2024-06-20 Handwritten Minutes CITY OF OKEECHOBEE, FLORIDA
JUNE 20, 2024, TECHNICAL REVIEW COMMITTEE MEETING
HANDWRITTEN MINUTES BY PATTY BURNETTE
I. CALL TO ORDER
Chairperson Ritter called the meeting of the Technical Review Committee for the City of
Okeechobee to order on Thursday, June 20, 2024, at /O.00 A.M. in the City Council
Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida,
followed by the Pledge of Allegiance.
II. ATTENDANCE
PRESE T ABSENT
City Administrator Gary Ritter
Building Official Jeffery Newell /
Okeechobee County Fire Rescue atreati (11tei e,1 i t r9act.i ✓,
OC1P police Chief Donald Hagan 41.Smith atknding ill 44hk (Dapatqhf V
OPpu -it N'e Public Works Matofenoree foreman 0,444 --At)wits ✓
Code Enforcement'Anthon �—
y Smit WIN(
SME�Scsi ea •
� City Attorney A.
City Planning Consultant Ben Smith by 700eAmr� ✓
Okeechobee County Environmental Health 'I uti ✓ Con +
Okeechobee Utility Authority Executive Director John Hayford ✓
Okeechobee County School Board Representative
Board Secretary Patty Burnette ✓
General Services Secretary Keli Trimnal /
III. AGENDA
A. Chairperson Ritter asked whether there were any agenda items to be added,
deferred, or withdrawn. There were nore_.
B. Motion by , seconded by S'asSP►t
to approve the agenda as presented.
pu.etis `Dip/474 =Hoff lit ,a. 1
Chairperson Ritter , Building Official Newell , OCFR Bureau Chief
Sasce+''
0,),,A Bourgault , Police Chief Hagan , Public Works .
Motion Carried. defill,, ti,o,T ryia. RPGe`61e►`►rrut
OFf ivi (Tr,,41 haw,C
C. Chairperson Ritter asked whether there were any comment cards submitted for
items not on the agenda. There were n111c .
IV. MINUTES
A. Motion by 4P0�P ll , seconded by to dispense with
the reading and approve the April 18, 2024, Regular Meeting minutes.
Chairperson Ritter , Building Official Newell , OCFR Bureau Chief- tylgrckti
ailLA Bourgault , Police Chief Hagan , Public Works . SaSSf
Motion Carried. Co4e cnY r`
IJLrir
TaC./inla,it
V. NEW BUSINESS
A. Site Plan Review Application No. 24-004-TRC, to construct 40 multi-family rental
units in twophases (five quadplexes with associated parkingand storage facilities
q p 9
5th
on each block) on 4.24± acres, located between NE 3rd and Streets and NE 2 nd
and 3rd Avenues, Lots 1 to 12, of Blocks 110 and 121, CITY OF OKEECHOBEE,
Plat Books 1 and 10, Pages 5 and 5 of the Public Records of Okeechobee County.
• 1. City Planning Consultant Mr. Ben Smith of Morris-Depew Associates, Inc.
Ala ZOOvv4 briefly reviewed the Planning Staff Report. Areas of deficiency are highlighted in
yellow.
—{may{ii \bdC
Submitted survey is not recent and does not accurately reflect the parcel
1 u.ad pt1Cec boundaries, as an alley vacation has been completed for both parcels. Planner
ti0 m-btu recommends the Applicant to provide an updated survey. Regarding adequacy of
public facilities, confirmation of water and wastewater from Okeechobee Utility
4 olaax in Authority (OUA) has been provided.
pach tokil P. Burnette Handwritten Minutes, June 20, 2024, Page 1 of 6
V. NEW BUSINESS ITEM A CONTINUED
Regarding solid waste disposal, a 12'x12' Dumpster will be located on each block.
Details of the dumpster enclosures should be provided
loco d CGo5e {o f vJ 5
The Applicant has provided a traffic generation report prepared by Mackenzie
Engineering & Planning, Inc. which demonstrates available roadway capacity for
42 dwelling units. The traffic analysis was prepared for a greater density than the
40 dwelling units that the applicant is proposing.
Cces 5 51"Q,U'5 100c o et i s need be (r p e c kc! v►'i Outs
9+bc /bld9 ce pL,ramints
(Payic i"5 5 pa cP v-Road., rt&5 ' ) Of -1-n5 t 1 Ot,1
Regarding access and internal circulation, the site plan is designed with separate
driveways for each structure with direct access to local roadways. Sufficiency of
fire truck access and egress needs to be addressed by the Fire Department.
Lthottik
Ol (L( cbd P✓vPdse.cl ( et areas 4-111 iVejlICtdet,r-tA..c? a-r 't .
A loading zone is proposed on each block.
The proposed use is consistent with the comprehensive plan and the zoning code and
is compatible with surrounding uses. Multi-family in this location provide a transition
between commercial property to the West and South and the low density residential
to the East and North. The development provides additional housing options in close
proximity to the US441 corridor and downtown Okeechobee, which will provide
support for the existing commercial in this area.
P. Burnette Handwritten Minutes, June 20, 2024, Page 2 of 6
V. NEW BUSINESS ITEM A CONTINUED
The dimensional standards review appears to meet the requirements of the City's
Land Development Regulations (LDR's) except for the following: Provide recent
surveys which demonstrate correct parcel boundaries; Dumpster enclosure details
shall be provided; Parking spaces must be set back a minimum of 20 feet from the
right-of-way; Dumpsters and Loading zones appear to be located within required
landscape buffer, Revise plans to demonstrate at least 10 ft wide landscape
buffers are provided around perimeter, except at driveway locations; Depict all
proposed structures on Site Plans, including access stairs and balconies, and
provide setback and building separation measurements for all structures; A
minimum two feet of landscaping (shrub plantings, not just grass) shall be required
between vehicular use areas and on-site buildings and structures; Provide a
Photometric Plan consistent with Sec. 78-71. [Engineering review has not yet been
completed, and that additional comments may be forthcoming.]
As a note, an additional recommendation following condition of Site Plan approval;
On-site storage units are for use only by residents as an amenity or for site
operations. Standalone Commercial Storage is not permitted within the Residential
Multiple Family (RMF) District.
(�A r Od- lot i (1ou+ OD k.,C 2 Nro 47 l , onIA{ r ►dents
V. NEW BUSINESS ITEM A CONTINUED
2. Building Official Newell:
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cL, plans Qrt, od p« -
P S 1; backOl` prdwilt{
pan pu.f S��s an �-wa-^'� '
P. Burnette Handwritten Minutes, June 20, 2024, Page 3 of 6
Depa hl rite Agelicivj Sacs/'
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Public Works l (
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County Environmental Health , •
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P. Burnette Handwritten Minutes, June 20, 2024, Page 4 of 6
1
V. NEW BUSINESS ITEM A CONTINUED
OUA Executive Director Hayford:
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Chairperson Ritter:
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3. Mr. Frank Mitchell Stephens, Registered Agent, Glenwood Park, LLC, was
present and available for questions. There were
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4. There were no questions from the public.
P. Burnette Handwritten Minutes, June 20, 2024, Page 5 of 6
V. NEW BUSINESS ITEM A CONTINUED
5. There were disclosures of Ex-Parte Communications.
CAR SAC e / S,063,41a/ MAkii pi)1c
6. Motion by tlPO).e I t , seconded by sn r , to
approve Site Plan Review Application No. 24-004-TRC, aspresented in [Exhibit 1,
pp pp
which includes the Planning Consultant's analysis of findings and recommendation
of approval] with the following conditions:
1. Provide recent surveys which demonstrate correct parcel boundaries.
2. Dumpster enclosure details shall be provided.
3. Parking spaces must be set back a minimum of 20 feet from the right-of-way.
4. Dumpsters and loading zones appear to be located within the required
landscape buffer. Revise plans to demonstrate at least 10 ft wide landscape
buffers are provided around perimeter, except at driveway locations.
5. Please depict all proposed structures on site plans, including access stairs and
balconies, and provide setback and building separation measurements for all
structures.
6. A minimum of two feet of landscaping (shrub plantings, not just grass) shall be
required between vehicular use areas and on-site buildings and structures.
7. Provide a photometric plan consistent with 78-71.
it -rg
— 8. Please note that the engineering review has not yet been completed, and that
additional comments may be forthcoming. slum) l )
Pat eof are reed.
9. On-site storage units are for use only by residents as an amenity or for site
operations. Standalone commercial storage is not permitted within the RMF
district.
no eDiNI►'1'efet a I (t .e.. C.Sosh.u&) adci4 `{ 3k it ) re,itPd Q� �
sc.LOS
J041k t t,�iGt La /)✓ICi nc� c� r C.
Q�vt o n G}, �r�✓k^
,4 11CL( ("tole P a. loran-. -
Chairperson Ritter , Building Official Newell , OCFR Bureau-Ohiref
Bourgault- , P n s (P
. , Public Works (phi:*
��\\ Motion Carried. Co Ile Enfi .e-nn {►- �
oftttA/ t iPtYtt t,et 64.
VI. City Administrator update: "
1411
VII. Chairperson Ritter adjourned the meeting at 10• a� A.M.
P. Burnette Handwritten Minutes, June 20, 2024, Page 6 of 6
CITY OF OKEECHOBEE, FLORIDA
JUNE 20, 2024, TECHNICAL REVIEW COMMITTEE MEETING
HANDWRITTEN MINUTES BY KELI TRIMNAL
CALL TO ORDER
Chairperson Ritter called the meeting of the Technical Review Committee for the City of
Okeechobee to order on Thursday, June 20, 2024, at I0:00 A.M. in the City Council
Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida,
followed by the Pledge of Allegiance.
II. ATTENDANCE
PRESENT ABSENT
City Administrator Gary Ritter
Building Official Jeffery Newell ✓
Okeechobee County Fire Rescue
Police Chief Donald Hagan ✓
Public Works ((\•"tqbev' s M.
Code Enforcement Anthony Smith
City Attorney
City Planning Consultant Ben Smith ZDOIn
Okeechobee County Environmental Health '.Me Coy ✓
Okeechobee Utility Authority Executive Director John Hayford
Okeechobee County School Board Representative ✓
Board Secretary Patty Burnette
General Services Secretary Keli Trimnal ✓
III. AGENDA
A. Chairperson Ritter asked whether there w re any agenda items to be added,
deferred, or withdrawn. There were N Ne.
B. Motion by .Nye.\` , seconded by 1. Sail✓
to approve the agenda as presented.
Chairperson Ritter , Building Official Newell , OCFR Bureau Chief
Bourgault , Police Chief Hagan , Public Works
Motion Carried.
C. Chairperson Ritter asked whether there were any comment cards submitted for
items not on the agenda. There were 1\60Q-
IV. MINUTES Q�1
A. Motion by kjj , seconded by f:).SS�, to dispense with
the reading mid approve the April 18, 2024, Regular Meeting minutes.
Chairperson Ritter , Building Official Newell , OCFR Bureau Chief
O\ Bourgault , Police Chief Hagan , Public Works
Motion Carried.
V. NEW BUSINESS
A. Site Plan Review Application No. 24-004-TRC, to construct 40 multi-family rental
units in two phases (five quadplexes with associated parking and storage facilities
�\jA, on each block) on 4.24± acres, located between NE 3rd and 5th Streets and NE 2nd
and 3rd Avenues, Lots 1 to 12, of Blocks 110 and 121, CITY OF OKEECHOBEE,
C`� Plat Books 1 and 10, Pages 5 and 5 of the Public Records of Okeechobee County.
fios a•4 1.
sczrCity Planning Consultant Mr. Ben Smith of Morris-Depew Associates, Inc.
G briefly reviewed the Planning Staff Report. Areas of deficiency are highlighted in
yellow.
0
ceC\) Submitted survey is not recent and does not accurately reflect the parcel
boundaries, as an alley vacation has been completed for both parcels. Planner
-4 recommends the Applicant to provide an updated survey. Regarding adequacy of
public facilities, confirmation of water and wastewater from Okeechobee Utility
Authority (OUA) has been provided.
K. Trimnal Handwritten Minutes, June 20, 2024, Page 1 of 6
V. NEW BUSINESS ITEM A CONTINUED
Regarding solid waste disposal, a 12'x12' Dumpster will be located on each block.
Details of the dumpster enclosures should be provided
The Applicant has provided a traffic generation report prepared by Mackenzie
Engineering & Planning, Inc. which demonstrates available roadway capacity for
42 dwelling units. The traffic analysis was prepared for a greater density than the
40 dwelling units that the applicant is proposing.
Regarding access and internal circulation, the site plan is designed with separate
driveways for each structure with direct access to local roadways. Sufficiency of
fire truck access and egress needs to be addressed by the Fire Department.
A loading zone is proposed on each block.
The proposed use is consistent with the comprehensive plan and the zoning code and
is compatible with surrounding uses. Multi-family in this location provide a transition
between commercial property to the West and South and the low density residential
to the East and North. The development provides additional housing options in close
proximity to the US441 corridor and downtown Okeechobee, which will provide
support for the existing commercial in this area.
K. Trimnal Handwritten Minutes, June 20, 2024, Page 2 of 6
0(fir
V. NEW BUSINESS ITEM A CONTINUED
The dimensional standards review appears to meet the requirements of the City's
�c' Land Development Regulations (LDR's) except for the following: Provide recent
VW z_urveys which demclnstrat_ g correct arce Qy 1sl rieS;Dumpster enclosure sIggj
shall be provided; Parking spaces must be set back a minimum of 20 feet from the
right-off; uurhpsters androading zones appear to be located within required
a�ndscape buffer, Revise plans to demonstrate at least 10 ft wide landscape
Nfferaare-Provided around perimeter, except at driveway locations; Depict all
proposed structures on Site Plans, including access stairs and balconies, and
provide setback and building separation measurements for all structures; A
minimum two feet of landscaping (shrub plantings, not just grass) shall be required
k between vehicular use areas and on-site buildings and structures; Provide a
"photometric Plan consistent with Sec.78-/1:[Engineering review has not yet been
c—ompleted, and that additional comments may be forthcoming.]
As a note, an additional recommendation following condition of Site Plan approval;
On-site storage units are for use only by residents as an arntribi or fer site
Qperations. Stand [brie Commercial Storage is not permitted within the Residential
Multiple Family (RMF) Distnc .
j).' \
I
V. NEW BUSINESS ITEM A CONTINUED
2. Building Official Newell: 4.-1.), ` v Q W130 S,
t p \ (7 e 1 a Qcc\p\ --`` -' .. lcm
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004 dar a("k-
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� ova
K. Trimnal Handwritten Minutes, June 20, 2024, Page 3 of 6
OCFR Bureau ChiefBat rgatilt, / a �'-�_- : 1
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cat.0104 LA...key...IL • - Le% oft4e)
1 Leke -- (Y\ - ,v C +Lm °ct t"y
Police Chief Hagan, / :
Public Works k ' :
County Environmental Health P , :
K. Trimnal Handwritten Minutes, June 20, 2024, Page 4 of 6
V. NEW BUSINESS ITEM A CONTINUED OUA Executive Director Hayford: -----C600, `4 rwt '
ULO OP(15 Undoi
Chairperson Ritter:
3. Mr. Frank Mitchell Stephens, Registered Agent, Glenwood Park, LLC, was
present and available for questions. There were
�h . motc)( 1„9 6
4. There were Ni questions from the public.
K. Trimnal Handwritten Minutes, June 20, 2024, Page 5 of 6
V. NEW BUSINESS ITEM A CONTINUED
5. There were disclosures of Ex-Parte Communications.
el — tt.)(4 Unit-
6. Motion by yo a, , seconded by ,. `` , to
approve Site Plan Review Application No. 24-004-TRC, as presented in [Exhibit 1,
which includes the Planning Consultant's analysis of findings and recommendation
of approval] with the following conditions: Q\ Q 10 DC S( ¢, "-\
Provide recent surveys which demonstrate correct parcel boundaries.
C?; Dumpster enclosure details shall be provided.
pc� Parking spaces must be set back a minimum of 20 feet from the right-of-wa} . q 5�11
4. Dumpsters and loading zones appear to be located within the required
landscape buffer. Revise plans to demonstrate at least 10 ft wide landscape
buffers are provided around perimeter, except at driveway locations.
f 5� Please depict all proposed structures on site plans, including access stairs and
�-' balconies, and provide setback and building separation measurements for all
structures. _
6. A minimum of two feet of landscaping (shrub plantings, not just grass) shall be
required between vehicular use areas and on-site buildings and structures.
7. Provide a photometric plan consistent with 78-71.
1
• p- 8 Please note that the engineering review has not yet been completed, and that
JJ `�` additional comments may be forthcoming.
9. On-site storage units are for use only by residents as an amenity, or for site
operations. Stand
commerc of storage-is noT7ermit ed within the RMF
district.
1\(\ t\Ctft\L- t)4(470.444ACA- W \ 44 01 (7 ejl *L
II
Chairperson Ritter , Building Official Newell , OCFR Bureau Chief
NON. Bourgault , Police Chief Hagan , Public Works
Motion Carried.
VI. City Administrator update:
CtJ Q_
VII. Chairperson Ritter adjourned the meeting at 0 Zz A.M.
K. Trimnal Handwritten Minutes, June 20, 2024, Page 6 of 6