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2024-07-18 Handwritten Minutes CITY OF OKEECHOBEE, FLORIDA JULY 18, 2024, BOARD OF ADJUSTMENT MEETING HANDWRITTEN MINUTES BY PATTY BURNETTE CALL TO ORDER Chairperson Dawn Hoover, called the regular meeting of the Board of Adjustment for the City of Okeechobee to order on Thursday, July 18, 2024, at (p;OO P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida, followed by the Pledge of Allegiance. II. ATTENDANCE PRR,SENT ABSENT MOVED TO Chairperson Dawn Hoover VOTING Vice Chairperson Doug McCoy ✓ POSITION Board Member Phil Baughman ✓ Board Member Carl Berlin Jr. Board Member Karyne Brass ✓ Board Member Mac Jonassaint Board Member Jim Shaw ✓ Alternate Board Member Jon Folbrecht Alternate Board Member Vacant VIA ZOOM City Attorney City Administrator Gary Ritter V, City Planning Consultant Ben Smith ✓ Board Secretary Patty Burnette General Services Secretary Keli Trimnal III. AGENDA A. asked whether there were any agenda items to be added, deferred, or withdrawn. There were ((QJ _ B. Motion by Board Member MCCo.1 seconded by Board Member to approve the agenda as presented. Chairperson Hoover , Vice Chairperson McCoy , Board Members \ Baughman , Berlin Brass , Jonassaint , Shaw Motion Carried/Denied. rPr IV. MINUTES A. Motion by Board Member , seconded by Board Member YUr( Q( to dispense with the reading and approve the January 18, 2024, Board of Adjustment Regular Meeting minutes. . Chairperson Hoover , Vice Chairperson McCoy , Board Members Baughman , Berlin , Brass , Jonassaint , Shaw Motion Carried/Denied. V. OPENED THE QUASI-JUDICIAL PUBLIC HEARING AT r:Oa A. Special Exception Petition No. 24-003-SE requests to allow a drive-through service in a Heavy Commercial zoning district, (Ref Sec. 90-283(1)), located at 100 SE 8`r' Avenue. The proposed used is for a new 7 Brew Drive-Thru Coffee Shop. 1. Notary Public Patty Burnette administered an oath to: cf t{ P. Burnette Handwritten Minutes, July 18, 2024, Page 1 of 5 V. QUASI-JUDICIAL PUBLIC HEARING ITEM A CONTINUED Yia Di s A 2. City Planning Consultant Mr. Ben Smith of Morris-Depew Associates, Inc. briefly reviewed Staff Report. Applicant is requesting for consideration by the City of Okeechobee Board of Adjustment a Special Exception to allow drive through service in association with a new 7 Brew Drive-thru Coffee Shop. The applicant has submitted a site plan with this request which proposes redevelopment of the property, which currently contains two existing commercial structures. The site plan proposes a 535 square foot building, two dedicated drive-through lanes, and 8 parking spaces. Service will only be provided through the drive-through, as no customer walk up window is proposed at this time. If approved, a site plan application will also be required, which will be reviewed by the City's Technical Review Committee. The subject property is located with direct frontage on SR-70, one of the City's main commercial corridors. Vehicular access is proposed via SE 8th Avenue, with no direct access to SR-70. Existing commercial uses are located to the East, West and North. The adjacent property to the South is Residential, though the subject property has contained commercial uses for many years and is an appropriate location for a service commercial use. The proposed vehicular access point is located at the South end of the property, providing as much distance from SR-70 as possible, which will minimize the potential for conflicts from vehicle ingress/egress with other vehicles traveling on SE 8th Ave. Additionally, the drive through service and pass through lanes are oriented to direct vehicles facing predominantly West and then North while waiting in those lanes, which will minimize the impacts of vehicle headlights aimed at the residential property The adjacent parcel to the South is not undeveloped. It currently contains a residential structure. The Board of Adjustment may require enhanced buffering/screening if necessary to ensure compatibility of the proposed drive through with the existing adjacent residential use. Additionally, the applicant is aware that the buffer along SE 8th Avenue will be required to be at least 10 feet wide, per the City's LDR. The ingress and egress driveway to the proposed project is proposed to the farthest South location possible to reduce impacts on SE 8th Street. Drive-Thru configuration brings customers around site, this mitigates any vehicles backing up into SE 8th Avenue during peak conditions. Demonstration of availability and capacity of water and sewer service will be required at the time of site plan application. Regardless, the demand for services generated by a 535-sq. ft. building will likely be relatively low. Regarding traffic generation, 7 Brew Traffic impacts are mainly pass-by trips. According to traffic impact information provided, 7 Brew generates 80 trips in the AM peak hour with 8 of those trips noted as new external trips and 72 trips pass by trips. Additionally, the applicant has provided a queuing analysis which demonstrates that the proposed design provides sufficient vehicle stacking to accommodate the estimated peak demand, without causing stacking to exceed the limits of the site. P. Burnette Handwritten Minutes, July 18, 2024, Page 2 of 5 V. QUASI-JUDICIAL PUBLIC HEARING ITEM A CONTINUED The proposed use is consistent with the intent of the Commercial Future Land use category. "Restaurant, Takeout Restaurant, Café is a permitted principal use within the CHV District, per LDR Section 90-282(3). The drive-through service is listed as a special exception use in the CHV District, as stated in LDR Section 90-283(1). The proposed use will provide additional service commercial options for residents and travelers and will likely increase the value of the property, thereby generating additional tax base for the City. The proposed use is not expected to create any disturbance or adverse effects on the public interest. Service commercial with a drive-through is appropriate at this location adjacent to SR- 70. The only potential concern is the impact of this use on the adjacent residential property to the South. The Board of Adjustment will determine if additional buffering/screening is necessary to ensure compatibility. This commercial redevelopment project is consistent with existing land use patterns. The proposed redevelopment may have a positive effect on property values. All adjacent properties are already developed, and this redevelopment project should not be a deterrent to redevelopment of adjacent properties. Landscape buffers will be required at time of site plan approval per LDR Sec. 90-534: Minimum width of buffer along street frontage shall be ten feet and on other property lines, two feet. At least one tree and three shrubs for each 300 square feet of required landscape buffer. 0�� Minimum code requirements for the South property line buffer will be 2 feet wide with 2 U✓ t�f trees and 5 shrubs. The Board may consider whether additional buffering/screening for (k)� the South property line is an appropriate condition to place on the approval of this special exception request. The proposed use will not include a residential component therefore, no direct effects on density patterns and public-school facilities are expected. The current site does not appear to contain modern stormwater management facilities, whereas the proposed development will be required to meet all applicable stormwater management standards. Drainage will likely be improved. The provided TIS estimates vehicle trip generation is only 36 daily trips. The proposed development is not expected to affect public safety. Based on the materials and statements provided by the applicant and the foregoing analysis, we recommend Approval of this special exception request for Drive-Through Service in association with a 7 Brew Drive-Thru Coffee. _ tat ,buf-4cr (t.arttc-fia-Pril) bn 0.) tiOtil lee �� igect Li) M 910.011tt; 64 To( Sib_ Oaf) -1*- - mofe tkirti aon boa SoilP0 -( 41) -hoS scEQ9' 5� , •- = I-� C��( � �� Q,,r � � d,t d o h liQ,✓i - ✓e. base wec - r rollw apP S ho-uict, etk P. Burnette Handwritten Minutes. July 18, 2024. Page 3 of b.` a ads= o Dyv Ida) e6ed 'bZOZ 8 Ainr `sa�nuiW uailumpueH aIauan8 "d r"-'214 'T5 rInas r}Pci 54491 Sth17 J I 4 SnI� Uq ,--n)11 1"rop 19} p�t0 ( �1 -}'11� +ou L )I U 0 - a1 s L duo s) � ,1 end ou - sJ '�vl t�a rm�b 7lso1)( �► �0 0Nd� a� - 5 -19 , � a('b`1 (5)171A9CY9 [VOAs1-11 I " 0 3A, u/ aU�CY) C�p�S oUA W S'-114 snnanlo PDT0-f- 411 hf V - wod ruvLS Plum 0 pi � O�-� S �'-� ��''� -'' -� ��'�� yr o va s? a Leo v -t o p L tAI T sty '1 1917aq S 12J u as 121/91)1115 7,railt-t4i) no -031 -fp co Into, ?AM d9 mot, I WK.( US 0L 04 ivrui , -,A-►n- -per -714 i9'A per' .'dap baJ win stiff (�.- pd1 o!-t-FigAJ) rYNAAA i moo ,� sd�p �tA�.� l t: 01J' U� >tot naa' ni 'm-np ��'�� r1:101 91 1314-1' W1 41. - has du/ Aro' WO rr.)/4-1412) 5 V Uaccd �,rn.t�-V� `71 (71 JP y+-f°N L' o J1 bilk. - ai1O0)� of�s �' df fiV m ` `--frd a9f1NIIN0a d IN31I ONIHt-IGH all9fld 1vIaIan -Isvn D 'A ---einnia 3444835 7-14 ?Ii1124± n V. QUASI-JUDICIAL PUBLIC HEARING ITEM A CONTINUED 3. Mr. Chris Ossa, PE Kimley-Horn, was/was not present and available for questions. There were 4/ boot e53, 391 — - - ill fecr • ckampStPr - ho-/- Caws ptKr; g 4o Olt reQ` cci ,� 13'ae el Sik toitl`J be ✓-d Fu ✓t'hP-►' ev ewes I fdk rn VISA6 -Fp{ vC Iles O (0f4 * d u (pg no .v 1oe,a 64 . �,g14y �p-lacy ate, (ocoi¢'t� -Foy plc(Luq da✓e n,t is 4-he mild") L t,'ress Pa ,rn 7� t�l.Ctr1cl o1A t C s q c ' ( of s boas-'lob li Lc,_q Curs h)4-a I be hoe_pi a sag Soces �o i'�"9 4. No public comments were offered. -Frmivu t..r'-� re -0-"�h '�`a �r` � h�. hdf drsnt rto oft in -14 feet 4-in•ls pa/he-via, 410 Cl►end v��Cd s�ca u e.rea,.i-e r ' Pt cimi Otisaft \e Li( e_ coLt aftve iccv 5. No Ex-Parte disclosures were offered. 0 o n p Yak -Dep,en 0I1 , -F-evenut 2G?t� -ft S S �1�he� w u-1 mil. Yn[-y � r: ,h T L .r s ��1 e., 1..K.[i C' • 6. Motion by Board Member (�U� , seconded by Board Member to approve Special Exception Petition No. 24-003-SE as presented in [Exhibit 1, which includes the standards and findings as required for granting Petitions per Code Section 70-373, and the Planning Consultant's analysis of the lam'— findings and recommendation for approval] with the following conditions: r'b/1flrt{�P tt) cta;tL f (Want Iv No oil ictfkCo me loact cu f't, cth±tL. f�Zetr-tin -S k_ • effee Is IopL Sl yl 014 I, `j#n 411 u)ou td NIA 4v c _ lanCrI tQe ON- appoot Va.f id lor J+ (s Sim Plan Chairperson Hoover , Vice Chairperson McCoy , Board Members Baughman , Berlin , Brass , Jonassaint , Shaw Motion Carried/Denied. t�MvP r CLOSED THE QUASI-JUDICIAL PUBLIC HEARING AT CD • 54 VI. CITY ADMINISTRATOR UPDATE VII. R-WVp ✓ adjourned the meeting at e 64 P.M. P. Burnette Handwritten Minutes, July 18, 2024. Page 5 of 5 � cic�� tC CITY OF OKEECHOBEE, FLORIDA JULY 18, 2024, BOARD OF ADJUSTMENT MEETING HANDWRITTEN MINUTES BY KELI TRIMNAL CALL TO ORDER Chairperson Dawn Hoover, called the regular meeting of the Board of Adjustment for the City of Okeechobee to order on Thursday, July 18, 2024, at G.a' P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida, followed by the Pledge of Allegiance. II. ATTENDANCE PRESENT ABSENT MOVED TO Chairperson Dawn Hoover VOTING Vice Chairperson Doug McCoy POSITION Board Member Phil Baughman Board Member Carl Berlin Jr. U Board Member Karyne Brass v Board Member Mac Jonassaint Board Member Jim Shaw .i Alternate Board Member Jon Folbrecht Alternate Board Member Vacant VIA ZOOM City Attorney City Administrator Gary Ritter ✓ City Planning Consultant Ben Smith Z 0I>On Board Secretary Patty Burnette General Services Secretary Keli Trimnal III. AGENDA A. \--VOpier/ asked whether there were any agenda items to be added, deferred, or withdrawn. There were tJO Jc B. Motion by Board Member Ctt) , seconded by Board Member to approve the agenda as resented. Chairperson Hoover , Vice Chairperson McCoy , Board Members Baughman , Berlin , Brass , Jonassaint , Shaw Motion Carried/Denied. IV. MINUTES A. Motion by Board Member , seconded by Board Member LaJ/ to dispense with the reading and approve the January 18, 2024, Board of Adjustment Regular Meeting minutes. Chairperson Hoover , Vice Chairperson McCoy , Board Members Baughman I \ , Berlin , Brass , Jonassaint , Shaw Motion Carried/Denied. V. OPENED THE QUASI-JUDICIAL PUBLIC HEARING AT A. Special Exception Petition No. 24-003-SE requests to allow a drive-through service in a Heavy Commercial zoning district. (Ref Sec. 90-283(1)). located at 100 SE 8t', Avenue. The proposed used is for a new 7 Brew Drive-Thru Coffee Shop. 1. Notary Public Patty Burnette administered an oath to: K. Trimnal Handwritten Minutes, July 18, 2024, Page 1 of& V. QUASI-JUDICIAL PUBLIC HEARING ITEM A CONTINUED 2. City Planning Consultant Mr. Ben Smith of Morris-Depew Associates, Inc. briefly reviewed Staff Report. Applicant is requesting for consideration by the City of Okeechobee Board of Adjustment a Special Exception to allow drive through service in �► association with a new 7 Brew Drive-thru Coffee Shop. The applicant has submitted a e 4' site plan with this request which proposes redevelopment of the property, which Ct 4 �� currently contains two existing commercial structures. The site plan proposes a 535 D,�(� square foot building, two dedicated drive-through lanes, and 8 parking spaces. Service will only be provided-through the drive-through, as no customer walk up window is c .OV proposed at this time. If approved, a site plan application will also be required, which will be reviewed by the City's Technical Review Committee. )v\yg._ a1Ltii NO 1a _1V- tA,C u1 ‘ndO& The subject property is located with direct frontage on SR-70, one of the City's main commercial corridors. Vehicular access is proposed via SE 8th Avenue, with no direct access to SR-70. Existing commercial uses are located to the East, West and North. The adjacent property to the South is Residential, though the subject property has contained commercial uses for many years and is an appropriate location for a service commercial use. The proposed vehicular access point is located at the South end of the property, providing as much distance from SR-70 as possible, which will minimize the potential for conflicts from vehicle ingress/egress with other vehicles traveling on SE 8th Ave. / n. Additionally, the drive through service and pass through lanes are oriented to direct A vehicles facing predominantly West and then North while waiting in those lanes, which will minimize the impacts of vehicle headlights aimed at the residential property The adjacent parcel to the South is not undeveloped. It currently contains a residential structure. The Board of Adjustment may require enhanced buffering/screening if necessary to ensure compatibility of the proposed drive through with the existing adjacent residential use. Additionally, the applicant is aware that the buffer along SE 8th Avenue will be required to be at least 10 feet wide, per the City's LDR. The ingress and egress driveway to the proposed project is proposed to the farthest South location possible to reduce impacts on SE 8th Street. Drive-Thru configuration brings customers around site, this mitigates any vehicles backing up into SE 8th Avenue during peak conditions. Demonstration of availability and capacity of water and sewer service will be required at the time of site plan application. Regardless, the demand for services generated by a 535-sq. ft. building will likely be relatively low. Regarding traffic generation, 7 Brew Traffic impacts are mainly pass-by trips. According to traffic impact information provided, 7 Brew generates 80 trips in the AM peak hour with 8 of those trips noted as new external trips and 72 trips pass by trips. Additionally, the applicant has provided a queuing analysis which demonstrates that the proposed design provides sufficient_vehicle___stacking to accommodate the estimated peak demand, without causing stacking to exceed the limits of the site. iS Q �i<r I-cw - ► -4-; l) h o4� b� n� '�e UP K. Trimnal Handwritten Minutes, July 18. 2024, Page 2 of 5 V. QUASI-JUDICIAL PUBLIC HEARING ITEM A CONTINUED The proposed use is consistent with the intent of the Commercial Future Land use category. "Restaurant, Takeout Restaurant, Café is a permitted principal use within the CHV District, per LDR Section 90-282(3). The drive-through service is listed as a special exception use in the CHV District, as stated in LDR Section 90-283(1). \ tX'Qc ti � The proposed use will provide additional service commercial options for residents and travelers and will likely increase the value of the property, thereby generating additional tax base for the City. The proposed use is not expected to create any disturbance or adverse effects on the public interest. Service commercial with a drive-through is appropriate at this location adjacent to SR- 70. The only potential concern is the impact of this use on the adjacent residential property to the South. The Board of Adjustment will determine if addi .onal buffering/screening is necessary to ensure--compatibilit . is commercial ,� redevelopment project is consistent with existing land use patterns. `Q" The proposed redevelopment may have a positive effect on property values. All adjacent properties are already developed, and this redevelopment project should not be a deterrent to redevelopment of adjacent properties. Aily Landscape buffers will be required at time of site plan approval per LDR Sec. 90-534: t Minimum width of buffer along street frontage shall be ten feet and on other property (V' lines, two feet. At least one tree and three shrubs for each 300 square feet of required lands cape b_guff r. (0...N`P)4-1 7t Minimum code requirements for the South property line buffer will be 2 feet wide with 2 trees and 5 shrubs. The Board may consider whether additional buffering/screening for the South property line is an appropriate condition to place on the approval of this special exception request. The proposed use will not include a residential component therefore, no direct effects on density patterns and public-school facilities are expected. The current site does not appear to contain modern stormwater management facilities, whereas the proposed development will be required to meet all applicable stormwater management standards. Drainage will likely be improved. The provided TIS estimates vehicle trip generation is only 36 daily trips. The proposed development is not expected to affect public safety. Based on the materials and_statements provided by the applicant and the foregoing analysis, we recommend Aproval of this special exception request for Drive-Through Service in association with a 7 Brew Drive-Thru Coffee. • I 6 C �{ I >1 — Add �r�% �-I 11� 0 I kir • 41/04A a PD/Ad IDS c — < dtimpjA. K. Trimnal Handwritten Minutes, July 18, 2024, Page 3 oft' 140 b °Bed 17Z0Z 'Inr 'saanuIW uoll!J npueH Ieuw!J1 .>1 id"57 fio h � - -'ro l d -"ref -iv- Pk (),441 /it. miry° -vavvtg yd-wo - -vi-f-r)LArriq_ ( Ica h -Nfiii-rwril -etc( - -tom C`r'710 -yrroprrr ---opecktryrr_ , r7-011, ( - c9-4:1)-er411/6d rtinv+/-v9J3k6L f i I —' ' ( c vrt, rxt, -rirrg vrAccdkAn-ba_ -koN, - 1 --05A, rvrA77°V° (IF Tr(Yr 0 IIt -141S -ya-fo - Y-99 AAq_ L, a3f1NI1N0a V IN31I JNIHV]H all8fld lvl3lan -IsVnO 'A V. QUASI-JUDICIAL PUBLIC HEARING ITEM A CONTINUED 3. Mr. Chris Ossa, PE Kimley-Horn, was/was not present and available for questions. There were 1 (2-4-tirsi-- ,31-)4 il , - 12-c P per, tcv.- - a. ' —evi., r — Db,ok., t_citeN..(.9..L...,,,e_t_ (U060.4 71,.... kit ,2114.ft onitt(i he- s)) 0 In --(64tJ up 46 tp (1/404)- CW,". No public comments were offered. — 1/0rve--- i5 NV C.o �p -"°`- 7 le'tj k - N'0 Oth\CY\.14-, 40 — 3 100,4f;frovi C(nV; 1 N , _ ,2c,,tr4vi ,,,, 1-,r:A 1 frpovir, 4-. q- 131'42 5. No Ex-Parte disclosures were offered. 604)-e•-• l s �4 tX IA-0O2et �l.c., {moo) & '� fg Dr g'i- 6. Motion by Board Member _ h&) , seconded by Board Member to approve Special Exception Petition No. 24-003-SE as presented in [Exhibit 1 , which includes the standards and findings as required for granting Petitions per Code Section 70-373, and the Planning Consultant's analysis of the findings and recommendation for approval] with the following conditions: i , 1 ji-Ly - i j ii3 fat, d ri vc,c-Aru - ' &AA I I 'A) -Pro 11 - is on(ti ? - +-P i fcti TIs - 6-e Pm^ p Chairperson Hoover , Vice Chairperson McCoy , Board Members4"1PI Baughman , Berlin , Brass , Jonassaint , Shaw Motion Carried/Denied. CLOSED THE QUASI-JUDICIAL PUBLIC HEARING AT VI. CITY ADMINISTRATOR UPDATE 0019 VII. 47Orteadjourned the meeting at 1p ,57 P.M. LP K. Trimnal Handwritten Minutes. July 18, 2024, Page 5 of 5— BOCK Sltie