2023-08-15 VI. F. Exhibit 8 • • Exhibit 8
08/15/2023
CITYOF OKEECHOBEE, PUBLIC WORKS
Cc
Okeechobee MEMO
FLORIDA•Founded 1915
To: Gary Ritter
From: David Allen
Date: 8/1/2023
Re: Agreement for Engineering Services, SE 4`h Street Stormwater Improvement project
FDEP Agreement LPQ0007
The Public Works Department is requesting a purchase order in the amount of$34,416.56 for Kimley-
Horn Engineers. The work performed under this PO is for Construction Engineering Inspection (CEI)
services for improvements to the drainage system on the SE 41h Street Drainage Improvements project.
Construction funding for this project is from a $300,000.00 grant from the Florida Department of
Environmental Protection previously obtained by the City.
Services provided under this agreement include:
- Pre-Construction Meeting attendance
• Bi-weekly progress meeting attendance for the 2-month construction duration (up to 4 virtual
meetings)
• Visits to the site including field reports and photographs {approx., 2-3 times per week during
baffle box installation and 1-2 times per week during demolition and restoration, up to 16 visits)
• Recommendations with respect to defective work
• Clarifications and interpretations
• Change order review
- Shop drawing review/review of proposed substitutions
• Review of testing lab reports
• Payment application review (up to 3 applications)
• Substantial completion walk-through and punch list development
• Final acceptance walk-through
• Record drawing review
It is anticipated that services will begin in August 2023. Construction is expected to be complete
in September 2023.
• •
Kimley>>>Horn
Page 1
July 21, 2023
David Allen
Public Works Director
City of Okeechobee
55 SE 3rd Avenue
Okeechobee, FL 34974
Re: SE 4th Street Drainage Improvements—Construction Phase Services
Dear Mr. Allen:
Kimley-Horn and Associates, Inc., ("Kimley-Horn") is pleased to submit this proposal to the City of
Okeechobee ("City") for professional civil engineering services for improvements to the drainage
system on SE 41h Street, (the "Project') located in Okeechobee County, Florida. Our project
understanding, scope of services, and fee are described below.
Project Understanding
The City previously requested design services for improvements to the SE 41h Street drainage system.
Bids have been received for the project and award is anticipated this month. The City has requested
that Kimley-Horn perform construction phase engineering services to support the City during
construction of these improvements.
Based on this understanding, our detailed scope of services is provided below.
Scope of Services
Kimley-Horn will perform the following services during construction.A more detailed description of each
of the bulleted services follows later in this proposal.
• Pre-Construction Meeting attendance
• Bi-weekly progress meeting attendance for the 2-month construction duration (up to 4 virtual
meetings)
• Visits to the site including field reports and photographs(approximately 2-3 times per week during
baffle box installation and 1-2 times per week during demolition and restoration, up to 16 visits)
• Recommendations with Respect to Defective Work
• Clarifications and interpretations
• Change order review
• Shop drawing review/review of proposed substitutions
• Review of testing lab reports
• Payment application review (up to 3 applications)
• Substantial completion walk-through and punch list development
• Final acceptance walk-through
• Record drawing review
kimley-horn.com 1920 Wekiva Way, Suite 200,West Palm Beach, FL 33411 561 845 0665
• •
Kimsey>>> Horn
Page 2
The following is a more detailed description of the services that will be performed.
Pre-Construction Conference. Consultant will attend a Pre-Construction Conference before the start
of construction.
Visits to Site and Observation of Construction. Consultant will make visits as described above to
observe the progress of the work. Observations will not be exhaustive or extend to every aspect of
Contractor's work, but will be limited to spot checking, and similar methods of general observation.
Based on the site visits, Consultant will evaluate whether Contractor's work is generally proceeding in
accordance with the Contract Document and keep Client informed of the general progress of the work.
Consultant will not supervise, direct, or control Contractor's work, and will not have authority to stop the
Work or responsibility for the means, methods, techniques, equipment choice and use, schedules, or
procedures of construction selected by Contractor, for safety programs incident to Contractor's work,
or for failure of Contractor to comply with laws. Consultant does not guarantee Contractor's
performance and has no responsibility for Contractor's failure to perform in accordance with the
Contract Documents.
Consultant is not responsible for any duties assigned to it in the construction contract that are not
expressly provided for in this Agreement.
Recommendations with Respect to Defective Work. Consultant will recommend to Client that
Contractor's work be disapproved and rejected while it is in progress if Consultant believes that such
work will not produce a completed Project that generally conforms to the Contract Documents.
Clarifications and Interpretations. Consultant will respond to reasonable and appropriate Contractor
requests for information made in accordance with the Contract Documents and issue necessary
clarifications and interpretations. Any orders authorizing variations from the Contract Documents will
be made only by Client.
Change Orders. Consultant may recommend Change Orders to the Client and will review and make
recommendations related to Change Orders submitted or proposed by the Contractor.
Shop Drawings and Samples. Consultant will review Shop Drawings and Samples and other data
which Contractor is required to submit, but only for general conformance with the Contract Documents.
Such review and any action taken in response will not extend to means, methods, techniques,
equipment choice and usage, schedules, or procedures of construction or to related safety programs.
Any action in response to a shop drawing will not constitute a change in the Contract Documents,which
can be changed only through the Change Orders.
Inspections and Tests. Consultant may require special inspections or tests of Contractor's work, and
may receive and review certificates of inspections within Consultant's area of responsibility.
Consultant's review will be solely to determine that the results indicate compliance with the Contract
Documents and will not be an independent evaluation that the content or procedures of such
kimley-horn.com 1920 Wekiva Way, Suite 200,West Palm Beach. FL 33411 561 845 0665
• •
Kimley>>)Horn
Page 3
inspections, tests, or approvals comply with the Contract Documents. Consultant is entitled to rely on
the results of such tests.
Disputes between Client and Contractor. Consultant will, if requested by Client, render written decision
on all claims of Client and Contractor relating to the acceptability of Contractor's work or the
interpretation of the requirements of the Contract Documents. In rendering decisions, Consultant shall
be fair and not show partiality to Client or Contractor and shall not be liable in connection with any
decision.
Applications for Payment. Based on its observations and on review of applications for payment and
supporting documentation, Consultant will recommend amounts that Contractor be paid.
Recommendations will be based on Consultant's knowledge, information and belief, and will state
whether in Consultant's opinion Contractor's work has progressed to the point indicated, subject to any
qualifications stated in the recommendation.Consultant's recommendations will not be a representation
that its observations to check Contractor's work have been exhaustive, extended to every aspect of
Contractor's work, or involved detailed inspections.
Substantial Completion. When requested by Contractor and Client, Consultant will conduct a site visit
to determine if the Work is substantially complete. Work will be considered substantially complete
following satisfactory completion of all items with the exception of those identified on a final punch list.
Final Notice of Acceptability of the Work. Consultant will conduct a final site visit to evaluate whether
the completed Work of Contractor is generally in accordance with the Contract Documents and the final
punch list so that Consultant may recommend final payment to Contractor.
Additional Services
Any services not specifically provided for in the above scope,as well as changes in the scope requested
by the City, will be considered additional services and will be performed based on proposals approved
prior to performance of the additional services.
Information and Services Provided by Client
The following information and services shall be provided to Kimley-Horn by the City:
• Access to the project site
Schedule
We will provide our services as expeditiously as practicable with the goal of meeting a mutually-
agreed-upon schedule. It is anticipated that services will begin in August 2023. Construction is
expected to be complete in September 2023. Fees for engineering services are based on this
duration. Services performed beyond this duration will be considered additional services.
kimley-horn.com 1920 Wekiva Way, Suite 200,West Palm Beach, FL 33411 561 845 0665
• •
Kimley)))Horn
Page 4
Fee and Expenses
Kimley-Horn will perform the scope of services, excluding meetings, for the total lump sum fee listed
below.All permitting, application, and similar project fees will be paid directly by the Client. Lump sum
fee will be invoiced monthly based upon the overall percentage of services performed.
Construction Phase Services $34,416.56
Closure
In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to,
the Executed Contract Agreement for Professional Engineering Services between the City of
Okeechobee and Kimley-Horn and Associates, Inc. dated January 181h, 2022, which are incorporated
by reference. As used in the Agreement, "Engineer" shall refer to Kimley-Horn and Associates, Inc.,
and"Client" shall refer to The City of Okeechobee.
Kimley Horn will begin services after receiving a fully executed Task Assignment from the City of
Okeechobee.
We appreciate the opportunity to perform these services for you! Please contact Lauren Smith at(561)
840-0801 or lauren.smithkimlev-horn.com if you have any questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
51114/
By: /Kevin Schanen, P.E. Lauren Smith, P.E.
Sr. Vice President/Principal Project Manager
Attachment
kimley-horn.com 1920 Wekiva Way,Suite 200,West Palm Beach, FL 33411 561 845 0665
ESTIMATE FOR ENGINEERING SERVICES
PROJECT: ISE 4th Street Drainage Improvements-Construction Phase Services
CLIENT. 'City of Okeechobee
ESTIMATOR: Lauren Smith 07/12/23
i
DESCRIPTION: DIRECT LABOR (HOURS)
See Statement of Work Principal Senior Registered Professional Professional Designer Senior SUB EXP LINE
Professional Professional 2 I Support Staff TOTAL
Construction Phase Services •
Pre-Construction Meeting 4 0 6.0 4.0 4.0 1.0 5160.00 S3.297.02
Progress Meetings(bi-weekly,up to 4,virtual) 4.0 8.0 2.0 51,747.48
Site Visits(up to 16) 8.0 80.0 51,280 00 515,280.80
Clarifications and Interpretations 6.0 8.0 1 51,860.36
Change Order Review 4.0 4.0 51,084.88
Shop Drawing Review 10 4.0 8 0 I o
S 1,900 BO
Testing Lab Report Review 3.0 6.0 51,163.22
Payment Application Review(up to 3) 3.0 3.0 6.0 $1,641.84
Substantial Completion Walk-Through 4 0 6.0 4.0 4.0 I 0 516000 S3,297 02
Final Acceptance Walk-Through 4 0 4.0 4.0 5160 00 SI.883 04
Record Drawing Review j 1.0 2.0 6.0 S1,260.10
I l
TOTAL HOURS' 0.0 10.0 50.0 95.0 58.0 0.0 5.0 1 S0.00 S1,760.00
LABOR(S/HOUR)I $291.48 $251.58 S154.70 $159.54 S116.52 SI09.05 S98.26 I 1.000 1.000
TOTALS' S0.00 S2,515.80 I 57,735.00 S15,156.30 $6,758.16 50.00 5491.30 S0.00 SI,760.00 S34,416.56
•
K:\WPB_WaterResources\General\Smith\Marketing\Proposals\City Okeechobee\SE 4th Street CPS\2023_0712_Estimate.xlsx 7/24/2023
1 T • •
Lane Gamiotea
From: Patty Burnette
Sent: Tuesday, August 15, 2023 1:16 PM
To: Gary Ritter; David Allen
Cc: Jacqueline Boer; Keli Trimnal; Lane Gamiotea
Subject: Exhibit 8 on CC Agenda
Attachments: Info for SE 4th Street Drainage Improvements Project.pdf
Importance: High
Gary and David,
Attached is information regarding the completion date for the SE 4th Street Drainage Improvements project
that may help tonight. •
Patty M. Burnette
general Services Director
City of Okeechobee
55 SE 3rd Avenue
Okeechobee, DEL 34974
Phone: (863) 763-3372 ext. 982o
Direct: (863) 763-982o
'Fax: (863) 763-168 6
e-mai1 phurriette@citi10 foIeechobee.corn
website: www.cItijofokeechobee.com
wr
' •
Under Florida law, email addresses are public records. If you do not want your email address released in
response to a public records request, do not send electronic mail to this entity. Instead, contact this office by
phone or in writing, Florida Statute 668.6076.
CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law.
Most written communications to or from local officials regarding city business are public records available to
the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may
therefore be subject to public disclosure.
1
• • CXIIIUIL 0
08/15/2023
CITYOF OKEECHOBEE, PUBLIC WORKS
L&(Jchobee bee
FLORIDA•Fo,,n,e1I91S MEMO
To: Gary Ritter
From: David Allen
Date: 8/1/2023
Re: Agreement for Engineering Services, SE 4''Street Stormwater Improvement project
FDEP Agreement LP00007
The Public Works Department is requesting a purchase order in the amount of$34,416.56 for Kimley-
Horn Engineers. The work performed under this PO is for Construction Engineering Inspection (CEI)
services for improvements to the drainage system on the SE 41h Street Drainage Improvements project.
Construction funding for this project is from a $300,000.00 grant from the Florida Department of
Environmental Protection previously obtained by the City.
Services provided under this agreement include:
• Pre-Construction Meeting attendance
• Bi-weekly progress meeting attendance for the 2-month construction duration(up to 4 virtual
meetings)
• Visits to the site including field reports and photographs {approx., 2-3 times per week during
baffle box installation and 1-2 times per week during demolition and restoration, up to 16 visits)
• Recommendations with respect to defective work
• Clarifications and interpretations
• Change order review
• Shop drawing review/review of proposed substitutions
• Review of testing lab reports
• Payment application review (up to 3 applications)
• Substantial completion walk-through and punch list development
• Final acceptance walk-through
• Record drawing review
It is anticipated that services will begin in August 2023. Construction is expected to be complete
in September 2023.
• •
SECTION VII
CITY OF OKEECHOBEE
SE 4TH STREET DRAINAGE IMPROVEMENTS
FDEP GRANT AGREEMENT LPQ0007
PW 04-10-05-23
AGREEMENT FOR SERVICES
This AGREEMENT is dated as of the l` '«c� day of Jt,t�•/ in the year 20;.?�.,
between the City of Okeechobee (CITY) andJl( i,i<C(1• lei 1!;' i11��}/(i��:r;�J (CONTRACTOR).
CITY and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree
as follows:
ARTICLE 1. SCOPE OF WORK
The following Exhibits are attached and are a part of this Agreement.
Exhibit A—Governing Specifications
Exhibit B—Bid Unit Price Schedule
Exhibit C—Project Plans
Exhibit D— FDEP Grant Agreement LPQ0007
The work is described as follows: The Contractor shall furnish all labor and materials necessary
to perform the hydrodynamic separator installation, as shown on the plans in Okeechobee,
Florida. The project shall include all piping, fittings, accessories and appurtenances, site
restoration for all work, temporary provisions to maintain functionality of the drainage system, all
testing, removal of the existing piping as specified, compliance with permit conditions, bypass
pumping for stormwater mains, maintenance of traffic in accordance with City standards, and any
other items as described in these documents to provide a complete and functional system.
The selected Contractors will be responsible for the entire scope of work, hiring licensed
Subcontractors, and paying for all plans and permits from the City of Okeechobee and/or other
agencies.
ARTICLE 2. PUBLIC WORKS DIRECTOR
2.1. PUBLIC WORKS DIRECTOR as named in the Contract Documents shall
mean:
City of Okeechobee
Public Works Director
55 S.E. 3id Avenue
Okeechobee, FL 34974
ARTICLE 3. CONTRACT TIME
3.1 This contract will be in force fora period of one (1) year.
3.2 To start work within 60 calendar days from the Notice to Proceed and there
after completing the work within 60 calendar days of commencement of
work.
City of Okeechobee Project No. PW 04-10-05-23
Public Works Department
26
• •
ADDENDUM NO. 1
CITY OF OKEECHOBEE SE 4TH STREET DRAINAGE IMPROVEMENTS
Project No. PW 04-10-05-23
Issue Date, June 5, 2023
The answers to the questions posed at the May 31,2023 Pre-bid meeting for the above project are as
follows:
0,L1 S iOils received in ]')I2et1i'i, (Including led):
1. Is there an Engineering Estimate(Cost)?:
a. City Response:The grant funding available is$3001<
2. Was a geotechnical report done on the site?
a. KH Response: No.
3. What is the structure lead time?
a. KH Response: 10 weeks.
4. The deadline is dependent on the Leadtime of the manufacturer.
a. KH/City Response:The current lead time is 10 weeks.The current schedule is beginning
construction within 60 days of NTP and completing construction within 60 days of start
date. That allows 6 weeks for construction,so the deadline of 12/31/2023 should be
achievable.
5. How to connect to existing structure?Pending response.
6. Will you require collars?Pending Response.
7. If no collars and go up to next pipe length, is it acceptable to have the bell of the pipe in an
opposing direction?Pending Response.
8. There is plus/minus noted on the invert locations.
a. ICH Response: We took the closest upstream and downstream inverts to and calculated
approximate inverts. The plus and minus is added wherever we perform calculations like
this.
9. Will the City reimburse permit fees?
a. City Response: No ROW permit is required.
10. Will the City/Engineer require Densities to be checked?
a. I<H Response: This is typically a part of the contract with the contractor. Specs will be
reviewed to confirm.
11. What are the inspection requirements?Acceptance requirements?
a. KH/City Response: KH will he onsite during the bulk of the construction and for all
construction milestones.
Questions received via Ernli):
1. If by-passing is necessary would it be possible to by-pass from the existing nutrient box to CB#2
instead of having to cross the street from CB#1?Pending Response.
g !!!!!Ifi
NOTICE TO PROCEED
PW 04-10-05-23
FDEP AGREEMENT NO. LPQ0007
Date: July 31, 2023
To: Johnson-Davis Incorporated
Contractor.
SUBJECT PROJECT: PW 04-10-05-23 CITY OF OKEECHOBEE SE 4TH STREET DRAINAGE
IMPROVEMENTS
You are hereby notified to proceed with the Work on the subject Project within 60 calendar days on or after
July 31, 2023, and to complete the same within 60 calendar days of commencement of work.
The completion date for the Work shall be: November 27, 2023.
OWNER: ,
CITY OF OKEECHOBEE �
55 SE THIRD AVENUE Ga Ritter 46-:
OKEECHOBEE, FL 34974 City Administrator :r kh c
CONTRACTOR'S ACKNOWLEDGMENT OF RECEIPT OF NOTICE
•
CONTRACTOR:
j
Name: �,✓_��..:,.., f, Ycr. Date: - -
Address: r i-lr_.fi,�.�ru 0::. Signatu
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