2023-11-16 IV. A 8/17/2023 Draft MinutesCITY OF OKEECHOBEE, FLORIDA
TECHNICAL REVIEW COMMITTEE MEETING
AUGUST 17, 2023
DRAFT SUMMARY OF COMMITTEE ACTION
CALL TO ORDER
Chairperson Ritter called the regular meeting of the Technical Review Committee (TRC)
for the City of Okeechobee to order on Thursday, August 17, 2023, at 10:01 A.M. in the
City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee,
Florida, followed by the Pledge of Allegiance.
ATTENDANCE
The following TRC Members were present: City Administrator Gary Ritter, Building Official
Jeffery Newell, Okeechobee County Fire Rescue (OCFR) Bureau Chief Keith Bourgault
(OCFR Deputy Fire Marshall Jessica Sasser was present in his place), Police Chief Donald
Hagan, Public Works Director David Allen. City Planning Consultant Ben Smith, Committee
Secretary Patty Burnette and General Services Secretary Keli Trimnal were also present.
City Attorney Gloria Velazquez, Okeechobee County Environmental Health (OCEH)
Director Dianna May, Okeechobee Utility Authority (OUA) Executive Director John Hayford,
and Okeechobee County School Board representative were absent.
III. AGENDA
A. There were no items added, deferred, or withdrawn from the agenda.
B. Motion by Building Official Newell, seconded by Police Chief Hagan, to approve the
agenda as presented. Motion Carried Unanimously.
C. There were no comment cards submitted for public participation.
IV. MINUTES
A. Motion by Building Official Newell, seconded by Public Works Director Allen, to
dispense with the reading and approve the July 20, 2023, Regular Meeting minutes.
Motion Carried Unanimously.
V. NEW BUSINESS
A. Mallard Landing Pre -Application Plat Review/Site Plan Application No. 23-010-TRC,
for a replat of Blocks 4-6, 11-13, 20, and 22, Lots 1-3 and 10-26 of 21,
OKEECHOBEE, Plat Book 5, Page 5, for a single-family residential subdivision,
totaling 29.736± vacant acres located between Northwest (NW) 3,d and 7ch Avenues
and 11'h to 14th Streets.
1. City Planning Consultant Mr. Ben Smith of Morris-Depew Associates, Inc.
reviewed the Planning Staff Report in detail recommending all of the
comments contained within that report, be addressed prior to final plat
approval.
2. Building Official Newell inquired about a Homeowners Association (HOA)
Community Center and was advised by Mr. Jeff Sumner, Engineering
Consultant for the Applicant, Holiday Builders, that there would not be an
HOA. A long discussion ensued regarding the alleyways being dedicated
back to the City. Public Works Director Allen expressed concern with having
the responsibility for the maintenance.
3. Mr. Sumner, and Mr. James Hill, with Holiday Builders were present via Zoom
and Mr. Zach Hill-Thiry also with Holiday Builders, was in attendance and
available to answer questions from the Committee Members.
4. No public comments were offered.
5. Administrator Ritter disclosed he had spoken with both Mr. Sumner and Mr.
Hill-Thiry.
DRAFT -TRC MINUTES, August 17, 2023, PAGE 1 of 3
6. Motion by Building Official Newell, seconded by OCFR Deputy Fire Marshall
Sasser to approve the Mallard Landing Pre -Application Plat Review/Site Plan
Application No. 23-010-TRC, as presented in [Exhibit 1, which includes the
Planning Consultant's analysis of findings] with the following conditions: 1.
Provide detectable warning strips for proposed sidewalks; 2. Sidewalk
locations should be based on City of Okeechobee Typical Rural (Non -
Guttered) Section adjacent to right-of-way, (Appendix E Chapter 11 —
Construction Standards and Details); 3. Common detention areas for
subdivision should be depicted as "general purpose areas" outside of the
proposed lots on the plat; 4. Label lots and tracts on Lot Geometry plan as
depicted on the proposed plat as they do not match; 5. Provide horizontal
dimensions between proposed water and sewer mains from existing and
proposed; 6. Provide for fire hydrant locations; 7. Provide plan and profile
plans for proposed water and sewer main; 8. Provide locations of proposed
water and sewer service laterals to the right-of-way limits; 9. Provide
proposed lot numbers on utility plans matching the proposed plat numbers to
allow for better reference of water and sewer service locations; 10. Prior to
construction commencement, provide a sewage collection/transmission
system construction permit from Florida Department of Environmental
Protection (FDEP) and approval from local sewer authority; 11. Prior to
construction commencement, provide a water main extension construction
permit from FDEP and approval from local water authority; 12. Provide for
typical driveway design with culverts for future driveways , (Chapter 46 Article
2), include calculations for typical driveway culvert size; 13. Provide fire
hydrant locations not more than 500 feet as the fire hose lays; 14. Provide
correspondence from Fire Marshall that the location and number of fire
hydrants as proposed are sufficient for the development; 15. Provide
additional spot elevations of proposed roadside ditches and intersection edge
of pavements; 16. Provide additional information for the discharge and flow
direction of runoff that shows flows East of the centerline of NW 3rd Avenue
and South of the centerline of NW 11'h Street; 17. Provide additional signage
and striping design to Public Works Department for approval prior to
construction, remove note 2 from sheet D.1.1 requiring the contractor to
provide, the Engineer of Record is to provide signage and striping details,
also include speed limit and directional street name signs; 18. Provide radius
of proposed cul-de-sac; 19. Certification of Ownership & Dedication; title
commitments name different fee simple owners; 20. Certificate of Title; title
commitments name different fee simple owners; 21. Legal Description; plat
description and survey description don't match title commitments, and
commitments are greater than 90 days old; 22. Typo; Dedication
Acknowledgement spelling error, Legal Description: Lots 1 through 26,
remove period and add comma; 23. Block 2, Stormwater Tract "213" missing
bearings and distance calculation error between PT #1004 and PT # 1011;
24. Block 2, Lot 3, missing bearings. distance calculation error between PT
#1012 and PT # 1019; 25. Block 5, Lot 5, missing bearings. distance
calculation error between PT #1028 and PT # 1035; 26. Block 5, Lot 12,
missing bearings. distance calculation error between PT #1036 and PT #
1043; 27. Block 8, Lot 12 missing distance following bearing N 89'49'20" E;
28. Block 8, Lot 6 missing bearing preceding distance 149.99'; 29. Block 9,
Lot 11, missing distances.
Motion Carried Four to One with Allen voting No.
VI. CITY ADMINISTRATOR UPDATE
No updates provided at this time.
VII. ADJOURNMENT
Chairperson Ritter adjourned the meeting at 10:34 A.M.
Submitted by:
Patty M. Burnette, Secretary
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Please take notice and be advised that when a person decides to appeal any decision made by the Technical Review Committee with respect to
any matter considered at this proceeding, he/she may need to ensure that a verbatim record of the proceeding is made, which record includes the
testimony and evidence upon which the appeal is to be based. General Services' media are for the sole purpose of backup for official records.
DRAFT - TRC MINUTES, August 17, 2023, PAGE 3 OF 3