2024-05-16 Handwritten Minutes CITY OF OKEECHOBEE, FLORIDA
PLANNING BOARD MEETING
MAY 16, 2024
HANDWRITTEN MINUTES BY PATTY BURNETTE in a aemeof
iwi-t _ 21-.rMet Nail
I. CALL TO ORDER Pro-�vrpov" ->'", ' 'l' 'cvek 4( Ict_ vrtptte cr, ,Wi Chairperson Hoover called the regular meeting of the Planning Board for the City of M :,-6,
Okeechobee to order on Thursday, May 16, 2024, at P.M. in the City Council Chambers, 6.
located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida. Jui, a �'�l^
II. ATTENDANCE P� $Qwxc�—
PRESENT ABSENT
Chairperson Dawn Hoover _ 'I,/
� � �
Vice Chairperson Doug McCoy
Board Member Phil Baughman
Board Member Carl Berlin, Jr. ✓ 1 appoint.
Board Member Karyne Brass V Oc r1 P. -4tr,
Board Member Mac Jonassaint
Board Member Jim Shaw /
Alternate Board Member Jon Folbrecht ✓ / t'Vl�✓4- t ✓o+1 N9
Alternate Board Member James Dean Murray V
City Attorney
City Administrator Gary Ritter
City Planning Consultant Ben Smith / 'it q Cih,' ' �$�Va !S
Board Secretary Patty Burnette V '�I^dx-Q
General Services Secretary Keli Trimnal / .ett Cked ( -
III. AGENDA
A. Chairperson Hoover asked whether there were any agenda items to be added, deferred,
or withdrawn. There were I'l&f'L_
B. Motion by Board Member .f .ttahr►"nm , seconded by Board Member to
approve the agenda as presented.
G#a-ic-person--Hvvver , V' McCoy , Board Members
� Baughman , Berlin , Brass_— , Jonassaint , Shaw
(-A Motion Carried/Denied. `follow ,;
C. Chairperson Hoover asked whether there were any comment cards submitted for items
not on the agenda. There were (10[LQ._
IV. MINUTES
A. Motion by Board Member fa I b(CCfrif _, seconded by Board Member
hl.u.) _ to dispense with the reading and approve the April 18, 2024,
Regular Meeting minutes.
Chairperson Hoover , Vice Chairperson McCoy , Board Members
Baughman , Berlin , Brass , Jonassaint , Shaw .
Motion Carried/Denied. — fbIbye(
!'(O-I e,Y( '1- Tei ll✓I/ iy
V. CHAIRPERSON-HOOVER OPENED THE PUBLIC HEARING AT LJ7 .D P.M.
A. Abandonment of Right-of-Way (ROW) Petition No. 24-001-SC, requests to vacate the
portion of NW 5th Avenue between NW 9th Street and the Seaboard Coast Line Railroad,
CITY OF OKEECHOBEE, Plat Books 1 and 5, Pages 10 and 5, Public Records of
Okeechobee County, measuring approximately 70-feet by 247-feet - City Planning
Consultant (Exhibit 1).
1. City Planning Consultant Mr. Ben Smith of Morris-Depew Associates, Inc. briefly
reviewed the Planning Staff Report. The Applicant owns three of the abutting parcels
and CSX/Seaboard Coast Line Railroad owns the other two abutting parcels.
I Yyto With the exception of Florida Power and Light (FPL), all utilities have provided sign off
�I fi f�11 indicating that no equipment is located in the area to be vacated and no easements
are requested.
POIro Vn0" Ill eP)()(,t
P. Burnette Handwritten Minutes, May 16, 2024, Page 1 of 3
V. PUBLIC HEARING ITEM A CONTINUED
FPL has not provided confirmation that equipment does or does not exist in the ROW
and has not indicated whether an easement will be necessary.
.F:The Applicant has provided an email from a CSX representative stating that, "CSX does
not object to the closure of the street as long we get the perpetual easement to access
04 kf' our tracks". In addition to adding property to the City's tax rolls, vacating the right-of-way
oall-A.��GG1 will transfer maintenance and liability responsibilities to a private property owner who
'`v already has equipment located within this right-of-way.
,1)(1
The submitted easement provides an access easement to CSX and it is recommended
that a separate public utility easement be provided for FPL equipment as FPL has not
indicated where equipment is or is not located, a PUE should cover the entire area to
be vacated, including the portion that will be granted to CSX.
Planning Staff is recommending approval based on these findings. po) 5of StfE
1 . The applicant shall submit an access easement for review by the City Attorney that
�U1p11C provides access to CSX Corp and Seaboard Coastline Railroad. The legal
0-0/et/WOW( description shall correctly identify the portion of the vacated area to be granted to
• Walpole Feed and Supply Co.
2. Unless otherwise directed by FP&L, the applicant shall submit a public utility
easement for review by the City Attorney that provides access to Florida Power &
Light. Unless further delineated and directed by FPL, the legal description shall
correctly identify the entirety of the area to be vacated. The easement shall be
authorized by all owners of the subject property.
The City's Technical Review committee met and reviewed this application on April 18, 2024,
and recommended approval subject to all above conditions being met.
P. Burnette Handwritten Minutes. May 16, 2024, Page 2 of 3
VI. PUBLIC HEARING ITEM A CONTINUED
2. Property Owner Jay and Stephanie Walpole, Applicant, was — was not present and
available for question. There were .
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3. No public comments ��-�`�-�vae 5i /ieO1a.
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4. There was —was no, Disclosure of Ex-Parte Communications' by the Board.
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5. Motion by Board Member , seconded by Board Member to
recommend approval to the City Council for Abandonment of Right-of-Way Petition No.
24-001-SC, as presented in [Exhibit 1 , which includes the Planning Consultant's
analysis of findings and recommendation for approval.] with the following conditions:
e
Applicant shall submit an access easement for review by the City Attorney that provides
ell. access to CSX Corp and Seaboard Coastline Railroad, with legal description correctly
Al) I0 S. ' identifying the portion of the vacated area to be granted to Walpole Feed and Supply
fa- Co.; unless otherwise directed Applicant shall submit a public utility easement for review
'T by the City Attorney that provides access to FPL unless further delineated and directed
1,1 by FPL the legal description shall correctly identify the entirety of the area to be vacated
a r r ' and the easement shall be authorized by all owners of the subject property.
Chairperson Hoover , V' , Board
(1A-)‘ Members Baughman , Berlin , Brass- , Jonassaint , Shaw
Motion Carried/Denied.
CHAIRPERSON HOOVER CLOSED THE PUBLIC HEARING AT P.M.
VI. CITY ADMINISTRATOR UPDATE
Pro)e-n410are ReAfi,.
VII. CHAIRPERSON HOOVER-ADJOURNED THE MEETING AT P.M.
Please take notice and be advised that when a person decides to appeal any decision made by the Planning Board with
respect to any matter considered at this proceeding, he/she may need to ensure that a verbatim record of the proceeding
is made,which record includes the testimony and evidence upon which the appeal is to be based. General Services' media
are for the sole purpose of backup for official records.
P. Burnette Handwritten Minutes, May 16. 2024, Page 3 of 3
CITY OF OKEECHOBEE, FLORIDA
PLANNING BOARD MEETING
MAY 16, 2024
HANDWRITTEN MINUTES BY KELI TRIMNAL
CALL TO ORDER
Chairperson Hoover called the regular meeting of the Planning Board for the City of
Okeechobee to order on Thursday, May 16, 2024, at ;•0 5 P.M. in the City Council Chambers,
located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida.
II. ATTENDANCE
PRESENT ABSENT
Chairperson Dawn Hoover
Vice Chairperson Doug McCoy
Board Member Phil Baughman t/
Board Member Carl Berlin, Jr.rfl5Wd 46 CP � +(‘'' ✓ ( -11A�
Board Member Karyne Brass ✓•
Board Member Mac Jonassaint ,r• Jb
Board Member Jim Shaw
Alternate Board Member Jon Folbrecht \f aA--►►,,
Alternate Board Member James Dean Murray
City Attorney ✓
City Administrator Gary Ritter ✓
City Planning Consultant Ben Smith Z00n1 , C,� ahpnL
Board Secretary Patty Burnette v
General Services Secretary Keli Trimnal �-
III. AGENDA
A. Chairperson Hoover asked whether there were any agenda items to be added, deferred,
or withdrawn. There were w v iti
B. Motion by Board Member "nyti , seconded by Board Member ��t to
approve the agenda as presented.
Chairperson Hoover , Vice Chairperson McCoy , Board Members
Baughman , Berlin , Brass , Jonassaint , Shaw
Motion Carried/Denied.
C. Chairperson Hoover asked whether there were any comment cards submitted for items
not on the agenda. There were 0 O'`'4- .
IV. MINUTES
A. Motion by Board Member _ 1 . , seconded by Board Member
to dispense with the reading and approve the April 18, 2024,
Regular Meeting minutes.
Chairperson Hoover , Vice Chairperson McCoy , Board Members
,a\j, Baughman , Berlin , Brass , Jonassaint , Shaw
Motion Carried/Denied.
V. CHAIRPERSON HOOVER OPENED THE PUBLIC HEARING AT P.M.
A. Abandonment of Right-of-Way (ROW) Petition No. 24-001-SC, requests to vacate the
portion of NW 5th Avenue between NW 9th Street and the Seaboard Coast Line Railroad,
CITY OF OKEECHOBEE, Plat Books 1 and 5, Pages 10 and 5, Public Records of
I �r Okeechobee County, measuring approximately 70-feet by 247-feet - City Planning
Consultant (Exhibit 1).
1. City Planning Consultant Mr. Ben Smith of Morris-Depew Associates, Inc. briefly
reviewed the Planning Staff Report. The Applicant owns three of the abutting parcels
and CSX/Seaboard Coast Line Railroad owns the other two abutting parcels.
With the exception of Florida Power and Light (FPL), all utilities have provided sign off
indicating that no equipment is located in the area to be vacated and no easements
are requested.
K. Trimnal Handwritten Minutes, May 16, 2024, Page 1 of 3
V. PUBLIC HEARING ITEM A CONTINUED
FPL has not provided confirmation that equipment does or does not exist in the ROW
and has not indicated whether an easement will be necessary.
The Applicant has provided an email from a CSX representative stating that, "CSX does
not object to the closure of the street as long we get the perpetual easement to access
our tracks". In addition to adding property to the City's tax rolls, vacating the right-of-way
will transfer maintenance and liability responsibilities to a private property owner who
already has equipment located within this right-of-way.
The submitted easement provides an access easement to CSX and it is recommended
that a separate public utility easement be provided for FPL equipment as FPL has not
indicated where equipment is or is not located, a PUE should cover the entire area to
be vacated, including the portion that will be granted to CSX.
Planning Staff is recommending approval based on these findings.
(�1 The applicant shall submit an access easement for review by the City Attorney that
provides access to CSX Corp and Seaboard Coastline Railroad. The legal
description shall correctly identify the portion of the vacated area to be granted to
Walpole Feed and Supply Co.
It 2. Unless otherwise directed by FP&L, the applicant shall submit a public utility
easement for review by the City Attorney that provides access to Florida Power &
Light. Unless further delineated and directed by FPL, the legal description shall
correctly identify the entirety of the area to be vacated. The easement shall be
authorized by all owners of the subject property.
The City's Technical Review committee met and reviewed this application on April 18, 2024,
and recommended approval subject to all above conditions being met.
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K. Trimnal Handwritten Minutes. May 16, 2024, Page 2 of 3
Irn Q Q _ IhN, \It Qir
VI. PUBLIC HEARING ITEM A CONTINUED
2. Property Owner Jay and Stephanie Walpole, Applicant, was — was not present and
available for question. There were
Obis A-ppA c.
3. No public comments
4. There was — was no, Disclosure of Ex-Parte Communications' by the Board.
t'614
5. Motion by Board Member , seconded by Board Member � to
recommend approval to the City Council for Abandonment of Right-of-Way Petition No.
24-001-SC, as presented in [Exhibit 1, which includes the Planning Consultant's
analysis of findings and recommendation for approval.] with the following conditions:
Applicant shall submit an access easement for review by the City Attorney that provides
access to CSX Corp and Seaboard Coastline Railroad, with legal description correctly
identifying the portion of the vacated area to be granted to Walpole Feed and Supply
Co.; unless otherwise directed Applicant shall submit a public utility easement for review
by the City Attorney that provides access to FPL unless further delineated and directed
by FPL the legal description shall correctly identify the entirety of the area to be vacated
and the easement shall be authorized by all owners of the subject property.
Chairperson Hoover , Vice Chairperson McCoy , Board
Members Baughman , Berlin , Brass , Jonassaint , Shaw
�d Motion Carried/Denied.
CHAIRPERSON HOOVER CLOSED THE PUBLIC HEARING AT P.M.
VI. CITY ADMINISTRATOR UPDATE
VII. CHAIRPERSON HOOVER ADJOURNED THE MEETING AT P.M.
Please take notice and be advised that when a person decides to appeal any decision made by the Planning Board with
respect to any matter considered at this proceeding, he/she may need to ensure that a verbatim record of the proceeding
is made,which record includes the testimony and evidence upon which the appeal is to be based. General Services' media
are for the sole purpose of backup for official records.
K. Trimnal Handwritten Minutes, May 16, 2024, Page 3 of 3