,;eats 1,200 seats = 400 New day care @ 1 students and 1 /sta ber; Applicant calculates One per 25 required spaces or fraction 16 handicap spaces for 400 required spaces. spaces per 5 mem- 67. parking thereof. needed 405 spaces shown on the plan: 163 in Block 187 129 in Block 194 4 in circular driveway 71 at "The Rock" 38 at Mission House 16 (4 parallel spaces in circular drive off of SW 4th Street; 12 in south parking lot.) There are a number of problems with the parking as proposed. Explanations of our concerns are contained in the following text box. Page -4 Staff Report Application No.: 09- 003 -TRC Site Plan Review Applicant's Name: First Baptist Church of Okeechobee, Inc. . JOINT USE OF PARKING The plans call for using the existing parking spaces at "The Rock" and the Mission House to accommodate parking for the worship center /auditorium. However, these properties are not shown on the plan or else4iere. If they are to be counted towards required parking for the worship center /auditorium, they should be shown on the plan and it should be recognized that there will ne:d to be a formal agreement linking these parking areas to the worship center /auditoriu Sec. 90 -482 requires joint use of parking faciit es to be approved by the City Council. Sec. 90 -483 requires the Applicant to submit a parking study demonstrating that the uses do not overlap. At the very least, some form of documentation as to the intended hours of operation of each should be submitt d substantiating that the uses will not overlap. REDUCTION IN THE NUMBER OF PAVED PARKING SPACES While Sec. 90 -584 makes provision for reducing the number of the required parking spaces that must be paved, this provision is intended for uses where parking occurs only once or twice per week. The Applicant needs to include an explanation of specifically how frequently the grass parking will be needed in association with use of the worship center /auditorium. According to Sec. 90- 584(b), the total number of paved spaces shall not be reduced by more than 75 %. This means that at least 100 spaces should be paved. The site plan indicates that only 48 of the onsite spaces are paved. Even if the spaces at "The Rock" and Mission House are counted toward meeting the minimum paved space requirement, the new pre - school facility on the site requires 67 spaces. Since these spaces will be used on a regular basis, they should be paved and placed in an onsite location that is convenient to the new facility. As presently shown on the site plan, there are only 48 paved spaces on the site and 16 of these are for the handicapped. The 16 handicapped spaces are not available to non - handicapped persons. The number of paved parking spaces at the main site should include at least 64 non - handicapped spaces to serve those associated with the preschool and all of the 16 required handicapped spaces. LANDSCAPED PARKING ISLANDS While extensive grass parking is likely to be found appropriate given the expected limited pattern of use associated with worsh p services and other large functions, the parking layout should be designed to allow for future conversion to paved parking, if necessary, without violating other provisions of the LDC. Specifically, the site plan needs to incorporate additional parking islands that will reduce the number of uninterrupted parking spaces to 12 or less. This issue is further discussed in the following section on landscaped parking islands. Page -5 Staff Report • Application No.: 09- 003 -TRC Site Plan Review AppIIcanrs name: rirsz oapuaa 4.,11/1..,. V, ..... s...•... -��, ••• —• Regulation Required Provided Off - street loading [Sec. 90 -513 (4)] & Sec. 90- 511(c)] One per 40,000 sq. one per additional 60,000 sq. ft. = 2 Min. size is 10' X 30' ft. plus No loading zones shown. Minimum driveway width (Sec. 90 -511) Spaces between 75° 90 °, 24' and All driveways and drive aisles in the parking areas are a minimum of 24 feet wide. The drive lane of the roundabout is 20 feet wide. Landscaping Total Site (Sec. 90 -532) Minimum of one trek; three shrubs for each sq. ft. of lot area. At 325,048 sq. ft., a minimum of 108 trees and 320 will be needed. and 3,000 shrubs The landscape plan shows a total of 192 trees and 1,133 shrubs, considerably more than the minimum required. Parking & Vehicular Use Areas (Sec. 90 -533) Re: Landscaped area and number of trees. 400 spaces @18 sq. required space = 7,200 ft. of landscaped area tree per 72 sq. ft. of landscaped area = trees. Trees provi this section may b towards the requir Sec. 90 -532. Assuming the joint parking is approved: The number or parking spaces proposed in Block 187 is 163, indicating the need for 41 trees. The number or parking spaces proposed in Block 194 is 129, indicating the need for 32 treks. ft. per sq. plus 1 required 100 ed under counted ments of lose the lot in the lot in The number of trees proposed in the two parking lots is 116 and is adequate as calculated below: There are 62 trees proposed in the parking lot in Block 187. There are 54 trees proposed in the parking lot in Block 194. Page -6 Staff Report Site Plan Review Application No.: 09- 003 -TRC Applicant's Name: First Baptist Church of Okeechobee, Inc. Regulation Required Provided Parking & Vehicular Use One landscaped island (5' X Areas (Sec. 90 -533) 15') for each 10 spaces, with no more than 12 uninter- Re: Landscaped islands rupted spaces. Assuming the joint use parking is approved: The parking lot in B ock 187 The only deficiency with respect would need 16 parking to parking islands in the parking islands. lot in Block 187 is that all seven parking rows exceed 12 uninter- rupted spaces. One parking island is needed in the interior of each of the seven parking rows in this lot. The parking lot in Block 194 The only deficiency with respect would need 13 parking to parking islands in the parking islands. lot in Block 194 is that all six parking rows exceed 12 uninter- rupted spaces. One parking island is needed in the interior of each of the six parking rows in this lot. The minimum dimension of While these islands do not need to be physically constructed landscaping is four feet, except adjacent to buildings when the parking lots are initially developed, they should be laid out as extra grassed Minimum 2' landscaping parking spaces so that if any of between vehicular use areas the grass parking spaces need and buildings to be converted to paved spaces in the future, the parking islands can be accommodated without reducing the number of avail- able parking spaces below that required to meet the off - street parking requirement. Staff Report Site Plan Review Application No.: 09- 003 -TRC Applicant's Name: First Baptist Church of Okeechobee, Inc. Landscaped Buffers (Sec. 90 -534) 10' on street frontage; 2' along other property lines. Trees and shrubs provided to meet Sec. 90 -534 may be counted towards the tree and shrub requirements of Sec. 90 -532. There are about 1,72 linear We estimate the plan as feet of frontage along the proposed provides about four roadways borde ing the 18,700 sq. ft. of landscaped site. In addition ther are buffer area. about 320 feet along the south property line vacated SW 5th St. fore, the project sh of There- uld include about 17,20 sq. ft. of landscaped area along the roadway fronta e and about 640 sq. ft. al south property line, ng the indicating a total of about 17,840 sq. ft. of buffer area. At 1 tree & 3 shrubs per 300 It appears that there are about sq. ft. of required buffer = 59 60 trees along the perimeter of trees and 178 shrubs. the property. This count includes trees proposed along Trees may be planted in the periphery of the parking clusters, but shall nbt areas and existing pines and exceed 50' on centers oaks along the periphery of SW abutting the street. 3rd Avenue and the southern property line along vacated SW 5th Street. There are about 533 shrubs proposed for placement in various locations along the periphery of the property. Staff Report Site Plan Review Application No.: 09- 003 -TRC Applicant's Name: First Baptist Church of Okeechobee, Inc. Other Requirements and Considerations: Sidewalks (Sec. 78 -36): There are already sidewalks along SW 4th and 5th Avenues and SW 4th and 6th Streets. A sidewalk is needed along SW 3rd Avenue. Lighting Plan (Sec. 78 -71): A lighting plan ha Asebrook, Power & Lighting Systems. Dumpster Location: No dumpster locations een submitted as prepared by Shad e shown. Elevations: While side and front view sketches) of the church and classroom buildings have been provided, no building heights are shown. Compatibility with the surrounding area: T with the surrounding area. e general uses and plan are compatible Recommendation: Given the variety of questions remaining, particularly as regards the joint use and paved and grass parking issues, driveway locations and traffic, and the lack of dumpster and loading zone designations, Staff is of the opinion that the site plan has not been sufficiently developed to warrant approval at this time. Rather, we believe the Applicant should take into consideration the foregoing findings and the subsequent recommenda- tions of the TRC and submit a revised site plan for consideration by the TRC at a future meeting. Submitted by: James G. LaRue, AICP Planning Consultant May 14, 2009 Technical Review Committee Meeting of May 2 Attachments: FLUM, Zoning Map and Property 1, 2009 Appraiser's Aerial Staff Report Site Plan Review Applicant's Name: First Baptist Church of Okeechobee, Inc. Application No.: 09- 003 -TRC Okeechobee Future Land Use Map 180 J v1 N 4th S 193 Comprehensive Plan Future Land Use SINGLE - FAMILY MU LTI - FAMILY RESIDENTIAL MIXED USE ME COMMERCIAL INDUSTRIAL PUBLIC FACILITIES Page -10 Staff Report Application No.: 09 -003 -TRC Site Plan Review Applicant's Name: Fi►$t Baptist Church of Okeechobee, Inc. City of Okeechobee Zoning Map 231 ZONING RSF1 RPM1H RSF2 RPM -CPC CLT CBD C HV IND DUB -'UD -R Fl_UD -M Page -11 Staff Report Site Plan Review Applicant's Name: Fi Application No.: 09-003-TRC Baptist Church of Okeechobee, Inc. Property Appraiser's Aerial showing existing land use DSSWET SCAM Tit S.W.6 TH STREET 'PUBLIC SCHO fit-44 11,4 •411 01111,...1 • SM.7 TH STREET '4oit Page -12 This site plan should be used in conjunction with the large scale site plan. On it you can see the locations of The Rock and the Mission House, which are not shown on the large scale drawings. Also, the data and information in the boxes at the bottom of the page relating to parking requirements, the notes, and site area contain the information that should have been included with page 4 of 10 of the large scale drawings. • DRY RETENTION AREA 78 PARI<I N SP, THE ROCK GROUND LEVEL 4,556 NSF OF CLASSROOM SPACE ADAM GROUND LEVEL 3,857 GSF/ EXIST OFF SECOND LEVEL 2,602 NSF. — POTENTIAL AX BUILDING COVERAGE REA 4,150 SF POTENTIAL AX BUILDING COVERAGE REA 5,632 SF FUTURE EDU ATION BUILDING 2,750 NSF 4 STREET MISSION NOUS KING- LITTLE LEAGUE BASEBALL FIELD. SOFTBALL F)ECD 62 'K1 ACE& 561- STRCCT - 1200 SEAT WORSHIP CENTER TOTAL 1ST AND 2ND FLOOR 6,182 NSF CLASSROOM SPACE GROUND LEVEL 2 CLASSROOMS AT 520 NSF TOTAL 1040 NSF GROUND LEVEL 2 CLASSROOMS AT 556 NSF. 1 TODDLER / BED BABIES AT 277 NET 4 CLASSROOMS AT SECOND LEVEL AT 1341 NSF TOTAL TOTAL 2,730 NSF CLASSROOM SPACE 2 CLASSROOM AT GROUND LEVEL AT 556 NSF 4 CLASSROOMS AT SECOND LEVEL AT 1300 NSF TOTAL TOTAL 2,412 NSF CLASSROOM SPACE POTENTIAL MAX. BUILDING COVERAGE AREA 5,414 SF. EXISTING PRESCHOOL TOTAL 5,497 NSF. PARKING REQUIREMENTS: PRE-SCHOOL 1 SPACE PER 5 STUDENTS + 1 SPACE PER STAFF K THRU 6TH GRADE 1 SPACE PER 5 STUDENTS + 1 SPACE PER STAFF THE ROCK (YOUTH) IN EXISTING COUNT (BLOCK 180) WORSHIP1200 SEATS 1 SPACE PER 3 PERSONS IN MAIN AUDITORIUM Weekday parking required Weekend parking required MAXIMUM PARKING REQUIRED TOTAL PROVIDED 67 SPACES 38 SPACES 78 SPACES 400 SPACES 183 SPACES 400 SPACES 400 SPACES /BLOCKS 186, 187 & 194) 294 ON-SITE SPACES (BLOCKS 180 & 182) 116 OFF -SITE SPACES 410 TOTAL TOTAL ACCESSIBLE PARKING REQUIRED TOTAL ACCESSIBLE PARKING PROVIDED 8 SPACES 16 SPACES (IN 410 COUNT) SITE AREAS: MULTIPLE FAMILY (RMF) DISTRICT BLOCKS 186, 187 & 194 INCLUSIVE OF ABANDONED ROADS LOTS ACREAGE 7.46 ACRES1325.048 SF1 MAXIMUM BLDG. COVERAGE ALLOWED 30% (97,514 SF) BLDG.. COVERAGE PROVIDED (incl.. covered walks( (49 953 SF) (can add up to 15 196 SF to bldg. coverage due to impervious area limitations) MAXIMUM IMPERVIOUS AREA ALLOWED IMPERVIOUS AREA PROVIDED (includes Bldds( PERVIOUS AREA PROVIDED 60% (195 028 SF) (179 832 SF) 40% (145 216 SF) EXISTING PRESCHOOL 8LDG.. FOOTPRINT COVERAGE (4,435 SF) ADMIN BUILDING FOOTPRINT COVERAGE (3.857 SF) EDUCATION BLDG.. FOOTPRINT COVERAGE (3,780 SF) CHURCH BLDG.. FOOTPRINT COVERAGE (30,558 SF) COVERED WALKS (7,323 SF) BLOCK 188, LOTS 1 THRU 8 11 AND 12 LOTS TOTAL ACREAGE 1.636 MAXIMUM BLDG.. COVERAGE ALLOWED 30 % BLDG. COVERAGE PROVIDED 0 i6 MAXIMUM IMPERVIOUS AREA ALLOWED 60% IMPERVIOUS AREA PROVIDED 0 % PERVIOUS AREA PROVIDED 100% BLOCK 180 LOT ACREAGE 2.068 EXISTING TO REMAIN BLOCK 182, LOTS 5 THRU 10 LOTS TOTAL ACREAGE 981 EXISTING TO REMAIN