2023-10-17 VII. D. Kimley-Horn Agmt, Exhibit 6 • • Exhibit 6
CITY OF OKEECHOBEE, PUBLIC WORKS 10/17/2023
.1(i. City 06
._AiiimOkeechobee Memo
FLORIDA•Founded 1915
To: Gary Ritter, City Administrator
From: David Allen, Public Works Director
Date: 10/11/2023
Re: Kimley Horn Engineering Services request—NE 4th Street Ditch Bank Erosion Project
The Public Works Department is requesting a Purchase Order in the amount of$19,210.00 to Kimley
Horn Engineers,for engineering services to determine the correct bank erosion remediation steps for
the NE 4th Street drainage ditch, East of NE 6'Avenue.The ditch bank is caving in adjacent to an FPL
Transmission power pole. Failure of the pole would impact a large portion of the City and surrounding
area.
The ditch banks on the NE 4th Street ditch are much steeper than the ditch banks in other areas of the
City.This section of ditch is the outfall for a substantial portion of the Northwest and Northeast portions
of the City. Failure of this section of ditch would negatively impact both stormwater and power
distribution for a significant area. Because of the steepness of the bank,simpler methods of bank,
stabilization such as riprap cannot be used. Determination of the proper remediation approach will
require the services of a Professional Engineer.
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Kimley>>>Horn
Page 1
October 3, 2023
David Allen
Public Works Director
City of Okeechobee
55 SE 3rd Avenue
Okeechobee, FL 34974
Re: Professional Services for NE 4th St Canal Bank Stabilization
Dear Mr. Allen:
Kimley-Horn and Associates, Inc., ("Kimley-Horn") is pleased to submit this proposal to the City of
Okeechobee ("City") for professional engineering services NE 4th St Canal Bank Stabilization (the
"Project") located at NE 4th St, Okeechobee County, Florida. Our project understanding, scope of
services, and fee are described below.
Project Understanding
FPL has noticed erosion at the foundation of a transmission power pole due to soil loss at the south
bank of the adjacent canal. This project's focus will be providing construction plans to protect the
foundation from any further soil erosion, including the addition of fill, bank restoration, and bank
stabilization adjacent to the existing pole foundation. No work or analysis will be performed on the pole
or foundation. The scope will be limited to site improvements for the re-establishment of the canal bank
and added protection of the bank adjacent to the foundation. Additionally, it is our understanding
multiple power poles along the canal bank may be affected.
Scope of Services
Task 1: Data Collection and Site Visit
Kimley-Horn shall conduct one site visit to visually assess the condition of the canal bank and measure
the current level of foundation exposure. While on site, Kimley-horn will assess the condition of the
south canal bank where accessible. Kimley-Horn will rely on City staff to assist in gaining access to
private property where the pole and erosion is located. It is our understanding that there are no existing
structural plans available for the bank control structure or other retaining structures in the area. If no
plans or shop drawings are available, Kimley-Horn will use conservative assumptions, along with our
field measurements, to determine materials and member sizes. This task includes coordination with
FPL for a more in-depth understanding of construction constraints and site conditions.
Task 2: Alternative Analysis Report and Discussion
Kimley-Horn will generate a report with multiple repair options based on the findings from the site visit
and data collection. The report will include possible sources of the erosion, as well as a discussion of
up to three (3) repair options. Each repair option will have a discussion with advantages and
disadvantages of the repair and suggested repair limits.
Following issuance of the report to the City, a meeting will be scheduled to discuss the report and to
kimley-horn.com 1920 Wekiva Way, Suite 200,West Palm Beach, FL 33411 561 845 0665
• •
Kimley i>> Horn
Page 2
determine which repair solution the City would like to proceed with.
Task 3: Construction Documents
Kimley-Horn will utilize the information from Tasks 1 and 2, along with input from the City, to prepare
Construction Documents for the bank stabilization at up to two (2) isolated pole locations. This task
assumes one (1) bank stabilization option will be used for all affected power poles and multiple details
will not be developed for each location.
Kimley-Horn will prepare repair plans in general conformance with the conditions of the Florida Building
Code (latest Edition). Plans are anticipated to consist of the following sheets:
• A Cover Sheet
• General Notes Sheet(s)
• Quantity Table
• An Overall Site Plan
• Elevations
• Typical Sections
• Typical Details
Kimley-Horn will reference the survey provided by the City.
Kimley-Horn will submit draft bank stabilization plans to the City for review via electronic submission.
Upon receipt of City comments, we will incorporate one (1) round of revisions to address the City's
comments, finalize the construction plans, and submit final documents to the City(via electronic format)
for their use in soliciting bids to perform the recommended repairs.
If the City does not implement any repair recommended by Kimley-Horn, the City agrees it will not
assert any claims in any way related to those conditions for which repair was recommended, and City
will indemnify, defend, and hold harmless Kimley-Horn and its employees for any claim arising out of
those conditions.
Services Not Included
Any other services, including but not limited to the following, are not included in this Agreement:
• Independent Testing Lab Services
• Boundary or Topographic Survey
• Geotechnical Services
• Architectural Services
Additional Services
Services not provided for in the above scope will be considered additional services and can either be
performed at then current hourly rates. Additional services may consist of:
• Additional phone meetings
• Bid Phase Services
• Construction Phase Services
• Additional canal stabilization outside of two (2) isolated locations
kimley-horn.com 1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411 561 845 0665
• •
Kimley>>>Horn
Page 3
Information and Services Provided by City
Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information provided by
the City. The City shall provide all information requested by Kimley-Horn during the project, including
but not limited to the following:
• Available project record drawings.
• Access to all properties.
• Geotechnical Report for proposed banks stabilization
• Topographical survey
Schedule
We will provide our services as expeditiously as practicable with the goal of meeting a mutually-
agreed-upon schedule.
Fee and Expenses
Kimley-Horn will perform the services in Tasks 1-3 for the total lump sum fee listed below. Individual
task amounts are informational only. All permitting, application, and similar project fees will be paid
directly by the City.
Task 1 —Data Collection and Site Visit $2,830.00
Task 2—Alternative Analysis Report and Discussion $7,170.00
Task 3—Construction Documents $9,210.00
Total Lump Sum Fee $19,210.00
Lump sum fees will be invoiced monthly based upon the overall percentage of services performed.
kimley-horn.com 1920 Wekiva Way, Suite 200,West Palm Beach, FL 33411 561 845 0665
• •
Kimley >> Horn
Page 4
Closure
In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to,
the Executed Contract Agreement for Professional Engineering Services between the City of
Okeechobee and Kimley-Horn and Associates, Inc. dated January 18t'', 2022, which are incorporated
by reference. As used in the Agreement, "Engineer" shall refer to Kimley-Horn and Associates, Inc.,
and "City" shall refer to The City of Okeechobee.
Kimley Horn will begin services after receiving a fully executed Task Assignment from the City of
Okeechobee.
We appreciate the opportunity to perform this service for you! Please contact Lauren Smith at (561)
840-0801 or lauren.smithkimley-horn.com if you have any questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
By: Michael . Schwartz, P.E.
Senior Vice President
Attachment
x
Dowling R. Watford, Jr., Mayor
ATTEST:
x
Lane Gamiotea, CMC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
X
John J. Fumero, City Attorney
Nason Yeager Gerson Harris & Fumero, P.A.
kimley-horn.com 1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411 561 845 0665
Kimley >>Horn
TABLE A
COST ESTIMATE FOR ENGINEERING SERVICES
PROJECT: NE 4th St Canal Bank Stabilization SHEET: 1 of 1
CLIENT:City of Okeechobee DATE: 10/06/2023
KHA PM: Cory Salt
BASIS FOR ESTIMATE: KHA HOURLY RATES
Registered Professional Senior Senior Total Expenses LABOR
Principal Professional 2 Support Staff Drafter Labor ($) TOTAL
Denise/Tom Andre Cory Kyle Art Hours
NO. Task Description $280.00 $170.00 $140.00 $85.00 $135.00
Task 1 Data Collection and Site Visit
1.1 FPL Coordination Call 1 1 2 $100.00 $ 550.00 •
1.2 Site Visit 6 6 12 $ 1,860.00
1.3 Site Visit Documentation 3 3 $ 420.00
Subtotal 1 7 9 0_ 0 17 $100.00 $ 2,830.00
Task 2 Alternative Analysis Report and Discussion
2.1 Alternative Analysis Research 1 12 6 $ 3,160.00
2.2 Alternative Analysis Report 16 $ 2,720.00
2.3 Report QC 4 $ 1,120.00
2.4 Discussion Call 1 $ 170.00
Subtotal 5 29 6 0 0 0 $ 7,170.00
Task 3 Bid Phase Assistance
3.1 Construction Plan Drafting 2 8 32 $ 6,240.00
3.2 Manufacturer Coordination 4 _ $ 680.00
3.3 QC 4 _ $ 1,120.00
3.4 Comment Responses 2 2 2 $ 1,170.00
Subtotal 8' 14 0 0' 34 0 $ - $ 9,210.00
GRAND TOTAL 14 50 15 0 34 17 $ 19,210.00
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