2023-11-21 VI. C. Public Works F250 PO Request, Exhibit 7 s
_ • • MINUTE FILE
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nity `�6 CITY OF OKEECHOBEE,PUBLIC WORKS 7 -f m yj G
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To: Gary Ritter, City Administrator
From: David Allen, Public Works Director
Date: 10/31/2023
Re: Replacement F-250 Pickup Truck Purchase Request
The Public Works Department is requesting a Purchase Order in the amount of$45,439.83 to
Duval Motor Company for a 2024, Ford F-250, single cab, 4X4 truck. Public Works will upfit the
new truck with warning lights,tool box, and other items in house for approximately$2,800.00.
This purchase was included in the 2024 Public works budget. After the upfit items are
purchased, the new truck will be approximately$2,200.00 under budget.
This truck will be purchased using the current Florida Sheriff's Association contract number
FSA23-VEL31.0: Pursuit, Administrative & Other Vehicles, Item 169, Ford, F-250 XL Super Duty
Regular Cab 4x4, F2B.The local Ford dealer was contacted but did not respond to my request
for a quote.
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2003 F-150 to be replaced.
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Req. No. 17167
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�d�,� ' ey; PURCHASE REQUISITION
%,?'` �°?. CITY OF OKEECHOBEE Important: This number must
to r . 4'$ •55 S.E. Third Avenue be shown on all invoices,
= - ,� Okeechobee, FL 34974-2903 packages,cases,tickets and
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„,;00.1' Tel: 863-763-3372 correspondence.
Fax: 863-763-1686
SHIP TO:
Duval Motor Company-Government Sales City of Okeechobee, Public Works
405 Lane Ave North 500 NW 11th Ave
Jacksonville, FL 32258 Federal Tax ID: 59-6000393
Purchaser Contact: David Allen
THIS ORDER SUBJECT TO CONDITIONS ON FACE. Phone: 863-763-9790
NO CHANGES MAY BE MADE WITHOUT WRITTEN daiienityofokeechobee.com
PERMISSION OF PROCUREMENT MANAGEMENT.
DATE VENDOR NO. DELIVERY DATE SHIP BEST F.O.B. DEST. TERMS
10/24/23 N/A N/A N/A
ITEM NO ACCT NO. DESCRIPTION AMOUNT
***•*********** The information below must appear on the Purchase t
Award Vendor: Duval Motor Company
Government Sales
405 Lane Ave North
Jacksonville, FL 32258
1 301-549-6400 Contract No: 33281.VSA23-VEL31.0 Pursuit, $44,358.00
Administrative&Other Vehicles
Item: 169, Ford, F250 XL Super Duty Regular Cab
4X4, F2B South
City FIN: 596000393
Purchaser Contact: David Allen, Public Works Director
863-763-9790
dallen vc ityofokeechobee.com
Complete description: Exterior, Interior,Tech, Safety
18B Reg Platform Running Boards $317.60
85S Spray in bedliner $590.54
43C Mounted Outlets $173.69
85S Spray in bedliner
43C Mounted Outlets
$45,439.83
CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION
TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE. APTS S/F
EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUIEST.
STATE SALES TAX EXEMPTION NO.85-8012621656C-6 ,--fI
FEDERAL I.D.NO 59-60000-393 ��
AUTH RIZED SIGNATURE
RECEIVING RECORD
•
City of Okeechobee
t4' ` Checklist for Purchase Requisitions/Purchase Orders
Today's Date:
Oct 24 2023
Vendor Originating Department
Duval Motor Corn•any !Administration
405 Lane Ave North 'Finance
Jac.ksnnvillA Fl 32258 Clerk
•General Services
■Felice
Fire
►PPublic Works
Section I.
Please mark each item YES or NO to determine if the checklist of minimum requirements for an item and/or
service is needed for your department prior to ordering/purchasing the item:service. If the answer is Y_S to
any of the below,pie--e include the items listed in S_ it.
__
A. Is it a professional service?
• B. Is the vendor coming on city property other than delivering an item(s)?
• C. Is it a contract for services?
D. Is the product or service more than City Administrator's aPproval limits($14,9i3)?
Section II.
PI=_se mark all items included:
"'S .O
• A. Approved signed contract by all parties
• B. Provide all quotes for item/service
• C. Current BTR with the City of Okeechobee if for services
D. Certificate of Insurance with requirements as previously indicated in the contract for services
E. W-9 if new Vendor
IP
F.Provide Bond if required
G. If Council approval is required,minutes must be provided. If minutes are not available at time
• of subniittal,the Department Head and City Administrator will certify Council approval and the
agenda and item must be attached. (Minutes need to be provided when available)
• Minutes provided
Required Certification
Council
Approval Department Signature City Administrator Signature
Date
Date signed Date signed
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