2023-11-21 V. C. Spillman CAD/Records Server Purchase, Exhibit 4 Exhibit 4
11/21/2023
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OKEECHOBEE CITY POLICE DEPARTMENT
TO: Mayor and Council Members 11/1/2023
FROM: Lt. Bettye Taylor
Chief Donald Hagan
SUBJECT: Requesting the purchase of a new Spillman Cad/Records Server
The City Police Department was approved in the FY 23-24 budget to replace our existing
Spillman server. The server reached its end-of-life October, 2023. Spillman has been unable to
do recent FDLE required updates due to the condition of the existing Spillman server. On a
regular basis the existing server has been having technical issues causing it not to function
properly. We are requesting ICS Computers due to them being a local vendor.
I received quotes from Spillman Server supplier/Solutions II of$23,977.00
I received a quote from SHI Industries $11,540.99
I received a quote from ICS Computers $11,900.00
Lt. Bettye Taylor
• •
i _
Solutions u
PriceQuote Performing Ahead of the Curve
Quote#:20230531-1
Configuration: HPE Windows Small Single Server
Client: Motorola Date:6/21/23
Agency: Okeechobee PD Contact:Katie Muhlenberg
Project: Flex Hardware Refresh Phone:(210)201-8013
Valid Until:June 30,2023 Email:Katie.Muhlenberg@solutions-ii.com
Notes:
I.Taxes are not included in this price quote and will be invoiced if applicable
2.Any Shipping/Freght will show as estimated and will be invoiced accordingly.
3.This price quote,supporting configurations,and any associated contracts are confidential to the client specified and Solutions II.
4.Final configuration and prices subject to change based upon the final solutions assurance review and consultation with client.
5.Detailed services descriptions are included on an adjacent spreadsheet tab or in a subsequent section of a quote or proposal.
6.Prices quoted assume standard terms and conditions,net 30.
7.Services included in this quote are subject to terms set forth in the Master Services Agreement Number SPLM11.24.10
Solution Summary
1-HPE DL320 Gen 11 Server
•1-Intel°Xeone Gold 5416S Processor
»16-2.00 GHz/4.00 GHz(Turbo)Cores
• 128GB Memory
•6-1GbE Base-T Ports
•3.6TB Useable Flash Storage expandable to 10.6TB Useable
•5 Years of 24x7x4 hardware support with keep your hard drive add-on
•1 Windows Server license •
The Aeencv is responsible for the installation and confieuration of this server
Total $23,977
THANK YOU FOR YOUR BUSINESS!
CONFIDENTIAL AND PROPRIETARY INFORMATION OF SOLUTIONS-II,INC.NOT TO BE USED,
EMPLOYED,ALTERED,DUPLICATED,OR COPIED WITHOUT EXPRESS WRITTEN PERMISSION. Quote Page 1/1
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..., 5 Pricing Proposal
Quotation #: 23699770
Created On: 7/13/2023
Valid Until: 7/31/2023
FL-City of Okeechobee Police Department Inside Account
Executive
Bettye Taylor Stephen Mostrowski
50 Southeast 2nd Avenue 290 Davidson Ave.
Okeechobee,FL 34974 Somerset, NJ 08873
United States Phone:732-507-1353
Phone:863-763-2626 Fax: 732-XXX-XXXX
Fax: Email: stephen_mostrowski@shi.com
Email: btaylor@cityofokeechobee.com
All Prices are in US Dollar(USD)
Product Qty Your Price Total
1 "HPE DL320 G11 5416S MR4081-0 SYST 8SFF SVR PL-SYCountry of Origin: 1 $3,435.99 $3,435.99
N/AWeight:45.00 Dim Weight:8,208.00"
Hewlett Packard Enterprise-Part#: P57688-B21
2 "HPE 3Y TC ESS DL320 GENII HW SVCS SVC PL-96Country of Origin:N/AWeight: 1 $1,321.75 $1,321.75
Dim Weight:"
Hewlett Packard Enterprise-Part#:H93M2E
3 "ILO ADV INCLUDE 1YR TS U ELTU LICS PL-4UProduct stocked by manufacturer. 1 $146.55 $146.55
Delivery times vary.Country of Origin:N/AWeight:Dim Weight"
HPE-IMSourcing-Part#:E6U59ABE
4 "MS WS22 16C STD ROKAMS SW LICS PL-J3Country of Origin: N/AWeight:0.45 Dim 1 $941.41 $941.41
Weight: 150.94"
Hewlett Packard Enterprise-Part#: P46171-DN1
5 "HPE 500W FS PLAT HT PLG LH PWR PWR SPLY KIT PL-SlCountry of Origin: 1 $105.53 $105.53
N/AWeight:2.80 Dim Weight:618.75"
Hewlett Packard Enterprise-Part#:865408-B21
6 "HPE CTO ONLY HPE DL3X0 GEN1 1 1 UBOPT HIGH PERF FAN KIT PL-SYProduct 1 $252.57 $252.57
stocked by manufacturer. Delivery times vary.Country of Origin: N/AWeight:Dim
Weight:"
Hewlett Packard Enterprise-Part#:P48908-B21
7 "BCM 5719 1GB 4P BASE-T ADPTR PERP PL-SlCountry of Origin:N/AWeight:0.65 1 $189.32 $189.32
Dim Weight:217.50"
Hewlett Packard Enterprise-Part#: P51178-821
8 "HPE 1.92TB SATA MU SFFBC MV SSDINT PL-SlCountry of Origin:N/AWeight:0.60 4 $930.86 $3,723.44
Dim Weight:341.21"
Hewlett Packard Enterprise-Part#: P40504-B21
9 "HPE 32GB 2RX8 PC5-4800E-R MEM SMART KIT PL-SlCountry of Origin:N/AWeight: 3 $474.81 $1,424.43
0.10 Dim Weight:6.10"
• •
Hewlett Packard Enterprise-Part#:P43328-B21
Total $11,540.99
Additional Comments
Please Note: Hewlett Packard Enterprise has a zero returns policy on custom build machines.
SHI SPIN:#143012572
SHI-GS SPIN(For Texas customers ONLY):#143028315
For E-rate SPI orders,applicant shall be responsible for payment of any outstanding or ineligible costs if USAC rejects
reimbursement claim in whole or in part.
Please note, if Emergency Connectivity Funds(ECF)will be used to pay'or all or part of this quote,please let us know as we will
need to ensure compliance with the funding program.
Hardware items on this quote may be updated to reflect changes due to industry wide constraints and fluctuations.
Thank you for choosing SHI International Corp!The pricing offered on this quote proposal is valid through the expiration date listed
above.To ensure the best level of service,please provide End User Name,Phone Number,Email Address and applicable Contract
Number when submitting a Purchase Order. For any additional information including Hardware,Software and Services Contracts,
please contact an SHI Inside Sales Representative at(888)744-4084.
SHI International Corp.is 100%Minority Owned,Woman Owned Business.
TAX ID#22-3009648;DUNS#61-1429481;CCR#61-243957G;CAGE 1 HTFO
The Products offered under this proposal are resold in accordance with the SHI Online Customer Resale Terms and Conditions,
unless a separate resale agreement exists between SHI and the Customer.
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203 SW 4th Street Quote
(CS
Okeechobee, FL 34974
Voice: 863-467-9090 Date Quote#
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Fax: 863-467-1954
Lc �www.icsflorida.com 10/26/2023 2120
Name/Address
Okeechobee City Police
55 SE 3rd Ave
Okeechobee, FL 34974
P.O. No. Sales Rep Project Good Thru
RC
Qty Item Description Unit Price Total
1 Quote - Material HPE Proliant DL320 Gen11 Server 11,900.00 11,900.00
* Xeon Gold 5416S Proc, 128 GB RAM, (6) -
1 Gbe Base-T Ports, (4) 1.92 TEl HDD (RAID
10, 3 8tb storage) ,(2) 500w PSU, Windows
Server 2022 Standard
NEC Subtotal $11,900.00
Authorized Business Telephone Sales Tax (7.0%) $0.00
Systems Total $11,900.00