2023-09-05 VIII. A. Exhibit 5 s;r As Exhibit 5
_. `-' 09/05/2023
, - City of Okeechobee
To: Mayor & City Council
From: Gary Ritter, City Administrator
India Riedel, Finance Dept.
RE: Contract for Professional Audit Services
Date: September 5, 2023 Agenda Item
Recommend approval of ranking and contract with Can, Riggs & Ingram LLC for a 3 year
contract with 2 additional options to renew.
GENERAL BID TABULATION AND RANKING - 08/17/2023
PROFESSIONAL AUDITING SERVICES
RFP NO. ADM 01-32-07-23
Total Average Required Singal Audit
Ranking points Criteria 1st Year Cost Cost
Firms/Proposers
Carr,Riggs and Ingram LLC
215 Bavtree Dr 1 98 Yes $35,000 $5,000
Melbourne, FL 32940
CliftonLarsonAllen LLP
2523 UW Highway 27 S 2 85.5 Yes $59,325 $7,125
Sebring,FL 33870
Timelines
07/19/2023: Posting to website and Advertisement
07/19/2023: Emails sent to current vendor listing
07/27/2023: Questions and Answers posted to website
08/07/2023: Proposals presented to Audit Committee for review and individual ranking
08/17/2023: Audit Committee met, reviewed and ranked firms
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PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF OKEECHOBEE
AND
CARR,RIGGS AND INGRAM LLC
THE PROFESSIONAL SERVICES AGREEMENT(this"Agreement")is made
effective as of the 5 day of September, 2023 (the "Effective Date"), by and between the
CITY OF OKEECHOBEE, a Florida municipal corporation, whose principal address is
55 SE 3rd Avenue, Room 100, Okeechobee, FL 34974 (hereinafter the
"City"), and Can, Riggs and Ingram LLC, a Florida Corporation, whose address is 215
Baytree Drive, Melbourne, FL 32940 (hereinafter, the "Auditor").
WHEREAS, the Auditor will perform services on behalf of the City, all as further set
forth in the Proposal dated July 28, 2023, attached hereto as Exhibit "B" (the "Services");
and
WHEREAS, the Auditor and City, through mutual negotiation, have agreed upon a fee
for the Services based on the Proposal dated July 29, 2023; and
WHEREAS, the City desires to engage the Auditor to perform the Services and provide
the deliverables as specified below.
NOW, THEREFORE, in consideration of the mutual covenants and conditions
contained herein, the Auditor and the City agree as follows:
1. Scope of Services.
1.1 Auditor shall provide the Services set forth in the Request for Proposal No. ADM
01-32-07-23 attached hereto as Exhibit "B", and incorporated herein by reference.
2. Term/Commencement Date.
2.1 This Agreement shall become effective upon the Effective Date and shall
remain in effect for three(3)years thereafter,unless earlier terminated in accordance
with Paragraph 8. The City shall have the right to renew the teen of the Agreement
for two (2) additional one (1) year terms, upon the same terms and conditions, and
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upon written notice to Auditor at least thirty (30) days prior to expiration of the
term.
2.2 Auditor agrees that time is of the essence and Auditor shall complete the
Services within the term of this Agreement, unless extended by the City
Administrator.
3. Compensation and Payment.
3.1 Compensation for Services provided by Auditor shall be in accordance
with the Proposal attached hereto as Exhibit "B." in accordance with the
rate/fee schedule attached hereto as Exhibit "C."
3.2 Auditor shall deliver an invoice to City no more often than once per
month detailing Services completed and the amount due to Auditor under this
Agreement. Fees shall be paid in arrears , pursuant to Audiotr's invoice, which
shall be based upon the percentage of work completed for each task invoiced. The
City shall pay the Auditor in accordance with the Florida Prompt Payment Act
after approval and acceptance of the Services by the City Administrator.
4. Subconsultants.
4.1 The Auditor shall be responsible for all payments to any Subconsultants and
shall maintain responsibility for all work related to the Services.
4.2 Auditor may only utilize the services of a particular subconsultant with the
prior written approval of the City Administrator,which approval shall be granted or
withheld in the City Administrator's sole and absolute discretion.
5. City's Responsibilities.
5.1 City shall make available any records, accounts,reports, staff and
representatives, and other data pertinent to the Services and in possession of the
City,and provide criteria requested by Auditor to assist Auditor in performing the
Services.
5.2 Upon Auditor's request, City shall reasonably cooperate in arranging
access to public information that may be required for Auditor to perform the
Services.
6. Auditor's Responsibilities.
6.1 The Auditor shall exercise the same degree of care, skill and diligence in the
performance of the Services as is ordinarily provided by a consultant under
similar circuunstances. If at any time during the term of this Agreement or within two
(2) years from the completion of this Agreement, it is determined that the
Auditor's Deliverables or Services are incorrect,not properly rendered, defective,
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or fail to conform to City requests, the Auditor shall at Auditor's sole expense.
immediately correct its Deliverables or Services.
6.2 The Auditor hereby warrants and represents that at all times during the
term of this Agreement it shall maintain in good standing all required
licenses, certifications and permits required under Federal. State and local laws
applicable to and necessary to perform the Services for City as an independent
contractor of the City.
7. Conflict of Interest.
7.1 The Auditor shall not engage in any other professional or financial
activities that could create a conflict of interest with its obligations under this
Agreement_ This includes, but is not limited to, providing auditing or consulting
services to competitors of the City or any private sector entities (including, but not
limited to_ developers, corporations. and real estate investors) having any current or
foreseeable future adversarial issues in the City; engaging in fmancial or business
relationships that could compromise independence: or participating in activities that
could compromise Auditor's objectivity or impartiality.
8. Termination.
8.1 The City Administrator, without cause, may terminate this Agreement upon
sixty (60) calendar days written notice to the Auditor. or immediately with cause.
8.2 Upon receipt of the City's written notice of termination. Auditor shall
immediately stop work on the project unless directed otherwise by the City
Administrator.
8.3 hi the event of termination by the City, the Auditor shall be paid for all
work accepted by the City Administrator up to the date of termination,provided
that the Auditor has first complied with the provisions of Paragraph 8.4.
8.4 The Auditor shall transfer all books, records, reports, working drafts,
documents, maps, and data pertaining to the Services and the project to the City, in
a hard copy and electronic format within fourteen (14) days from the date of the
written notice of termination or the date of expiration of this Agreement.
9. Insurance.
9.1 Requirement. Auditor shall secure and maintain throughout the duration of
this agreement insurance of such types and in such amounts not less than those
specified below as satisfactory to City, naming the City as an Additional Insured,
underwritten by a firm rated A-X or better by A.M. Best and qualified to do business
in the State of Florida. The insurance coverage shall be primary insurance with
respect to time City, its officials, employees, agents and volunteers naming the City as
Additional Insured. Any insurance maintained by the City shall be in excess of the
Auditor's insurance and shall not contribute to the Auditor's insurance. The
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insurance coverages shall include at a minimum the amounts set forth in this section
and may be increased by the City as it deems necessary or prudent.
a. Commercial General Liability coverage with limits of liability of not less than a
$1,000,000 per Occurrence combined single limit for Bodily Injury and Property
Damage. This Liability Insurance shall also include Completed Operations and
Product Liability coverages and eliminate the exclusion with respect to property
under the care, custody and control of Auditor. The General Aggregate
Liability limit and the Products/Completed Operations Liability Aggregate limit
shall be in the amount of$2,000,000 each.
b. Workers Compensation and Employer's Liability insurance, to apply for all
employees for statutory limits as required by applicable State and Federal laws.
The policy(ies) must include Employer's Liability with minimum limits of
$1,000,000.00 each accident. No employee, subconsultant or agent of the
Auditor shall be allowed to provide Services pursuant to this Agreement who is
not covered by Worker's Compensation insurance.
c. Business Automobile Liability with minimum limits of $1,000,000 per
Occurrence, combined single limit for Bodily Injury and Property Damage.
Coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy,without restrictive endorsements,as
filed by the Insurance Service Office, and must include Owned, Hired, and Non-
Owned Vehicles.
d. Professional Liability, Malpractice and Errors and Omissions Insurance in an
amount of not less than$1,000,000.00 per occurrence, single limit.
9.2 Certificate of Insurance. Certificates of Insurance shall be provided to the
City, reflecting the City as an Additional Insured(except with respect to professional
Liability Insurance and Worker's Compensation Insurance), no later than ten (10)
days after award of this Agreement and prior to the execution of this Agreement by
City and prior to commencing Services. Each certificate shall include no less than
(30) thirty-day advance written notice to City prior to cancellation, termination, or
material alteration of said policies or insurance. The Auditor shall be responsible for
assuring that the insurance certificates required by this Section remain in full force and
effect for the duration of this Agreement, including any extensions or renewals that
may be granted by the City. The Certificates of Insurance shall not only name the
types of policy(ies) provided, but also shall refer specifically to this Agreement and
shall state that such insurance is as required by this Agreement. The City reserves the
right to inspect and return a certified copy of such policies, upon written request by
the City. If a policy is due to expire prior to the completion of the Services, renewal
Certificates of Insurance shall be furnished thirty(30) calendar days prior to the date
of their policy expiration. Each policy certificate shall be endorsed with a provision
that not less than thirty(30)calendar days' written notice shall be provided to the City
before any policy or coverage is cancelled or restricted. Acceptance of the
Certificate(s)is subject to approval of the City.
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9.3 Additional Insured. Except with respect to Professional Liability Insurance
and Worker's Compensation Insurance, the City is to be specifically included as an
Additional Insured for the liability of the City resulting from Services performed
by or on behalf of the Auditor in performance of this Agreement. The Auditor's
insurance, including that applicable to the City as an Additional Insured, shall
apply on a primary basis and any other insurance maintained by the City shall be in
excess of and shall not contribute to the Auditor's insurance. The Auditor's
insurance shall contain a severability of interest provision providing that, except with
respect to the total limits of liability, the insurance shall apply to each Insured or
Additional Insured (for applicable policies) in the same manner as if separate
policies had been issued to each.
9.4 Loss Payee. The City is to be specifically named as a loss payee under the
Auditor's Professional Insurance policy so that the City will be a third-party
beneficiary entitled to receive all money payable under the relevant policy for any
claims, damages, or losses in connection with, related to, or arising from Auditor's
Services or performance pursuant to this Agreement.
9.5 Deductibles. All deductibles or self-insured retentions must be declared to
and be reasonably approved by the City. The Auditor shall be responsible for the
payment of any deductible or self-insured retentions in the event of any claim.
9.6 Survival. The provisions of this section shall survive termination of this
Agreement.
10. Nondiscrimination.
10.1 During the term of this Agreement,Auditor shall not discriminate against any of
its employees or applicants for employment because of their race, color, religion,
sex, or national origin, and to abide by all Federal and State laws regarding
nondiscrimination.
11. Attorney Fees and Waiver of Jury Trial.
11.1 In the event of any litigation arising out of this Agreement, the prevailing party
shall be entitled to recover its attorneys' fees and costs, including the fees and
expenses of any paralegals, law clerks and legal assistants, and including fees and
expenses charged for representation at both the trial and appellate levels.
11.2 IN THE EVENT OF ANY LITIGATION ARISING OUT OF THIS
AGREEMENT, EACH PARTY HEREBY KNOWINGLY, IRREVOCABLY,
VOLUNTARILY AND INTENTIONALLY WAIVES ITS RIGHT TO TRIAL BY
JURY.
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12. Indemnification.
12.1 Auditor shall indemnify and hold harmless the City, its officers, agents and
employees, from and against any and all demands, claims, losses, suits, liabilities,
causes of action, judgment or damages, arising from Auditor's negligent acts,
errors, or omissions arising out of the performance or non-performance of any
provision of this Agreement, including, but not limited to, liabilities arising from
contracts between the Auditor and third parties made pursuant to this Agreement.
Auditor shall reimburse the City for all its expenses including reasonable
attorneys' fees and costs incurred in and about the defense of any such claim or
investigation and for any judgment or damages arising from Auditor's negligent
performance or non-performance of this Agreement.
12.2 The provisions of this section shall suuvive termination of this Agreement.
13. Notices/Authorized Representatives.
13.1 Any notices required by this Agreement shall be in writing and shall be deemed
to have been properly given if transmitted by hand-delivery,by registered or certified
mail with postage prepaid return receipt requested, or by a private postal service,
addressed to the parties (or their successors) at the following addresses:
For the City: Gary Ritter, City Administrator
City of Okeechobee
55 SE 3th Avenue, Room 201
Okeechobee, FL 34974
With a copy to: John J. Fumero, Esq.
City Attorney
Nason Yeager Gerson Harris & Fiunero, PA
750 Park of Commerce Blvd., Suite 210
Boca Raton, FL 33487
For the Consultant:
14. Governing Laws.
14.1 This Agreement shall be construed in accordance with and governed by the laws
of the State of Florida.Venue for any proceedings arising out of this Agreement shall
be proper exclusively in Okeechobee County, Florida.
15. Entire Agreement/Modification/Amendment.
15.1 This writing contains the entire Agreement of the parties and supersedes any
prior oral or written representations.No representations were made or relied upon by
either party, other than those that are expressly set forth herein.
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15.2 No agent, employee, or other representative of either party is empowered to
modify or amend the terms of this Agreement, unless executed with the same
formality as this document.
15.3 Auditor represents that is an entity validly existing and in good standing
under the laws of Florida. The execution, delivery and performance of
this Agreement by Auditor have been duly authorized, and this Agreement is
binding on Auditor and enforceable against Auditor in accordance with its terms.
No consent of any other person or entity to such execution, delivery and
performance is required.
16. Ownership and Access to Records and Audits.
16.1 Auditor acknowledges that all inventions, innovations, improvements,
developments, methods, designs, analyses, drawings, reports, compiled information,
and all similar or related information (whether patentable or not) which relate to
Services to the City which are conceived, developed or made by Auditor during the
terra of this Agreement ("Work Product") belong to the City. Auditor shall
promptly disclose such Work Product to the City and perform all actions reasonably
requested by the City(whether during or after the term of this Agreement)to establish
and confnin such ownership (including, without limitation, assignments, powers of
attorney and other instruments).
16.2 Auditor agrees to keep and maintain public records in Auditor's
possession or control in connection with Auditor's performance under this
Agreement. Auditor additionally agrees to comply specifically with the provisions of
Section 119.0701, Florida Statutes. Auditor shall ensure that public records that are
exempt or confidential and exempt from public records disclosure requirements are
not disclosed, except as authorized by law, for the duration of the Agreement, and
following completion of the Agreement until the records are transferred to the
City.
16.3 Upon request from the City's custodian of public records, Auditor shall
provide the City with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the cost
provided by Chapter 119, Florida Statutes, or as otherwise provided by law.
16.4 Unless otherwise provided by law, any and all records including but not limited
to reports, surveys, and other data and cdocuuments provided or created inconnection
with this Agreement are and shall remain the property of the City.
16.5 Upon completion of this Agreement or in the event of termination by either
party, any and all public records relating to the Agreement in the possession of the
Auditor shall be delivered by the Auditor to the City Administrator, at no cost to
the City, within seven (7) days. All such records stored electronically by
Auditor shall be delivered to the City in a format that is compatible with the City's
information technology systems. Once the public records have been delivered upon
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completion or termination of this Agreement, the Auditor shall destroy any and
all duplicate public records that are exempt or confidential and exempt from public
records disclosure requirements.
16.6 Any compensation due to Auditor shall be withheld until all records are
received as provided herein.
16.7 Auditor's failure or refusal to comply with the provisions of this section shall
result in the immediate termination of this Agreement by the City.
Notice Pursuant to Section 119.0701(2)(a),Florida Statutes
IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES,
TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS CONTRACT, CONTACT
THE CUSTODIAN OF PUBLIC RECORDS.
Custodian of Records: Lane Earnest-Gamiotea, CMC
Mailing address: 55 SE 3''d Avenue, Room 100
Okeechobee, FL 34974
Telephone number: 863-763-3372
Email: lamiotea(a'cityofokeechobee.com
17. Nonassignability.
17.1 This Agreement shall not be assignable by Auditor unless such assignment is
first approved by the City Administrator. The City is relying upon the apparent
qualifications and expertise of the Auditor, and such firm's familiarity with the
City's area, circumstances and desires.
18. Severability.
18.1 If any term or provision of this Agreement shall to any extent be held invalid or
unenforceable, the remainder of this Agreement shall not be affected thereby, and
each remaining term and provision of this Agreement shall be valid and be
enforceable to the fullest extent permitted by law.
19. Independent Contractor.
19.1 The Auditor and its employees,volunteers and agents shall be and remain an
independent contractor and not an agent or employee of the City with respect to all
of the acts and services performed by and under the terms of this Agreement. This
Agreement shall not in any way be construed to create a partnership. association or
any other kind of joint undertaking, enterprise or venture between the parties.
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20. Compliance with Laws.
20.1 The Auditor shall comply with all applicable laws, ordinances, rules,
regulations, and lawful orders of public authorities in carrying out Services under
this Agreement, and in particular shall obtain all required permits from all
jurisdictional agencies to perform the Services under this Agreement at its own
expense.
21. E-Verify
21.1 Auditor has verified that its employees are authorized to work in the U.S.
and certifies that a good faith effort has been made to properly identify employees
by timely reviewing and completing appropriate documentation, including but not
limited to the Department of Homeland Security, U.S. Citizenship, and Immigration
Services Form I-9. Answers to questions regarding E-Verify as well as instructions
on enrollment may be found at the E-Verify website: www.uscis.gov/e-verify.
Auditor shall expressly require any subcontractors performing work or providing
services pursuant to this contract to likewise utilize the U.S. Department of
Homeland Security's E-Verify system to verify the employment eligibility of all new
employees hired by the subcontractor during the contract terra.
22. No Lobbying
22.1 Pursuant to Chapter 216.347, F.S., the Auditor is prohibited from the
expenditure of any funds under this Contract to lobby the Legislature, the judicial
branch or another state agency.
23. Waiver.
23.1 The failure of either party to this Agreement to object to or to take affirmative
action with respect to any conduct of the other which is in violation of the terms of
this Agreement shall not be construed as a waiver of the violation or breach, or of
any future violation,breach, or wrongful conduct.
24. Survival of Provisions.
24.1 Any terms or conditions of either this Agreement that require acts beyond the
date of the term of the Agreement, shall survive tennination of the Agreement, shall
remain in full force and effect unless and until the terms or conditions are completed
and shall be fully enforceable by either party.
25. Prohibition of Contingency Fees.
25.1 The Auditor warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for the Auditor, to solicit or
secure this Agreement, and that it has not paid or agreed to pay any person(s),
company, corporation, individual or firm, other than a bona fide employee working
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solely for the Auditor, any fee, Council, percentage, gift. or any other
consideration, contingent upon or resulting from the award or making of this
Agreement.
26. Public Entity Crimes Affidavit.
26.1 Auditor shall comply with Section 287.133, Florida Statutes (Public Entity
Crimes Statute), notification of which is hereby incorporated herein by reference.
including execution of any required affidavit.
27. Counterparts.
27.1 This Agreement may be executed in several counterparts, each of which shall
be deemed an original and such counterparts shall constitute one and the same
instrument.
28. Responsible Vendor Determination.
28.1 Respondent is hereby notified that Section 287.05701.Florida Statutes,requires
that the City may not request documentation of, or consider, a vendor's social,
political, or ideological interests when determining if the vendor is a responsible
vendor.
[Signature pages follow.]
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IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the date
written below their signatures.
FOR THE Auditor:
for
Can, Riggs and Ingram LLC
By:
Name:
Title:
Date Executed:
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IN WITNESS WHEREOF the parties hereto have executed this Agreement on the
day and date first above written.
FOR THE CITY:
CITY OF OKEECHOBEE,
a Florida municipal
corporation
By: Dowling R. Watford Jr. Mayor
Date Executed:
Attest:
By:
Lane Gamiotea,CMC
City Clerk
Approved as to Form and Legal Sufficiency:
By:
Nason Yeager Gerson Harris & Fumero, P.A.
City Attorney
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EXHIBIT "B"
SCOPE OF SERVICES
Scope of Services are those contained in the Proposal dated July 6, 2023, attached hereto and
incorporated herein by reference.
Page 113
• • Exhibit B
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PUBLIC NOTICE
REQUEST FOR PROPOSALS (RFP) NO. ADM 01-32-07-23
PROFESSIONAL AUDITING SERVICES
NOTICE IS HEREBY GIVEN that the City of Okeechobee ("City") is soliciting
proposals for Professional Auditing Services in the City. Submittal information and response
format shall be posted and accessible via the City's website:
https:i/wttiw.cityofokeecliobee.conlicontracting-opporturuties.hunl. The RFP contains detailed
and specific information about the scope of services, submission requirements, and evaluation
and selection procedures.
Individuals or Finns desiring to respond to the Professional Auditing Services RFP must provide
one (1) original marked "Original", fourteen (14) copies. each marked "Copy", and one (1)
electronic copy on a flash drive. PDF format preferred, of their submittal, containing all the
requested qualification information to the following address via overnight delivery, US Mail, or
hand delivered:
City of Okeechobee
General Services Department, Room 101
55 SE 3f'Avenue
Okeechobee, FL 34974
The envelope containing the sealed proposal must be clearly marked as follows:
"RFP NO. ADM 01-32-07-23 Professional Auditing Services"
OPENING DATE AND TIME/SUBMISSION DEADLINE: July 31, 2023, at 3:00 PM EST
Facsimile or mailed submittals will not be accepted. Submittals received after that date and time
will not be accepted or considered and will be returned to the individual or firm unopened. In
compliance with the Americans with Disabilities Act (ADA) anyone desiring to attend this
submittal opening who needs a special accommodation should contact General Services
Department at(863) 763-9824 at least 48 hours in advance of the meeting excluding Saturday and
Sunday.
Direct questions concerning the proposal specifications in writing via email to India Riedel,
Finance Director, at iriedelldcitvofokeechobee.com, no later than 4:00 PM EST, July 26, 2023.
Any questions received by the Finance Director after the stated deadline will be disregarded. All
questions received by the Finance Director prior to the stated deadline shall be answered via an
Addendum to this RFP and posted to the City's website.
The City intends to enter into an agreement with the successful Proposer to provide Professional
Auditing Services in the City of Okeechobee, Florida. Selected individual/finn must comply with
all requirements of the City Code. Additionally, the selected individual/film will be subject to
statutory requirements to maintain all records that may be subject to the public record laws.
including production of such records as requested by any finn or person, in the time and manner
as required by law.
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hi compliance with the Florida Sunshine Law and Code of Ethics, the City strictly enforces open
and fair competition in its RFP's. The City reserves the right to cancel this solicitation, reject any
or all submissions,with or without cause,to waive technical errors and informalities,and to accept
any proposal from a proposer which is qualified and best serves the interests of or represents the
best value to the City.
In accordance with Section 287.133, F.S., a person or affiliate who has been placed on the
convicted vendor list following conviction for a public entity crime may not submit a proposal on
a contract to provide services to a public entity.
The City reserves the right to award the contract under a local vendor ordinance, or under F.S.
255.0991 for vendors located in the State of Florida, to accept any proposal from a proposer which
is qualified and best serves the interests of or represents the best value to the City and the right to
request clarification of any information submitted by proposers. The City reserves the right to
cancel this solicitation, reject any or all submissions, with or without cause, to waive technical
errors and informalities. This RFP does not commit the City to award a contract to any respondent
or to pay any costs incurred in the preparation or mailing of a response.
Proposals will be reviewed and evaluated on the opening date set forth herein by City staff based
upon the evaluation criteria contained in the RFP. A proposed ranking will be prepared in
accordance with the procedures set forth more fully herein submitted for consideration by the City
Council.
The City hereby provides notice to all proposers of the imposition of a Cone of Silence for this
solicitation as set forth in the Florida Statutes. "Respondents to this solicitation or persons
acting on their behalf may not contact, between the release of the solicitation and the end of
the 72-hour period following the agency posting the notice of intended award, excluding
Saturdays, Sundays, and state holidays, any employee or officer of the executive or
legislative branch concerning any aspect of this solicitation, except in writing to the
procurement officer or as provided in the solicitation documents.Violation of this provision
may be grounds for rejecting a response." Contact the City Attorney with any questions on the
Cone of Silence.
Date Issued: July 6, 2023
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CITY OF OKEECHOBEE, FLORIDA
REQUEST FOR PROPOSALS (RFP) NO. ADM 01-32-07-23
PROFESSIONAL AUDITING SERVICES
SECTION 1. INFORMATION FOR THE PROPOSERS
1.1 INTRODUCTION.
The City of Okeechobee, Florida ("City"), a municipality located in Okeechobee County, Florida,
requests proposals for the selection of one or more qualified certified public accountants, firms, or
corporations (collectively, the "Consultant") best suited to undertake auditing and accounting
services required by the City of Okeechobee. Factors such as capability, experience, and the ability
to work within established time and budget constraints will be used in the selection process. The
City is requesting proposals from Consultants with experience to provide the scope of services
detailed in Section 1.3 herein below.
The information used in this Request for Proposals ("RFP") will be used by the City to make its
determination. The City intends to award a contract to the selected Consultant to provide the Services
contemplated in this RFP.
1.2 BACKGROUND
The City of Okeechobee is located just North of Lake Okeechobee. Taylor Creek flows through the East
side of the city. The area is served by US routes 98 and 441 and state routes 70, 700 and 15. The City has
a total area of 4.2 square miles (11 km2).
Our location makes Okeechobee the Gateway to South Florida with convenient access to both coasts and
all of Central Florida. Commercial and industrial concerns have found that Okeechobee is the place you
want to be and along with the Chamber of Commerce of Okeechobee County_ we have taken an
aggressive attitude toward seeking new businesses in our Commerce Center. The City is committed to
efficient government administration.The City staff has been serving its residents,businesses and visitors
exceptionally well through their dedication and conunitnlent with the assistance of consultants,
contractors_ and service providers who are also conunitted to providing quality services at competitive
prices. The City expects to continue this practice.
1.3 SCOPE OF SERVICES
The City may engage a qualified Consultant to perfonmi any of the services listed below. The
successful auditing firm shall be qualified to perform the following Services:
GENERAL DESCRIPTION:
Under the general supervision of the City Administrator and the Finance Director, the City of
Okeechobee, (City), is requesting proposals for qualified individuals, Hills, and corporations
capable of providing full-certified public accounting services related to the financial operation of
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the City. The City desires that the auditor express an opinion on the fairness with which its' financial
statements present the financial position, and an audit in accordance with Government Auditing
Standards issued by the Comptroller General of the United States and the State of Florida.
ESSENTIAL JOB FUNCTIONS:
1. The Audit shall be performed in compliance within the requirements of:
a. Section 218.39, Florida Statutes, and any other applicable Florida Statutes.
b. Rules of the Florida Department of Financial Services.
c. Rules of the Auditor General State of Florida, Chapter 10.550 effective 09/30/2021.
d. Audits of State and Local Government Units, issued by the American Institute of Certified
Public Accountants.
e. Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, Office
of Management and Budget.
f. General Single Audit Act of 1984 and Amendments of 1996.
g. Florida Single Audit Act (Section 215.97, Florida Statutes)
h. Codification of Governmental Accounting and Financial Reporting Standards —
Govenunnental Accounting Standards Board.
i. Statements on Auditing Standards (GAAS).
j. Government Auditing Standards, issued by the Comptroller General of the United States.
k. Section 216.348, Florida Statutes, Compliance with laws, regulations, contracts, grants
related to State grants or giants-in-aid.
1. Any other applicable Federal, State, and Local regulations or professional guidance not
specifically listed above as well as ally additional requirements which may be adopted by
these organizations in the future.
Ill. Upon delivery of Final Financial Statements,the auditor shall provide the C'ity financial staff
with a copy of their audited adjusting entries and reclassifying entries.
n. The auditor shall submit no later than February 28th of each year, a written draft report of any
weaknesses found in internal controls.
o. The auditor shall submit, no later than February 28th of each year. a draft management letter
which shall identify management weaknesses observed, assess their effect on financial
management, and propose steps to eliminate them.
p. The auditor shall discuss all comments that will be included ill the audit report with
management and each member of the governing body charged with governance.
q. The auditor shall provide 20 hard copies of the Audited Financial Statements and electronic
copies as required by Florida law and the Auditor General.
r. The partner in charge of the audit and/or the audit manager shall be available to attend public
meetings for discussion of the audit report.
2. The City expects the auditor to express an opinion on the fair presentation of its general-purpose
financial statements in conformity with applicable generally accepted accounting principles.
3. The audit will be an annual financial statement audit as defined in Section 218.31(17), Florida
Statutes, and will be conducted in accordance with auditing standards generally accepted in the
United States and governmental auditing standards.
4. A Single Audit in accordance with the Federal and State Single Audit Acts and related
professional guidance shall be conducted as necessary. The auditor shall provide the City with
any required letters and schedules related to this audit.
5. The auditor shall prepare and submit to the City, following the completion of the audit. a report
on the financial condition of the City in accordance with the rules of the Auditor General.
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6. The audit shall also include the Annual Financial Report ("AFR")provided to the Department of
Financial Services as required by Section 218.32(1), Florida Statutes.
7. An Opinion Letter on the Financial Statements; a Report on Internal Controls Over Financial
Reporting and on Compliance and Other Matters in accordance with Government Auditing
Standards; Compliance with Section 218.415 Florida Statutes; and any letters required by the
United States or State of Florida Single Audit Act shall be delivered to the City following the
end of the fiscal year under audit.
8. The auditor shall submit after the completion of the audit a Management Letter in accordance with
Rules of the Auditor General which shall identify any management weaknesses observed, assess
their effect on financial management and propose steps to correct or eliminate those weaknesses.
9. The auditor will work with City's Finance Director to prepare the MD&A.
10. The workpapers are the property of the auditor and will be held locally for five (5) years.
Workpapers will be available for examination or duplication without charge to authorized City
personnel, representatives of Federal or State Agencies upon request of that Agency or the City
in accordance with Federal Law, State Law and other regulations. Workpapers will also be made
available for examination, at no charge. or duplication at a reasonable charge, to subsequent
auditors engaged by the City.
11. The auditor shall assist the City with routine consultations as requested by the City.
12. The auditors agree to notify the City immediately if any regulatory or other government agencies
request a review of the audit workpapers concerning the City or any other government client
audited by the proposer.
13. The auditor agrees to notify the City immediately in writing of any irregularities, illegal acts,
disciplinary actions, and or complaints filed with any regulatory bodies against any of the fum's
staff or the fuYm.
14. The auditor must designate two (2) "key"members of the audit team. City will reserve the right
to approve any substitutions for those staff designated as "key" and approval will not be
unreasonably withheld.
15. The auditor will provide the City with a copy of each external quality control review (peer
review) conducted during the time period contracted with the City.
16. The auditor will provide the City with guidance and technical advice as to changes in
governmental auditing standards and GASB requirements to assure the City's compliance.
16.1. The auditor shall assist the City with other related professional auditing and accounting
services as required. including but not limited to bond issuance_ financing, auditor of city
contracts and franchises.
17. The auditor shall assist the City with routine consultations as requested by the City.
18. The fees quoted in your proposal and included in the contract will be the maximum paid for
standard audit services, including direct and indirect cost, runless both parties complete an
amendment to the contract. If material problems arise which were not reasonably anticipated
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during the frrm's proposal response, a contract amendment may be negotiated based on the fee
schedule accompanying the proposal.No additional work should be performed by the CPA,nor
will it be paid for by the City, without a written amendment to the contract.
These essential job functions are not to be construed as a complete statement of all duties to be
performed. Consultant may be required to perform other job-related duties as required.
All Services shall be performed and completed in compliance with the Florida Law, Florida
Building Code. the City of Okeechobee Charter and Code and all other applicable codes and
standards governing the Services.
1.4 CITY'S RESERVATION OF RIGHTS.
The City reserves the right to award one or more contract(s) to the Consultant who will best serve the
interests of the City and whose Responses are considered by the City to be the most qualified.
Notwithstanding. the City may, at its sole discretion, reject all responses and cancel this solicitation,
in which case no award will be made. The City reserves the right to accept or reject any or all
Responses, based upon its deliberations and opinions. In making such determination. the City
reserves the right to investigate the financial capability. integrity, experience and quality of
performance of each Consultant, including officers, principals. senior management and supervisors
as well as the staff identified in the Response. The City also reserves the right to waive minor
variations or irregularities in the Responses.
1.5 SCHEDULE OF EVENTS
The following is an anticipated schedule of events. The City reserves the right to change the scheduled
dates and times at its sole discretion.
No. Event Date Time
1 Advertisement/ Public Notice of RFP July 19, 2023
2 Closing Date for Proposer Questions July 26, 2023 4:00 PM
Proposals Due/Submission Deadline. Opening of
Proposals July 31, 2023 3:00 PM
4 Evaluation Committee Meeting, selection of short list. if TBD
any
5 Presentations by short list proposers to Evaluation TBD
Conunittee
6 City Administrator Issues Recommendation to Council 111D
7 Council Meeting to Award Agreement for Professional TBD
Services
1.6 ADDENDA
If the City finds it necessary to add to, or amend this RFP prior to the Response submission
deadline, the City will issue written addenda/addendum. Each Consultant must acknowledge
receipt of each addendum by signing Form 8 (Addendum Aclaiowledgment) and providing it
with its Response.
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1.7 CERTIFICATION
The signer of the Response (to this RFP) must declare by signing the Forms included in Section
3,that the person(s), finn(s)and parties identified in the Response are interested in and available
for providing the Services; that the Response is made without collusion with any other person(s),
finn(s) and parties; that the Response is fair in all respects and is made in good faith without
fraud; and that the signer of the cover letter of the Response has full authority to bind the
person(s), firm(s) and parties identified in the Response.
1.8 REQUESTS FOR INFORMATION OR CLARIFICATION ADDENDA
Any questions or clarifications concerning the proposal specifications must be submitted via
email directly to: India Riedel,Finance Director,no later than 4:00 PM EST,July 26, 2023, at
iriedelr cityofokeechobee.com.The request for additional information and clarification must
contain the RFP number and title, Proposer's name, name of Proposer's contact person, address,
phone number,and email.Any questions received by the Finance Director after the stated deadline
will be disregarded. All questions received by the Finance Director prior to the stated deadline
shall be answered via an Addendum to this RFP and posted to the City's website.Proposers should
not rely on any representations, statements, or explanations other than those made in this RFP or
in any written addendum to this RFP. Where there appears to be a conflict between the RFP and
any addenda issued, the last addendum issued shall prevail.
1.9 PUBLIC RECORDS
Florida law provides that municipal records should be open for inspection by any person under
Chapter 119, F.S. Public Records law. All information and materials received by the City in
connection with responses shall become property of the City and shall be deemed to be public
records subject to public inspection.
1.10 RETENTION OF RESPONSES
The City reserves the right to retain all Responses submitted and use any ideas contained in any
Response, regardless of whether that Consultant is selected to perform the Services.
1.11 CITY AUTHORITY AND RIGHTS
Proposals will be selected at the sole discretion of the City. The City reserves the tight to waive
any immaterial defects or irregularities in the proposals, to reject any or all proposals, reject a
proposal which is in any way incomplete or irregular, cancel, postpone, and re-solicit the entire
solicitation or enter into agreements with more than one respondent. Proposals received after the
deadline provided in this RFP will not be considered. The City reserves the right to:
a. Accept the Proposer who will, in the City's sole discretion, best serves the interests
of and represent the best value to the City;
b. Reject any and all proposals and to seek new proposals when such a procedure is
reasonably in the best interest of the City;
c. Investigate the financial capability, client references, integrity, experience, and
quality of performance of each Proposer, including officers, principals, senior
management, and supervisors, as well as staff identified in the response to RFP;
d. Investigate the Proposer's qualifications or those of its agents,as it deems appropriate;
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e. Conduct personal interviews of any or all Proposers prior to selection (the City shall
not be liable for any costs incurred by the Proposer(s) in connection with such
interviews);
f Waive any of the conditions or criteria set forth in this RFP;
g. Decide whether to select a finn based on submission received in response to this RFP
or whether to hold interviews with the fmmns the City deems best qualified for the
Services:
h. The City is under no obligation to return the Proposals;
i. The City will not be liable for any costs incurred by a Proposer in the preparation of
the response to this RFP:
j. Each Proposal shall be prima facie evidence that the respective Proposer has full
knowledge of the scope,nature, quantity and quality of the Services to be performed;
the detailed requirements of the specifications; and the conditions under which the
Services are to be performed;
k. Proposers shall furnish the City with such additional information as the City may
reasonably require; and
1. The City must be satisfied that the Proposer demonstrates the ability to meet the
requirements of this RFP.
1.12 RESPONSE /PRESENTATION COSTS
The City shall not be liable for any costs, fees, or expenses incurred by any Consultant in
responding to this RFP, nor subsequent inquiries or presentations relating to its Response.
1.13 PERMITS, TAXES, LICENSES
The Consultant shall, at its own expense, obtain all necessary permits, pay all licenses, fees and
taxes required to comply with all local ordinances, state and federal laws, rules, regulations and
professional standards that would apply to the provision of the Services and the agreement.
1.14 COMPLIANCE WITH LAWS, ORDINANCES
The Consultant shall observe and comply with all federal, state, and local laws, including
ordinances, rules, regulations, and professional standards that would apply to the Services and the
agreement. Each proposer and the selected proposer shall comply with all applicable laws and
regulations of the Federal Government, State of Florida, and local ordinances of Okeechobee
County and the Charter and Code of the City of Okeechobee in the preparation and submittal of a
proposal in response to this RFP and in the performance of the Services and any agreement awarded
as a result of this RFP. Specific reference is made to Local Preference Section of the City Code,
which allows a five percent (5%) local preference in scoring to holders of current City local
business receipts for businesses which are physically located with the City of Okeechobee.
1.15 TERMS OF ENGAGEMENT
The Terms of the agreement will be negotiated upon selection of the Consultant. It is anticipated
that the City will enter into an agreement for an initial three (3)year term, with options to renew
for two (2) additional one(1)year terms.
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1.16 CONE OF SILENCE
The City hereby provides notice to all proposers of the imposition of a Cone of Silence for this
solicitation as set forth in the Florida Statutes 287.057(25).
"Respondents to this solicitation or persons acting on their behalf may not
contact, between the release of the solicitation anti the end of the 72-hour period
following the agency posting the notice of intended award, excluding Saturdays,
Sundays, and state holidays,any employee or officer of the executive or legislative
branch concerning any aspect of this solicitation, except in writing to the
procurement officer or as provided in the solicitation documents.Violation of this
provision may be grounds for rejecting a response."
The "Cone of Silence", as used herein, means a prohibition on any communication regarding a
particular Request for Proposal (RFP), Request for Qualification (RFQ). or bid, between a
potential vendor, service provider, contractor, bidder, lobbyist, or consultant, and the City
Council. City's professional staff including, but not limited to. the City Administrator and his or
her staff, any member of the City's selection or evaluation committee. The Cone of Silence shall
be imposed upon each RFP, RFQ, and bid after the advertisement of said RFP, RFQ, or bid.
The Cone of Silence shall not apply to:
1. Oral communications at pre-proposal/pre-bid conferences.
2. Oral presentations before selection or evaluation committees.
3. Public presentations made to the City Council during any duly noticed
public meeting.
4. Communications in writing at any time with any City employee, unless
specifically prohibited by the applicable RFP,RFQ, or bid documents. The
bidder or proposer shall file a copy of any written communication with the
City Clerk. The City Clerk shall make copies available to any person upon
request.
5. Communications regarding a particular RFP, RFQ, or bid between a
potential vendor, service provider, contractor, bidder, lobbyist or
consultant and the City's Purchasing Agent or City employee designated
responsible for administering the procurement process of such RFP, RFQ
or bid,provided the conununication is limited strictly to matters of process
or procedure already contained in the corresponding solicitation
document.
6. Communications with the City Attorney and his or her staff.
7. Duly noticed site visits to determine the competency of bidders regarding
a particular bid during the time period between the opening of bids and the
time the City Administrator makes his or her written recommendation.
8. Any emergency procurement of goods or services pursuant to City Code.
9. Responses to the City's request for clarification or additional information.
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10. Contract negotiations during any duly noticed public meeting.
11. Communications to enable City staff to seek and obtain industry comment
or perfonn market research, provided all communications related thereto
between a potential vendor, service provider,contractor,bidder,lobbyist,or
consultant and any member of the City's professional staff including, but
not limited to, the City Administrator and his or her staff are in writing or
are made at a duly noticed public meeting.
Violation of the Cone of Silence by a particular bidder or proposer shall render any RFP award,
RFP award, or bid award to said bidder or proposer voidable by the City Council and/ or City
Administrator.
Please contact the City Attorney at eitvattoniey(ii'cityofokeechobee.com with any questions on
the Cone of Silence.
1.17 HOLD HARMLESS AND INDEMNIFICATION
All Proposers shall hold the City, its officials, and its employees harmless and covenant not to sue
the City, its officials, and its employees in reference to the City's decision to reject, award, or not
award an RFP, as applicable.Additionally, the selected Proposer shall indemnify,defend,and save
harmless the City, its officers, agents, and employees, from or on account of any injuries or
damages, received or sustained by any person or persons during or on account of the Proposer's
performance of its Services under this RFP, or by or in consequence of any negligence(excluding
the sole negligence of the City), in connection with the same; or by use of any improper materials
or by or on account of any act or omission of the said selected Proposer, agents, servants, or
employees. The selected Proposer shall indemnify, defend, and hold hannless the City and their
agents or employees from and against all claims, damages, losses, and expenses, including
attorneys' fees, arising out of or resulting from the performance of the Services described in the
RFP, provided that any such claim, damage, loss, or expense (a) is attributable to bodily injury,
sickness,disease,or death,or to injury to or destruction of tangible property(other than work itself)
including the loss of use resulting wherefrom and(b)is caused in whole or in part by any negligent
act or omission of the selected Proposer, anyone directly or indirectly employed by any of them,or
anyone for whose acts any of them may be liable, regardless of whether or not it is caused by a
party indemnified hereunder.
END OF SECTION
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SECTION 2. RESPONSE SUBMISSION REQUIREMENTS AND
EVALUATION
2.1 GENERAL RESPONSE INSTRUCTIONS
One (1)original marked "Original", fourteen(14) copies, each marked"Copy". and one(1)
electronic copy on a flash drive, PDF format preferred, of their submittal, containing all the
requested qualification information to the following address via overnight delivery,US Mail,
or hand delivered:
City of Okeechobee
General Services Department, Room 101
55 SE 3'd Avenue
Okeechobee, FL 34974
The envelope containing the sealed proposal must be clearly marked as follows:
"RFP NO. ADM 01-32-07-23 Professional Auditing Services"
OPENING DATE AND TIME/SUBMISSION DEADLINE: July 31, 2023, at 3:00 PM
EST.
Facsimile or emailed submittals will not be accepted. Submittals received after that date and
time will not be accepted or considered and will be returned to the individual or firm
unopened. In compliance with the Americans with Disabilities Act (ADA) anyone desiring
to attend this submittal opening who needs a special accommodation should contact General
Services Department at(863) 763-9824 at least 48 hours in advance of the meeting excluding
Saturday and Sunday.
The City reserves the right to reject late submissions, in the sole discretion of the City
Administrator or his designee.
2.2 RESPONSE / QUALIFICATION PACKAGE / REQUIREMENTS
In addition to other requirements stated in this RFP, to be eligible to respond, the
Consultant shall submit a response that includes all of the following information.
appropriately tabbed, in this exact order ("Response"):
A. Cover Page: Each Response submitted shall have a cover page entitled Response
to City of Okeechobee RFP NO. ADM 01-32-07-23 for Professional Auditing
Services." This page must also include the name of the
individualifnnlcorporation, address and telephone number, the name of the
contact person. and the date of the proposal.
B. Table of Contents.
C. Executive Summary: Not more than three (3) pages, which states the most
significant qualification of the proposed firn which the City Audit Selection
Conumittee (ASC) should consider in its evaluation. PLACE IN TAB 1.
D. Checklist of Submittal Requirements: Start with the Executive Summary,
PLACE iNTAB 2.
E. Transmittal Letter: A Transmittal Letter stating the proposer's understanding
of the work to be done, the commitment to perform the work within the time
period, a statement why the film believes it is the best qualified to perform the
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engagement, the proposer's price for the service. and a statement that the
proposal is an irrevocable offer for the engagement period. The Transmittal
Letter shall have an original signanre (signed in blue ink) of an authorized
official of the fain who has been designated to submit the proposal on behalf of
the firm. PLACE IN TAB 2.
F. External Quality Control Review: Copy of the two (2) most recent external quality
control reviews (peer reviews). PLACE IN TAB 3.
G. Florida CPA License: Copy of current State of Florida CPA License of the film and all
CPA's expected to be assigned to the audit. PLACE IN TAB 3.
H. Evidence of Licensing: Each proposal shall contain evidence of proper licensing to
perform required services in the State, County, and City. (The City requires a current
Business Tax Receipt issued by the City and this will be required prior to notice to
proceed). PLACE IN TAB 3.
I. Municipality Audit Experience: List of municipality audit experience with the date(s)
of the audit and date(s) of the opinion letter, including small sized entities similar to the
City. PLACE IN TAB 4.
J. Single Audit Experience: List of single audit experience with the date(s) of the audit
and date(s) of the opinion letter, including municipalities. PLACE IN TAB 4.
K. Reference Letters: Include at least three (3) reference letters from clients for which the
funn has recently performed similar work, which should address, at a minimum, years of
experience as the auditor, timeliness of completing audits and how helpfill the audit staff
was to the client. PLACE IN TAB 4.
L. Federal and State Desk Review: Include results of Federal and State desk review or
field audits during the past five (5) years. PLACE IN TAB 5.
M. Disciplinary Action: Circumstances and status of any disciplinary actions taken or
pending against the firm or partners or employees of the fine by the State regulatory
bodies or professional organizations. PLACE IN TAB 5.
N. Resumes: Resumes of partners, managers and other supervisory staff expected to be
assigned to this audit who have several years of experience in governmental and special
district auditing. PLACE IN TAB 6.
O. Location: Location of the Florida office(s) from which the audit will be conducted.
PLACE LN TAB 6.
P. Insurance: Consultant shall secure and maintain throughout the duration of this RFP and
agreement, if selected, insurance of such types and in such amounts not less than those
specified below as satisfactory to City. naming the City as an Additional Insured.
underwritten by a firm rated A-X or better by A.M. Best and qualified to do business in
the State of Florida. The insurance coverage shall be primary insurance with respect to
the City, its officials, employees, agents and volunteers naming the City as Additional
Insured. Any insurance maintained by the City shall be in excess of the Consultant's
insurance and shall not contribute to the Consultant's insurance. The insurance coverages
shall include at a minimum the amounts set forth in this section and may be increased by
the City as it deems necessary or prudent. Copies of Consultant's actual Insurance
Policies as required herein and Certificates of Insurance shall be provided to the City,
reflecting the City as an Additional Insured. Each Policy and certificate shall include no
less than thirty(30)days advance written notice to City prior to cancellation, termnination,
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or material alteration of said policies or insurance. All coverage forms must be primary
and non-contributory, and the Consultant shall provide a waiver of subrogation for the
benefit of the City. The Consultant shall be responsible for assuring that the insurance
policies and certificates required by this Section remain in full force and effect for the
duration of the Project. PLACE IN TAB 7.
• Commercial General Liability coverage with limits of liability of not less than a
$1,000,000 per Occunence combined single limit for Bodily Injury and Property
Damage. This Liability Insurance shall also include Completed Operations and Product
Liability coverages and eliminate the exclusion with respect to property under the care,
custody. and control of Consultant. The General Aggregate Liability limit and the
Products/Completed Operations Liability Aggregate limit shall be in the amount of
$2,000,000 each:
• Workers Compensation and Employer's Liability insurance, to apply for all employees
for statutory limits as required by applicable State and Federal laws. The policy(ies)must
include Employer's Liability with minumuuu limits of$1.000,000.00 each accident. No
employee, subconsultant or agent of the Consultant shall be allowed to provide Services
pursuant to this RFP who is not covered by Worker's Compensation insurance.
• Business Automobile Liability with mininnun limits of$1.000.000.00 per Occurrence,
combined single limit for Bodily Injury and Property Damage. Coverage must be
afforded on a foam no more restrictive than the latest edition of the Business Automobile
Liability policy, without restrictive endorsements, as filed by the Insurance Service
Office, and must include Owned. Hired. and Non-Owned Vehicles.
• Professional Liability, Malpractice and Errors and Omissions Insurance in an amount of
not less than$1,000,000.00 per occurrence, single limit.
Q. Forms: Complete the following forms listed. PLACE IN TAB 7.
• Sworn Statement Pursuant to Section 287.133(3)(a). Florida Statutes, on Public
Entity Crimes.
• Drug Free Workplace.
• Conflict of Interest
R. Fee Schedule: A fee schedule for the complete audit, and a single hourly rate to be used
for any additional work which may be requested by the CITY that is outside the
scope of this contract. PLACE IN TAB 8.
S. Specific Audit Approach: The proposal should set forth a work plan, including an
explanation of the audit methodology to be followed to perform the services required.
Proposers are requested to provide the following information on their audit approach:
PLACE IN TAB 9.
• Proposed segmentation of the engagement.
• Sample size and the extent to which statistical sampling is to be used in the
engagement.
• Type and extent of analytical procedures to be used in the engagement.
• Approach to be taken in considering risk and materiality to determine extent of
testing.
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• Approach to be taken in determining laws and regulations that will be subject to
audit test work.
• Approach to be taken in drawing audit samples for purposes of tests of compliance.
• Method for review of the internal controls.
• Benchmarks to be used for evaluating financial condition.
2.3 PREPARATIONS
The proposer, if selected for inclusion on a short list, may be required to make a brief five to
ten(5 to 10)minute oral presentation to the City of Okeechobee Evaluation Committee. The
proposer should be prepared to discuss, at a minimum, the following issues during the
presentation/interview:
1. The funn's qualifications, including the qualifications/abilities of professional, in-
house personnel; (Primary contact person should be identified as part of this
requirement).
2. Approach/methods to be employed:
3. The finn's ability to furnish services within required or necessary time
constraints and/or budget constraints:
4. A demonstrated understanding of municipal requirements as they relate to
financial and management operations of a local government; and
5. Related issues as may be posed by a member of the Evaluation Committee.
Note: Proposers selected to make presentations will be notified in writing in advance
of the presentation date. At the end of the presentation (interview) process, the
Evaluation Committee shall rank, in order of preference, the preferred three (3)
firms for submittal and approval to City of Okeechobee City Council.
2.4 RESPONSE EVALUATION CRITERIA
Proposers will include the following information in their written proposal document and
should use the following format when compiling their responses. Sections should be tabbed
and labeled; pages should be sequentially numbered at the bottom of the page.
Tab 1 - Transmittal Letter: TA transmittal letter stating the proposer's understanding of
the work to be done, the commitment to perform the work within the time period, a
statement why the firm believes it is best qualified to perform the engagement and a
statement that the proposal is an irrevocable offer for the engagement period. The
Transmittal letter shall have an original signature (signed in blue ink) of an authorized
official of the funs who has been designated to submit the proposal on behalf of the firm.
Tab 2 - Complete Check List of Submittal Requirements starting with the Executive
Summary
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Tab 3 —Required Criteria: Firms meeting the following criteria will have their proposals
evaluated and scored for technical qualifications.
a. The audit firm is independent and licensed to practice in Florida.
b. The finn's professional personnel have received at least eighty (80) hours
continuing professional education within the preceding two (2) years.
c. The finn's past experience and performance on govenunent audit engagements
and Single audit engagements.
d. The firm adheres to the instructions in this request for proposals on preparing
and submitting the qualifications.
Tab 4 - Summary of Qualifications: 25 points
Provide a brief discussion about the finn's expertise and experience specifically
addressing the following points,
a. The firm's past experience and performance on comparable government audit
engagements.
b. The quality of the finn's professional personnel to be assigned to the audit
engagement and the quality of the firm's management support personnel to be
available for technical consultation.
c. Ability to perform additional services and provide technical support throughout
the period of the contract.
Tab 5 - Technical Response: 25 points
The firm's business plan to meet the technical requirements of the Request for Proposals
shall be included in this section. The information provided should include how the firm
may perfonn the contract within the time specified.
The Audit approach should discuss the following:
a. Adequacy of proposed staffmg plan for various segments of the engagement,
including supervision and involvement of experienced personnel.
b. Adequacy of audit work plan and sampling technique.
c. Adequacy of analytical and substantive procedures.
d. Adequacy of study and evaluation of internal accounting and administrative
controls.
Deviations from the scope of work requirements are be discussed in this section.
Tab 6— Single Audit Experience: 15 points
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The firm's past experience and performance with Single Audits and tests of compliance
with laws and regulations.
Tab 7—Peer quality control review: 15 points
The firrn's most recent two (2) external quality control review reports (peer review) and
a record of quality audit work.
Tab 8—Cost: 20 points
The City expects to sign a contract with the successful proposer for a three (3)year period
with the expectation that additional contracts will be awarded for two (2) additional one
(1) year periods subject to the mutual consent of the City and the audit firm.
Progress payments not to exceed 50 percent of the total annual fee may be made upon
request as the audit work progresses.A final 25 percent progress payment upon completion
of audit fieldwork may be requested by the audit firm. The final payment of 25 percent
may be made upon receipt and acceptance of the final audit report by the City Council and
upon request by the audit fine. The proposed cost will include all direct and indirect costs
and out-of-pocket expenses. The fee schedule is to include a separate cost for Single Audit
Services, if required.
2.5 SUBMITTAL REQUIREMENTS: Proposals shall be submitted as follows:
A. Each submittal is subject to the provisions of Florida Statutes, Chapter 112. providing
that all proposers must disclose with the submittal the name of any officer, director or
agent who is also a public officer or an employee of the City of Okeechobee. Further,
all submittals must disclose the name of any City officer or employee who owns,
directly or indirectly, an interest of five (5) percent or more in the submitting firm.
B. Questions regarding RFP NO. ADM 01-32-07-23 may be directed to the following City
contact:
India Riedel, Finance Director
Email: iriedel a citvofokeechobee.com
C. Only those submittals fulfilling all the minimum requirements outlined on this
solicitation will be considered.
D. The Evaluation Committee will evaluate each proposal submitted based on all
proposals received and rank the preferred three (3) submittals and recommend to the
City Council for award of contract. The Evaluation Committee will evaluate the
proposals from the submission and may ask questions of a clarifying nature, if
necessary. The award of contract by the City Council shall list the three (3) submittals
in a ranking.
E. The proposal, as submitted, will be considered the final submission, and shall remain
binding for ninety (90) calendar days.
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F. The successful proposer will enter into a three (3)year service contract with the option
for two (2) additional one (1) year renewals for a total five (5) year contract., This
Request for Proposal shall be included and incorporated in the final contract. When
applicable, a contract may be renewed contingent upon cost factors, mutual agreement,
satisfactory performance evaluations, availability of funds and the approval of the City
Council. The City of Okeechobee performance and obligation to pay for the purchase
of services for a period in excess of one (1) fiscal year under any contractual
relationship is contingent upon an annual budget appropriation approved by the City of
Okeechobee City Council.
G. During the term of the contract. City Staff shall evaluate the performance of the
successful proposer annually. Any concerns or deficiencies noted by this report shall
be forwarded to the firm for comment and connection within sixty (60) days of the
notice. The contract may be terminated by either party without cause upon written
notice to the other. Such notice shall provide a minimum of ninety (90) days advance
notification to permit the City to obtain the services of another provider. Upon
termination date, the firm shall be paid its prorated compensation up to said date.
H. The City reserves the right to reject any and all submittals, to waive minor defects in
the process and to accept the proposal deemed by the City to be in the City's best
interest.
All issues addressed in the Request will be given consideration in determining the
successful proposer. The ranking of proposals establishes an order of preference and
consideration of proposals and does not confer or vest any proposal with priority over
another.
I. The successful proposers will be provided with a contract for services containing terms
as outlined herein, and any additional terms at the discretion of the City. If not
negotiated and approved within thirty (30) days,the City may proceed to negotiate with
the next submitter.
J. In the event of any state or federal audit, the successful proposer shall assist the City in
any and or all irregularities and investigations required.
K. Should additional services, over and above those set out in the request document be
required, supplemental services must be presented prior to performance of the work
and approved in writing by the City.
2.4 PROCESS OF EVALUATION AND SHORT-LIST FOR ORAL
PRESENTATIONS AND FINAL SELECTION
The City Staff shall review and evaluate the responses submitted to ensure the minimum
requirements of the RFP have been met. The City Administrator or designee may reject
those responses that do not meet the minimum requirements of the RFP.
The City Administrator will appoint an Evaluation Committee to review and evaluate
the responsive responses. The highest ranked three (3) respondents will be short-listed
on the basis of their Responses by the Evaluation Committee and may, but are not
required to, be called for oral presentations before the Evaluation Committee regarding
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their responses, approach to the Services, and ability to furnish the required Services. If
oral presentations are to be made, all Consultants and subconsultants in their teams shall
be present at the assigned time for a 10-minute presentation followed by up to a 5-minute
question-and-answer session. The Consultants are encouraged to be represented only by
the Project Administrator and the key staff identified in the Response.Additional details
on the oral presentations may be provided to the short-listed Consultants.The Evaluation
Committee shall rank the respondents and provide its recommendations to the City
Administrator.
After short-listing of the top three (3) respondents deemed qualified by the Evaluation
Committee, the City Administrator will present a recormnendation to the City Council.
The City Council may select a Consultant that it determines is the most qualified and
award the professional services agreement to the selected Consultant. The City Council
shall have the final authority to select the Consultant.
The City reserves the right to reject any or all proposals, reject a proposal, which is in
any way incomplete, or irregular, re-bid the entire solicitation or enter into agreements
with more than one respondent.
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SECTION 3.FORMS AND EXHIBITS
3.1 EXHIBITS
The following exhibits are attached and incorporated into this solicitation:
• Exhibit A: Draft Professional Services Agreement
• Exhibit B: Scope of Services
• Exhibit C: Rate Schedule
3.2 FORMS
The following forms and affidavits are attached to this solicitation for completion and
submission with the Proposer's Response:
Form 1: Response Checklist
Form 2: Proposal Information Form
Form 3: Certificate of Authority(Complete one of the two forms as applicable)
Form 3A: Certificate of Authority(for Corporations or Partnerships)
Form 3B: Certificate of Authority (for Individuals)
Form 4 - Company Qualifications Questionnaire
Form 5 -Key Personnel and Staff
Form 6 -Client References
Form 7 -Dispute Disclosure
Form 8 -Acknowledgment of Addendum
Form 9 - Single Execution Affidavits
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EXHIBIT "A"
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF OKEECHOBEE
AND
THE PROFESSIONAL SERVICES AGREEMENT(this"Agreement")is made effective
as of the day of , 2023 (the "Effective Date"), by and between the CITY OF
OKEECHOBEE, a Florida municipal corporation, whose principal address is 55 SE 3rd
Avenue, Room 100, Okeechobee, FL 34974 (hereinafter the "City"), and
a Florida Corporation, whose address is
(hereinafter, the"Consultant").
WHEREAS, the Consultant will perfonu services on behalf of the City, all as further set
forth in the Proposal dated , 2023, attached hereto as Exhibit `B" (the "Services");
and
WHEREAS. the Consultant and City, through mutual negotiation, have agreed upon a fee
for the Services; and
WHEREAS, the City desires to engage the Consultant to perfonu the Services and provide
the deliverables as specified below.
NOW, THEREFORE, in consideration of the mutual covenants and conditions
contained herein, the Consultant and the City agree as follows:
1. Scope of Services.
1.1 Consultant shall provide the Services set forth in the Proposal attached
hereto as Exhibit`B" and incorporated herein by reference.
1.2 Consultant shall furnish all reports, documents, infonnation obtained
pursuant to this Agreement, and recommendations during the term of this
Agreement (hereinafter"Deliverables").
1.3 Consultant shall provide a minimum of sixty (60) hours of work a month,
which shall include, but not be limited to, monthly Zoom meetings, availability by
telephone at all times,presence at Council, Technical Review Committee. Planning
Board,Board of Adjustment, and Design Review Board meetings, and assistance to
management and staff with planning requirements.
2. Term/Commencement Date.
2.1 This Agreement shall become effective upon the Effective Date and shall
remain in effect for three(3)years thereafter,unless earlier terminated in accordance
with Paragraph 8. The City shall have the right to renew the term of the Agreement
for two (2) additional one (1) year terms, upon the same terms and conditions, and
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upon written notice to Consultant at least thirty (30) days prior to expiration of the
term.
2.2 Consultant agrees that time is of the essence and Consultant shall complete
the Services within the term of this Agreement, unless extended by the City
Administrator.
3. Compensation and Payment.
3.1 Compensation for Services provided by Consultant shall be in accordance
with the Proposal attached hereto as Exhibit "B." Consultant shall be
compensated a flat rate lump sum fee in the amount of$ per month
or in accordance with the rate/fee schedule attached hereto as Exhibit "C."
3.2 Consultant shall deliver an invoice to City no more often than once per
month detailing Services completed and the amount due to Consultant under this
Agreement. Fees shall be paid in arrears each month, pursuant to Consultant's
invoice, which shall be based upon the percentage of work completed for each task
invoiced. The City shall pay the Consultant in accordance with the Florida Prompt
Payment Act after approval and acceptance of the Services by the City
Administrator.
4. Subconsultants.
4.1 The Consultant shall be responsible for all payments to any Subconsultants
and shall maintain responsibility for all work related to the Services.
4.2 Consultant may only utilize the services of a particular subconsultant with
the prior written approval of the City Administrator,which approval shall be granted
or withheld in the City Administrator's sole and absolute discretion.
5. City's Responsibilities.
5.1 City shall make available any maps,plans, existing studies, reports, staff and
representatives, and other data pertinent to the Services and in possession of the
City,and provide criteria requested by Consultant to assist Consultant in performing
the Services.
5.2 Upon Consultant's request, City shall reasonably cooperate in arranging
access to public information that may be required for Consultant to perform the
Services.
6. Consultant's Responsibilities.
6.1 The Consultant shall exercise the same degree of care, skill and diligence in
the performance of the Services as is ordinarily provided by a consultant under
similar circumstances. If at any time during the term of this Agreement or within two
(2) years from the completion of this Agreement, it is determined that the
Consultant's Deliverables or Services are incorrect,not properly rendered.defective,
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or fail to confonn to City requests,the Consultant shall at Consultant's sole expense,
immediately correct its Deliverables or Services.
6.2 The Consultant hereby warrants and represents that at all times during the
term of this Agreement it shall maintain in good standing all required licenses,
certifications and permits required under Federal, State and local laws applicable to
and necessary to perform the Services for City as an independent contractor of the
City.
7. Conflict of Interest.
7.1 The Consultant shall not engage in any other professional or financial
activities that could create a conflict of interest with its obligations under this
Agreement. This includes, but is not limited to, providing auditing or consulting
services to competitors of the City or any private sector entities (including, but not
limited to, developers, corporations, and real estate investors) having any current or
foreseeable future adversarial issues in the City; engaging in financial or business
relationships that could compromise independence; or participating in activities that
could compromise Consultant's objectivity or impartiality.
8. Termination.
8.1 The City Administrator, without cause, may terminate this Agreement upon
sixty(60)calendar days written notice to the Consultant, or immediately with cause.
8.2 Upon receipt of the City's written notice of termination, Consultant shall
immediately stop work on the project unless directed otherwise by the City
Administrator.
8.3 In the event of termination by the City, the Consultant shall be paid for all
work accepted by the City Administrator up to the date of termination,provided that
the Consultant has first complied with the provisions of Paragraph 8.4.
8.4 The Consultant shall transfer all books, records, reports, working drafts,
documents,maps, and data pertaining to the Services and the project to the City, in a
hard copy and electronic format within fourteen(14)days from the date of the written
notice of termination or the date of expiration of this Agreement.
9. Insurance.
9.1 Requirement. Consultant shall secure and maintain throughout the duration
of this agreement insurance of such types and in such amounts not less than those
specified below as satisfactory to City, naming the City as an Additional Insured,
underwritten by a firm rated A-X or better by A.M.Best and qualified to do business
in the State of Florida. The insurance coverage shall be primary insurance with
respect to the City,its officials,employees, agents and volunteers naming the City as
Additional Insured. Any insurance maintained by the City shall be in excess of the
Consultant's insurance and shall not contribute to the Consultant's insurance. The
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insurance coverages shall include at a minimum the amounts set forth in this section
and may be increased by the City as it deems necessary or prudent.
a. Commercial General Liability coverage with limits of liability of not less than a
$1,000,000 per Occurrence combined single limit for Bodily Injury and Property
Damage. This Liability Insurance shall also include Completed Operations and
Product Liability coverages and eliminate the exclusion with respect to property
under the care, custody and control of Consultant. The General Aggregate
Liability limit and the Products/Completed Operations Liability Aggregate limit
shall be in the amount of$2,000,000 each.
b. Workers Compensation and Employer's Liability insurance, to apply for all
employees for statutory limits as required by applicable State and Federal laws.
The policy(ies) must include Employer's Liability with minimum limits of
$1,000,000.00 each accident. No employee, subconsultant or agent of the
Consultant shall be allowed to provide Services pursuant to this Agreement who
is not covered by Worker's Compensation insurance.
c. Business Automobile Liability with minimum limits of $1,000,000 per
Occurrence, combined single limit for Bodily Injury and Property Damage.
Coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy,without restrictive endorsements, as
filed by the Insurance Service Office, and must include Owned, Hired, and Non-
Owned Vehicles.
d. Professional Liability, Malpractice and Errors and Omissions Insurance in an
amount of not less than$1,000,000.00 per occurrence, single limit.
9.2 Certificate of Insurance. Certificates of Insurance shall be provided to the
City, reflecting the City as an Additional Insured(except with respect to professional
Liability Insurance and Worker's Compensation Insurance), no later than ten (10)
days after award of this Agreement and prior to the execution of this Agreement by
City and prior to commencing Services. Each certificate shall include no less than
(30) thirty-day advance written notice to City prior to cancellation, termination, or
material alteration of said policies or insurance. The Consultant shall be responsible
for assuring that the insurance certificates required by this Section remain in full force
and effect for the duration of this Agreement, including any extensions or renewals
that may be granted by the City. The Certificates of Insurance shall not only name the
types of policy(ies) provided, but also shall refer specifically to this Agreement and
shall state that such insurance is as required by this Agreement. The City reserves the
right to inspect and return a certified copy of such policies, upon written request by
the City. If a policy is due to expire prior to the completion of the Services, renewal
Certificates of Insurance shall be furnished thirty(30) calendar days prior to the date
of their policy expiration. Each policy certificate shall be endorsed with a provision
that not less than thirty(30)calendar days'written notice shall be provided to the City
before any policy or coverage is cancelled or restricted. Acceptance of the
Certificate(s)is subject to approval of the City.
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9.3 Additional Insured. Except with respect to Professional Liability Insurance
and Worker's Compensation Insurance, the City is to be specifically included as an
Additional Insured for the liability of the City resulting from Services performed by
or on behalf of the Consultant in performance of this Agreement. The Consultant's
insurance, including that applicable to the City as an Additional Insured, shall apply
on a primary basis and any other insurance maintained by the City shall be in excess
of and shall not contribute to the Consultant's insurance. The Consultant's insurance
shall contain a severability of interest provision providing that, except with respect to
the total limits of liability, the insurance shall apply to each Insured or Additional
Insured (for applicable policies) in the same manner as if separate policies had been
issued to each.
9.4 Loss Payee. The City is to be specifically named as a loss payee under the
Consultant's Professional Insurance policy so that the City will be a third-party
beneficiary entitled to receive all money payable under the relevant policy for any
claims, damages, or losses in connection with.related to, or arising from Consultant's
Services or performance pursuant to this Agreement.
9.5 Deductibles. All deductibles or self-insured retentions must be declared to
and be reasonably approved by the City. The Consultant shall be responsible for the
payment of any deductible or self-insured retentions in the event of any claim.
9.6 Survival. The provisions of this section shall survive termination of this
Agreement.
10. Nondiscrimination.
10.1 During the term of this Agreement, Consultant shall not discriminate against any
of its employees or applicants for employment because of their race, color, religion,
sex, or national origin, and to abide by all Federal and State laws regarding
nondiscrimination.
11. Attorney Fees and Waiver of Jury Trial.
11.1 In the event of any litigation arising out of this Agreement, the prevailing party
shall be entitled to recover its attorneys' fees and costs. including the fees and
expenses of any paralegals. law clerks and legal assistants. and including fees and
expenses charged for representation at both the trial and appellate levels.
11.2 IN THE EVENT OF ANY LITIGATION ARISING OUT OF THIS
AGREEMENT, EACH PARTY HEREBY KNOWINGLY, IRREVOCABLY,
VOLUNTARILY AND INTENTIONALLY WAIVES ITS RIGHT TO TRIAL BY
JURY.
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12. Indemnification.
12.1 Consultant shall indemnify and hold harmless the City, its officers, agents and
employees, from and against any and all demands, claims, losses, suits, liabilities,
causes of action, judgment or damages, arising from Consultant's negligent acts,
errors, or omissions arising out of the performance or non-performance of any
provision of this Agreement, including, but not limited to, liabilities arising from
contracts between the Consultant and third parties made pursuant to this Agreement.
Consultant shall reimburse the City for all its expenses including reasonable
attorneys' fees and costs incurred in and about the defense of any such claim or
investigation and for any judgment or damages arising from Consultant's negligent
performance or non-performance of this Agreement.
12.2 The provisions of this section shall survive termination of this Agreement.
13. Notices/Authorized Representatives.
13.1 Any notices required by this Agreement shall be in writing and shall be deemed
to have been properly given if transmitted by hand-delivery,by registered or certified
mail with postage prepaid return receipt requested, or by a private postal service,
addressed to the parties (or their successors) at the following addresses:
For the City: Gary Ritter, City Administrator
City of Okeechobee
55 SE 3rd Avenue,Room 201
Okeechobee, FL 34974
With a copy to: John J. Fumero, Esq.
City Attorney
Nason Yeager Gerson Harris & Fuunero, PA
750 Park of Commerce Blvd., Suite 210
Boca Raton, FL 33487
For the Consultant:
14. Governing Laws.
14.1 This Agreement shall be construed in accordance with and governed by the laws
of the State of Florida.Venue for any proceedings arising out of this Agreement shall
be proper exclusively in Okeechobee County, Florida.
15. Entire Agreement/Modification/Amendment.
15.1 This writing contains the entire Agreement of the parties and supersedes any
prior oral or written representations.No representations were made or relied upon by
either party, other than those that are expressly set forth herein.
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15.2 No agent, employee, or other representative of either party is empowered to
modify or amend the terms of this Agreement, unless executed with the same
formality as this document.
1.5.3 Consultant represents that is an entity validly existing and in good standing
under the laws of Florida. The execution, delivery and performance of this
Agreement by Consultant have been duly authorized, and this Agreement is binding
on Consultant and enforceable against Consultant in accordance with its terms. No
consent of any other person or entity to such execution, delivery and performance is
required.
16. Ownership and Access to Records and Audits.
16.1 Consultant acknowledges that all inventions, innovations, improvements,
developments, methods, designs, analyses,drawings,reports, compiled information,
and all similar or related information (whether patentable or not) which relate to
Services to the City which are conceived, developed or made by Consultant during
the term of this Agreement ("Work Product") belong to the City. Consultant shall
promptly disclose such Work Product to the City and perform all actions reasonably
requested by the City(whether during or after the term of this Agreement)to establish
and confirm such ownership (including, without limitation, assignments, powers of
attorney and other instruments).
16.2 Consultant agrees to keep and maintain public records in Consultant's
possession or control in connection with Consultant's performance under this
Agreement.Consultant additionally agrees to comply specifically with the provisions
of Section 119.0701,Florida Statutes.Consultant shall ensure that public records that
are exempt or confidential and exempt from public records disclosure requirements
are not disclosed, except as authorized by law, for the duration of the Agreement,
and following completion of the Agreement until the records are transferred to the
City.
16.3 Upon request from the City's custodian of public records, Consultant shall
provide the City with a copy of the requested records or allow the records to be
inspected or copied within a reasonable time at a cost that does not exceed the cost
provided by Chapter 119, Florida Statutes, or as otherwise provided by law.
16.4 Unless otherwise provided by law, any and all records, including but not limited
to reports, surveys, and other data and documents provided or created in connection
with this Agreement are and shall remain the property of the City.
16.5 Upon completion of this Agreement or in the event of termination by either
party, any and all public records relating to the Agreement in the possession of the
Consultant shall be delivered by the Consultant to the City Administrator, at no cost
to the City, within seven (7) days. All such records stored electronically by
Consultant shall be delivered to the City in a format that is compatible with the City's
information technology systems. Once the public records have been delivered upon
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completion or termination of this Agreement, the Consultant shall destroy any and
all duplicate public records that are exempt or confidential and exempt from public
records disclosure requirements.
16.6 Any compensation due to Consultant shall be withheld until all records are
received as provided herein.
16.7 Consultant's failure or refusal to comply with the provisions of this section shall
result in the immediate termination of this Agreement by the City.
Notice Pursuant to Section 119.0701(2)(a),Florida Statutes
IF THE CONSULTANT HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES,
TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC
RECORDS RELATING TO THIS CONTRACT, CONTACT
THE CUSTODIAN OF PUBLIC RECORDS.
Custodian of Records: Lane Earnest-Gamiotea, CMC
Mailing address: 55 SE 3''d Avenue, Room 100
Okeechobee, FL 34974
Telephone number: 863-763-3372
Email: lamiotea(dcitvofokeechobee.com
17. Nonassignability.
17.1 This Agreement shall not be assignable by Consultant unless such assignment
is first approved by the City Administrator. The City is relying upon the apparent
qualifications and expertise of the Consultant, and such firm's familiarity with the
City's area, circumstances and desires.
18. Severability.
18.1 If any term or provision of this Agreement shall to any extent be held invalid or
unenforceable, the remainder of this Agreement shall not be affected thereby, and
each remaining term and provision of this Agreement shall be valid and be
enforceable to the fullest extent permitted by law.
19. Independent Contractor.
19.1 The Consultant and its employees,volunteers and agents shall be and remain an
independent contractor and not an agent or employee of the City with respect to all
of the acts and services performed by and under the terms of this Agreement. This
Agreement shall not in any way be construed to create a partnership, association or
any other kind of joint undertaking, enterprise or venture between the parties.
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20. Compliance with Laws.
20.1 The Consultant shall comply with all applicable laws, ordinances. rules,
regulations, and lawful orders of public authorities in carrying out Services under
this Agreement. and in particular shall obtain all required permits from all
jurisdictional agencies to perform the Services under this Agreement at its own
expense.
21. E-Verify
21.1 Consultant has verified that its employees are authorized to work in the U.S.
and certifies that a good faith effort has been made to properly identify employees
by timely reviewing and completing appropriate documentation_ including but not
limited to the Department of Homeland Security, U.S. Citizenship. and Immigration
Services Form I-9. Answers to questions regarding E-Verify as well as instructions
on enrollment may be found at the E-Verify website: www.uscis.govie-verify.
Consultant shall expressly require any subcontractors performing work or providing
services pursuant to this contract to likewise utilize the U.S. Department of
Homeland Security's E-Verify system to verify the employment eligibility of all new
employees hired by the subcontractor during the contract term.
22. No Lobbying
22.1 Pursuant to Chapter 216.347, F.S., the Contractor is prohibited from the
expenditure of any funds under this Contract to lobby the Legislature, the judicial
branch or another state agency.
23. Waiver.
23.1 The failure of either party to this Agreement to object to or to take affirmative
action with respect to any conduct of the other which is in violation of the terms of
this Agreement shall not be construed as a waiver of the violation or breach, or of
any future violation, breach, or wrongful conduct.
24. Survival of Provisions.
24.1 Any terms or conditions of either this Agreement that require acts beyond the
date of the term of the Agreement_ shall survive termination of the Agreement, shall
remain in full force and effect tuiless and until the terms or conditions are completed
and shall be fully enforceable by either party.
25. Prohibition of Contingency Fees.
25.1 The Consultant warrants that it has not employed or retained any company or
person. other than a bona fide employee working solely for the Consultant, to solicit
or secure this Agreement, and that it has not paid or agreed to pay any person(s),
company. corporation, individual or fom other than a bona fide employee working
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solely for the Consultant, any fee, Council, percentage, gift, or any other
consideration, contingent upon or resulting from the award or making of this
Agreement.
26. Public Entity Crimes Affidavit.
26.1 Consultant shall comply with Section 287.133, Florida Statutes (Public Entity
Crimes Statute), notification of which is hereby incorporated herein by reference,
including execution of any required affidavit.
27. Counterparts.
27.1 This Agreement may be executed in several counterparts, each of which shall
be deemed an original and such counterparts shall constitute one and the same
instrument.
28. Responsible Vendor Determination.
28.1 Respondent is hereby notified that Section 287.05701,Florida Statutes,requires
that the City may not request documentation of, or consider, a vendor's social,
political, or ideological interests when determining if the vendor is a responsible
vendor.
[Signature pages follow.]
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IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the date
written below their signatures.
FOR THE CONSULTANT:
for
Corporation
By:
Name:
Title:
Date Executed:
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IN WITNESS WHEREOF the parties hereto have executed this Agreement on the
day and date first above written.
FOR THE CITY:
CITY OF OKTECHOBEE,
a Florida municipal
corporation
By: Dowling R. Watford Jr. Mayor
Date Executed:
Attest:
By:
Lane Gamiotea,CMC
City Clerk
Approved as to Fonu and Legal Sufficiency:
By:
Nason Yeager Gerson Harris & Fumero,P.A.
City Attorney
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EXHIBIT "B"
SCOPE OF SERVICES
Scope of Services are those contained in the Proposal dated 2023, attached
hereto and incorporated herein by reference.
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EXHIBIT "C"
RATE SCHEDULE AND COMPENSATION AND PAYMENT TERMS
The Rate Schedule for Services performed pursuant to this Agreement are as
follows:
[INSERT RATE SCHEDULE]
Additional Compensation and Payment Terms: [TBD]
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Form 1
RESPONSE CHECKLIST
Form 1: Response Checklist
Form 2: Proposal Information Form
Form 3: Certificate of Authority (Complete Form 3A or 3B as applicable)
Certificate of Authority (for Corporations or Partnerships)
Certificate of Authority (for Individuals)
Form 4 Company Qualifications Questionnaire
Form 5 Key Personnel
Form 6 Client References
Form 7: Dispute Disclosure
Form 8: Acknowledgment of Addenda
Form 9: Single Execution Affidavit
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Form 2
PROPOSAL INFORILATION FORM
I certify that any and all information contained in this RFP is true. I certify that this RFP is made
without prior understanding, agreement, or connections with any corporation, firm or person
submitting a RFP for the same materials, supplies, equipment,or services and is in all respects fair
and without collusion or fraud. I agree to abide by all terms and conditions of the RFP and certify
that I am authorized to sign for the Proposer's firm. Please print the following and sign your name:
FIRM NAME
PRINCIPAL BUSINESS ADDRESS
TELEPHONE FACSIMILE
EMAIL ADDRESS
FEDERAL I.D. NO. MUNICIPAL BUSLNESS TAX RECEIPT
OR SOCIAL SECURITY NUMBER OR OCCUPATIONAL LICENSE NO.
NAME
TITLE
AUTHORIZED SIGNATURE
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FORM 3A
CERTIFICATE OF AUTHORITY
(if Corporation)
I HEREBY CERTIFY that a meeting of the [circle one] Board of Directors/Partners of
a business existing under the laws of the State of
, (the "Entity")held on , 20 , the following
resolution was duly passed and adopted:
"RESOLVED, that. , as of the Entity,
be and is hereby authorized to execute this Proposal dated , 2023 on behalf of the
Entity and submit this Proposal to the City of Okeechobee, and this Entity and the execution of this
Certificate of Authority. attested to by the Secretary of the Corporation, and with the Entity's Seal
affixed,will be the official act and deed of this Entity."
I FURTHER CERTIFY that said resolution is now in full force and effect.
IN WITNESS WHEREOF. I have hereunto set my hand and affixed the official seal of
the Entity this day of , 20 .
Secretary: President:
Print Name: Print Name:
(Seal)
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FORM 3B
CERTIFICATE OF AUTHORITY
(if Individual)
I, ("Affiant")being first duly sworn, deposes and says:
1. I am the
[Select and print as applicable: Owner/Partner/Officer/Representative/Agent] of:
DBA ,the
Contractor that has submitted the attached Proposal.
2. I am fully informed respecting the preparation and contents of the attached Proposal and all
of the pertinent circumstances respecting such Proposal.
3. I am authorized to execute the Proposal , Dated
and submit this Proposal to the City of Okeechobee, and the execution of this Certificate of
Authority, attested to by a Notary Public, will be the official act and deed of this attestation.
In the presence of: Signed, sealed and delivered:
Witness
Witness
ACKNOWLEDGMENT
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me by means of= physical presence or 1
online notarization, this day of , 20 , by , who is
personally known to me or produced as identification.
Notary Public Signature
Commission No.
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•
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FORM 4
Company Qualification Questionnaire
Some responses may require the inclusion of separate attachments. Separate attachments
should be as concise as possible,while including the requested information.In no event should
the total page count of all attachments to this Form exceed five (5) pages. Some Information
may not be applicable, in such instances insert "N/A".
1. How many years has your company been in business under its current name and
ownership?
a. Professional Licenses/Certifications (include name and license #)* Issuance Date
(*include active certifications of small or disadvantage business &name of certifying
entity)
2. Type of Company: [1 Individual [1 Partnership [1 Corporation [1 LLC [1 Other
If other,please describe the type of company:
a. FEIN/EIN Number:
b. Dept. of Business Professional Regulation Category(DBPR):
i. Date Licensed by DBPR:
ii. License Number:
c. Date registered to conduct business in the State of Florida:
i. Date filed:
ii. Document Number:
d. Primary Office Location:
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e. What is your primary business?
(This answer should be specific)
f. Name and Licenses of any prior companies
Name of Company License Name &No. Issuance Date
3. Company Ownership
a. Identify all owners or partners of the company:
(Attach additional pages if necessary)
Name Title %of ownership
b. Is any owner identified above an owner in another company?
If yes, identify the name of the owner, other company names, and
ownership
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c. Identify all individuals authorized to sign for the company, indicating the level of
their signing authority(use additional pages/attachments if necessary)
Name Title Signatory Authority
(All, Cost Up to $Armount,No-Cost, Other)
4. Employee Inforrmation
a. Total No. of Employees:
b. Total No. of Managerial/Admin. Employees:
5. Recent Contracts
a. Identify the five (5) most recent contracts in which your company has provided
similar services to other public entities. Include the Owner's name and contact
person.
6. Insurance Information:
a. Insurance Carrier name & address:
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b. Insurance Contact Name. telephone. & e-mail:
c. Number of Insurance Claims paid out in last 5 years & value:
7. In the space below, describe any other experience, not covered by any of the stated submittal
requirements of the RFP, related to the Services to be performed under the Agreement that
Proposer believes is imique to its organization and would benefit the City.
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By siming below. Proposer certifies that the information contained herein is complete and
accurate to the best of Proposer's knowledge.
By:
Signature of Authorized Officer Date
Printed Name
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FORM 5
Proposer's Team & Key Personnel
Key Personnel and Staff Table
1. Proposer shall complete the following chart with its proposed Key Personnel and Staff. If additional space is required, use a
duplicate page and attach to this form.
Years with
Job Years of Proposer Licenses &
Name Company Experience p
Title Certifications
•
•
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2. In the space below, explain the Proposer's ability and resources to substitute personnel with equal or higher qualifications
than the Key Staff they will substitute for, where substitution is required due to attrition, turnover, or specific request from
the City.
•
3. In the chart below,provide the requested information for each Key Personnel or Staff member's
engagement commitments that will exist concurrently with the City's Services.
Name Area of Responsibility Commitment Client Period of
Hours
Engagement
•
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By signing below, Proposer certifies that the information contained herein is complete and
accurate to the best of Proposer's knowledge.
By:
Signature of Authorized Officer Print Name
Date:
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FORM 6
CLIENT REFERENCES
IN ADDITION TO THE INFORMATION REQUIRED ON THIS FORM,
CONSULTANT TO PROVIDE A MINIMUM OF THREE REFERENCE LETTERS.
REFERENCE #1
Public Entity Name:
Reference Contact Name:
Contact Title:
Contact Department:
Contact Telephone:
Contact Email:
Public Entity Size/Number of Residents/Square Mileage:
Contract Start Date: Contract End Date:
Is the Contract still Active? Yes No
Scope of Work(be as detailed as possible)
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REFERENCE #2
Public Entity Name:
Reference Contact Name:
Contact Title:
Contact Department:
Contact Telephone:
Contact Email:
Public Entity Size/Number of Residents/Square Mileage:
Contract Start Date: Contract End Date:
Is the Contract still Active? Yes No
Scope of Work (be as detailed as possible)
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REFERENCE #3
Public Entity Name:
Reference Contact Name:
Contact Title:
Contact Department:
Contact I elephone:
Contact Email:
Public Entity Size/Number of Residents/Square Mileage:
Contract Start Date: Contract End Date:
Is the Contract still Active? Yes No
Scope of Work (be as detailed as possible)
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FORM 7
DISPUTE DISCLOSURE
Answer the following questions by placing an "X" after "Yes" or"No".If you answer
"Yes",please explain in the space provided, or on a separate sheet attached to this form.
1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by
the Department of Professional Regulations or any other regulatory agency or professional
associations within the last five (5) years?
YES NO
2. Has your firm, or any member of your firm, been declared in default, terminated or removed
from a contract or job related to the services your firm provides in the regular course of business
within the last five (5) years?
YES NO
3. Has your firm had against it or filed any requests for equitable adjustment, contract claims,
Bid protests, or litigation in the past five (5)years that is related to the services your firm
provides in the regular course of business?
YES NO
If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or
protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement
or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further
consideration of this Proposal or Bid for the City of Okeechobee.
Firm:
Authorized Signature:
Print or Type Name:
Title:
Date:
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FORM 8
ACKNOWLEDGEMENT OF ADDENDA
I HEREBY ACKNOWLEDGE that I have received all of the following addenda and am
informed of the contents thereof:
Addendum Numbers Received:
(Check the box next to each addendum received)
Addendum 1 Addendum 6
Addendum 2 Addendum 7
Addendum 3 Addendiun 8
Addenduun 4 Addendum 9
Addendum 5 Addendum 10
NAME OF ENTITY
AUTHORIZED SIGNATURE
PRINT NAME
DATE
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FORM 9
SINGLE EXECUTION AFFIDAVITS
THIS FORM MUST BE SIGNED AND SWORN TO LN THE PRESENCE OF A NOTARY PUBLIC
OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
THIS FORM COMBINES SEVERAL AFFIDAVIT STATEMENTS TO BE SWORN TO BY
THE PROPOSER OR BIDDER AND NOTARIZED BELOW. IN THE EVENT THE
PROPOSER OR BIDDER CANNOT SWEAR TO ANY OF THESE AFFIDAVIT
STATEMENTS, THE PROPOSER OR BIDDER IS DEEMED TO BE NON-RESPONSIBLE
AND IS NOT ELIGIBLE TO SUBMIT A PROPOSAL/BID.
THESE SINGLE EXECUTION AFFIDAVITS ARE SUBMITTED TO THE CITY OF
OKEECHOBEE AND ARE STATEMENTS MADE:
By:
For(Name of Proposing or Bidding Entity):
Whose business address is:
And(if applicable) its Federal Employer Identification Number(FEIN) is:
(if the entity does not have an FEIN, include the Social Security Number of the individual signing
this sworn statement. SS#:
Americans with Disabilities Act Compliance Affidavit
The above named firm, corporation or organization is in compliance with and agrees to continue to
comply with, and assure that any subcontractor, or third party contractor under this project complies
with all applicable requirements of the laws listed below including, but not limited to, those
provisions pertaining to employment, provision of programs and services, transportation,
communications, access to facilities, renovations, and new construction.
• The American with Disabilities Act of 1990(ADA),Pub. L. 101-336, 104 Stat 327,42 USC
1210112213 and 47 USC Sections 225 and 661 including Title I, Employment; Title II,
Public Services;Title III,Public Accommodations and Services Operated by Private entities;
Title IV, Telecommunications; and Title V.Miscellaneous Provisions.
• The Florida Americans with Disabilities Accessibility Implementation Act of 1993,
Section 553.501-553.513, Florida Statutes:
• The Rehabilitation Act of 1973,229 USC Section 794;
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• •
• The Federal Transit Act, as amended 49 USC Section 1612;
• The Fair Housing Act as amended 42 USC Section 3601-3631.
Proposer Initials
Public Entity Crimes Affidavit
I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to the
transaction of business with any public entity or with an agency or political subdivision of any other
state or of the United States, including but not limited to, any bid or contract for goods or services to
be provided to any public entity or an agency or political subdivision of any other state or of the
United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or
material misrepresentations.
I understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida
Statutes, means a fmding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July 1, 1989, as a result of a jury verdict,non jury trial, or entry of a
plea of guilty or nolo contendere.
I understand that an"affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means:
1. A predecessor or successor of a person convicted of a public entity crime: or
2. An entity under the control of any natural person who is active in the management of the entity and
who has been convicted of a public entity crime. The term"affiliate"includes those officers, directors,
executives,partners, shareholders, employees,members, and agents who are active in the management
of an affiliate. The ownership by one person of shares constituting a controlling interest in another
person, or a pooling of equipment or income among persons when not for fair market value under an
arm's length agreement, shall be a prima facie case that one person controls another person. A person
who knowingly enters into a joint venture with a person who has been convicted of a public entity crime
in Florida during the preceding 36 months shall be considered an affiliate.
I understand that a"person"as defined in Paragraph 287.133(1)(e),Florida Statutes,means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding contract and which bids or applies to bid on contracts for the provision of goods
or services let by a public entity, or which otherwise transacts or applies to transact business with a
public entity. The tenor "person" includes those officers, directors, executives, and partners,
shareholders,employees,members, and agents who are active in management of an entity.
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Based on information and belief, the statement, which I have marked below, is true in relations to
the entity submitting this sworn statement.
(INDICATE WHICH STATEMENT APPLIES.)
Neither the entity submitting this sworn statement, nor any of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the
entity, nor any affiliate of the entity has been charged with ad convicted of a public entity crime
subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers. directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the
entity, or an affiliate of the entity has been charged with and convicted of a public entity crime
subsequent to July 1, 1989.
IT The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of the
entity, or an affiliate of the entity has been charged with and convicted of a public entity crime
subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing
Officer of the State of Florida , Division of Administrative Hearings and the final Order entered by
the Hearing Officer determined that it was not in the public interest to place the entity submitting this
sworn statement on the convicted vendor list(attach a copy of the final order).
I understand that the submission of this form to the contracting officer for the public entity identified in
paragraph 1 above is for that public entity only and that this form is valid through December 31 of the
calendar year in which it is filed. I also understand that I am required to inform the public entity prior
to entering into a contract in excess of the threshold amount provided in Section 287.017, Florida
Statutes for category two of any change in the information contained in this form.
Proposer Initials
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No Conflict of Interest or Contingent Fee Affidavit
Proposer warrants that neither it nor any principal. employee, agent, representative nor family
member has paid or will pay any fee or consideration that is contingent on the award or execution of
a contract arising out of this solicitation. Proposer also warrants that neither it nor any principal.
employee, agent representative nor family member has procured or attempted to procure this
contract in violation of any of the provisions of the City of Okeechobee conflict of interest or code
of ethics ordinances or State Law. Further. Proposer acknowledges that any violation of these
warrants will result in the termination of the contract and forfeiture of funds paid or to be paid to the
Proposer should the Proposer be selected for the perfornance of this contract.
Proposer Initials
Business Entity Affidavit
Proposer hereby recognizes and certifies that no elected official, board member, or employee of the
City of Okeechobee(the"City")shall have a financial interest directly or indirectly in this transaction
or any compensation to be paid under or through this transaction, and further. that no City employee,
nor any elected or appointed officer (including City board members) of the City. nor any spouse,
parent or child of such employee or elected or appointed officer of the City,may be a partner, officer,
director or proprietor of Proposer or Vendor. and further, that no such City employee or elected or
appointed officer. or the spouse, parent or child of any of them. alone or in combination, may have
a material interest in the Vendor or Proposer. Material interest means direct or indirect ownership of
more than 5% of the total assets or capital stock of the Proposer. Any exception to these above
described restrictions must be expressly provided by applicable law or ordinance and be confirmed
in writing by City. Further, Proposer recognizes that with respect to this transaction or bid, if any
Proposer violates or is a party to a violation of the ethics ordinances or rules of the City, the
provisions of and as applicable to City, or the provisions of Chapter 112, part III. F.S., the Code of
Ethics for Public Officers and Employees, such Proposer may be disqualified from furnishing the
goods or services for which the bid or proposal is submitted and may be further disqualified from
submitting any future bids or proposals for goods or services to City.
Proposer Initials
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Anti-Collusion Affidavit
1. Proposer/Bidder has personal knowledge of the matters set forth in its Proposal/Bid and is fully
informed respecting the preparation and contents of the attached Proposal/Bid and all pertinent
circumstances respecting the Proposal/Bid:
2. The Proposal/Bid is genuine and is not a collusive or sham Proposal/Bid; and
3. Neither the Proposer/Bidder nor any of its officers, partners. owners, agents, representatives.
employees,or parties in interest. including Affiant, has in any way collided, conspired,connived,
or agreed, directly or indirectly with any other Proposer/Bidder, firm, or person to submit a
collusive or sham Proposal/Bid,or has in any manner,directly or indirectly. sought by agreement
or collusion or conun unication or conference with ally other Proposer/Bidder, firm, or person to
fix the price or prices in the attached Proposal/Bid or of any other Proposer/Bidder. or to fix any
overhead. profit, or cost element of the Proposal/Bid price or the Proposal/Bid price of any other
Proposer/Bidder, or to secure through any collusion. conspiracy. connivance or unlawful
agreement any advantage against the City of Okeechobee or any person interested in the proposed
Contract.
Proposer Initials
Scrutinized Company Certification
1. Proposer certifies that it and its subcontractors are not on the Scrutinized Companies that Boycott
Israel List. Pursuant to Section 287.135,F.S.. the City may inunediately terminate the Agreement
that may result from this RFP at its sole option if the Proposer or its subcontractors are found to
have submitted a false certification; or if the Proposer, or its subcontractors are placed on the
Scrutinized Companies that Boycott Israel List or is engaged in the boycott of Israel during the
term of the Agreement.
2. If the Agreement that may result from this RFP is for more than one million dollars, the Proposer
certifies that it and its subcontractors are also not on the Scrutinized Companies with Activities in
Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged
with business operations in Cuba or Syria as identified in Section 287.135,F.S. pursuant to Section
287.135.F.S.. the City may immediately terminate the Agreement that may result from this RFP at
its sole option if the Proposer, its affiliates, or its subcontractors are found to have submitted a false
certification: or if the Proposer, its affiliates, or its subcontractors are placed on the Scrutinized
Companies with Activities ill Sudan List, or Scrutinized Companies with Activities in the Iran
Petroleum Energy Sector List,or engaged with business operations in Cuba or Syria during the term
of the Aeement.
3. The Proposer agrees to observe the above requirements for applicable subcontracts entered into
for the performance of work under the Agreement that may result from this RFP. As provided in
Subsection 287.135(8), F.S., if federal law ceases to authorize the above-stated contracting
prohibitions then they shall become inoperative.
Proposer Initials
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Acknowledgment, Warranty, and Acceptance
1. Proposer warrants that it is willing and able to comply with all applicable state of Florida laws,
rules and regulations.
2. Proposer warrants that it has read. understands, and is willing to comply with all requirements of
RFP No. ADM 01-32-07-23 and any addendum addenda related thereto.
3. Proposer warrants that it will not delegate or subcontract its responsibilities under an agreement
without the prior written permission of the City Council or City Administrator, as applicable.
4. Proposer warrants that all information provided by it in comiection with this Proposal is true and
accurate.
Proposer Initials
Sworn Signature of Proposing Entity Representative and Notarization
for all above Affidavits follows on the next page.
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In the presence of: Signed, sealed and delivered:
Witness
Witness
ACKNOWLEDGMENT
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me by means of I physical presence or
online notarization, this day of , 20 , by , who is
personally known to me or produced as identification.
Notary Public Signature
Commission No.
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EXHIBIT "C"
RATE SCHEDULE AND COMPENSATION AND PAYMENT TERMS
The Rate Schedule for Services performed pursuant to this Agreement are as
follows:
FY Audit 2023 FY Audit 2024 FY Audit 2024
Perform external audit services in
accordance with auditing standards
generally accepted in the United $34,000.00 $34,700.00 $35,500.00
States of American(GAAS)
If needed, Single Audit,per each $ 5,000.00 $ 5,000.00 $ 5,000.00
federal or state major program
that requires an audit
Page 114
Exhibit 5
o1dccto
Tte1 n VI/I.
d(strrbu ted at
b 1eedT(
PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF OKEECHOBEE
AND
CARR, RIGGS AND INGRAM LLC
THE PROFESSIONAL SERVICES AGREEMENT(this"Agreement") is made
effective as of the 5 day of September, 2023 (the "Effective Date"), by and between the
CITY OF OKEECHOBEE, a Florida municipal corporation, whose principal address is
55 SE 3rd Avenue, Room 100, Okeechobee, FL 34974 (hereinafter the
"City"), and Carr, Riggs and Ingram LLC, a Florida Corporation, whose address is 215
Baytree Drive, Melbourne, FL 32940 (hereinafter, the "Auditor").
WHEREAS, the Auditor will perform services on behalf of the City, all as further set
forth in the Proposal dated July 28, 2023, attached hereto as Exhibit "B" (the "Services");
and
WHEREAS, the Auditor and City, through mutual negotiation, have agreed upon a fee
for the Services based on the Proposal dated July 29, 2023; and
WHEREAS, the City desires to engage the Auditor to perform the Services and provide
the deliverables as specified below.
NOW, THEREFORE, in consideration of the mutual covenants and conditions
contained herein, the Auditor and the City agree as follows:
1. Scope of Services.
1.1 Auditor shall provide the Services set forth in the Request for Proposal No. ADM
01-32-07-23 attached hereto as Exhibit "B", and incorporated herein by reference.
1.2 Auditor shall furnish all reports, documents, information obtained pursuant to this
Agreement, and recommendations during the term of this Agreement(hereinafter
"Deliverables").
2. Term/Commencement Date.
2.1 This Agreement shall become effective upon the Effective Date and shall
remain in effect for three(3)years thereafter, unless earlier terminated in accordance
with Paragraph 8. The City shall have the right to renew the term of the Agreement
for two (2) additional one (1) year terms, upon the same terms and conditions, and
Page I 1