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1999-10-20 Emergency Mtg790 tOR10*�� I. CALL TO ORDER: - Mayor: October 20,1999, City Council Emergency Meeting,1:30 p.m. II. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Robert Oliver Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Robert J. Bradshaw City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea III. NEW BUSINESS - Mayor. CITY OF OKEECHOBEE CITY COUNCIL EMERGENCY MEETING SUMMARY OF COUNCIL ACTION A. Motion to accept Administrator Bradshaw's Letter of Resignation (Exhibit 1). PAGE 10F 3 Mayor Kirk called the October 20,1999 Emergency City Council Meeting to order at 1:30 p.m. City Clerk Thomas called the roll: Present Present Present Present Present Present Present Present Present Council Member Watford moved to accept Administrator Bradshaw's Letter of Resignation with regret; seconded by Council Member Oliver. Council Member Watford commented he thought all the members of the Council have the same feelings that we certainly will miss Mr. Bradshaw and appreciate everything that has been done for the City and for the community and we wish him the best of luck in his new position. Mayor Kirk thanked Council Member Watford for his comments, and continued stating that he (Mr. Bradshaw) has done a real good job for us and we are going to miss him. I am sure he will do a good job for the people in Ft. Pierce. Mr. Clayton Williams addressed Mr. Bradshaw stating he appreciated what he has done on behalf of the City. I think you have been a tremendous asset, however, I lived in St. Lucie County five years, and I think Okeechobee is a better place to raise kids. Council Member Watford responded in reference to Mr. Williams comments that he thought that was quite a compliment (to Mr. Bradshaw), for a person to take the time out of their business day to come to a City Council Meeting. 1 OCTOBER 20,1999 - EMERGENCY MEETING - PAGE 2 OF 3 7 g 1 III. NEW BUSINESS CONTINUED. A. Motion to accept Administrator Bradshaw's Letter of Resignation Council Member Oliver commented one of the things he thought Mr. Bradshaw did really well was when he came here continued. he got right in on our downtown renovation project, which might have fallen right on it's face, had it not been for him and that was a special thing he thought the Council needed to thank him for. KIRK - YEA CHANDLER -YEA MARKHAM - YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. B. Discuss advertising coverage and job description for the Mayor IGrk began the discussion by stating, as we start this process, we need to keep in mind whatever guidelines we Administrator position (Exhibit 2). set for advertising criteria for the job, we need to follow that this time. If we have requirements and the applicant doesn't meet the requirements we should not accept the application. We are not being fair to anybody that applies if we do not stay with the guidelines we set. Council Member Chandler and Watford suggested the advertisement not require a Master's Degree and use experience in lieu of a degree. Discussion ensued. Council agreed with Council Member Oliver's suggested that the advertisement state a BA degree preferred, rather than required. The Council also briefly discussed contacting the applicant who was ranked number two and see whether he is available and would be interested in taking the job. The majority of the Council decided it would be better to advertise the position again since we would probably get more applicants with lowering the educational requirements. Council instructed Clerk Thomas to advertise the position in the local Okeechobee News, the Florida League of Cities Datagram, the International City Managers Association Newsletter and the newsletters that the Florida Association of Counties distributes. The Council discussed who would take on the responsibilities of the Administrator during the interim. Mr. Bradshaw's last day to work will be November 10,1999. Council Member Oliver moved to appoint Clerk Thomas to serve as the Interim City Administrator beginning November 10,1999: seconded by Council Member Chandler. 792 >a OCTOBER 20,1999 - EMERGENCY MEETING - PAGE 3 OF 3 III. NEW BUSINESS CONTINUED. B. Discuss advertising coverage and job description for the Administrator position continued. IV. ADJOURNMENT - Mayor. PLEASE TAKE NOTICE AND BE ADVISED that a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, y need to insure that a verbatim record of the proceeding is made, which record includes the testimo and eInce upon which the appeal isfo be based. // ATTEST: //" JAMEs E. KIRK, MAYOR c o ( �K� BONNIE S. THOMAs, CMC, CITY CLERK r� VOTE KIRK - YEA CHANDLER -YEA MARKHAM - YEA OLIVER - YEA WATFORD - YEA MOTION CARRIED. Clerk Thomas' points of contact to the Council will be Mayor Kirk and Council Member Watford. No expenses will be paid for applicants to come for interviews. The Council Members will review the applications themselves and rank them. There being no further items on the agenda, Mayor Kirk again thanked Mr. Bradshaw for a job well done and adjourned the meeting at 2:15 p.m. Li I Page -I- CITY OF OKEECHOBEE CITY COUNCIL EMERGENCY MEETING October 20, 1999 HANDWRITTEN MINUTES I. CALL TO ORDER: - Mayor : October 20, 1999, Citv Council Emerqencv Meeting II. MAYOR, COUNCIL AND STAFF ATTENDANCE - PRESENT ABSENT Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Robert Oliver Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Robert J. Bradshaw City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea Ill. NEW BUSINESS - Mayor. A. Council Member moved to accept Administrator Bradshaw's Letter of Resignation (Exhibit 1); seconded by Council Member --- . VOTE: YE5 NO ABSENT ABSTAINED KI RK CHANDLER MARKHAM OLIVER WATFORD MOTION: CARRIED - DENIED i B. Discuss advertising coverage and job description for the Administrator position (Exhibit 2). ----- -- ---- ��D r i l 11V�i� LA - O emu° -- --- - -- - t�c�u.ad wce ao��iaaa.k. can�sc�c o- cq r_►.�-Q Luc— � ��� __���_ � � _a e ZQA— KLLA-ha� (it ! J-) -LIIA- lu— --- -- - - - - - -- ---- -- -11 iw fah- PIA qhaf AYA 4Q�i 4k &4dD, 11 qn- X&9'.-Mft6k�) - ai OW 6- �Yl--k A i - - --t--- - I - ICl/IIi f OKEEC 11�O > y0� ` M Z CITY OF OKEECHOBEE `_ t, 'ram ►►► CITY COUNCIL EMERGENCY MEETING == OFFICIAL AGENDA PAGE 1 OF 1 I. CALL TO ORDER: - Mayor: October 20, 1999, City Council Emergency Meeting, 1:30 p.m. II. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Robert Oliver Council Member Dowling R. Watford, Jr. City Attorney John R. Cook City Administrator Robert J. Bradshaw City Clerk Bonnie S. Thomas Deputy Clerk S. Lane Gamiotea III. NEW BUSINESS - Mayor. A. Motion to accept Administrator Bradshaw's Letter of Resignation (Exhibit 1). B. Discuss advertising coverage and job description for the Administrator position (Exhibit 2). IV. ADJOURN MEETING - Mayor. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any matter considered at this proceeding, such interested person will need a record of the proceedings, and for such purpose may need to ensure a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. EXHIBIT 1 10/20/99 AGENDA Robert I., Brabshaw October 15, 1999 Mayor James Kirk City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Dear Mayor Kirk: As you are aware, I have recently been approached by various public entities regarding open administrative positions. After great thought and consideration, I have decided to accept a position offered to me as the Assistant County Administrator of St. Lucie County. As such, please consider this my formal 30 day notice. During my tenure here in Okeechobee, together working with the City Council, City staff, and members of the community, my goals and worthwhile projects have been completed and accomplished. Working with the Council, Department Heads, and City Staff has been a pleasure, and through it all, I have made a great many friends and acquaintances. Even though it will be difficult to say good bye, I feel that this decision is one that is best for me and my family. Thank you for giving me the opportunity to work for the City of Okeechobee, and I wish the City much prosperity and growth during the next decade and beyond. Best , Robert J. Bradshaw EMBIT 2 10/20/99 AGENDA �/ � OK((C• � O h o$� Zoo,'' MEMORANDUM To: Mayor and Council Members From: Bonnie S. Thomas, City Clerk Z01 Subject: Advertisement Information and Job Description Date: October 19, 1999 Attached herewith are items for your review and discussion regarding the position of the City Administrator: © City Administrator Job Advertisement --- © List of Publications the City advertised in previously for this position © Job Description which is outlined in two parts as "Responsibilities" and "Expectations" © Questionnaire complied by the City Council for each applicant to complete Thank You o C CM A DMINISnm TOR POPULATION 5,069. BUDGET #5 MILLION PLUS. SALARY RANGE $50 - 55K PLUS RETIREMENT AND OTHER BENEFITjWINTER BY AND REPORTS TO 5-MEMBER COUNCIL. PG3#jrglw )(BA IN PUBLIC OR BUSINESS ADMINISTRATIOOM AN ACCREDITED COLLEGE OR UNIVERSITY WITN A MINIMUM OF FIVE YEARS EXPERIENCE IN MUNICIPAL OR SIMILAR GOVERNMENTAL ADMINISTRATION. DOCUMENTED. KNOWLEDGE OF LAWS IN ADMINISTRATIVE POLICIES GOVERNING MUNICIPAL ACTIVITIES, GOVERNMENTAL BUDGETING AND FINANCE GRANTS, PLANNING BACKGROUND, STRONG COMMUNICATION AND LEADERSHIP SKILLS, ECONOMIC DEVELOPMENT; AND KNOWLEDGE OF FIRE, POLICE AND PUBLIC WORKS OPERATIONS REQUIRED. APPLICANT MUST WORK NARMONIOUSLY WITH ELECTED OFFICIALS, INTERGOVERNMENTAL AGENCIES, CITIZENS AND EMPLOYEES. CONTACT BONNIE TNOMAS, CITY CLERKIPERSONNEL ADMINISTRATOR BY 4:00 P.M. W MONDAY.. NOVEMBER 22, 1999 TO RECEIVE AN APPLICATION PACKET. THE ADDRESS: 55 S.E. 3RD AVENUE, OKEECNOBEE, FL 34974, 941)763-3372, FAX 941)763-1686. APPLICANTS WILL SUBMIT THE COMPLETED APPLICATION TO THE CITY CLERK APPLICATIONS ARE SUBJECT TO FtORIVA'S PUBLIC RECORDS LAW. SUCCESSFUL CANDIPATES ARE REQUIRED TO PASS A PRE -EMPLOYMENT SUBSTANCE SCREEN/NGAWYSICAL. DRUG FREE WORKPLACEIEWADA. CITY ADMINISTRATOR CLASSIFIED ADVERTISEMENT (1997) ... s S. V"Okeechobee News Sun 4/13; Fri 4/25; Wed 5/7 $291.00 The (Ft Pierce) Tribune Sun 4/14; 4/27 & 5/11 $455.75 Orlando Sentinel Sun 4/13 $821.25 •International City Managers Association Mon 4/28 Issue $224.28 FL League of Cities Magazine May Issue $0.00 �b Advertisement was also mailed to each County Seat in Florida requesting them to post the notice on the bulletin board. k*\rC110 \ n\� rw — (YULE-riaLy CITY OF OKEECHOBEE, FLORIDA City Administrator Position Applicants, please respond to the following list of questions as completely as possible: 1. Why are you interested in a new position at this time; or why do you wish to leave your current position? 2. What are your three (3) strongest abilities and why are they a good match for this position? 3. In what areas do you feel you need improvement? 4. Briefly describe your work experience with governmental finance budgeting revenues and appropriations and payroll plans. 5. Give an example of when you were able to build motivation in your subordinates. Give an example of how you involve your subordinates/co-workers in helping you make a decision, or solve a problem. 6. Describe your most recent experience with dealing with poor performance by a subordinate. 7. What steps did you take to encourage communication between departments? 8. What steps did you take to further enhance the image of: The City/County? Your department? Assist Department Heads to further enhance the image of their departments? 9. Specifically, what accomplishments from your background prepare you for this position? 10. How does this position fit into your long-range professional planning? 11. Would you describe one of the most difficult administrative problems you have had to solve recently? (Describe the problem, the process you went through to resolve it and the factors in your decision. This could involve either a financial problem, taxing authority, regulatory agency or something of that nature.) 12. Explain your approach to leadership. 13. Describe your management style. 14. If the Council makes a decision that breaks policy, how would you deal with the situation? 15. How would you handle an aggressive reporter who was demanding to see subject matter that was very volatile and had not yet been reviewed by the City Council? 16. This is a salaried management position. The incumbent is expected to get the job done. Overtime and compensatory time are not granted to this position. It will involve meetings and substantial work which are beyond normal working hours. Would working extra hours present a problem for you? 17. In conclusion, is there anything more you would like to say about yourself in regards to this job position? OUTSTANDING ISSUES Short-term 1. Continuation of Police Station project. 2. Continuation of leasing program for law enforcement. 3. City Hall Park - Contract has been approved; Julie and Lydia are implementing the project. The next steps are survey work, title search, RFP for contractors, ie: electrical, concrete, sprinklers. 4. PRM Interlocal Agreement - Consolidate policies between the City, County, and Sheriff's Office to achieve lower premiums. S. Restructure of salary schedule. 6. Adoption of cellular tower ordinance. ?. Resubmit application for Affordable Housing through Craig A. Smith & Associates. S. Updating required insurance programs, ie: safety, blood born pathogens, drug -free workplace. 9. Continue implementation of Code Enforcement program - Computerize network and adoption of new policies and procedures. 10. Reformat budget presentation. 11. OUA - Fire hydrants and road cuts. 12. Updating and modernization of City Ordinances. 13. Median upgrade at Wal-Mart. 14. Public Works - Fill 2 open positions. 15. Review need for additional personnel in City Clerk's Office. 16. Final determination regarding implementation of 1999-2000 capital outlay in street improvement. Long-term 1. Adopt 5 year program addressing growth, economic development, community development, and organizational development (staff). Z. Access to City property for future development or possible sale. 3. Future cellular tower sites. 4. Continue improving City/County relationship. S. Expand legislative relationships. 6. Amend LDR's to reflect setback requirements and the tower issue. 7. Continue consideration of annexation options. S. Continue support of Main Street. 9. Consider the possible development of a City Industrial Park. 10. Continuation of City wide beautification efforts. 11. Consideration of options regarding the City/County Fire Study, ie: enhance cooperation.