SE 8th AVE Drainage Impr'ts, $56,040. 2023/08/01, FDEP #LPA0350 Kimley '>>Horn
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May 4th, 2023
David Allen
Public Works Director
City of Okeechobee
55 SE 3'Avenue
Okeechobee, FL 34974
Re: SE 8th Avenue Drainage Improvements
Dear Mr. Allen:
Kimley-Horn and Associates, Inc., ("Kimley-Horn") is pleased to submit this proposal to the City of
Okeechobee ("City") for professional civil engineering services for improvements to the drainage
system on SE 8th Avenue, (the "Project") located in Okeechobee County, Florida. Our project
understanding, scope of services, schedule, and fee are described below.
Project Understanding
The project consists of the preparation of construction documents for Phase II of drainage
improvements for SE 8th Avenue, from SE 6th Court to SE 3" Street. The design and construction of
Phase I—from the canal south of SE 6'h Court to SE 6th Court—were completed internally by the City.
The improvements include replacement of drainage pipe and inlets along approximately 1000 linear
feet of SE 8m Avenue and associated replacement of asphalt pavement, valley gutter, and concrete
sidewalk as required. Design services will be funded by a grant that the City received and is
administering. Any submittals or documentation required by the grant shall be performed by others.
Scope of Services
TASK I—DATA COLLECTION AND SITE VISIT
Kimley-Horn will utilize Sunshine 811 to coordinate with franchise utility owners in the project area to
request record drawings of existing utilities. A topographic survey of the project area will be obtained,
utilizing a sub-consultant. Three (3) pavement cores will be obtained along SE 8th Avenue, utilizing a
sub-consultant. Kimley-Horn will facilitate an in-person kickoff meeting at City Hall. After the kickoff
meeting, Kimley-Horn will travel to the project area to conduct one (1) site visit.
A drainage analysis of the SE 8th Avenue drainage basin will be performed by Kimley-Horn to identify
the anticipated flow and verify inlet and pipe sizes. The Natural Resources Conservation Service
(NRCS)TR-55 worksheets will be utilized to perform this analysis.
kimley-horn.com 1920 Wekiva Way, Suite 200. West Palm Beach. FL 33411 561 845 0665
Kimley >> Horn
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TASK 2—CIVIL ENGINEERING DESIGN AND CONSTRUCTION PLANS
After data collection is complete, Kimley-Horn will develop a base map for the construction plans from
the information gathered in Task 1. Kimley-Horn will develop 90% construction plans, technical
specifications, and an opinion of probable construction cost. The construction plans are anticipated to
include the following sheets:
• Cover Sheet (1)
• General Notes (1)
• Demolition Plan (1)
• Paving Grading and Drainage Plan (1)
• Signing and Pavement Marking Plan (1)
• Typical Sections (1)
• Drainage Details (1)
• Construction Details (1)
Kimley-Horn will host a virtual review meeting with the City to discuss the 90%construction documents.
Kimley-Horn will then develop 100% construction plans, technical specifications, and an opinion of
probable construction cost.
This project is anticipated to qualify for an "electronic self-certification" General Permit through the
South Florida Water Management District. Kimley-Horn will assist the City with the permit application
process.
TASK 3—BID PHASE ASSISTANCE
Kimley-Horn will attend a pre-bid meeting and assist the City in answering technical questions. Kimley-
Horn will provide necessary revisions to the construction documents that result from requests-for-
information received during the bidding process. Kimley-Horn will review the apparent low bid and
provide a summary of findings to the City. We will provide a conformed set of Construction Documents
upon completion of the bid phase. It is understood that the City will prepare the `front-end' bidding
documents and administer the bidding process.
Additional Services
Any services not specifically provided for in the above scope,as well as changes in the scope requested
by the City, will be considered additional services and will be performed based on proposals approved
prior to performance of the additional services. Additional services we can provide include, but are not
limited to, the following:
• Environmental inspection or assessment
• Inspections via underwater diving
• Permitting assistance, beyond that included in Task 2
• Services required by additional governmental regulations, which might be put into effect after
the date of this agreement
• Meetings with Client or reviewing agencies other than those listed above
kimley-horn.com 1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411 561 845 0665
Kimley>>>Horn
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• Archeological Services
• Grant Administration Services
• Construction Phase Services
Information and Services Provided by Client
Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information provided by
the City. The City shall provide all information requested by Kimley-Horn during the project including,
but not limited to, the following:
• Available project record drawings
• Access to the project site
• Grant Administration, coordination, and related document preparation
Schedule
We will provide our services as expeditiously as practicable with the goal of meeting a mutually-
agreed-upon schedule.
Fee and Expenses
Kimley-Horn will perform the services in Tasks 1-3 for the total lump sum fee listed below. Individual
task amounts are informational only. All permitting, application, and similar project fees will be paid
directly by the City.
Task 1 —Data Collection and Site Visit $23,895
Task 2—Civil Engineering Design and Construction Plans $26,315
Task 3—Bid Phase Assistance $5,830
Total Lump Sum Fee $56,040
Lump sum fees will be invoiced monthly based upon the overall percentage of services performed.
kimley-horn.com 1920 Wekiva Way, Suite 200,West Palm Beach, FL 33411 561 845 0665
Kimley>>>Horn
TABLE A
COST ESTIMATE FOR ENGINEERING SERVICES
PROJECT: SE 8th Avenue Drainage Improvements SHEET: 1 of 1
CLIENT:City of Okeechobee DATE 5/4/2023
KHA PM: Lauren Smith
BASIS FOR ESTIMATE:KHA HOURLY RATES
Senior Registered Professional Senior Subconsultant Total Expenses LABOR
Principal Professional Professional 1 Support Staff Survey Labor ($) TOTAL
Denise/Tom Brett Lauren Kayla Tammy Hours
NO. Task !Description $280.00 $240.00 $155.00 $115.00 $85.00
Task 1 Data Collection and Site Visit
1.1 Data Collection and Franchise Utility Coordination 1 8 9 $ 1,075.00
1.2 Topographic Survey 2 1 1 $ 6,600.00 4 $ 7,110.00
1.3 Pavement Cores 2 1 2 $ 8,610.00 5 $ 9,205.00
1.4 Kick off meeting 1 1 1 1 4
$ 595.00
1.5 Site Visit 4 4 6 14 $ 80.00 $ 2,350.00
1.6 Drainage Analysis(TR-55 Worksheets) 2 8 16 26 $ 3,560.00
Subtotal 0 7 18 33 4 $15,210.00 62 $ 80.00 $ 23,895.00
Task 2 Civil Engineering Design and Construciton Plans
2.1 Base Map Development 2 8 10 $ 1,230.00
2.2 90%Construction Plans and Specs 1 8 40 80 129 $ 17,600.00
2.3 90%Opinion of Probable Cost 2 5 8 15 $ 2,175.00
2.4 Virtual Review Meeting 1 1 2, 1 5 $ 710.00
2.5 100%Construction Plans and Specs 1 2 8 8 2 21 $ 3,090.00
2.6 100%OPC 1 2 4 7 $ 1,010.00
2.7 SFWMD ERP Self-Certification 1 3 4 $ 500.00
Subtotal 2 14 59 113 3 $ - 187 $ 26,315.00
Task 3 Bid Phase Assistance
3.1 Attend Pre-Bid Meeting/Meeting Minutes 4 6 1 11 $ 80.00 $ 1,975.00
3.2 Assist the City in answering Bidder/Contractor Questions 1 8 4 1 14 $ 2,025.00
3.3 Review Low Bid and Summary of Findings 1 1 4 6 12 $ 1,830.00
Subtotal 1 6 18 10 2 $ - 37 $ 80.00 $ 5,830.00
GRAND TOTAL 3 27 95 156 9 $15,210.00 250 $ 56,040.00
Kimley>>> Horn
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Closure
In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to,
the Executed Contract Agreement for Professional Engineering Services between the City of
Okeechobee and Kimley-Horn and Associates, Inc. dated January 18th, 2022, which are incorporated
by reference. As used in the Agreement, "Engineer" shall refer to Kimley-Horn and Associates, Inc.,
and "Client"shall refer to The City of Okeechobee.
Kimley Horn will begin services after receiving a fully executed Task Assignment from the City of
Okeechobee.
We appreciate the opportunity to perform these services for you! Please contact Lauren Smith at(561)
840-0801 or lauren.smithkimlev-horn.com if you have any questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
By: Kevin Schanen, P.E.
Principal
Attachment / �Y
Dowling
-J R.Watford,Jr., o 7
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ATTEST:
ane G miotea,CMC, ity Clerk
ED G FFICIENCY:
John J. Fumero,City Attorney
Nason Yeager Gerson Harris&Fumero, P.A.
kimley-horn.com 1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411 561 845 0665