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2024-05-21 VIII.D. Ex.8/s J MEMO RAN E)UM k5kh4,t,►+� TO: Mayor Watford, Vice Mayor Clark, and Council FROM: HR Generalist Prince � `f DATE: May 7, 2024 SU13JECT: Annual Evaluation for Administrator Ritter It is time to complete the annual evaluations on Administrator Ritter. The matter will be on the agenda for May 21St. Attached please find: 1. Evaluation Form with your name, review period, and Council meeting date filled in. 2. A copy of the job description, current Contract, and Contract Amendment 1. (�V A copy of the evaluation you completed last yea , (if applicable). 4. Minute pages from last year, reviewing the evaluations. To complete your evaluation: 1. Respond to each question, applying the provided rating system and adding any comments. 2. SIGN and DATE at the bottom of page 3. 3. If you wish to individually meet with Administrator Ritter to review your evaluation before May 21St, kindly contact Jacqueline to schedule a time to do so. The purpose of the individual meeting is to address any concerns/questions in detail. 4. Bring the COMPLETED evaluation form to the May 211t Council Meeting. Please ensure to provide the form to City Clerk Gamiotea PRIOR to the start of the meeting. The average overall rating will be provided to Mayor Watford to read into the record during the meeting. Following the meeting, evaluations will be provided to Administrator Ritter to sign. Evaluations will then be copied to the Minute file and his contract file. �l l✓nl��lc�c �l�See yhv ,-Qoa3 � uo -p5 Y �- �f� MAYOR'S WORKSHEET TO CALCULATE AVERAGE SCORE ON EVALUATION Council Meeting Date: 5 1�u f xq Item Number: 19. b. EVALUATOR OVERALL RATING Overall Rating Score from Mayor Watford Overall Rating Score from Chandler Overall Rating Score from Clark Overall Rating Score from Jarriel Overall Rating Score from McAuley Total Divided by 5 Evaluators = Average Overall Score: Score Key: EXCELLENT = 5.0 AND UP GOOD =4.0TO 4.9 SATISFACTORY = 3.0 TO 3.9 FAIR =2.0TO 2.9 POOR = 1.0 TO 1.9 2024 City Administrator Annual Evaluation - Page 1 of 3, - Evaluator Last Name: Watford Factors 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Job Knowledge: Demonstrates knowledge within field. Carries daily Follows City ❑ El 1:1 ❑ out responsibilities. policies. Comments Personnel Management: Demonstrates sensitivity and awareness in relating to staff; securing trust and respect; developing teamwork; F-1 ❑ ❑ ❑ and providing staff with specific feedback and coaching to improve performance. Comments Communication Skills: Demonstrates competence in expressing ideas verbally and in writing. Actively listens to suggestions and from others and responds appropriately. ❑ F-1 F -1V u El Presents information clearly and concisely and is able to communicate effectively in all situations. Comments Presentation of City Image: Presents a positive professional image to public as City Department ❑ ❑ ❑ ❑ Head. Demonstrates through citizen contact, politeness, and service -orientated attitude. Comments Problem -Solving Ability: Ability analyze) discuss/report problems and concerns and ❑ ❑ ❑ El 10"' u� recommend solutions. Comments 2024 City Administrator Annual Evaluation - Page 1 of 3, - Evaluator Last Name: Watford • 2024 City Administrator Annual Evaluation - Page 2 of 3, - Evaluator Last Name: Watford 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Dependability & Integrity: Considers the following values important to the workplace, truthfulness, respect and civility for others, attendance and reliability, confidentiality, and ❑ ❑ ❑ ❑ r—�/ accountability for own actions. Attentive to daily Ilv/f tasks and is responsive to the needs of the department. Does job to maximum. Shows loyalty to City. Comments Initiative: Willingness to seek responsibility, contribute new ideas, anticipate problems, suggest solutions, and goes out of their way to get ❑ ❑ ❑ El 2 a job done; requiring little direction. Comments Interpersonal Relationships: Develops and maintains effective working relationships with colleagues and employees. Demonstrates a F-1❑ ❑ ❑ ,--,/ II •'��I professional demeanor at all times. Supportive of team members. Comments Productivity: Consistently produces. Project/job are thorough, precise and on schedule. Attends to to detail. ❑ ❑ ❑ ❑ — IuX Comments Quality of Work: Meets technical orprofessional standards in an efficient manner. Work is ❑ ❑ ❑ El Z consistently accurate, complete, and neatly done. Comments Professional Development: Seeks ways to continue education and remain current and in their field. El 11 ❑ ❑ advance Comments Cooperation and Attitude: Keeps a positive opinion toward the city and is a team player. ❑ ❑ ❑ ❑ Works well with co-workers and stays positive during job assignments. Comments 2024 City Administrator Annual Evaluation - Page 2 of 3, - Evaluator Last Name: Watford Verificationof By signing this form, you confirm that you have discussed this review in detail with the evaluator. Signing this form does not necessarily indicate that you agree with this evaluation. I = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Budgeting: Provides operating and capital improvement long- vo"r *7 .� GOALS Elected Official Signature (as agreed upon by employee and Council) plans and other short- and range plans that anticipate the needs of the ❑ ❑ El ❑ �,�/I�,% I� community; presents a timely annual budget which Dat is well documented, organized and one which closely represents the goals of the Council. Comments Financial Management: Accurately and precisely reports and projects financial condition; budgets realistically; implements management practices and policies to maintain or achieve a sound long- ❑ ❑ ❑ ❑ term financial condition; uses debt appropriately; plans for long-term maintenance and replacement of infrastructure. Comments Overall Rating (average the rating numbers above) I' 1 rr11 �(J V i 1 Verificationof By signing this form, you confirm that you have discussed this review in detail with the evaluator. Signing this form does not necessarily indicate that you agree with this evaluation. Evaluation ADDITIONAL COMMENTS Employee Signature / / ��� 1 vo"r *7 .� GOALS Elected Official Signature (as agreed upon by employee and Council) Verificationof By signing this form, you confirm that you have discussed this review in detail with the evaluator. Signing this form does not necessarily indicate that you agree with this evaluation. Employee Signature / / ��� 1 Dat Elected Official Signature �( �R.Waa�tford, / Printed Name D lin Jr. Dat 2024 City Administrator Annual Evaluation - Page 3 of 3, - Evaluator Last Name: Watford 4 1 � • 1 • t4 j IIf C-� � L�.,; C',j � t. City of Okeechobee City Administrator Evaluation Form Name Gary Ritter Council May Review Period June 22, 2023 - Ma 31 2024 Meeting Dater 05/21/2024 • 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Job Knowledge: Demonstrates knowledge within ❑ ❑ ❑ ❑ field. Carries out daily responsibilities. Follows City policies. Comments \ Personnel Management: Demonstrates sensitivity and awareness in relating to staff; securing trust and respect; developing teamwork; ❑ ❑ and providing staff with specific feedback and coaching to improve performance. Comments Communication Skills: Demonstrates competence in expressing ideas verbally and in writing. Actively listens to suggestions and feedback from others and responds appropriately. ❑ ❑ ❑ ❑ Presents information clearly and concisely and is able to communicate effectively in all situations. Comments ` Presentation of City Image: Presents a positive professional image to public as City Department ❑ ❑ El ❑� Head. Demonstrates through citizen contact, politeness, and service -orientated attitude. k9 Comments Problem -Solving Ability: Ability to analyze/ discuss/report problems and concerns and recommend solutions. Comments 2024 City Administrator Annual Evaluation - Page 1 of 3, - Evaluator Last Name: Chandler 01 i 1-\ 2024 City Administrator Annual Evaluation - Page 2 of 3, - Evaluator Last Name: Chandler �✓ 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Dependability & Integrity: Considers the following values important to the workplace, truthfulness, respect and civility for others, attendance and reliability, confidentiality, and F-1 ❑ ❑ ❑ ¢.J accountability for own actions. Attentive to daily tasks and is responsive to the needs of the department. Does job to maximum. Shows loyalty to City. /V Comments Initiative: Willingness to seek responsibility, contribute new ideas, anticipate problems, suggest solutions, and goes out of their way to get F-1 F-1 ❑ ❑ J a job done; requiring little direction. Comments Interpersonal Relationships: Develops and maintains effective working relationships with colleagues and employees. Demonstrates a ❑ ❑ ❑ ❑ professional demeanor at all times. Supportive of team members. Comments ++ J Productivity: Consistently produces. Project/job are thorough, precise and on schedule. Attends to detail. El [1 ❑? El Comments fib.. Quality of Work: Meets technical or professional standards in an efficient manner. Work is ❑ ❑ ❑� consistently accurate, complete, and neatly done. Comments + Professional Development: Seeks ways to continue education and remain current and in their field. ❑ ❑ El ❑*5 �r advance Comments o.J � Cooperation and Attitude: Keeps a positive opinion toward the city and is a team player. ❑ ❑ ❑ ❑y Works well with co-workers and stays positive during job assignments. Comments 1-\ 2024 City Administrator Annual Evaluation - Page 2 of 3, - Evaluator Last Name: Chandler �✓ Verificationof By signing this form, you confirm that you have discussed this review in detail with the e you agree with this evaluation. i 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Budgeting: Provides operating and capital GOALS Elected Official Signature (as agreed upon by Printed Name improvement plans andothert short- and long- ran a tans that anticipate the needs of the ❑ ❑ ❑ ❑ community; presents a timely annual budget which is well documented, organized and one which closely represents the goals of the Council. Comments Financial Management: Accurately and precisely reports and projects financial condition; budgets realistically; implements management practices and policies to maintain or achieve a sound long- ❑ ❑ ❑ ❑ term financial condition; uses debt appropriately; plans for long-term maintenance and replacement of infrastructure. Comments , Overall Rating (average the rating numbers above) v �� �p0 Verificationof By signing this form, you confirm that you have discussed this review in detail with the e you agree with this evaluation. i Evaluation ADDITIONAL COMMENTS -` 5 GOALS Elected Official Signature (as agreed upon by Printed Name employee and Council) Verificationof By signing this form, you confirm that you have discussed this review in detail with the e you agree with this evaluation. i Employee Signature In „' `J Elected Official Signature Printed Name Noel A..lChandler 2024 City Administrator Annual Evaluation - Page 3 of 3, - • .a City of Okeechobee City Administrator Evaluation Form Name Gary Rlttet Council June 22, 2023 - May 31, 2024 Meeting 05/21/2024 Review Period y Date • 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Job Knowledge: Demonstrates knowledge within field. Carries daily Follows City ❑ ❑ ❑ ❑ I I out responsibilities. policies. Comments Personnel Management: Demonstrates sensitivity and awareness in relating to staff; securing trust and respect; developing teamwork; ❑ ❑ E9 and providing staff with specific feedback and coaching to improve performance. Comments Communication Skills: Demonstrates competence in expressing ideas verbally and in writing. Actively listens to suggestions and feedback from and responds appropriately. ❑ ❑ ❑ ❑ t, others Presents information clearly and concisely and is able to communicate effectively in all situations. Comments Presentation of City Image: Presents a positive❑ professional image to public as City Department ❑ ❑ ❑ ^,,� Il I`,{I' Head. Demonstrates through citizen contact, politeness, and service -orientated attitude. Comments Problem -Solving Ability: Ability to analyze/ discuss/report problems and concerns and discus ❑ F1 1:1 2 recommend solutions. Comments 1 2024 City Administrator Annual Evaluation - Page 1 of 3, - Evaluator Last Name: Clark 2024 City Administrator Annual Evaluation - Page 2 of 3, - Evalt. ator Last Name: Clark I = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Dependability & Integrity: Considers the following values important to the workplace, truthfulness, for respect and civility others, attendance and reliability, confidentiality, and ❑ ❑ ❑ ❑ Er accountability for own actions. Attentive to daily tasks and is responsive to the needs of the department. Does job to maximum. Shows loyalty to City. Comments Initiative: Willingness to seek responsibility, contribute new ideas, anticipate problems, ❑ ❑ ❑ ❑ �'/ suggest solutions, and goes out of their way to get a job done; requiring little direction. Comments Interpersonal Relationships: Develops and maintains effective working relationships with❑ colleagues and employees. Demonstrates a F-1 11 1:12' @/ professional demeanor at all times. Supportive of team members. Comments Productivity: Consistently produces. ProjecUjob are thorough, precise and on schedule. Attends to detail. ❑ ❑ ❑ ❑ ❑/ Comments Quality of Work: Meets technical or professional standards in an efficient manner. Work is ❑ ❑ ❑ ❑ f consistently accurate, complete, and neatly done. Comments Professional Development: Seeks ways to continue education and remain current and in field. El ❑ F1 El their Comments Cooperation and Attitude: Keeps a positive opinion toward the city and is a team player. F1 11 ❑ ❑ 11 Works well with co-workers and stays positive during job assignments. Comments 2024 City Administrator Annual Evaluation - Page 2 of 3, - Evalt. ator Last Name: Clark 0 0 ADDITIONAL COMMENTS1 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Budgeting: Provides operating and capital improvement plans and other short- and long- range plans that anticipate the needs of the ❑ El ❑ ❑ G community; presents a timely annual budget which �tu j� Printed Name is well documented, organized and one which Dat GOALS closely represents the goals of the Council. (as agreed upon by employee and Council) Comments Financial Management: Accurately and precisely 1 reports and projects financial condition; budgets realistically; implements management practices and policies to maintain or achieve a sound long- ❑ ❑ ❑ y , term financial condition; uses debt appropriately; plans for long-term maintenance and replacement of infrastructure. Comments y� a � 1 Cis-- d � v11 --EV f Overall Rating (average the rating numbers above) ADDITIONAL COMMENTS1 LLO �1>a4rSi--tl'�pi �r�d->�'•�6.�.,,. 1 �c t!'���i�C;✓`���l�.e% Employee Signature .1 au 1 '.- Py s r ij �tu j� Printed Name Monica M. Clark Dat GOALS (as agreed upon by employee and Council) rification of Review By signing this form, you confirm that you have discussed this review in detail with the evaluator. Signing this form does not necessarily indicate that you agree with this evaluation. Employee Signature Date Elected Official Signature '.- Py s r ij Printed Name Monica M. Clark Dat 2024 City Administrator Annual Evaluation - Page 3 of 3, - Evaluator Last Name: Clark City of Okeechobee 't*City Administrator Evaluation Form Name Gary Ritter Council June 22, 2023 - Ma 31, 2024 Meeting 05/21/2024 Review Period y Date 2024 City Administrator Annual Evaluation - Page 1 of 3, - Evaluator Last Name: Jarriel Factors 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Job Knowledge: Demonstrates knowledge within field. Carries daily Follows City ❑ ❑ ❑ ❑ out responsibilities. policies. Comments Personnel Management: Demonstrates sensitivity and awareness in relating to staff; trust and respect; developing teamwork; F-1 ❑ F-1 11securing and providing staff with specific feedback and coaching to improve performance. Comments Communication Skills: Demonstrates competence in expressing ideas verbally and in writing. Actively listens to suggestions and feedback from ❑ ❑ ❑ ❑ others and responds appropriately. Presents information clearly and concisely and is able to communicate effectively in all situations. Comments Presentation of City Image: Presents a positive professional image to public as City Department ❑ ❑ ❑ ❑ Head. Demonstrates through citizen contact, politeness, and service -orientated attitude. Comments Problem -Solving Ability: Ability analyze/ discuss/report and concerns and ❑ ❑ ❑ ❑ problems recommend solutions. Comments 2024 City Administrator Annual Evaluation - Page 1 of 3, - Evaluator Last Name: Jarriel 0 • 2024 City Administrator Annual Evaluation - Page 2 of 3, - Evaluator Last Name: Jarriel 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Dependability & Integrity: Considers the following values important to the workplace, truthfulness, respect and civility for others,11 and reliability, confidentiality, and ❑ ❑ E]attendance ZIN accountability for own actions. Attentive to daily tasks and is responsive to the needs of the department. Does job to maximum. Shows loyalty to City. Comments Initiative: Willingness to seek responsibility, contribute new ideas, anticipate problems, ❑ ❑ ❑ ❑ LLAJ suggest solutions, and goes out of their way to get a job done; requiring little direction. Comments Interpersonal Relationships: Develops and maintains effective working relationships with colleagues and employees. Demonstrates a ❑ ❑ ❑ ❑ professional demeanor at all times. Supportive of team members. Comments Productivity: Consistently produces. Project/job tteto thorough, precise and on schedule. Attends nds to 11 El ❑ 11are detail. Comments Quality of Work: Meets technical professional in an efficient manner. Work is F-1 El 11 11standards consistently accurate, complete, and neatly done. Comments Professional Development: Seeks ways to continue education and remain current and ❑ ❑ ❑ ❑ advance in their field. Comments Cooperation and Attitude: Keeps a positive opinion toward the city and is a team player. ❑ ❑ ❑ ❑ Works well with co-workers and stays positive during job assignments. Comments 2024 City Administrator Annual Evaluation - Page 2 of 3, - Evaluator Last Name: Jarriel Verification of By signing this form, you confirm that you have discussed this review in detail with the eval you agree with this evaluation. 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Budgeting: Provides operating and capital Printed Name Robert J. it cc_ 1E'J' vto L _440.1 improvement plans and other short- and long- range plans that anticipate the needs of the ❑ ❑ ❑ ❑ Nino community; presents a timely annual budget which is well documented, organized and one which closely represents the goals of the Council. Comments Financial Management: Accurately and precisely reports and projects financial condition; budgets realistically; implements management practices and policies to maintain or achieve a sound long- ❑ ❑ ❑ ❑ �ij term financial condition; uses debt appropriately; plans for long-term maintenance and replacement of infrastructure. Comments Overall Rating (average the rating numbers above) 11 _ Verification of By signing this form, you confirm that you have discussed this review in detail with the eval you agree with this evaluation. Evalluation Employee Signature ADDITIONAL COMMENTS k�) Printed Name Robert J. it cc_ 1E'J' vto L _440.1 GOALS (as agreed upon by employee and Council) Verification of By signing this form, you confirm that you have discussed this review in detail with the eval you agree with this evaluation. Employee Signature - Elected Official Signature Printed Name Robert J. it 2024 City Administrator Annual Evaluation - Page 3 of 3, - Eva City of Okeechobee ...r City Administrator Evaluation Form Name Gary Ritter Council June 22, 2023 - Ma 31, 2024 Meeting 05/21/2024 Review Period y Date 2024 City Administrator Annual Evaluation - Page 1 of 3, - Evaluator Last Name: McAuley Factors 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Job Knowledge: Demonstrates knowledge within field. Carries daily Follows City ❑ ❑ ❑ ❑ Rr out responsibilities. policies. Comments Personnel Management: Demonstrates sensitivity and awareness in relating to staff; trust and respect; developing teamwork; ❑ F-1 F-1 11securing and providing staff with specific feedback and coaching to improve performance. Comments Communication Skills: Demonstrates competence in expressing ideas verbally and in writing. Actively listens to suggestions and feedback from others and responds appropriately. ❑ ❑ ❑ ❑ Presents information clearly and concisely and is able to communicate effectively in all situations. Comments Presentation ofCity Image: Presents a positive professional image to public as City Department ❑ ❑ ❑ ❑ Head. Demonstrates through citizen contact, politeness, and service -orientated attitude. Comments Problem -Solving Ability: Ability analyze/ discuss/report problems and concc erns and ❑ ❑ ❑ ❑ recommend solutions. Comments 2024 City Administrator Annual Evaluation - Page 1 of 3, - Evaluator Last Name: McAuley 2024 City Administrator Annual Evaluation - Page 2 of 3, - Evaluator Last Name: McAuley 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Dependability & Integrity: Considers the following values important to the workplace, truthfulness, respect and civility for others, attendance and reliability, confidentiality, and ❑ ❑ ❑ ❑ accountability for own actions. Attentive to daily tasks and is responsive to the needs of the department. Does job to maximum. Shows loyalty to City. Comments Initiative: Willingness to seek responsibility, contribute new ideas, anticipate problems, ❑ ❑ ❑ ❑ suggest solutions, and goes out of their way to get a job done; requiring little direction. Comments Interpersonal Relationships: Develops and maintains effective working relationships with colleagues and employees. Demonstrates a ❑ ❑ ❑ ❑ {�7( professional demeanor at all times. Supportive of team members. Comments Productivity: Consistently produces. Project/job are thorough, precise and on schedule. Attends toto ❑ ❑ ❑ ❑ detail. Comments Quality of Work: Meets technical professional standards in an efficient mannea r. Work is ❑ ❑ ❑ ❑ A consistently accurate, complete, and neatly done. Comments Professional Development: Seeks ways to continue education and remain current and El ❑ ❑ ❑ advance in their field. Comments Cooperation and Attitude: Keeps a positive opinion toward the city and is a team player. ❑ El ❑ ❑ Works well with co-workers and stays positive during job assignments. Comments 2024 City Administrator Annual Evaluation - Page 2 of 3, - Evaluator Last Name: McAuley r� U E Verificationof By signing this form, you confirm that you have discussed this review in detail wn you agree with this evaluation. 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Budgeting: Provides operating and capital Printed Name (as agreed upon by employee and Council) improvement plans and other short- and long- range plans that anticipate the needs of the ❑ ❑ ❑ ❑ community; presents a timely annual budget which is well documented, organized and one which closely represents the goals of the Council. Comments Financial Management: Accurately and precisely reports and projects financial condition; budgets realistically; implements management practices❑ policies to maintain or achieve a sound long- El 11 11and term financial condition; uses debt appropriately; plans for long-term maintenance and replacement of infrastructure. Comments Overall Rating (average the rating numbers above) _ Verificationof By signing this form, you confirm that you have discussed this review in detail wn you agree with this evaluation. Em to Employee P YSignature Evaluation Elected Official Signature ADDITIONAL COMMENTS GOALS Printed Name (as agreed upon by employee and Council) Verificationof By signing this form, you confirm that you have discussed this review in detail wn you agree with this evaluation. Em to Employee P YSignature Elected Official Signature L. Printed Name I David R. McAuley 2024 City Administrator Annual Evaluation - Page 3 of: EXHIBIT A EMPLOYMENT AGREEMENT CITY OF OKEECHOBEE �.. JOB DESCRIPTION AN EQUAL OPPORTUNITY EMPLOYER POSITION TITLE: CITY ADMINISTRATOR Department: Administration Type: Full -Time, Contract Supervised by: Mayor and Council Starting Salary: .$85,000.00 to $95,000.00 Supervision Duties: Yes Opening Date: FLSA Status: Exempt Closing Date: The job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. The duties and physical demands described hen; are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. NATURE OF WORK: This position is appointed by the five -member legislative body, the Mayor and four City Council Members, to ensure adequate and efficient provision of services to the citizens in coordination with the City Attorney, City Clerk, and department heads to better protect the health, welfare, safety, and quality of life of the residents. Serves as the Head of the Administration, General Services, and Finance Departments as well as the Purchasing Agent of the City, and Zoning Administrator with the assistance of a contracted planning consultant firm. GENERAL DUTIES AND RESPONSIBILITIES AS ADMINISTRATOR a. Direct and supervise the administration of all departments, offices, and agencies of the City, except the City Attorney, City Clerk's Office and as otherwise provided by law. The intent of `.his paragraph is to explain the City Administrator is to assist the department heads in the administration of their specific departments. b. Attend all City Council meetings with the right to take part in discussions, but not to vote. c. See that all laws and acts of the Council subject to enforcement by the Administrator or by officers subject to the Administrator's supervision are faithfully executed. d. Prepare and submit the annual budget, budget message, and capital outlay program, and supervise and administer all phases of the budgetary process with the assistance of the department heads and the City Clerk, who are responsible for their department's budget. e. Make such reports as the City Council may require concerning the operation of City departments, offices and agencies and organize and oversee the operation of said departments, offices, and agencies. f. Negotiate leases, contracts and other agreements including consultant services for the City subject to approval of the City Council and see that all terms and conditions of same are performed as required and notify the Council of any noted violation. g. Keep the Council fully advised as to the financial conditions and future needs of the City and make such recommendations to the Council concerning the affairs and operations of the City as deemed desirable. h. Prepares the City Council agenda. i. Perform such other duties as may be required by the Mayor and City Council. 2. GENERAL DUTIES AND RESPONSIBILITIES OF THE GENERAL SERVICES DEPARTMENT The City Administrator serves as the head of this department, which is responsible for the administration and enforcement of the building code, land use regulations, licenses and permit regulations, business regulations, and other regulations not specifically delegated to any other department or officer of the City. 3. GENERAL DUTIES AND RESPONSIBILITIES OF THE FINANCE DEPARTMENT The City Administrator serves as head of this department, which is responsible for the collection of all fees, licenses, monies due the City and shall be responsible for the establishment and: maintenance of the general accounting system CITY ADMINISTRATOR PAGE 1 OF 6 EXHIBIT A EMPLOYMENT AGREEMENT 9. Performs periodic review and offers updates to City adopted codes, manuals, handbooks, regulations, the comprehensive plan, inventory lists and databases when necessary to ensure methodology and requirements are kept up to standards. 10. Responds to public or other inquiries relating to department policies and procedures in coordination with department heads, City Clerk, and City Attorney. 11. Maintains regular contact with and fosters constructive and productive working relationships with consultants, other municipalities, county, state and federal agencies, professional and technical groups, and the general public in connection with departmental activities and services. 12. Monitors intergovernmental actions and acts necessary to sustain and enhance the ability of the Administration, General Services, and Finance departments to meet the needs of the community; assists same for other department heads, City Clerk, and City Attorney. 13. Coordinate's activities and provides assistance where required or requested with other City departments and/or governmental agencies, to ensure compliance with and achievement of the goals of the City. 14. Research grant funding opportunities relative to appropriate authorized projects, writes funding applications, manages project and ensures proper expenditures made for projects. B. Supervisory 1. Supervises departmental personnel within Administration, General Services, and Finance, either directly or through subordinates for the purpose of hiring, annual performance evaluation, recommending salary increases, transfer, promotion, and/or disciplinary action. 2. Issues written and oral instructions. 3. Determines departmental work priorities, approves work schedules, and examines work for exactness, neatness and conformance to policies and procedures. 4. Provides leadership and direction to department employees for the safe and efficient care of the City's facilities, inventory, equipment, and infrastructures. 5. Establishes and organizes standards and procedures to improve efficiency and effectiveness of staff and operations. 6. Maintains harmony among workers and resolves grievances. C. Management 1. Establishes and maintains effective working relationships, providing suggestions, advice and support to department employees, other City departments and residents. 2. Resolves complaints in a prompt and courteous manner, communicating professionally and effectively, both orally and in writing. 3. Exhibits behavior consistent with the values of the City through excellent customer service, creative problem solving, decision making and stewardship of City resources. 4. Works cooperatively and respectfully with municipal employees toward the common goal of providing high quality services. 5. Provides public information on projects in coordination with the Mayor, City Council, City Clerk and department heads. 6. Ensures the City Safety Policy is implemented and practiced assuring the safety of employees and the general public; provides updates and recommends changes to policy as necessary to Public Risk Manager; serves as a member of the City Safety Committee. 7. Ensures the City Drug Free Workplace Policy is implemented and practiced assuring the policy and practices are carried out; provides updates and recommends changes to policy as necessary to the City Council for adoption. 8. Responsible for maintaining all departmental documents and records; coordinating with the City Clerk's Office for appropriate records management under the State of Florida Bureau of Records and Archives. 9. Attends Technical Review Committee meetings; serves as Chair and a voting member. CITY ADMINISTRATOR PAGE 3 OF 6 EXHIBIT A EMPLOYMENT AGREEMENT 5. Pass background investigation and reference check, including an FDLE criminal background check. 8. TOOLS AND EQUIPMENT USED The employee is issued a City vehicle and must be capable of operating light duty vehicles and mobile radios. Proficient in operating a personal computer, including word processing, spreadsheets, use of email, use of the internet and read digital files; capable of operating multi -line telephone system, cell phones, fax machines, 10 -key calculator, copy machines, miscellaneous office equipment and accessories customarily used in an office environment. 9. PHYSICAL DEMANDS Work is performed mostly in office settings. Some outdoor work is required in the inspection of various land use developments or construction sites. Hand -eye coordination is necessary to operate computers and office equipment. While performing the duties of this job, the employee is regularly required to sit, walk, talk or hear. The employee is required to use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch or crawl; and smell. Must have sufficient physical strength and ability to independently and repeatedly lift, move, and carry objects weighing up to 50 pounds; and repeatedly lift, move, and carry objects weighing more than 50 pounds with assistance. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. 10. WORK ENVIRONMENT While performing the duties of this job, the employee works indoors. The noise level in the work environment is usually quiet to low. 11. WORK LOCATION AND HOURS: City Hall, 55 Southeast 3rd Avenue. Monday through Friday 8:00 a.m. to 4:30 p.m. 12. ADDITIONAL INFORMATION: a. Evaluation Period: Successful candidates will be on an evaluation/probationary period for 3 months, to allow a period for an evaluation of ability, work habits and conduct. Specifics are to be addressed within a negotiated employment contract. b. Benefits: In addition to competitive salaries and the opportunity for continuing professional development, the City offers an excellent benefits package. Our employees enjoy the many benefits of living in South Florida with its wonderful sub -tropical climate, exceptional year round recreational opportunities, and the following benefits: • Use of City vehicle • Retirement Plan (457 Deferred Plan Option) • Health Insurance (City pays coverage for employee and contributes $150.00 toward family/spouse premiums) • Group Life and Disability Insurance (City pays coverage for employee). Additional policies can be added at group rates by the employee • Additional variety of insurances may be obtained at group rates by the employee through payroll deduction (examples are, but not limited to: legal, cancer, long term illness, dental, and vision) • Job Connected Injury Benefits • Paid Leave Benefits • 12 Paid Holidays CITY ADMINISTRATOR PAGE 5 OF 6 PJ • CITY OF OKEECHOBEE CITY ADMINISTRATOR EMPLOYMENT AGREEMENT THIS EMPLOYMENT AGREEMENT (hereinafter referred to as "Agreement"), is by and between the City of Okeechobee, Florida, a :subdivision of the State of Florida (hereinafter referred to as "City"), and Gary Ritter (hereinafter referred to by name or as "City Administrator" or "Administrator"). WITNESSETH: WHEREAS, the City desires to employ Gary Ritter as the Interim City Administrator of the City, and following a three (3) month probationary period shall thereafter determine whether to have Gary Ritter serve as the City Administrator; and WHEREAS, the City, through its City Council ("Council"), desires to provide for certain benefits and compensation for the Administrator and to establish conditions of employment applicable to the Administrator; and WHEREAS, Gary Ritter desires to accept employment as Administrator under the terms and conditions set forth herein. NOW, THEREFORE, in consideration of the mutual promises as set forth in this Agreement, the parties agree as follows: Section 1. Employment. A. The City hereby hires and appoints Gary Ritter under the terms and conditions established herein, to perform the duties and functions specified in the City's Charter, the City Code of Ordinances, and the City Administrator Job Description, which is attached and incorporated herein as Exhibit A, and to perform such other legally permissible and proper duties and functions as the Council shall from time -to -time assign. The City's employment of Gary Ritter as Interim City Administrator shall be effective June 21, 2021 and continue for a probationary period not to exceed three (3) months. At the conclusion of the initial three-month probationary period, unless Council takes action to the contrary, Gary Ritter shall become the City Administrator. Beginning on June 21, 2022, there shall be two (2) options each for two (2) year automatic renewals of the Agreement. In the event the Council decides not to renew the Agreement, by not exercising the renewal options, there shall be no severance pay made except for accumulated annual and sick leave in accordance with City employee policy and procedures. Section 2. Salary and Evaluation. A. For the performance of services pursuant to the Agreement, the City agrees to pay the Administrator an annual base salary of $93,000, payable in installments at the same time as other City employees are paid. Page 1 of 8 E. Nothing in this Section shall require the City to increase the base salary or other benefits of the Administrator. Furthermore, the City's failure to conduct any of the scheduled evaluations shall not constitute noncompliance with a material provision of this Agreement. F. The Administrator is entitled to participate in such General Employee Pension Plan as may be in effect within the City or as amended. Alternatively, the Administrator may elect to seek to join a deferred compensation plan, such as the International City Management Association Retirement Corporation Plan, which satisfies Federal Internal Revenue Ser,/ice deferred compensation plan requirements. If the Administrator desires to join such a deferred compensation plan or other qualifying plan, upon reasonable right of review and approval by the City which shall not unreasonably be withheld, the City shall pay into such plan the same amount or percentage as the City would pay into the Administrator's General Employee Pension Plan by payment of such amount into a deferred compensation plan, this negatE!s the City's responsibility to pay into the General Employee Pension Plan. Section 3. City Administrator's Duties and Obligations. A. The Administrator shall have the duties, responsibilities, and powers of said office under the Charter, Ordinances of the City, and as outlined in the City Administrator job description. The Administrator agrees to perform all duties and responsibilities faithfully, industriously, and to the best of his ability and in a professional and competent manner. B. The Administrator shall remain in the exclusive employment of the City and shall devote all such time, attention, knowledge, and skills necessary to faithfully perform his duties under this Agreement. The Administrator shall dedicate no less than an average of forty (40) hours per week in the performance of his duties hereunder. C. The Administrator agrees and understands they are to attend all Council Meetings and Workshops, preside as Chair over the Technical Review Committee meetings, and attend Planning Board/Board of Adjustment/Design Review Committee meetings (as necessity requires), as well as other advisory committees that are appointed by the Council from time -to -time. Section 4. Automobile Allowance and Communications Equipment The Administrator is required to be on call for twenty -four-hour service. In recognition thereof: A. The City shall grant to the Administrator the use of a City vehicle for the discharge of his responsibilities to the City. For the conduct of any City business using Administrator's personal vehicle, if and when that may occur, the Administrator shall be reimbursed for related automobile costs/expenses at the established Florida Statute mileage rate in accordance with City employee travel policy. Page 3 of 8 Section 11. Termination by the City Council and Severance Pay. A. The Administrator shall serve at the pleasure of the Council, and the Council may terminate this Agreement and the Administrator's employment with the City at any time, for any reason, or for no reason. B. Should a majority of the entire Council (three members) vote to terminate the services of the Administrator "without cause", then within thirty (30) days following such vote, the Council shall cause the Administrator to be paid any accrued leave, unpaid salary, and benefits earned (including accrued sick and annual leave hours) up to and including the date of termination based on a forty (40) hour work week. Within forty-five (45) calendar days following the vote to terminate the Administrator's employment, the Council shall cause the Administrator to be paid a lump sum :severance pay equal to two (2) months of his base salary as full and complete payment and satisfaction of any claims of the Administrator of whatsoever nature arising out of this Agreement or otherwise. As consideration for such payment, the Administrator shall, prior to receipt thereof, execute and deliver to the City a general release of the City and its Council Members and its officers, agents, and employees for all acts and actions (whether accrued or subsequently accruing) from the beginning of time until the date of release, with said release to be prepared and negotiated by the City Attorney. C. In the event the Administrator is terminated for "just cause", the City, with the exception of accrued and unpaid salary and benefits actually earned, shall have no obligation to pay the amounts outlined in this Agreement. For purposes of this Agreement, "just cause" is defined and limited for purposes of this Agreement to any of the following: Misfeasance, malfeasance and/or nonfeasance in performance of the Administrator's duties and responsibilities. 2. Conviction or a plea of guilty or no corntest to a misdemeanor or felony crime, whether or not adjudication is withheld. 3. Neglect of duty, including the inability or unwillingness to properly discharge the responsibilities of office. 4. Violation of any substantive City policy, rule, or regulation, which would subject any other City employee to termination. 5. The Council of any fraudulent act against the interest of the City. 6. The Council of any act which involves moral turpitude, or which causes the City disrepute. 7. Violation of the State of Florida Code of Ethics or being found to have committed an ethics violation by the Florida Commission on Ethics. Page 5 of 8 Section 15. Code of Ethics. The State of Florida "Code of Ethics", including Chapter 112, Florida Statutes, shall govern the Administrator's conduct and actions as Administrator of the City. Additionally, the Administrator shall abide by the standards established by the Florida Commission on Ethics. Section 16. Bonding. The City agrees to bear the full cost of any fidelity or other bonds required of the Administrator under any policy, regulation, ordinance; or law. Section 17. Transparency. A. Open Door Policy: The Administrator shall maintain an open-door policy encouraging communication between the members of the Council, City employees, residents, property owners and other persons who have matters of interest related to the well-being of the City. B. Governmental Relations: The Administrator shall strive to maintain positive constructive relationships with elected officials, employees, and agents of other governmental agencies for the purpose of mutual good will and the constructive conduct of business regarding matters of interest between the parties. C. Communications: The Administrator and Council shall work cooperatively to keep each other and the community informed as to the status of plans, projects, and the operations of the City. D. Right to Speak: The Administrator shall have the right to address the Council orally and/or in writing in and all matters before the Council affecting those matters under his responsibility and/or his employment with the City. Section 18. General Terms and Conditions. A. If any provision or any portion thereof, contained in this Agreement is held by a court of competent jurisdiction to be unconstitutional, illegal, invalid, or unenforceable, the remainder of this Agreement, or portion thereof, shall not be affected and shall remain in full force and effect. B. The waiver by either party of a breach of any provision of this Agreement by the other shall not operate or be construed as a waiver of any subsequent breach by that party. C. This Agreement contains the entire Agreement of the parties. It may not be changed verbally, but only by an Agreement in writing signed by the parties. D. Florida law shall govern this Agreement and any litigation that may arise from this Agreement, shall be filed, and litigated in Okeechobee County, Florida. Page 7 of 8 �J 0 CITY OF OKEECHOBEE AMENDMENT TO CITY ADMINISTRATOR EMPLOYMENT AGREEMENT THIS AMENDMENT TO CITY ADMINISTRATOR EMPLOYMENT AGREEMENT (hereinafter referred to as "Amendment"), is made by and between the City of Okeechobee, Florida, a subdivision of the State of Florida (hereinafter referred to as "City"), and Gary Ritter (hereinafter referred to by name or as "City Administrator" or "Administrator'). WITNESSETH: WHEREAS, the City and the Administrator entered into that certain City Administrator Employment Agreement ("Agreement") dated June 1, 2022, attached hereto as Exhibit A; and WHEREAS, the City and the Administrator, desire to amend and modify the Agreement. NOW, THEREFORE, in consideration of the mutual promises and covenants herein contained, and other good and valuable considerations, receipt of which is hereby acknowledged by each party from the other, the City and the Administrator hereby agree to amend the provisions of the Agreement in accordance with the following terms and conditions. Section 2.D of the Agreement is hereby amended in its entirety to read as follows: D. Annual Performance Evaluation. The City may increase said base salary and/or other benefits of the Administrator in such amounts and to such an extent as the Council may determine desirable on the basis of an annual performance evaluation of the Administrator. The form of the evaluation shall be reviewed and approved by the Council. Unless deemed otherwise by Council, the Administrator's annual performance review shall occur in May on an annual basis. The Council, in its sole discretion, upon an unsatisfactory Administrator evaluation, may extend to the Administrator a period of sixty (60) days to improve their performance prior to terminating this Agreement for cause. Furthermore, the Council's failure to conduct any of the scheduled evaluations shall not constitute non-compliance with a material provision of this Agreement. Miscellaneous. Except as specifically hereby amended, the Agreement shall remain in full force and effect. In the event of any conflict between the terms of the Agreement and the terms of this Amendment, the terms of this Amendment shall govern and control. From and after the date hereof, all references to the Agreement shall be deemed to refer to the Agreement as amended by this Amendment. Page 1 of 2, First Amendment to City Administrator Employment Agreement 322 • 0 VI. NEW BUSINESS CONTINUED B. Continued. Motion and second by Vice Mayor Clark and Council Member Jarriel to approve the first reading of proposed Ordinance No. 1274 and set June 20, 2023, as the final public hearing date. Motion Carried Unanimously. C. Attorney Fumero reviewed the options for a tax abatement program, utilizing a 15 -slide Power Point presentation, a copy of which has been incorporated into the official minute file. There are three programs: Economic Development Ad Valorem Tax Exemption, Tax Exemption for Affordable Housing, and the Live Local Act 2023. Following discussion, the Council by consensus agreed not to pursue the matter further. ' D. Motion and second by Council Members Chandler and Jarriel to approve closing City Hall at 1:00 P.M. on Friday, September 1, 2023, to fumigate City Hall and the Public Safety Building. City Hall will remain closed through Monday, September 4, 2023 for the Labor Day holiday. Motion Carried Unanimously. E. The Annual Evaluation of Administrator Ritter was reviewed. On May 2, 2023. Clerk Gamiotea disbursed individual evaluation forms to the Mayor and Council to complete prior to the meeting. The evaluations consist of 14 questions and have been incorporated into the official minute file. The Tally Sheet, providing the final scores as follows: Chandler 5.0, Clark 4.9, Jarriel 5.0, McAuley 4.9, and Watford 4.9; for an overall average of 4.9 out of 5.0, has also been incorporated into the official minute file. VII. CITY ATTORNEY UPDATE • Reviewed Request for Proposals for audit services; • Drafting ordinance to merge the Police and Fire Pension Plans; • Ordinances regarding stormwater management, the installation and removal of storm shutters, and the regulation of food trucks scheduled for discussion at the Planning Board Meeting on May 18, 2023; • Researching regulations for the distribution and sale of fireworks. VIII. CITY ADMINISTRATOR UPDATE • Ordinance addressing mandatory water and wastewater connections will be reviewed at a future Council meeting; • Reminder of the Memorial Day Event coordinated by the VFW South Post, scheduled for Saturday, May 27. 2023. at 10:00 A.M. IX. COUNCIL COMMENTS Council Member Jarriel commended the Police Department for their quick response to a citizen complaint. X. ADJOURNMENT There being no further items of discussion, Mayor Watford adjourned the meeting at 6:51 P.M. Submitted By: i i f Lane Gamiotea, CMC, City Clerk Please take notice and be advised that when a person decides to appeal any decision made by the City Council with respect to any matter considered at this meeting, s/he may need to ensure that a verbatim record of the proceeding is made. which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk. u MAY '16,2023. CITY COUNCIL REGULAR MEETING. PAGE 3 OF 3