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2004-03-16 RegularI CITY OF OKEECHOBEE MARCH 16,2004 REGULAR CITY COUNCIL MEETING SUMMARY OF COUNCIL ACTION AGENDA 1. CALL TO ORDER - Mayor: March 16, 2004, Regular City Council Meeting, 6:00 p.m. 11. OPENING CEREMONIES: Invocation given by Jim Hudson, Nazarene Church; Pledge of Allegiance led by Mayor. Ill. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clerk. Mayor lame, E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Dowling R. Watford, Jr. Council Member D. Clayton Williams, Jr. City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Lane Gamiotea Deputy Clerk Adriana Berry IV. PROCLAMATIONS AND PRESENTATIONS - Mayor. A. Present a five year longevity service award to Donna Reynolds, IB. Present a twenty year longevity service award to William Douglas. PAGE I OF 5 COUNCIL ACTION - DISCUSSION - VOTE Mayor Kirk called the March 16, 2004 Regular City Council Meeting to order at 6:00 p.m. The Invocation was offered by Council Member Watford in absence of Pastor Hudson; Pledge of Allegiance led by Mayor Kirk. City Clerk Gamiotea called the roll: Present Absent Present Present Present Absent Present Present Present Mayor Kirk presented Mrs. Donna V. Reynolds, Accounts Clerk for the Finance Department, a Longevity Service Certificate of Appreciation for her five years of service with the City. She also received a five year service award, a silver and gold cross pen with her name engraved on it. Mayor Kirk presented Mr. William "Billy" Douglas, Lieutenant for the Fire Department, with a Longevity Service Plaque and 20 Year Service Award (two hundred fifty dollars) in appreciation from the City for his years of dedication and service. 731 732 MARCH 16, 2004 - REGULAR MEETING - PAGE 2 OF 5 AGENDA IV. PROCLAMATIONS AND PRESENTATIONS CONTINUED. C. Proclaimed March 2004 as "American Red Cross Month V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the March 2, 2004 Regular Meeting. COUNCIL ACTION - DISCUSSION - VOTE Mayor Kirk read the following proclamation in its entirety, and proclaimed March 2004 as "American Red Cross Month: "WHEREAS, for more than eighty years, the Greater Palm Beach Area Chapter of the American Red Cross has been providing relief for families during hurricanes, floods and fire, and teaching First Aid, CPR, AIDS Prevention and Water Safety. Red Cross workers and volunteers are available 24 hours a day, 365 days a year to provide shelter, food, water, counseling and more to anyone who suddenly finds their world turned upside down by a disaster; and WHEREAS, the Greater Palm Beach Area Chapter has a distinguished history of providing lifesaving services and programs to our community. Building on that tradition, we are focusing on building partnerships, increasing safety and disaster preparedness education and enhancing our response capabilities for residents of Glades, Hendry, Okeechobee and Palm Beach Counties; and WHEREAS, as we move forward with the important work of the American Red Cross and as we celebrate March 2004 as American Red Cross Month, we ask that you become partners in preparedness with the Greater Palm Beach Area Chapter of the American Red Cross. NOW THEREFORE, 1, James E. Kirk, by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of March 2004 as "American Red Cross Month." Andy Jerant was present and received the proclamation. He took the opportunity to invite everyone to a BB-Q Fundraiser. Council Member Williams moved to dispense with the reading and approve the Summary of Council Action for the March 2, 2004 Regular Meeting; seconded by Council Member Markham. There was no discussion on this item. VOTE KIRK - YEA CHANDLER - ABSENT MARKHAM - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. I I AGENDA VI. WARRANT REGISTER - City Administrator. A. Motion to approve the February 2004 Warrant Register: Capital Improvements Project Fund (Vehicles) ... $488,214.70 General Fund ............................. $384,829.10 Law Enforcement Special Fund ................... $205.00 Industrial Development Fund ..................... $200.00 Vill. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. Vill. NEW BUSINESS. A. Motion to adopt proposed Resolution No. 04-3 regarding use of park regulations - City Administrator (Exhibit 1). MARCH 16,2004 - REGULAR MEETING - PAGE 3 OF 5 COUNCIL ACTION - DISCUSSION -VOTE Council Member Watford moved to approve the February 2004 Warrant Register in the following amounts: Capital Improvements Project Fund (Vehicles), four hundred eighty-eight thousand, two hundred fourteen dollars and seventy cents ($488,214.70); General Fund, three hundred eighty-four thousand, eight hundred twenty-nine dollars and ten cents ($384,829.10); Law Enforcement Special Fund, two hundred five dollars ($205.00); Industrial Development Fund, two hundred dollars ($200.00); seconded by Council Member Markham. There was no discussion on this item. VOTE KIRK - YEA CHANDLER - ABSENT MARKHAM - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. Mayor Kirk asked whether there were any requests for additions, deferrals or withdrawals of items on today's agenda. There were none. Council Member Watford moved to adopt proposed Resolution No. 04-3 regarding use of park regulations; seconded by Council Member Markham. Mayor Kirk read proposed Resolution No. 04-03 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA SUPPLEMENTING RESOLUTION NO. 03-08; GUIDELINES FOR USE OF PUBLIC PARKS OR OTHER LANDS OWNED BY THE CITY OF OKEECHOBEE FOR CERTAIN CHARITABLE OR BENEVOLENT ORGANIZATIONS; PROVIDING FOR AUTHORITY TO REVIEW SUCH APPLICATIONS, PROVIDING FOR STANDARDS FOR REVIEW, PROVIDING FOR GUIDELINES FOR SUCH ORGANIZATIONS To FOLLOW, PROVIDING FOR AN EFFECTIVE DATE. ff 733 734 MARCH 16, 2004 - REGULAR MEETING - PAGE 4 OF 5 AGENDA Vill. NEW BUSINESS CONTINUED. A. Motion to adopt proposed Resolution No. 04-3 regarding use of park regulations continued. COUNCIL ACTION - DISCUSSION - VOTE_ Administrator Veach addressed the Council by stating that the City was being called upon to enforce problems arising with the use of parks. Staff is satisfied with the items addressed in the resolution. He also noted that Staff has met with the Chamber of Commerce and they indicated they were are also satisfied with it. Council Member Williams expressed concerns regarding Resolution 03-4, Paragraph 2.D which will allow the City to charge for over -time and property damages. The City has always absorbed the costs for staffing special events and parades within the City. The number of parades and events are increasing each year. The costs are becoming a concern for Staff due to budget constraints. Administrator Veach noted that this resolution is not the "finished product." Staff will continue to work with Attorney Cook on criteria of what will constitute a charge for parades and events. The intent is not to start charging everyone immediately. Council stated the traditional festivals (Speckled Perch, Labor Day, Lighted Christmas Parade and Homecoming) should not be charged for additional man -power, There has also been some discussion,regarding the possibility of a second parade route (for smaller events/parades). The parade routes, primary and secondary would be based on the number of entries. Council Member Williams commented that since the resolution is still in developmental stage that it should be tabled. He then moved to table the proposed resolution. Mayor Kirk called for a second three times. Motion died for lack of second. Council then discussed changing the wording in the paragraph, ". . , For any such event, the City will require the organization or permit holder to be responsible for these additional costs, including property or personal injury damages . . ." to the City may require. Council Member Watford moved to amend Resolution 04-3 DaraciraDh 2.D.. sentence two from "will" require. to "mav" require: seconded bv Council Member Markham. VOTE TO AMEND KIRK - YEA CHANDLER - ABSENT MARKHAM - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. MARCH 16,2004 - REGULAR MEETING - PAGE 5 OF 5 735 r- I I AGENDA Vill. NEW BUSINESS CONTINUED. A. Motion to adopt proposed Resolution No. 04-3 regarding use of VOTE park regulations continued. KIRK - YEA CHANDLER - ABSENT MARKHAM - YEA WATFORD - YEA WILLIAMS - NAY MOTION CARRIED. COUNCIL ACTION - DISCUSSION - VOTE B. Motion to approve a ground maintenance bid for City Hall, the Council Member Watford moved to award the Ground Maintenance Bid No. PW-02-10-02-04 to Big 0 Lawn Care in parks, medians, and the sidewalks - Donnie Robertson (Exhibit 2). the amount of $13,200 annually for City Hall, the parks, medians, and the sidewalks; seconded by Council Member 11 Markham. There was a brief discussion on this item. VOTE KIRK - YEA CHANDLER - ABSENT MARKHAM - YEA WATFORD - YEA WILLIAMS - YEA MOTION CARRIED. IX. ADJOURN MEETING - Mayor. There being no further items on the agenda, Mayor Kirk adjourned the March 16, 2004 meeting at 6:27 p.m. The nexi regularly scheduled meeting is April 6, 2004. Please take notice and be advised that if a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, helshe may need to insure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk tapes are for the sole purpose of backup for official records of the Clerk. ATTEST: 72 �' �-c Lane'Garniotea, �jty aerk James E, Kirk, Mayor � --- ___ - --I- - - I TT__ E 0 CITY OF OKEECHOBEE -MARCH 16, 2004 - REGULAm k�i -1 1 k�uum.�_IL 1111 -1 ims -. 6�6IIIIIoiiru i i cit MINU I ES PAGE -1- 1. CALL TO ORDER, -Mayor, March-16-2004. City Council RemilarNeetinm 6:00-11n. ___ - __ - ____ - - -V) a + putof - i - - II. OPENING CEREMONIES: Invocation aiven by PsIsbcJW:4�n. Nazarene Church -ftW6 of A1r6-c0a—n061edWVraV-or--- 111. MAYOR, COUNCIL AND STAFF ATTENDANCE - City Clark. Present Absent Mayor James E. -Kirk Courfeli-V6mber-Noet-A. Ch-anI Councff Member -Lowry Mai kham Coundl- Membe DovWing R. Watford, Jr; Councif Member Claytoa WMiams City Attorney John-R, Cook City Administrator Bill-L. Veach City Clerk Lane Gamiotea Deputy Clerk Adriana Berry __X PROM AMATIONS AND PRESENTATION-S.-Mayor, A. Present a five year longevity service award to Donna Reynolds. plo nf �0 ame WCQ00 hew f0c'j1onS)rfi I 441S. 41,OPL qaA %A1*.IH-- r%-1, - -PTO 9P -er 4- -B. Presen abvvem V 4ongevityservic&awwd-to VY1111caill L.,VUU1CAQ. e12, C Mayor Kirk Proclaimed March 2004 as "American Red Cross Month."WHERFAS, for more Arme -,-- dA.1- - A me-jcan el 008whas --U III I I I: �Ij 1,;i, the-G. "I*. Palm BeachA a(ftllopm MUM 11 b""rovIdIqg_ rellef for families durin hurricanes, floods and fire, and teaching First A I d, C P_ R--,- A I D S P__ -r- e-- m -9 ng o n- - a - n d WiI Saf sty. Red C ros 9 wo f 1 ke r z a Ind vo I u ifte rs a re available 24 hours a daI 365 days a year to provide shelter, food� water counsellngand __ii a disaster; and more to anyone who suddenly finds their world turned upside down OMCMCAO, -thd--G- Pa4mBaa—ch---Xraa Mapter--have 'ledn history of pmvjdlnIsavjnq_.s9rvIce9 -_ and Programs - to our community._ Buildingon that tradition, we are focusing on building partnerships, increasing safety and disaster preparedness -education -and enhm4n# our- response capablilti forresildentsof Glades, Hendry, Okeechobee and Palm Beach Counties; and WHEREAS, as we move I - American -Red-Cross and as we celebrab March forward with the-0 ffi-portantwork of the 2004 as Amedcan,Red-Dwt Month, we ask that you -*me pa In In preparedness bec _A ers with the Greater Palm Beach Area Chapter of the American Red Cross. NOW T-------A james E.-rafK by virtu of thatuthorlity vested in min Mayorof ft C�Ity of Okeechobee, Florida, do here�y proclaim the month of March 2004 as "American Red Cross Month." (-uv0 Ffq, v r - 8n . �Ypby�- P-od COSS- Pr)�,j ralw PAGE -2- V. MINUTES - City Clerk. A. Council Member moved to dis ense with the reading and approve the Summary of p Council Action for the March 2, 2004 Regular Meeting; seconded by Council Member -L-J)3 VOTE YEA NAY ABSTAIN ABSENT KIRK CHANDLER MARKHAM WATFORD L/ WILLIAMS MOTION DENIED VI. WARRANT REGISTER - City Administrator. Council Member DVJ moved to approve the February 2004 Warrant Register in the following amounts: Capital Projects Fund (Vehicles) four hundred eighty-eight thousand, two hundred fourteen dollars andseventy cents-($486,214.70); General Fundthree hundredeighty- four thousand, eighty hundred twenty-nine dollars and ten cents ($384,829.10); Law Enforcement Special Fund, two hundred five dollars ($205.00); Industrial Development Fund two hundred dobrs ($200.00); seconded by Council Member I JT1 aJJ- VII. AGENDA - Mayor. A. Requests for the addition, deferral or withdrawal of items on today's agenda. Nn�,- V1 I= "IT, _47i __'Xzff�ll A. ' Council Member D k,-J moved to adopt proposed Resolution No. 04-3 regarding use of park regulafions - City Administrator (Exhibit 1); seconded by Council Member -AgMOL —,1440V L k)�6rej a(dyp'roposed Resolution No. 04-3 by title only as follows: "A RESOLUTION OF THE CfTYOF OKEECHOBEE; FLORIDA SUPPLEMEN77NG RESOLUTION NO. 03-08; GUIDELINES FOR USE OF PUBLIC PARKS. OR OTHER LANDS O*W0 BY THE CITY OF OKEECHOBEE FOR CERTAIN CHAIWTABLE OR BENEVOLENT ORGANIZA77ONS; PROWDING FORAUTHORITY TO REWEWSUCH APPWATIONS- PROWDING,FOR STANDARDS FOR REWEIV; PROWDING FOR GUIDELINES FOR SUCH ORGANIZA 77ONS TO FOLLOW; PROWDING FOR AN EFFECTNE DA TE. W, 0-0m be- r. 11 Mood. 5�0 Pr. A v Pa �o C b r iCx� , C p f -KI i n 1-�) ),t� s � 5 (ct 1),Pol A er) �v rrp Mal I)r ton �, Dqryrtl mt relylb"o 61). C. V -P_J I aje t�a Y- �-q 1 1 nyec_�Nn s � tf) nAJ N'Y? d)-sr( C�J-Ovo��irrv, �Pppdjl)�. cors, mucb ow0imie. �-foppl,c 0 0 o- ure - ( )per6 d (v C w PAGE -3- CLU pw --- ofl-k y -npp!� �o Y- Ccho Y-f iq bri 4-io)-ts , Te M CMa - Wou\kq PV�y--- �Ta i)-\ C Y-Cum5 torr as . Tod ihopa I PIPPS�gra& Cef to eucr fs, DaVQ 1�pl�vA hl 5fq Qp f) V-061 Y(- SPCOAdQ�4-4-1- �)-r all:hYf 04- Or)yl�)ii?Cr Lm - oN Q Y�� OY L - d6a)-les, P-.Qnr) I-SQmQ, uw�s par-L de�odssomp no vmk� nD4- -ouiciotool- �o dfs(aa�ap -)2p. 'Por, 'o v �,,4� ---tA)j QSr -) (A) O-W 4 t-)- -mt)rQ, f -,�q f) m (yCFr--pr6)*1)9 iyk W oy-d O)y- A r�� Reac, -- QoIr Lak r 0 lco-e-p t) rm rd ryA sac., A 49 Koq Uj- f(L (Y7- rn DTO, 1 hV�Wq ry'\W VOTE YEA MLqFQRD WILUAMS ro to �ot Cj I-Jgd �y lack-- OD mo* MAY ABSTAIN ABSENT MOTIONS -CARRIED--- DENIED ,�2'qU06' PAGE-4- B. Council Member Dr-1) moved to approve a ground maintenance bid for City Hall, the parks, medians, and sidewalks - Donnie Robertson (Exhibit 2); seconded by Council Member V, "*') - Qw - �?a� od CK -(-Q (.. o� 'P c� b o OW— C-U-Oon Vlc� 6,,;zntr� YEA, NAY ABSTAIN ABSENT KIRK CHANDLER MARKHAM WATFORD WILUAMS MOTION: CARRIED - DENIED 0 f . & (9 1 CITY OF OKEECHOBEE MARCH 16,2004 REGULAR CITY COUNCIL MEETING OFFICIAL AGENDA PAGE I OF 2 1. CALL TO ORDER - Mayor: March 16, 2004 City Council Regular Meeting, 6:00 p.m. H. OPENING CEREMONIES: Invocation given by Pastor Jim Hudson, Nazarene Church. is Pledge of Allegiance led by Mayor. 111. MAYOR, COUNCIL AND STAFF ATTENDANCE - Cky Clerk. Mayor James E. Kirk Council Member Noel A. Chandler Council Member Lowry Markham Council Member Dowfing R. Watfbrd, Jr. Council Member Clayton Williams City Attorney John R. Cook City Administrator Bill L. Veach City Clerk Lane Gamiotea I* IV. PROCLAMATIONS AND PRESENTATIONS - Mayor. A. Present a five year longevity service award to Donna Reynolds. B. Present a twenty year longevity service award to William Douglas. C. Proclaim March 2004 as "American Red Cross Month." MARCH 16,2004 - CITY CouNaL AGENDA - PAGE 2 OF 2 V. MINUTES - City Clerk. A. Motion to dispense with the reading and approve the Summary of Council Action for the March 2, 2004 Regular Meeting. VI. WARRANT REGISTER - City Administrator. A. Motion to approve the February 2004 Warrant Register. Capital Pro*ts Fund (Vehicles) $488,214.70 General Fund 384,829.10 Law Enforcement Special Fund 205.00 Industrial Development Fund 200.00 VII. AGENDA - Mayor. A. Requests for the addifion, deferral or withdrawal of items on today's agenda. Vill. NEW BUSINESS. A. Motion to adopt proposed Resolution No. 04-3 regarding use of park regulations - City Administrator (Exhibit 1). B. Motion to approve a ground maintenance bid for City Hall, the parks, medians, and sidewalks - Donnie Robertson (Exhibit 2). LK ADJOURN MEETING - Mayor. PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the City Council with respect to any rnafter considered at this proceeding, such interested person will need a record of the proceeding, and for such purposed may need to ensure a verbalim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. Cky Clerk tapes are fbr the sole purpose of backup for official records of the Clerk. CITY OF OKE PAY TYPE REG VAC SCK LV OT S&V 0 T US IN FUNERL FD/CE F&D/BD CHST B HOLDY ADM.LV ECHOIBEE DEPT COMMENTS: WILLIA HOURS 0.0 0.0 0.0 0.0 00 0.0 00 0.0 0.0 00 0.0 00 4 \4 DOUGLJ RATE 125754 12.5754 12.5754 188631 18.8631 12.5754 0.0000 0.0000 0.0000 00000 125754 00000 0 Is CURRENT 0.00 0.00 0.00 0.00 0.00 250.00 0.00 000 000 0.00 000 000 CURRENT YTD TAXES EARNINGS FICA 2,5n,r.10 .,P70.04 FED W/H DEDUCTIONS NET PAY 000 41411 't OKE&C., City of Okeechobee 55 SE 3rd Avenue Okeechobee,FL 34974 OR '100' PAY TO THE I lul.J.cd Ocvm, and 91MOG DL46.-, ORDER OF- W ,�iTMA l "M "M F,j VA M w&�Aw&%!j IR, YTD 6,275.16 452.71 60362 226.36 113.19 25000 000 000 0.00 0.00 201.20 000 0 DED TYPE ICA B ICA A FLACY /supp ET-P/F ET ET- FLAT CURRENT YTD 1913 59853 2296 681 62 207.;l 0.177.119- SunTrust Bank 63-526 Okeechobee Office 631 8 15 South Parrott Avenue Okeechobee,FL 34974 DATE MAR 16,2004 13199 CURRENT 2296 363 1550 000 0.00 0.00 000 0.00 3-16-04 YTD 704.58 117.08 500.58 4829 000 366.62 79.98 -7998 ACCRUED LEAVE HOURS VACATION PERSOA&QQICK -- nnf-i - 013199 AQUA? $207.91 1100 L 3 L 9 91" 1:0 Fm 3 LO L L S 31:013 9 3000 9 30 3 U3,14 7L3 Office� of the Mayor 71-4 m-, Ohmehobee, �ZmWw FOR 14ORE THAN EIGHTY YEARS, THE GREATER PALM BEAch- G RELI CHAPTER OF THE AMERICAN RED CROSS HAS BEEN PROVIDIN FAMILIES DURING HURRICANES, FLOODS AND FIRE, AND TEACHING� 0 'A!D. CPR. AIDS PREVENTION AND WATER SAFETY. RED CROSS INO 4ND VOLUNTEERS ARE AVAILABLE 24 HOURS A DAY, 365 DAYS A YEAR PROVIDE SHELTER, FOOD, WATER, COUNSELING AND MORE TO Awyout, WHO,, SUDDENLY FINDS THEIR WORLD TURNED UPSIDE DOWN DISASYEX- AND WHEREAS, THE GREATER PALM BEACH AREA CHAPTER HAS A visluGuisHO HISTORY OF PROVIDING LIFESAVING SERVICES AND PROGRAMS TO OUR commumny. BUILDING ON THAT TRADITION, WE ARE FOCUSING ON - BUILDING PARTNERSHIPS, INCREASING SAFETY AND DISASTER PREPAREDNESS EDUCATION AND ENHANCING OUR RESPONSE CAPABILITIES FOR RESIDENTS OF GLADES, HENDRY, OKEECHOBEE AND PALM BEACH COUNTIES; AND WHEPJEAS. AS WE MOVE FORWARD WITH THE IMPORTANT WORK OF THE AMERICAN, ' 1. RED CROSS AND AS WE CELEBRATE MARCH 2004 AS AMERICAN RED CROSS.' MOUTH, WE ASK THAT YOU BECOME PARTNERS IN PREPAREDNESS wrmnor GREATER PALM BEACH AREA CHAPTER OF THE AMERICAN RED CROSS. NOW THEREFORE. 1. JAMES E. KIRK, BY VIRTUE OF THE AUTHORITY V 4-.* ZA0 IN Mt-'-- LAI AS MAYOR OF THE CITY OF OKEECHOBEE, FLORIDA, DO HERESY PROC M, & THE MONTH OF MARCH 2004 AS NAWMCAN RED CROSS A#0Af7W.-;.- In witness whereof I have hereunto'set7k4y, hand this o be es E. bk- Attest: -04-lit J Lane Date: EXHIBIT I - MARCH 16,2004 AGENDA RESOLUTION NO. 04-03 A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA SUPPLEMENTING RESOLUTION NO. 03-08; GUIDELINES FOR USE OF PUBLIC PARKS OR OTHER LANDS OWNED BY THE CITY OF OKEECHOBEE FOR CERTAIN CHARITABLE OR BENEVOLENT ORGANIZATIONS; PROVIDING FOR AUTHORITY TO REVIEW SUCH APPLICATIONS; PROVIDING FOR STANDARDS FOR REVIEW; PROVIDING FOR GUIDELINES FOR SUCH ORGANIZATIONS TO FOLLOW; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, there are located within the City of Okeechobee certain public parks and other areas owned by the City of Okeechobee that are intended for, and open for use by, the general public, with certain restrictions; and WHEREAS, these uses change from time to time, and problems arise by certain uses that are not anticipated, but should be the subject of regulation and control by the City of Okeechobee for the safety and welfare of its citizens, and which requires supplementing existing rules as necessary; NOW THEREFORE, it is resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief presiding Officer for the City: THAT permission for charitable or benevolent organizations, or non-profit groups, to engage in certain activities in City parks or on City lands, is governed by Article IV, Sections 14-141 to 14-149 of the City Code of Ordinances, which regulations and restrictions shall be considered by General Services whenever an application or request for use of public areas is made, and followed accordingly. 2. THAT for any authorized use of the public parks or rights -of -way within the City, the following regulations shall be followed, as applicable: a. The organization or permit holder, or their designee, shall be responsible to completely clean up the public area used by the permit, within two days of completion of the event, unless otherwise designated in the permit. b. No trailers unattached to a motor vehicle shall be parked along any street or avenue or public right-of-way, or in a marked parking spot, unless the right-of-way is closed for the event, not otherwise blocked off by the City. No other motor vehicles or trailers will be allowed to park or remain on the Park grounds unless prior written approval is obtained from the City Public Works Director or their designee, or such vehicle or trailer is participating in an event such as a permitted activity or car show. Any motor vehicle or trailer parked in violation of this section mav be towed bv the Citv at the owner's expense, who 0 0 d. Certain events, such as but not limited to parades, or those which draw a large number of people, require significant incurring of costs by the City, for traffic control, crowd control, fire safety, paramedic service, or general policing, which often requires adding personnel, and incurring overtime labor expense. For any such event, the City will require the organization or permit holder to be responsible for these additional costs, including property or personal injury damages that may occur during the event. There will be a mandatory inspection meeting between the Public Works Director or their designee and a representative from the permit holder prior to and after each event. Any additional expenses as stated above, will be billed to the organization or permit holder, who shall pay such sum to the City. For activities in Flagler Park, the use of generators for power is encouraged, as electric outlets are limited and subject to the right of the City to deny their use. When generators or extension cords are used, the applicant shall cause a U.L. approved extension cord of proper gauge to be safely attached, and routed so as to not interfere with any pedestrian path, or in such area as may pose a risk of harm to the public or other participants. INTRODUCED AND ADOPTED this 16 nd day of March, 2004. James. E. Kirk, Mayor ATTEST: Lane Gamiotea, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney 0 0 RESOLUTION NO. 04-03 REVISED EXHIBIT 1 March 16, 2004 Agenda A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA SUPPLEMENTING RESOLUTION NO. 03-08; GUIDELINES FOR USE OF PUBLIC PARKS OR OTHER LANDS OWNED BY THE CITY OF OKEECHOBEE FOR CERTAIN CHARITABLE OR BENEVOLENT ORGANIZATIONS; PROVIDING FOR AUTHORITY TO REVIEW SUCH APPLICATIONS; PROVIDING FOR STANDARDS FOR REVIEW; PROVIDING FOR GUIDELINES FOR SUCH ORGANIZATIONS TO FOLLOW; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, there are located within the City of Okeechobee certain public parks and other areas owned by the City of Okeechobee that are intended for, and open for use by, the general public, with certain restrictions; and WHEREAS, these uses change from time to time, and problems arise by certain uses that are not anticipated, but should be the subject of regulation and control by the City of Okeechobee for the safety and welfare of its citizens, and which requires supplementing existing rules as necessary; NOW THEREFORE, it is resolved before the City Council for the City of Okeechobee, Florida; presented at a duly advertised public meeting; and passed by majority vote of the City Council; and properly executed by the Mayor or designee, as Chief presiding Officer for the City: 1 THAT permission for charitable or benevolent organizations, or non-profit groups, to engage in certain activities in City parks or on City lands, is governed by Article IV, Sections 14-141 to 14-149 of the City Code of Ordinances, which regulations and restrictions shall be considered by General Services whenever an application or request for use of public areas is made, and followed accordingly. 2. THAT for any authorized use of the public parks or rights -of -way within the City, the following regulations shall be followed, as applicable: a. The organization or permit holder, or their designee, shall be responsible to completely clean up the public area used by the permit, within two days of completion of the event, unless otherwise designated in the permit. b. No trailers unattached to a motor vehicle shall be parked along any street or avenue or public right-of-way, or in a marked parking spot, unless the right-of-way is closed for the event, not otherwise blocked off by the City. No other motor vehicles or trailers will be allowed to park or remain on the Park grounds unless prior written approval is obtained from the City Public Works Director or their designee, or such vehicle or trailer is participating in an event such as a permitted activity or car show. Any motor vehicle or trailer parked in violation of this section may be towed by the City at the owner's expense, who shall be liable for all towinq and storaqe fees. by the City, for traffic control, crowd control, fire safety, paramedic service, or general policing, which often requires adding personnel, and incurring overtime labor expense. For any such event, the City I require the organization or permit holder to be responsible for these additional costs, including property or personal injury damages that may occur during the event. There will be a mandatory inspection meeting between the Public Works Director or their designee and a representative from the permit holder prior to and after each event. Any additional expenses as stated above, will be billed to the organization or permit holder, who shall pay such sum to the City. e. For activities in Flagler Park, the use of generators for power is encouraged, as electric outlets are limited and subject to the right of the City to deny their use. When generators or extension cords are used, the applicant shall cause a U.L. approved extension cord of proper gauge to be safely attached, and routed so as to not interfere with any pedestrian path, or in such area as may pose a risk of harm to the public or other participants. INTRODUCED AND ADOPTED this 16"' day of March, 2004. James. E. Kirk, Mayor ATTEST: Lane Gamiotea, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John R. Cook, City Attorney 0 0 ExHIBIT 2 — MARCH 16,2004 AGENDA MEMO To: City Council Members and Administrator Veach From: Donnie Robertson, Public Works Director Date: March 4, 2004 Subject: Ground Maintenance Bid Recommendation I would like to recommend that you approve the Ground Maintenance Bid Proposal from Big 9VI Lawn Care. This company is currently maintaining the City Parks, Medians, and Sidewalks. Big "0" is a reputable company and is currently doing an excellent job maintaining the City grounds. Although Big "0" is two hundred dollars higher than the low bidder, I feel that the extra expense is worth while to the City, due to their experience and reputation. Please let me know if you have any questions. Thank you. 0 0 Bid Tabulation Sheet Ground Maintenance Bid Opening Bid No. PW-02-10-02-04 Bid Opening: March 4, 2004 at 3:00 p.m. ComDany Name Monthly Cost Yearly Cost Charlie's Lawn Maintenance $ 1,575.00 $ 18,900.00 Greener Lawn Care $3,440.00 $41,280.00 Big "0" Lawn Care $ 1,100.00 $ 13,200.00 Riverside Land Maintenance $ 1,083.33 $ 13,000.00 Williams Lawn Care, Inc. $2,025.00 $24,300.00 Posted on March 4, 2004 at 4:00 p.m. Removed on March 9, 2004 at 4:00 p.m. 0 0 OF 0 M U- 0 1915 City of Okeechobee Office of the City Clerk Bid Opening 0 March 4,2004 0 3:00 p.m. * Minutes Ground Maintenance Bid, for City Hall, Parks, Medians, and Sidewalks Bid # PW 02-10-02-04 The following bids were received no later than 3:00 pm., March 4, 2004 by the General Services Department of the City of Okeechobee located at 55 Southeast Third Avenue, Okeechobee, Florida 34974: Charlies Lawn Maintenance, Inc. Greener Lawn Care Big "0" Lawn Care Riverside Land Maintenance Williams Lawn Care, Inc. The bid opening was held in the City Council Chambers, Room 200, located at 55 Southeast Third Avenue, Okeechobee, Florida 34974 at 3:00 p.m. Those present for the bid opening were Public Works Director, Donnie Robertson; General Services Coordinator, Katrina Vinson; and Deputy Clerk, Adriana Berry. Miss. Vinson publicly opened and read aloud for the record, the following bids and amounts received for the Ground Maintenance Bid, for City Hall, Parks, Medians, and Sidewalks Bid # PW 02-10-02-04: Name of Comoanv MonthIv Amount Yeariv Amount Charlies Lawn Maintenance, Inc. $1,575.00 $18,900.00 Greener Lawn Care $3,440.00 $41,280.00 Big "0" Lawn Care $1,100.00 $13,200.00 Riverside Land Maintenance $1,083.33 $13,000.00 Williams Lawn Care, Inc. $2,025.00 $24,300.00 Bid opening was concluded at 3:06 p.m. The Bid award will be considered at the City Council meetingfo, be held Tuesday, March 16, 2004 at 6:00 p.m. in the City Council ChaTbers; Room 200, located at 55 Southeast Third Avenue, Okeechobee, Florida 34974. C*'s . deitifi6ate ", State of Florida, County of Okeechobee, City of Okeechobee: TN is to certify that t�his is a true and correct copy of the records on file in this office. Lane Gakdteq; Clty,Cterk 'this 4' day of March. 2004. sear. rry Adriana Be .Deputyltlerk �55 -S..E. T-hftd Avenbe * Okeechobee, Florida 34974-2903 (863) 763-3372 Fax: (863) 763-1686 a CITY OF OKEECHOBEE MEMORANDUM TO: Mayor and City Council DATE: March 10, 2004 SUBJECT: Status Report FROM: Bill L. Veach, City Administrator Below is a brief summary of past and upcoming events. ADMINISTRATION AND GENERAIL SERVICES GRIT — We have received additional inforination from GRIT. Attorney Cook is in contact with Steve Robbins and the GRIT attorneys regarding a follow-up. It would appear we are receiving conflicting information from GRIT. Industrial Park — Marge Henry from OTTED ($1.125 million EDTF Grant) made a site visit on February 23d and toured our proposed industrial park. We are awaiting State approval, at which time we can move forward in land sale to Mr. Meyer. Every indication is this should occur in the next few days or couple of weeks. We are in the process of advertising for construction proposals, which must run for 4 weeks. Mainstreet Fundraiser — Again, thanks go out to everyone who helped make the recent Mainstreet ftmdraiser a success. Lydia Williams worked closely to assist the group with planning and coordination. Councilmen Watford, Williams and Markham also participated as volunteers in the event. Chamber of Commerce — I have been attending Board meetings of the Chamber of Commerce as your ex-officio, non -voting representative. It appears that the County is considering a similar appointment. At present, the Director seems to be conswned with matters related to the Speckled Perch festivities and little else has been discussed. However, City staff has proposed rules for the use of the parks, as a result of problems that arose in the past. It does appear that the Chamber takes exception to some of the proposed regulations, which the City Council will consider for approval on March 1 e. City staff is in discussions with the Chamber to attempt to resolve issues before the City Council meeting. ADMINISTRATION Impact Fees — I have discussed the impact fee issue with George Long and he has AND GENERAL requested sample RFP's from other entities. As soon as we receive these examples, we SERVICES will begin drafting our own document. CONTINUED Developers Agreement with OUA — Sewer Capacity Reserve. I've spoken with L.C. Fortner and he is currently reviewing our lift station capacity for the Commerce Center. Following that review (I'm told it will take only a few days), he will submit a proposed Developers Agreement for consideration by the City Council. At this time, he can give me no estimate of what the cost might be. PUBLIC WORKS Proposals for outsourced maintenance services related to City Hall, City Parks, Medians and Sidewalks have been received and reviewed. Donnie Robertson will make his recommendation to the City Council at the March 16th meeting. He indicates he is recommending the second lowest proposal, based on familiarity with the company. The RFP for this year's proposed street projects is complete and has been advertised. Oscar Bermudez has also prepared the engineered drawings for the work to be done with regard to Downtown Redevelopment (parks & sidewalks) and necessary submittals have been sent to state agencies for review. Donnie Robertson continues preparation for the modifications to the 4 1h Street boat rarnp. His staff has recently completed a round of canal sprayings, which Donnie indicates went well. CODE The Code Enforcement Board has found Marvin Brantley in violation of 7 sections of ENFORCEMENT Chapter 30 of the City's Code of Ordinances. The offenses range from illegally moored boats in Taylor Creek to fencing issues, setbacks and accessibility requirements at his junkyard. FINANCE Staff is working with the auditors in finalizing this year's audit. It is anticipated it will be complete by the end of March. The major missing component is the financial reports related to pensions, which must be provided by OUA. 2 0 0 DEPARTMENT POLICE DEPARTMENT FIRE DEPARTMENT CITY ATTORNEY SYNOPSIS A back-up communications console has been purchased from Stuart. The system has been installed at the police station and both the police and fire departments indicate this is a much -needed enhancement. In the past, a backup had to be borrowed when we encountered difficulties with our primary system. The console was purchased for about $1,700.00 New, it would have cost over $10,000.00. The Police Department has also completed and submitted (ahead of schedule) Phase 2 of their COOP Plan, a requirement of the State associated with Emergency Management. Eventually, Public Works and the Fire Department will be required to develop and submit similar plans. Chief Tomey is finalizing details that will permit the installation of a new repeater system for the department's radios. This should enhance communication capabilities and improve safety for our on scene safety personnel. The following are included in the items I have asked Attorney Cook to address. I . Legal issues related to the development and sale of land within the City's Industrial Park. 2. Recommendations related to reversionary action in alley closings, etc. 3. Hamrick Trust — John is in discussion with the County Attorney on this matter. 4. Research annexation issues. 5. GRIT issues. 6. LDR issues, such as conversion of former residential structures to commercial, non -conforming structures, building site elevations, visibility triangles, drainage, sidewalk requirements and street cut/right-of-way resolution. 7. Marvin Brantley's continuing situation. 3