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Craig A Smith Agmt $17,767.00 CRAIG A. SMITH & ASSOCIATES PROPOSED SCOPE OF SERVICES AND PROPOSED FEE FOR CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES FOR 5th AVENUE RESURFACING PROJECT FROM SW 8TH ST TO SW PARK ST CAS PROPOSAL NUMBER: P4494 CITY OF OKEECHOBEE DATED: May 3, 2023 A CRAIG A. SMITH & ASSOCIATES Engineers•Survevors•Ctilih Locators•Grant Specialists 21045 Commercial 'Frail Boca Raton. FL 33486 Tel. (561)314-4445 Fax.(561)314-4458 \ City 06 ,,,Z.... Okeechobee FLORIDA • Founded 1915 CITY OF OKEECHOBEE © -5 5TH STREET M & R(SCOP) CAS PROPOSAL NUMBER P4494 PAGE 2 of 4 CRAIG A.SMITH&ASSOCIATES A SMAR:INTRASTRUCSURf tC`.AAAT CRAIG A. SMITH & ASSOCIATES PROPOSED SCOPE OF SERVICES AND PROPOSED FEE PROJECT NAME: CITY OF OKEECHOBEE — 5TH AVENUE RESURFACING PROJECT PROPOSAL NO: P4494 PROJECT DESCRIPTION: Providing construction management and observation services for the aforementioned milling and resurfacing project. The owner will provide CAS with copies of plans and specifications associated with this project as prepared by the Engineer of Record (FOR) — Culpepper & Terpening, Inc. Not included in this proposal are any special reporting requirements or documentation needed to comply with contractor payroll verifications related to equal employment opportunity matters or Local Agency Project administration services. OWNER/CLIENT: Name: City of Okeechobee Attention: Gary Ritter, City Administrator (vie e-mail grittercityofokeechobee.com) Address: 55 SE 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763-3372 Ext. 9812 Facsimile: (863) 763-1686 \\cas-file\Admm\PROPOSAL-ASSEMBLY\_COMPLETED_PROPOS.ALS_\2023\4494-City_Of Okeechobee_5th_Ave_CEI_Services\4494_City_CE15thAve.doc cos CITY OF OKEECHOBEE 5T" STREET M & R (SCOP) CAS PROPOSAL NUMBER P4494 CRAIG k SMITH&ASSOC.Arts PAGE 3 Of 4 SMAR1.INe,ASTRUCTUR(:C'.A,., E56 ENGINEERING SERVICES DURING CONSTRUCTION Periodic site visits by Engineer will be made as needed. Coordinate with field CAS representative and engineer of record (EOR). Review of payment requests and RFI's during construction. Coordinate with the contractor, EOR, and City during construction and project closeout. Review as-builts and certify construction to appropriate permitting agencies and/or client upon completion of construction. This fee is based on a maximum of 4 hours per week for a projected construction duration of approximately 30 days having a monthly rate of $3,467.00/month. If construction is extended, services will be provided at the hourly rates for a not to exceed agreed upon amount. Hourly Not To Exceed: $3,467.00 E57 CONSTRUCTION OBSERVATION SERVICES In order for CAS to certify the construction of the project, a CAS field representative under the responsible charge of the engineer will be assigned to the project. For the duration of construction, CAS will provide construction observation services for compliance with construction plans, review of payment quantities in field, coordination with contractor, and EOR, provide weekly reports with progress photos, advise on environmental compliance matters with direction from CAS, resolve field issues and provide assistance to the Owner during construction including punch list and project close out. This fee is based on a maximum of 20 hours per week for a projected construction duration of 30 days having a monthly rate of $10,830.00. If construction is extended, services will be provided at the hourly rates for a not to exceed agreed upon amount. Hourly Not To Exceed: $14,300.00 \\ca-file\Admin\PROPOSAL-ASSEMBLY\_COMPLETED_PROPOSALS_\2023\4494-City_Of Okeechobee_5th_Avc_CEI_Sen ices\4494_City_CEI5thAve doe CITY OF OKEECHOBEE d 5TH STREET M & R(SCOP) ` CAS PROPOSAL NUMBER P4494 / PAGE 4 of 4 SUMMARY OF COSTS CAS proposes to accomplish the professional engineering services listed for the following total lump sum fee, which is the sum of the fees for each phase and its specific work tasks: Engineering Services During Construction $3,467.00 Construction Observation Services $14,300.00 Total $17,767.00 Thank you for your time and effort in supporting this project and your business is appreciated. Any service not specifically included in the final Agreement will be considered as an Additional Service. CAS will accomplish Additional Services upon proper written authorization of the CLIENT. The fees for Additional Services are at the attached hourly rates or at a mutually agreed upon Lump Sum Fee. Should you have any questions or need additional information, please do not hesitate to call. If this proposal is acceptable, please execute as indicated and return one executed copy to our office for our files. SUBMITTED BY: APPROVED BY: CRAIG A. SMITH & ASSOCIATES CITY OF OKEECHOBEE t:-->/:/( 7/7 /7 Orlando A. Rubio, P.E. Dowling R. Watford, Jr., Mayor VP of Stormwater Engineer ATTEST: Lane Gamiotea, MC, City Clerk REVIEWED FOR LEGAL SUFFICIENCY: John J. Fumero, City Attorney Nason Yeager Gerson Harris & Fumero, P.A. \\cas-file\Admin\PROPOSAL-ASSEMBLY\_COMPLETED_PROPOS.ALS_\2023\4494-City_Of_Okeechobee_5th_Ave_CEI_Services\4494_City_CEI5thAve.do: Exhibit 6 CITY OF OKEECHOBEE, PUBLIC WORKS 09/25/2023 City O6 Okeechobee Memo FLORIDA•Founded 191 S To: Gary Ritter, City Administrator From: David Allen, Public Works Director Date: 9/15/2023 Re: Craig A Smith SW 5th Avenue SCOP project CEI Services Purchase Order The Public Works Department is requesting a Purchase Order in the amount of$17,767.00 To Crag A. Smith and Associates for Construction Engineering Inspection (CEI)services for the SW 5th Avenue Pavement Improvements project. This project is funded by a FDOT SCOP grant.The engineering design for the project was performed by Culpepper and Terpening. FDOT requires that a different engineer performs the CEI services for a project than the design engineer. The SW 5th Avenue project is currently in the bid stage and the City will be bringing the construction contract to the City Council as soon as the bids are received and a notice of award is approved by FDOT. • City of Okeechobee 44 Checklist for Purchase Requisitions/Purchase Orders Todays Date: 15-Sep-23 Vendor Originating Department Craig A Smith&Associates Administration 4152 Wes Blue Haron Blvd, Suite 116 Finance Riviera Beach,FL 33404 _Clerk General Services Police X Public Works Section I. Please mark each item YES or NO to determine if the checklist of minimum requirements for an item and/or service is needed for your department prior to ordering/purchasing the item/service. If the answer is YES to any of the below,please include the items listed in Section II. YES NO X A. Is it a professional service? X B. Is the vendor coming on city property other than delivering an item(s)? X C. Is it a contract for services? X D. Is the product or service more than City Administrator's approval limits($14,999)? Section II. Please mark all items included: YES NO X A. Approved signed contract by all parties X B. Provide all quotes for item/service C. Current BTR with the City of Okeechobee if for services Proffesional Service X D. Certificate of Insurance with requirements as previously indicated in the contract for services X E. W-9 if new Vendor F.Provide Bond if required G. If Council approval is required, minutes must be provided. If minutes are not available at time of submittal,the Department Head and City Administrator will certify Council approval. (Minutes to be provided when available) Minutes provided Required Certification Council Approval Department Signature City Administrator Signature Date Date signed Date signed J:\General Services\Bids\SW 5th Ave Pavement Improvements\Craig A Smith CEI Services\Checklist purchase order Revised date:2019 09 12 CRAIG A. SMITH & ASSOCIATES PROPOSED SCOPE OF SERVICES AND PROPOSED FEE FOR CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES FOR 5th AVENUE RESURFACING PROJECT FROM SW 8TH ST TO SW PARK ST CAS PROPOSAL NUMBER: P4494 CITY OF OKEECHOBEE DATED: May 3, 2023 CRAIG A. SMITH & ASSOCIATES Engineers•Survevors.L'tilit Locators•Grant Specialists 21045 Commercial "frail Boca Raton. FL 33486 Tel. (561)314-4445 Fax. (561)314-4458 it,.,,, et io. ty- 06 Okeechobee FLORIDA • Founded 1915 CITY OF OKEECHOBEE 5TH STREET M & R (SCOP) CAS PROPOSAL NUMBER P4494 CRAIC,A.AMI TH B ASSOCIATES PAGE 2 of 4 A SMAAI.]NIW STRUCTURC CRAIG A. SMITH & ASSOCIATES PROPOSED SCOPE OF SERVICES AND PROPOSED FEE PROJECT NAME: CITY OF OKEECHOBEE — 5TH AVENUE RESURFACING PROJECT PROPOSAL NO: P4494 PROJECT DESCRIPTION: Providing construction management and observation services for the aforementioned milling and resurfacing project. The owner will provide CAS with copies of plans and specifications associated with this project as prepared by the Engineer of Record (EOR) — Culpepper & Terpening, Inc. Not included in this proposal are any special reporting requirements or documentation needed to comply with contractor payroll verifications related to equal employment opportunity matters or Local Agency Project administration services. OWNER/CLIENT: Name: City of Okeechobee Attention: Gary Ritter, City Administrator (vie e-mail gritter(a�cityofokeechobee.com) Address: 55 SE 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763-3372 Ext. 9812 Facsimile: (863) 763-1686 .s-file Admin\PROPOSAL-ASSEMBLY\_COMPLETED_PROPOSALS_\2023\4494-City_Of Okecchobee_Sth_Ave_CEI_Semites\4494_City_CEI5thAve doc CITY OF OKEECHOBEE atIS 5T" STREET M & R (SCOP) CAS PROPOSAL NUMBER P4494 CRAIG A.SMITH&ASSOCIATES PAGE 3 of 4 A SMART-IN/RASTRUCTURRt CMQAAA E56 ENGINEERING SERVICES DURING CONSTRUCTION Periodic site visits by Engineer will be made as needed. Coordinate with field CAS representative and engineer of record (EOR). Review of payment requests and RFI's during construction. Coordinate with the contractor, EOR, and City during construction and project closeout. Review as-builts and certify construction to appropriate permitting agencies and/or client upon completion of construction. This fee is based on a maximum of 4 hours per week for a projected construction duration of approximately 30 days having a monthly rate of $3,467.00/month. If construction is extended, services will be provided at the hourly rates for a not to exceed agreed upon amount. Hourly Not To Exceed: $3,467.00 E57 CONSTRUCTION OBSERVATION SERVICES In order for CAS to certify the construction of the project, a CAS field representative under the responsible charge of the engineer will be assigned to the project. For the duration of construction, CAS will provide construction observation services for compliance with construction plans, review of payment quantities in field, coordination with contractor, and EOR, provide weekly reports with progress photos, advise on environmental compliance matters with direction from CAS, resolve field issues and provide assistance to the Owner during construction including punch list and project close out. This fee is based on a maximum of 20 hours per week for a projected construction duration of 30 days having a monthly rate of $10,830.00. If construction is extended, services will be provided at the hourly rates for a not to exceed agreed upon amount. Hourly Not To Exceed: $14,300.00 \\cas-file\Admin,PROPOSAL-ASSEMBLY\_COMPLETED_PROPOSALS_\2023\4494-City_Of Okeechohee_5th_Ave_CEI_Services\4494_City_CE15thAve.doc CITY OF OKEECHOBEE OCIS 5TH STREET M & R (SCOP) CAS PROPOSAL NUMBER P4494 CRAIG A.SMITH&ASSOCIATES PAGE 4 Of 4 ASMAR,NIRASTRVCTu;: ' f SUMMARY OF COSTS CAS proposes to accomplish the professional engineering services listed for the following total lump sum fee, which is the sum of the fees for each phase and its specific work tasks: Engineering Services During Construction $3,467.00 Construction Observation Services $14,300.00 Total $17,767.00 Thank you for your time and effort in supporting this project and your business is appreciated. Any service not specifically included in the final Agreement will be considered as an Additional Service. CAS will accomplish Additional Services upon proper written authorization of the CLIENT. The fees for Additional Services are at the attached hourly rates or at a mutually agreed upon Lump Sum Fee. Should you have any questions or need additional information, please do not hesitate to call. If this proposal is acceptable, please execute as indicated and return one executed copy to our office for our files. SUBMITTED BY: APPROVED BY: CRAIG A. SMITH & ASSOCIATES CITY OF OKEECHOBEE Orlando A. Rubio, P.E. Gary Ritter VP of Stormwater Engineer City Administrator \\cas-file\Adn in,PROPOSAL-ASSEMBLY\_COMPLETED_PROPOSALS_\2023\4494-City_Of Okncehobec_5th_Ave_CEI_Services\4494_City_CEI5thAvc.doc I , oF-: s Ron DeSantis,Governor �� �t�r•, Melanie S.Griffin,Secretary FgpEi (, ,,, , , ,,,,,,:l. ,,„ _ ,! FLORIDA BOARD OF '� ,F ,: STATE OF FLORIDA h ""§�" PROFESSIONAL ENGINEERS ,.,,Ob ibri lt�°'v I BOARD OF PROFESSIONAL ENGINEERS THE PROFESSIONAL ENGINEER HEREIN IS LICENSED UNDER THE PROVISIONS OF CHAPTER 471, FLORIDA STATUTES , Op?7 *27.' 1 , -:---._ ---2 .:.-_-- r— 24„ voto Eli RUBIO, ORLANDO ALBERTO 7281 BRIELLA DR i • l BOYNTON BEACH FL 33437 4- .4 r * LICENSE NUMBER: PE48265 EXPIRATION DATE: FEBRUARY 28, 2025 Always verify licenses online at MyFloridaLicense.com • •- s Do not alter this document in any form. t' ;;1"/' ? d This is your license. It is unlawful for anyone other than the licensee to use this document. I • �....,N CRAIASM-03 KKENNEDY ADO-RO CERTIFICATE OF LIABILITY INSURANCE DATE(MMfDD/YYYY) 7l25/2023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Diane Traynor 23CAL Egalnfuskesk e g Street t A/C,No,Eel):(561 HONE ) I(Nc,No):(561)427-6730 776-9001 Suite 102 E-MAIL ADDRESS:Dtraynor@callIc.com nor calllc.com Jupiter,FL 33477 INSURER(S)AFFORDING COVERAGE NAIC B INSURER A:Travelers Indemnity Co.of America 25666 INSURED INSURER a:Travelers Property Casualty Co.of America 25674 Craig A.Smith&Associates LLC INSURER C:Travelers Casualty&Surety Company 1425 E Newport Center Dr INSURER D:Aspen American Insurance Company 43460 Deerfield Beach,FL 33442 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSR WVO (MM/DD/YYYYY IMM/DD/YYWI A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X I OCCUR 6606S217911 7/30/2023 7/30/2024 pREM EES Es oacu ncel S 1,000,000 MED EXP(Any one person) $ 5,000 PERSONAL 8 ADV INJURY S 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 5 2,000,000 POLICY X JECT X LOC PRODUCTS-COMP/OPAGG S 2,000,000 OTHER:Subject to$2,000,000 Cap $ COMBINED SINGLE LIMIT 1,000,000 A AUTOMOBILE LIABW7Y (Ea accident) S X ANY AUTO 8106W5530882343G 4/27/2023 4/27/2024 BODILY INJURY(Per person) ,S OWNED SCHEDULED AUTOS ONLY AUTOSBODILY INJURY(Per accident) $ AUTOS ONLY _ NON-OWNEDUUTS NY (Per accidentDAMAGE $ s B X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESS LIAB CLAIMS-MADE CUP6S2187112347 7/30/2023 7/30/2024 AGGREGATE S 5,000,000 DED X RETENTIONS 10,000 S C WORKERS X SATUTE I W- AND Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE UB4S881501 7/30/2023 7/30/2024 E.L.EACH ACCIDENT $ 1 000 000' ' OFFICER/MEMBER EXCLUDED? N/A (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE S 1,000,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S 1,000,000 D Equipment Floater IM00P7D22 10/29/2022 10/29/2023 Leased/Rented 100,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space Is required) Certificate holder is included as additional insured for General Liability&Auto Liability when required by written contract. General Liability and Auto Liability are primary and non-contributory for the certificate holder when required by written contract. Waiver or subrogation applies to General Liability,Auto Liability and Employers Liability when required by written contract. Umbrella covers over General Liability and Workers Compensations policies. Cancellation 30-days'notice of cancellation applies except 10-days for non-payment of premium per policy terms and conditions. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Okeechobee THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 55 SE Third Avenue Okeechobee,FL 34974 AUTHORIZED REPRESENTATIVE I ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD