Addendum No.1 ADDENDUM NO. 1
CITY OF OKEECHOBEE SE 4m STREET DRAINAGE IMPROVEMENTS
Project No. PW 04-10-05-23
Issue Date, June 5, 2023
The answers to the questions posed at the May 31, 2023 Pre-bid meeting for the above project are as
follows:
Questions received in Meeting (Including field):
1. Is there an Engineering Estimate (Cost)?:
a. City Response: The grant funding available is$300K
2. Was a geotechnical report done on the site?
a. KH Response: No.
3. What is the structure lead time?
a. KH Response: 10 weeks.
4. The deadline is dependent on the Leadtime of the manufacturer.
a. KH/City Response:The current lead time is 10 weeks.The current schedule is beginning
construction within 60 days of NTP and completing construction within 60 days of start
date. That allows 6 weeks for construction, so the deadline of 12/31/2023 should be
achievable.
5. How to connect to existing structure?Pending response.
6. Will you require collars?Pending Response.
7. If no collars and go up to next pipe length, is it acceptable to have the bell of the pipe in an
opposing direction?Pending Response.
8. There is plus/minus noted on the invert locations.
a. KH Response: We took the closest upstream and downstream inverts to and calculated
approximate inverts. The plus and minus is added wherever we perform calculations like
this.
9. Will the City reimburse permit fees?
a. City Response: No ROW permit is required.
10. Will the City/Engineer require Densities to be checked?
a. KH Response: This is typically a part of the contract with the contractor. Specs will be
reviewed to confirm.
11. What are the inspection requirements?Acceptance requirements?
a. KH/City Response: KH will be onsite during the bulk of the construction and for all
construction milestones.
Questions received via Email:
1. If by-passing is necessary would it be possible to by-pass from the existing nutrient box to CB#2
instead of having to cross the street from CB#1?Pending Response.
Patty Burnette
From: Patty Burnette
Sent: Thursday,June 1, 2023 12:41 PM
To: David Allen; Kay Matchett
Cc: Gary Ritter;Jacqueline Boer; Keli Trimnal
Subject: RE: PW 04-10-05-23 Mandatory Pre-Bid Meeting
Importance: High
David and Kay just checking on status of the Addendum so we can email a copy to the attendees and
post on the website.
Thank you
Patty M. Burnette
General Services Director
City of Okeechobee
55 SE 34 Avenue
Okeechobee, TL 34974
Phone: (863) 763-3372 ext. 9820
Direct: (863) 6 - 820
3� 9 7 3 Tax: (863) 763-1686
e-mail:yburnette@cityofokeechobee.com
Website: www.cityofokeechobee.co►it
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Under Florida law, email addresses are public records. If you do not want your email address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by
phone or in writing, Florida Statute 668.6076.
CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law.
Most written communications to or from local officials regarding city business are public records available to
the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may
therefore be subject to public disclosure.
From: Keli Trimnal <ktrimnal@cityofokeechobee.com>
Sent: Wednesday, May 31, 2023 1:07 PM
To: David Allen <dallen@cityofokeechobee.com>; Kay Matchett<kmatchett@cityofokeechobee.com>
i
May 31, 2023
BIS Recorder was inoperable today, please see notes taken during:
SE 4th Street Drainage Improvements
PW 04-10-05-23, FDEP Grant LPQ0007 — Preconstruction Meeting
David Allen, Public Works Director introduced himself, Lauren Smith, Engineer (561)
840-0801 and Bret Johnson, Project Engineer Support, of Kimley Horn. Vendors in
attendance were Steven Espinal, of ADEC Construction (954) 740-777, Jim Ambler, of
Johnson Davis Inc. (561) 932-9279, Courtney Galassi for Danny Boromei of Boromei
Construction, Inc. (863) 623-4314. Staff in attendance; Gary Ritter, City Administrator,
Kay Matchett, Public Works Administrative Secretary, and Keli Trimnal General Services
Administrative Secretary.
Director Allen explained the urgency of selecting the appropriate candidate due to
FDEP-Grant guidelines of closing by end of year/term of said project, we prefer not to
ask for a second extension. Vendors were also informed that Shanandoah CIE Services
and Kimley-Horn are part of this project, and if a Temporary Traffic Control is needed
"Lane Closure Plans" are to be turned in immediately.
Question asked:
1 . Jim Ambler: Is there an Engineer estimate?
a. Answer: FDEP $300k, but a very small portion of that has been used.
2. Jim Ambler: Is there a Geotech Report
a. Answer: Engineer Smith, No
3. Jim Ambler: Has the supplier been contacted for the "Box"
a. Answer: Engineer Johnson, it's out about 10 weeks
4. Steven Espinal: If we have only 60 days that's not enough time for supplies
a. Answer: Engineer Johnson and Engineer Smith stated that it's 60 days for
construction plus 60 days to finish given (8 weeks for work and 2 weeks to
wrap up)
Any further questions need to be emailed directly to David Allen by end of day Friday
June 2nd, 2023, and will be sent to the Engineers early Monday June 5th, 2023.
Director Allen ended the meeting at 10:51AM and invited all attendees to visit the job
site with him.
[Type here] [Type here] Keli Trimnal, General Services Administrative
Secretary
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. . Okeechobee David Allen
Public Works Director
SE 4th Street Drainage Improvements
PW 04-10-05-23
FDEP Grant LPQ0007
Preconstruction Meeting Agenda
May 31, 2023
1. Introductions
• Gary Ritter, City Administrator, City of Okeechobee
• David Allen, Public Works Director, City of Okeechobee
• Denise Palmatier, Project Engineer, Kimley Horn
• Lauren Smith, Project Engineer, Kimley Horn
• Brett Johnson, Kimley Horn
2. Project Scope
• Installation of a new Stormtrap Sitesaver Hydrodynamic Separator on an
existing 48" RCP storm drain line.
• Construction to begin within 60 days of the Notice to Proceed and to be
completed within 60 days from start date. FDEP project deadline is
12/31/2023
• Existing 48" pipe is currently in the process of being lined
3. CEI Services— Kimley Horn and City. Contractor will be responsible for scheduling a
preconstruction meeting with the City and Engineer prior to commencement of
construction.
4. Temporary Traffic Control —Work area is located within the existing median. Contractor
will be required to submit a TTC plan prior any work in the adjacent traffic lanes.
5. Questions
Mailing address:55 SE 3rd Ave, Facility Address 500 NW 11`h Avenue • Okeechobee FL 34974 • 863-763-3926
Patty Burnette
From: Patty Burnette
Sent: Monday, June 5, 2023 3:47 PM
To: India Riedel
Cc: Keli Trimnal
Subject: Website updates
Attachments: ADDENDUM NO. 1 PW 04-10-05-23 SE 4th Street Draiage Improvements-PDFA.pdf
Importance: High
India please add the attached to the Website under Business, Contracting Opportunities, then at bottom of
page under the last Bid entry label as Addendum No. 1 for PW 04-10-05-23.
Thank you
Patty 1V1. Burnette
Genera/Services Director
City of Okeechobee
SS SE 34 Avenue
Okeechobee, EL 34974
Phone: (863) 763-3372 ext. 982o
Direct: (863) 763-982o
Fax: (863) 763-1686
e-mail y6urnette@cityofokeecho6ee.com
we6site: www.cityofokeechobee.com
Ip
Under Florida law, email addresses are public records. If you do not want your email address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by
phone or in writing, Florida Statute 668.6076.
CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law.
Most written communications to or from local officials regarding city business are public records available to
the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may
therefore be subject to public disclosure.
1
Patty Burnette
From: Patty Burnette
Sent: Monday, June 5, 2023 3:45 PM
To: steven.espinal@adeconstructioninc.com;jamsler@johnsondavis.com;
chrisrossi@boromeiconstruction.com
Cc: David Allen; Smith, Lauren; Keli Trimnal
Subject: Addendum No. 1 for PW 04-10-05-23
Attachments: ADDENDUM NO. 1 PW 04-10-05-23 SE 4th Street Draiage Improvements-PDFA.pdf
Importance: High
Good Afternoon.
Please see the attached Addendum No 1. for this Bid.
Regards,
Patty M. Burnette
generalServices Director
City f o Okeechobee
55 SE 3rd Avenue
Okeechobee, TT 34974
Phone: (863) 763-3372 ext. 982o
Direct: (863) 763-982o
Tax: (863) 763-1686
e-mail y unietteecityofokeechobee.com
we6site: www.cityofokeechobee.com
46
Under Florida law, email addresses are public records. If you do not want your email address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by
phone or in writing, Florida Statute 668.6076.
CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law.
Most written communications to or from local officials regarding city business are public records available to
the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may
therefore be subject to public disclosure.
I.
Patty Burnette
From: David Allen
Sent: Monday, June 5, 2023 3:38 PM
To: Patty Burnette; Kay Matchett; Keli Trimnal
Cc: Gary Ritter;Jacqueline Boer; Smith, Lauren
Subject: SE 4th Street Addendum 1
Attachments: ADDENDUM NO. 1 PW 04-10-05-23 SE 4th Street Draiage Improvements.docx
Please see the attached.
The original file is in the same folder as the bid document on the city common drive.
David
David Allen
Public Works Director
City of Okeechobee
55 SE 3rd Avenue
Okeechobee, FL 34974
Phone: (863) 763-3926
Fax: (863) 763-1686
C 'try 06
eechobee
FLOR OA Z945
NOTICE:Florida has a very broad public records law. As a result,any written communication created or received by the City of Okeechobee
officials and employees will be available to the public and media,upon request,unless otherwise exempt. Under Florida law,e-mail addresses are
public records. If you do not want your e-mail address released in response to a public records request,do not send electronic mail to this
office. Instead,contact our office by phone or in writing.
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