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2023-10-19 Handwritten Minutes CITY OF OKEECHOBEE, FLORIDA PLANNING BOARD MEETING OCTOBER 19, 2023 HANDWRITTEN MINUTES BY PATTY BURNETTE I. CALL TO ORDER Chairperson Hoover called the regular meeting of the Planning Board for the City of Okeechobee to order on Thursday, October 19, 2023, at is P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida. II. ATTENDANCE PRESENT ABSENT Chairperson Dawn Hoover ✓ Vice Chairperson Doug McCoy V cO%o,nSeni' Board Member Phil Baughman ✓ Board Member Carl Berlin, Jr. ✓ oard Member Karyne Brass C--- 1 / Board Member Jim Shaw '/ Board Member Mac Jonassaint ✓ _ Alternate Board Member Jon Folbrecht �✓ LAD1 Nilson f' Alternate Board Member James Dean Murray ✓ _ (YIDhed -1-0Vbii0 City Attorney City Administrator Gary Ritter ✓ City Planning Consultant Ben Smith Board Secretary Patty Burnette General Services Secretary Keli Trimnal ✓ III. AGENDA A. Chairperson Hoover asked whether there were any agenda items to be added, deferred, or withdrawn. There were NW U._. B. Motion by Board Member latioti(11/Mt , seconded by Board Member i° 1 to approve the agenda as presented. Chairperson Hoover , Vice Chairperson McCoy , Board Members oiA Baughman Berlin Brass , Jonassaint Shaw Motion Carried/Denied. N u.v✓ C. Chairperson Hoover asked whether there were any comment cards submitted for items not on the agenda. There were RD-U— . IV. MINUTES A. Motion by Board Member (P , seconded by Board Member YV10 C-- to dispense with the reading and approve the September 21 , 2023, Regular Meeting minutes. k, Chairperson Hoover , Vice Chairperson McCoy , Board Members 00- Baughman , Berlin , Brass , Jonassaint , Shaw . Motion Carried/Denied. V. CHAIRPERSON HOOVER OPENED THE PUBLIC HEARING AT P.M. A. Abandonment of Right-of-Way Petition No. 23-002-AC, requests to vacate the portion of the 15 feet wide alleyway lying South to North between Lots 3 to 6 and 9 to 12 of Block 34, FIRST ADDITION TO SOUTH OKEEECHOBEE, Plat Book 1, Page 17, public records of Okeechobee County - City Planning Consultant (Exhibit 1). 1. City Planning Consultant Mr. Ben Smith of Morris-Depew Associates, Inc. reviewed the Planning Staff Report. The portion of the alleyway subject to the request is 15 feet wide by 199.58 feet long, totaling 2,994 square feet (0.07 acres). The Northern portion of the right of way was previously vacated in Official Record Book 499, Page 506, and the remaining portion of the alleyway is currently designated as public right-of-way. The Applicant has identified that the two parcels bounding the alleyway to the East will absorb the acreage from the abandonment. The adjacent property owner has provided a signed letter of no objection to the request. P. Burnette Handwritten Minutes, October 19, 2023, Page 1 of 2 V. PUBLIC HEARING ITEM A CONTINUED Planning Staff's responses to the required findings are proposed vacation is consistent with LDR Section 78-33; right-of-way to be vacated is not the sole access to any property, the alleyway has not been improved to facilitate vehicle travel and vacating the right-of-way will transfer maintenance responsibilities to the current property owners increasing the tax basis; and finally, no utilities or utility easements are located within the subject right-of-way. The Applicant has received authorization from all necessary utility entities. Planning Staff is recommending approval based on these findings. r't via ,r00 1,14 pQs_ernFt�t ieq(oa_sfed iirbnil 1, (o(rt� qua S s i vu f' t e, coneLvrtS n 2. Property Owner or Designee/Agent — Mr. Steven Guelff, on behalf of property owners Guelff Family Limited Partnership and Porter Holdings of Okeechobee was/was not • available for questions. , j l / `--690) e-- ictie id 0 q C.t.4 "r td°r-4ebuly 3. No public comments. • 4. There were/were not, Disclosure of Ex-Parte Communications' by the Board. 5. Motion by Board Member , seconded by Board Member 44--11 to recommend approval to the City Council for Abandonment of Right-of-Way Petition No. 23-002-AC, as presented- in [Exhibit 1, which includes the Planning Consultant's analysis of findings and recommendation for approval.] The recommendation will be forwarded to the City Council for consideration at Public Hearings, tentatively scheduled for November 7, 2023, and December 5, 2023. Chairperson Hoover , Vice Chairperson McCoy " , Board Members Baughman , Berlin , Brass , Jonassaint , Shaw . Motion Carried/Denied. CHAIRPERSON HOOVER CLOSED THE PUBLIC HEARING AT ,%'; P.M. VI. CITY ADMINISTRATOR UPDATE a4,,q Cl f 1-1)11,3 VII. CHAIRPERSON HOOVER ADJOURNED THE MEETING AT P.M. Please take notice and be advised that when a person decides to appeal any decision made by the Planning Board with respect to any matter considered at this proceeding, he/she may need to ensure that a verbatim record of the proceeding is made,which record includes the testimony and evidence upon which the appeal is to be based. General Services'media are for the sole purpose of backup for official records. P. Burnette Handwritten Minutes, October 19, 2023, Page 2 of 2 CITY OF OKEECHOBEE, FLORIDA PLANNING BOARD MEETING OCTOBER 19, 2023 HANDWRITTEN MINUTES BY KELI TRIMNAL CALL TO ORDER Chairperson Hoover called the regular meeting of the Planning Board for the City of Okeechobee to order on Thursday, October 19, 2023, at /, a .s" P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida. II. ATTENDANCE PRESENT ABSENT Chairperson Dawn Hoover Vice Chairperson Doug McCoy Board Member Phil Baughman ✓ Board Member Carl Berlin, Jr. ✓' Board Member Karyne Brass V Board Member Jim Shaw Board Member Mac Jonassaint ✓ Alternate Board Member Jon Folbrecht Pt - Alternate Board Member James Dean Murray fhmraif \/dam_ City Attorney City Administrator Gary Ritter V City Planning Consultant Ben Smith Z corn Board Secretary Patty Burnette General Services Secretary Keli Trimnal III. AGENDA A. Chairperson Hoover asked whether there were any agenda items to be added, deferred, or withdrawn. There were 000 it- B. Motion by Board Member ph► , seconded by Board Member f _ to approve the agenda as presented. Chairperson Hoover , Vice Chairperson McCoy , Board Members Baughman , Berlin , Brass , Jonassaint , Shaw . Motion Carried/Denied. C. Chairperson Hoover asked whether there were any comment cards submitted for items not on the agenda. There were IV. MINUTES A. Motion by Board Member seconded by Board Member to dispense with the reading and approve the September 21, 2023, Regular Meeting minutes. Chairperson Hoover , Vice Chairperson McCoy , Board Members Baughman , Berlin , Brass , Jonassaint , Shaw . Motion Carried/Denied. V. CHAIRPERSON HOOVER OPENED THE PUBLIC HEARING AT P.M. A. Abandonment of Right-of-Way Petition No. 23-002-AC, requests to vacate the portion of the 15 feet wide alleyway lying South to North between Lots 3 to 6 and 9 to 12 of Block 34, FIRST ADDITION TO SOUTH OKEEECHOBEE, Plat Book 1, Page 17, public records of Okeechobee County - City Planning Consultant (Exhibit 1). 1. City Planning Consultant Mr. Ben Smith of Morris-Depew Associates, Inc. reviewed the Planning Staff Report. The portion of the alleyway subject to the request is 15 feet wide by 199.58 feet long, totaling 2,994 square feet (0.07 acre-i)7 The Northern portion of the right of way was previously vacated in Official Record Book 499, Page 506, and the remaining portion of the alleyway is currently designated as public right-of-way. The Applicant has identified that the two parcels bounding the alleyway to the East will absorb the acreage from the abandonment. The adjacent property owner has provided a signed letter of no objection to the request. K. Trimnal Handwritten Minutes, October 19, 2023, Page 1 of 2 \• V. PUBLIC HEARING ITEM A CONTINUED Planning Staff's responses to the required findings are proposed vacation is consistent with LDR Section 78-33; right-of-way_to be vacated is not the sole access to any property, the alleyway has not been improved to facilitate vehicle travel and vacating the right-of-way will transfer maintenance responsibilities to the current property owners increasing the tax basis; and finally, no utilities or utility easements are located within the subject right-of-way. The Applicant has received authorization from all necessary utility entities._Planning Staff is_cecommending approval based on these findings. S\\Q-. -J- va 2 ,..r4., p rop O Y (�uo ,k r ' ` %Via► 4 *,l 2. Property Owner or Designee/Agent - Mr. Steven Guelff, on behalf of property owners Guelff Family Limited Partnership and Porter Holdings of Okeechobee was/was not available for questions. I\6 Ni 3. No public comments 6 4. There were/were not, Disclosure of Ex-Parte Communications' by the Board. r1r.�d � 5. Motion by Board Member I-a. , seconded by Board Member (A. (.& 0 to recommend approval to the City Council for Abandonment of Right-of-Way Petition No. 23-002-AC, as presented in [Exhibit 1, which includes the Planning Consultant's analysis of findings and recommendation for approval.] The recommendation will be forwarded to the City Council for consideration at Public Hearings, tentatively scheduled for November 7, 2023, and December 5, 2023. Chairperson Hoover , Vice Chairperson McCoy , Board Members Baughman , Berlin , Brass , Jonassaint , Shaw . Motion Carried/Denied. CHAIRPERSON HOOVER CLOSED THE PUBLIC HEARING AT P.M. VI. CITY ADMINISTRATOR UPDATE NA E VII. CHAIRPERSON HOOVER ADJOURNED THE MEETING AT P.M. Please take notice and be advised that when a person decides to appeal any decision made by the Planning Board with respect to any matter considered at this proceeding, he/she may need to ensure that a verbatim record of the proceeding is made,which record includes the testimony and evidence upon which the appeal is to be based. General Services' media are for the sole purpose of backup for official records.