Water Retention Installation Amendment 2 LP6847
Florida Department of Charlie Crist
Governor
Environmental Protection IeffKottkamp
jilit Bob Martinez Center Lt. Governor
i A
2600 Blair Stone Road Michael W. Sole
080040 Tallahassee, Florida 32399-2400 Secretary
FED-EX - DELIVERY CONFIRMATION REQUIRED
MAR 3 0 2009
Mr. Brian Whitehall
City Administrator
City of Okeechobee
55 SE Third Avenue
Okeechobee, Florida 34974
Re: LP6847 - City of Okeechobee
City of Okeechobee Commerce Center Water Retention Installation
Dear Mr. Whitehall:
Enclosed is one original of Amendment 2 to your surface water improvement
project. The amendment revises the budget for the project. The amendment is
now in effect.
If we may be of further assistance, please contact Maura Callahan at
850/245-8358.
Sincerely,
/,~4~ 4!~:
Phil Coram, P.E., Deputy Director
Division of Water Resource
Management
PC/ me
Enclosure
cc: James E. Kirk - City of Okeechobee
Robin Brock - City of Okeechobee
Connie Vanassche - Craig A. Smith & Associates
More Protection, Less Process"
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STATE FINANCIAL ASSISTANCE AGREEMENT
DEP AGREEMENT NO. LP6847
CITY OF OKEECHOBEE
AMENDMENT NO.2
THIS AGREEMENT as entered into on the 13th day of November, 2007, and amended
on the 22nd day of September, 2008, between the FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION (hereinafter referred to as the "Department") and the
CITY OF OKEECHOBEE (hereinafter referred to as the "Grantee" or "Recipient") is hereby
amended.
WHEREAS, due to a change in budget; and,
WHEREAS, additional changes to the Agreement are necessary.
NOW, THEREFORE, the parties hereto agree as follows:
1. Attachment A, Project Work Plan, is hereby amended to include Attachment A-2,
Revised Project Work Plan, attached hereto and made a part of the Agreement. All references in
the Agreement to Attachment A, Project Work Plan, shall hereinafter refer to Attachment A,
Project Work Plan, Attachment A-1, Revised Work Project and Attachment A-2, Revised Project
Work Plan.
In all other respects, the Agreement of which this is an Amendment, and attachments
relative thereto, shall remain in full force and effect.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
DEP Agreement No. LP6847, Amendment No. 2, Page 1 of 2
This Amendment 2 to State Financial Assistance Agreement LP6847 shall be executed in
two or more counterparts, either of which shall be regarded as an original and all of which
constitute but one and the same instrument.
IN WITNESS WHEREOF, the Department has caused this amendment to the State
Financial Assistance Agreement to be executed on its behalf by the Deputy Director of the
Department and the Grantee has caused this amendment to be executed on its behalf by its
Authorized Representative. The effective date of this amendment shall be as set forth below by
the Deputy Director of the Department of Environmental Protection, Division of Water
Resource Management.
CITY OF OKEECHOBEE FLORIDA DEPARTMENT OF
ENVIRONMENTAL PROTECTION
By: pia.. 1"- By: -
M Deputy Director
Division of Water Resource
Management
Dater ► "l / Date: MAR 2 0 2009
r -
Tommy illiams, DEP Grant Manager
*For Agreements with governmental boards/ commissions: If someone other than the
Chairman signs this Amendment, a resolution, statement or other document authorizing that
person to sign the Amendment on behalf of the Grantee must accompany the Amendment.
List of attachments/ exhibits included as part of this Amendment:
Specifv Tvve Letter/Number Descrivtion (include number of vaees)
Attachment A-2 Revised Project Work Plan (3 page) s
DEP Agreement No LP6847, Amendment No. 2, Page 2 of 2
ATTACHMENT A - REVISED
PROJECT WORK PLAN
I. GRANTEE/PROJECT INFORMATION:
Grantee: CITY OF OKEECHOBEE
Project Title: OKEECHOBEE COMMERCE CENTER WATER RETENTION
INSTALLATION
DEP Grant LP6847
IL FUNDING PLAN:
FY 05/06 PROJECT BUDGET
Category of Expenditure Amendment Amendment Total Matching Funds Total Funding
1 2
Professional Services 26,000 22751
Administration & Bid 4,515 1207 i
Documents
Construction & Demolition
Lake Excavation, Berm & Sod 58,000 76173
Land
Euuioment - Citv's 24,000 19720
Control Structures 17,535 16778
Other (Specify) - Citv's Labor 19,950. 1210
Total $150,000
III. SCOPE OF WORK: (e.g., specifications, task timeline within current authorized Agreement period,
method or manner of performance, requirements, quarterly cash needs, etc.)
Close-out Revision Feb. 20.2009:,
The City of Okeechobee is requesting a final amendment to the scope of work to redistribute the financial
allotments within the budget category of expenditures based upon the actual expenses that have occurred as
outlined in Disbursement Request No. 2 and to close-out the project. The project is completed.
Revision 8-29-08
• The City of Okeechobee is requesting an amendment to the scope of work to redistribute
the financial allotments within the budget category of expenditures based upon the actual
expenses that have occurred to date for this project. The City utilized City personnel and
equipment for this project but also needed outside professional services and put the
construction out to bid. Additional City equipment and personnel were utilized during
this project and are included in Attachment A. Funding needs to be adjusted within the
budget categories to accommodate actual expenditures as outlined in Disbursement
Request No. 1. Additional time is needed to complete the project.
The City of Okeechobee is continuing to comply with wetland retention compliance issues and
provide for water filtration and clean-up prior to entry into State waters. In order to add new
business prospects and create jobs while protecting the waters of Taylor Creek and Lake
Okeechobee, the City is providing wetland retention on the north side of the Okeechobee Commerce
Center by:
• Completing the construction of Lake No. 1 as part of the SFWMD Storm Water Master Drainage
Permit for the City of Okeechobee Commerce Center. Site survey and construction drawing of the
Lake to be completed by the City of Okeechobee Engineering Office.
• The City will be doing this project in-house utilizing City personnel, and equipment.
IV. PROJECT MILESTONES:
(i.e., timelines, contracts, if funded in prior years(s) where is the project now)
G:\LEGISLATIVE - GOVERNMENTAL SERVICES DIVISION\okeechobee, city ofTDEP LP6847 WATER RETENTION\CTrY
OF OKEE WATER RETENTION-ATTACHMENT A-nwised2.doc
If the scope of work includes construction:
Estimated Construction start date: November 2007
• Estimated scope of work completion date: March 31. 2009
If the scope is only for pre-construction work:
Estimated scope of work completion date:
V. LOCAL MATCH & OTHER GRANT FUNDS: N/A
List the sources and amounts for all funds being used to fund this project.
AMOUNT(S)
SOURCE
2006-2007 LP grant
1 2006-2007 Match
i.e. 2005-2006 LP05xx grant I
I i.e. CDBG grant I
I i.e. SRF loan WWxxxxx
I i.e. prior year local match
i.e. federal funds - STAG grant
I Total Project Cost I I
Budget Summary - Revised
BUDGET CATEGORY ALLOTMENT
Professional Services $26,000
Equipment - City's I $24,000
Control Structure $17,535
Supplies and Other Expenses $4,515
Contractual Services $
Construction $48,000)
Sod/Seed $10,0001
Other - Labor $19,9501
Indirect Costs $
Total: $150,000.00
Professional Services - Revised
Salary and Benefit Description
Annual Benefit Total Annual
Employee Name Position Salary Cost Cost
1 Brian Whitehall City Administrator $72,811 1.58 $115,041.38
Oscar Bermudez I Engineer $65,9001 1.58 $104,122.00
1 Donnie Robertson 1 Director of Public Works $53,6341 1.58 $84,741.72
1 India Riedel I Finance Acct Supervisor $34,359 1.58 $54,287.22
Cleveland Lamb 1 Maintenance Foreman $42,335 1.58 $66,887.72
Marvin Roberts I Laborer/Operator $30,157' 1.58 I $47,648.06
1 Floyd Selph Laborer/Operator I $31,535 1.58 I $49,825.30
1 Rick Amiet Laborer/Operator $29,272 1.58 $46,249.76
I Clint Gould Laborer/Operator $29,711 1.58 I $46,943.38
G:\L.EGISLATIVE - GOVERNMENTAL SERVICES DIVISIONIokeechobee, city ot\FDEP LP6847 WATER RETENTIONICITY
OF OKEE WATER RETENTION ATTACHMENT A revised2.doc
Brian Padget Laborer/Operator $30,157 1.58 $47,648.06
Alfred Fisher Mechanic $40,394 1.58 $63,822.52
Betty Clement General Services Coordinator $33,380 1.58 $52,741.70
Equipment Description - Revised
Rate of
Equip
Usage per
City Equipment to be used Hour
S-10 Backhoe $1501
S-12 Backhoe $200
2" Pump $35
Chop Saw $35
Equipment Trailer $351
Dump Trucks $751
S-9 Tractor $50
1 S-13 Tractor $50
S-14 Tractor $50
301 D. Truck $20
302 E. Truck $20
309 Bucket Truck $32
Supplies & Other Expenses - Revised
Supplies and Other Expenses
Sod/Seed (Construction) $10,000
Operating Supplies (Admin & Bid $49515
Docs)
Total Supplies & Other Expenses $149,515
G•\LEGISLATIVE - GOVERNMENTAL SERVICES DIVISION\okeechobee, city of\FDEP LP6847 WATER RETENTION\CTTY
OF OKEE WATER RETENTION ATTACHMENT A revisedldoc