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2023-09-25 VII. D. Exhibit 6 • • Exhibit 6 CITY OF OKEECHOBEE, PUBLIC WORKS 09/25/2023 4 &techobee moM e FLORIDA•Founded 1915 To: Gary Ritter,City Administrator From: David Allen, Public Works Director Date: 9/15/2023 Re: Craig A Smith SW 5th Avenue SCOP project CEI Services Purchase Order The Public Works Department is requesting a Purchase Order in the amount of$17,767.00 To Crag A. Smith and Associates for Construction Engineering Inspection (CEI)services for the SW 5th Avenue Pavement Improvements project.This project is funded by a FDOT SCOP grant.The engineering design for the project was performed by Culpepper and Terpening. FDOT requires that a different engineer performs the CEI services for a project than the design engineer. The SW 5th Avenue project is currently in the bid stage and the City will be bringing the construction contract to the City Council as soon as the bids are received and a notice of award is approved by FDOT. • • ` City of Okeechobee Checklist for Purchase Requisitions/Purchase Orders Todays Date: 15-Sep-23 Vendor Originating Department Craig A Smith&Associates Administration 4152 Wes Blue Haron Blvd,Suite 116 Finance Riviera Beach, FL 33404 Clerk General Services__ Police X Public Works Section I. Please mark each item YES or NO to determine if the checklist of minimum requirements for an item and/or service is needed for your department prior to ordering/purchasing the item/service. If the answer is YES to any of the below,please include the items listed in Section II. YES NO X A. Is it a professional service? X B. Is the vendor coming on city property other than delivering an item(s)? X C. Is it a contract for services? X D. Is the product or service more than City Administrator's approval limits($14,999)? Section II. Please mark all items included: YES NO X A. Approved signed contract by all parties X B. Provide all quotes for item/service C. Current BTR with the City of Okeechobee if for services Proffesional Service X D. Certificate of Insurance with requirements as previously indicated in the contract for services X E. W-9 if new Vendor F.Provide Bond if required G. If Council approval is required,minutes must be provided. If minutes are not available at time of submittal,the Department Head and City Administrator will certify Council approval. (Minutes to be provided when available) Minutes provided Required Certification Council Approval Department Signature City Administrator Signature Date Date signed Date signed J:\General Services\Bids\SW 5th Ave Pavement Improvements\Craig A Smith CEI Services\Checklist purchase order Revised date:2019 09 12 • CRAIG A. SMITH & ASSOCIATES PROPOSED SCOPE OF SERVICES AND PROPOSED FEE FOR CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES FOR 5th AVENUE RESURFACING PROJECT FROM SW 8T" ST TO SW PARK ST CAS PROPOSAL NUMBER: P4494 CITY OF OKEECHOBEE DATED: May 3, 2023 0 CRAIG A. SMITH & ASSOCIATES Engineers•Surveyors•Utility Locators•Crant Specialists 21045 Commercial Trail Boca Raton. FL 33486 Tel.(561)314-4445 Fax.(561)314-4458 Cezy Okeechobee FLORIDA • Founded 1915 • • CITY OF OKEECHOBEE 5' STREET M & R (SCOP) CAS PROPOSAL NUMBER P4494 PAGE 2 of 4 CRAIG A.SMITH&ASSOC:TA ASMARI.INFRASTRUCTURl t CRAIG A. SMITH & ASSOCIATES PROPOSED SCOPE OF SERVICES AND PROPOSED FEE PROJECT NAME: CITY OF OKEECHOBEE — 5TH AVENUE RESURFACING PROJECT PROPOSAL NO: P4494 PROJECT DESCRIPTION: Providing construction management and observation services for the aforementioned milling and resurfacing project. The owner will provide CAS with copies of plans and specifications associated with this project as prepared by the Engineer of Record (EOR) — Culpepper & Terpening, Inc. Not included in this proposal are any special reporting requirements or documentation needed to comply with contractor payroll verifications related to equal employment opportunity matters or Local Agency Project administration services. OWNER/CLIENT: Name: City of Okeechobee Attention: Gary Ritter, City Administrator (vie e-mail qrittercityofokeechobee.com) Address: 55 SE 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763-3372 Ext. 9812 Facsimile: (863) 763-1686 \\eas-fiIc\Adnun\PROPOSAL-ASSEMBLY\_COMPLETED_PROPOSALS_\2023\4494-Cay_Of Okeechohee_5dt_Ave_CEI_Services\4494_City_CEISthAve.doc • CITY OF OKEECHOBEE 5TH STREET M & R (SCOP) CAS PROPOSAL NUMBER P4494 CRAIG A SMI TH&ASSOCIATES PAGE 3 of 4 A SMART-INFRASTRUCURC TC.,,, E56 ENGINEERING SERVICES DURING CONSTRUCTION Periodic site visits by Engineer will be made as needed. Coordinate with field CAS representative and engineer of record (EOR). Review of payment requests and RFI's during construction. Coordinate with the contractor, EOR, and City during construction and project closeout. Review as-builts and certify construction to appropriate permitting agencies and/or client upon completion of construction. This fee is based on a maximum of 4 hours per week for a projected construction duration of approximately 30 days having a monthly rate of $3,467.00/month. If construction is extended, services will be provided at the hourly rates for a not to exceed agreed upon amount. Hourly Not To Exceed: $3,467.00 E57 CONSTRUCTION OBSERVATION SERVICES In order for CAS to certify the construction of the project, a CAS field representative under the responsible charge of the engineer will be assigned to the project. For the duration of construction, CAS will provide construction observation services for compliance with construction plans, review of payment quantities in field, coordination with contractor, and EOR, provide weekly reports with progress photos, advise on environmental compliance matters with direction from CAS, resolve field issues and provide assistance to the Owner during construction including punch list and project close out. This fee is based on a maximum of 20 hours per week for a projected construction duration of 30 days having a monthly rate of $10,830.00. If construction is extended, services will be provided at the hourly rates for a not to exceed agreed upon amount. Hourly Not To Exceed: $14,300.00 \\cas-file Adn,in PROPOSAL-ASSEMBLY\_COMPLE rEU_PROPOSALS_\2023\4494-City_Of Okeechobee_5th_Ave_CEI_Sery ices\4494_City_CEI5thAve doe • • CITY OF OKEECHOBEE 51." STREET M & R(SCOP) CAS PROPOSAL NUMBER P4494 CRAIG A SMITH&ASSOCIATES PAGE 4 of 4 A SWAT-RNglASTRUCTURE CCM A%Y SUMMARY OF COSTS CAS proposes to accomplish the professional engineering services listed for the following total lump sum fee, which is the sum of the fees for each phase and its specific work tasks: Engineering Services During Construction $3,467.00 Construction Observation Services $14,300.00 Total $17,767.00 Thank you for your time and effort in supporting this project and your business is appreciated. Any service not specifically included in the final Agreement will be considered as an Additional Service. CAS will accomplish Additional Services upon proper written authorization of the CLIENT. The fees for Additional Services are at the attached hourly rates or at a mutually agreed upon Lump Sum Fee. Should you have any questions or need additional information, please do not hesitate to call. If this proposal is acceptable, please execute as indicated and return one executed copy to our office for our files. SUBMITTED BY: APPROVED BY: CRAIG A. SMITH & ASSOCIATES CITY OF OKEECHOBEE Orlando A. Rubio, P.E. Gary Ritter ScsrLJ L VP of Stormwater Engineer reQ - StOrlarhai- Oulu 60-re - \\cm--file Adn in\PROPOSAL-ASSEMBLY\_COMPLETED_PROPOSALS_\2023\4494-City_Of Okcechohec_5th_Ave_CEI_Semecs\4494_City_CE15thAve.doc ,„," S�°```�o Ron DeSantis, Governor } �z, Melanie S.Griffin,Secretary ° F B P E z ' 'o, j1 FLORIDA BOARD OF N Ab PROFESSIONAL ENGINEERS �fyt Y��', --`•• , STATE OF FLORIDA COp i 1 I BOARD OF PROFESSIONAL ENGINEERS• THE PROFESSIONAL ENGINEER HEREIN IS LICENSED UNDER THE PROVISIONS OF CHAPTER 471, FLORIDA STATUTES its ?4 _ •x I __.._ a 'g RUBIO, ORLANDO ALBERTO 7281 BRIELLA DR BOYNTON BEACH FL 33437 LICENSE NUMBER: PE48265 EXPIRATION DATE: FEBRUARY 28, 2025 Always verify licenses online at MyFloridaLicense.com 0,* Wor$.El I "T'' Do not alter this document in any form. .• io: This is your license. It is unlawful for anyone other than the licensee to use this document. • • �—..,N CRAIASM-03 KKENINEDY A�o�o CERTIFICATE OF LIABILITY INSURANCE DAT/25/2D/YYYYI 7/2512023 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Diane Traynor NAME: CAL Risk Management PHONE FAx 23 Eganfuskee Street (NC,No,Ect):(561)776-9001 I(ac,No):(561)427-6731) Suite 102 ADDRESS:Dtraynor@callIc.com Jupiter,FL 33477 INSURER(S)AFFORDING COVERAGE —__ NAIC II INSURER A:Travelers Indemnity Co.of America 25666 INSURED INSURER B:Travelers Property Casualty Co.of America 25674 Craig A.Smith&Associates LLC INSURER C:Travelers Casualty&Surety Company 1425 E Newport Center Dr INSURER D:Aspen American Insurance Company 43460 Deerfield Beach,FL 33442 INSURER E: INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDL SUER POLICY NUMBER POLICY EFF POLICY EXP LIMITS LTR INSD WVD IMM/DONYYY) (MM/DD/WYYI A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 CLAIMS-MADE X OCCUR 66065217911 7/30/2023 7/30/2024 DAMAGE TO RENTED 1,000,000 PREMISES(Ea occurrence) s MED EXP(Any one person) S h'000 PERSONAL&AOV INJURY S 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER. GENERAL AGGREGATE S 2'000'000 POLICY X PECOT- X LOC PRODUCTS-COMP/OPAGG S 2,000,000 OTHER:Subject to$2,000,000 Cap S A AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 1,000,000 (Ea accident) S X ANY AUTO 8106W5530882343G 4/27/2023 4/27/2024 BODILY INJURY(Per person) S _ OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY(Per accident) S AUTOS ONLY NON-OWNED (Per acodenlDAMAGE S S B iI UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 5,000,000 EXCESSLIAB CLAIMS-MADE CUP6S2187112347 7/30/2023 7/30/2024 AGGREGATE S 5,000,000 DED X RETENTIONS 10,000 S C WORKERS COMPENSATION X PER AND EMPLOYERS'LIABILITY STATUTE ERH YIN UB4S881501 7/30/2023 7/30/2024 1,000,000 ANY EXCLUDE ?PROPRIETOR/PARTNER/EXECUTIVE N/A E.L.EACH ACCIDENT S (Mandatory in NH) E.L.DISEASE-EA EMPLOYEE S 1,000,000 If yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT S D Equipment Floater IM00P7D22 10/29/2022 10/29/2023 Leased/Rented 10(1,000 1 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached if more space is required) Certificate holder is included as additional insured for General Liability&Auto Liability when required by written contract. General Liability and Auto Liability are primary and non-contributory for the certificate holder when required by written contract. Waiver or subrogation applies to General Liability,Auto Liability and Employers Liability when required by written contract. Umbrella covers over General Liability and Workers Compensations policies. Cancellation 30-days'notice of cancellation applies except 10-days for non-payment of premium per policy terms and conditions. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Cityof Okeechobee THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 55 SE Third Avenue Okeechobee,FL 34974 AUTHORIZED REPRESENTATIVE I ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD