Loading...
2023-08-01 VI. C. Exhibit 5 • • Exhibit 5 City CITY OF OKEECHOBEE, PUBLIC WORKS0810112023 _i_mtieuiv v� Memo 1+ VI. O. • Okeechobee FLORIDA• -....L:11915 To: Gary Ritter From: David Allen Date: 7/19/2023 Re: SE 8th Avenue Storm Water Project LPA0350 Purchas Order Request The Public Works Department is requesting a purchase order in the amount of$56,040.00 to Kimley- Horn Engineering for Engineering Design and Bidding Assistance (project specifications)for the second phase of the SE 8th Avenue Stormwater Improvement Project. Expenses for these tasks were included in the grant application to FDEP for the project and are reimbursable under the FDEP grant. The first phase of this project was the installation of a nutrient separating baffle box and approximately 400' of stormwater pipe starting at the bridge on SE 8th Avenue that is North of SE 8th Street.The second phase will add the addition of approximately 400'of additional stormwater piping into the existing system. r ._ _ ,-' •� .N ,;. Ire! _ __,,,7_.n 1 , ,• `, N,.....: fir ,-' - , . 1 f t ..3t� h/1 AV Mip !MINIM toe'' ' . 'ma c ti, f Aye �'���yy m y ,MP 4 0;:::% '1 ' r 1. Al ,10.A. L � �i . ''.1‘ '. '' ' ':1 :4 : 7`. 4:11 t e , ib rMdF r + 101 .. ., t ,‘. _.8 i14, a. y, lc � , are. 4 4 r , R.. x poojt I occ 10 • • Kimley>>>Horn Page 1 May 4th, 2023 David Allen Public Works Director City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Re: SE 8th Avenue Drainage Improvements Dear Mr.Allen: Kimley-Horn and Associates, Inc., ("Kimley-Horn") is pleased to submit this proposal to the City of Okeechobee ("City") for professional civil engineering services for improvements to the drainage system on SE 8th Avenue, (the "Project") located in Okeechobee County, Florida. Our project understanding, scope of services, schedule, and fee are described below. Project Understanding The project consists of the preparation of construction documents for Phase II of drainage improvements for SE 8th Avenue, from SE 6th Court to SE 3rd Street. The design and construction of Phase I—from the canal south of SE 6th Court to SE 6th Court—were completed internally by the City. The improvements include replacement of drainage pipe and inlets along approximately 1000 linear feet of SE 8th Avenue and associated replacement of asphalt pavement, valley gutter, and concrete sidewalk as required. Design services will be funded by a grant that the City received and is administering. Any submittals or documentation required by the grant shall be performed by others. Scope of Services TASK I—DATA COLLECTION AND SITE VISIT Kimley-Horn will utilize Sunshine 811 to coordinate with franchise utility owners in the project area to request record drawings of existing utilities. A topographic survey of the project area will be obtained, utilizing a sub-consultant. Three (3) pavement cores will be obtained along SE 8th Avenue, utilizing a sub-consultant. Kimley-Horn will facilitate an in-person kickoff meeting at City Hall. After the kickoff meeting, Kimley-Horn will travel to the project area to conduct one (1) site visit. A drainage analysis of the SE 8th Avenue drainage basin will be performed by Kimley-Horn to identify the anticipated flow and verify inlet and pipe sizes. The Natural Resources Conservation Service (NRCS)TR-55 worksheets will be utilized to perform this analysis. kimley-horn.com 1920 Wekiva Way, Suite 200,West Palm Beach, FL 33411 561 845 0665 PexgC ekto • • Kimley >>> Horn Page 2 TASK 2—CIVIL ENGINEERING DESIGN AND CONSTRUCTION PLANS After data collection is complete, Kimley-Horn will develop a base map for the construction plans from the information gathered in Task 1. Kimley-Horn will develop 90% construction plans, technical specifications, and an opinion of probable construction cost. The construction plans are anticipated to include the following sheets: • Cover Sheet(1) • General Notes (1) • Demolition Plan (1) • Paving Grading and Drainage Plan (1) • Signing and Pavement Marking Plan (1) • Typical Sections (1) • Drainage Details (1) • Construction Details (1) Kimley-Horn will host a virtual review meeting with the City to discuss the 90%construction documents. Kimley-Horn will then develop 100% construction plans, technical specifications, and an opinion of probable construction cost. This project is anticipated to qualify for an "electronic self-certification" General Permit through the South Florida Water Management District. Kimley-Horn will assist the City with the permit application process. TASK 3—BID PHASE ASSISTANCE Kimley-Horn will attend a pre-bid meeting and assist the City in answering technical questions. Kimley- Horn will provide necessary revisions to the construction documents that result from requests-for- information received during the bidding process. Kimley-Horn will review the apparent low bid and provide a summary of findings to the City. We will provide a conformed set of Construction Documents upon completion of the bid phase. It is understood that the City will prepare the 'front-end' bidding documents and administer the bidding process. Additional Services Any services not specifically provided for in the above scope,as well as changes in the scope requested by the City, will be considered additional services and will be performed based on proposals approved prior to performance of the additional services. Additional services we can provide include, but are not limited to, the following: • Environmental inspection or assessment • Inspections via underwater diving • Permitting assistance, beyond that included in Task 2 • Services required by additional governmental regulations, which might be put into effect after the date of this agreement • Meetings with Client or reviewing agencies other than those listed above kimley-horn.com 1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411 561 845 0665 • • Kimley>>>Horn Page 3 • Archeological Services • Grant Administration Services • Construction Phase Services Information and Services Provided by Client Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information provided by the City. The City shall provide all information requested by Kimley-Horn during the project including, but not limited to, the following: • Available project record drawings • Access to the project site • Grant Administration, coordination, and related document preparation Schedule We will provide our services as expeditiously as practicable with the goal of meeting a mutually- agreed-upon schedule. Fee and Expenses Kimley-Horn will perform the services in Tasks 1-3 for the total lump sum fee listed below. Individual task amounts are informational only. All permitting, application, and similar project fees will be paid directly by the City. Task 1 —Data Collection and Site Visit $23,895 Task 2—Civil Engineering Design and Construction Plans $26,315 Task 3—Bid Phase Assistance $5,830 Total Lump Sum Fee $56,040 Lump sum fees will be invoiced monthly based upon the overall percentage of services performed. kimley-horn.com 1920 Wekiva Way, Suite 200,West Palm Beach, FL 33411 561 845 0665 Page 4c0r6 • • Kimley >> Horn Page 4 Closure In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, the Executed Contract Agreement for Professional Engineering Services between the City of Okeechobee and Kimley-Horn and Associates, Inc. dated January 18`h, 2022, which are incorporated by reference. As used in the Agreement, "Engineer" shall refer to Kimley-Horn and Associates, Inc., and "Client" shall refer to The City of Okeechobee. Kimley Horn will begin services after receiving a fully executed Task Assignment from the City of Okeechobee. We appreciate the opportunity to perform these services for you! Please contact Lauren Smith at(561) 840-0801 or lauren.smithkimley-horn.com if you have any questions. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. By: Kevin Schanen, P.E. Principal Attachment kimley-horn.com 1920 Wekiva Way, Suite 200, West Palm Beach. FL 33411 561 845 0665 Page 5(4 • • Kimley>>>Horn TABLE A COST ESTIMATE FOR ENGINEERING SERVICES PROJECT: SE 8th Avenue Drainage Improvements SHEET: 1 of 1 CLIENT:City of Okeechobee DATE: 5/4/2023 KHA PM: Lauren Smith BASIS FOR ESTIMATE:KHA HOURLY RATES Senior Registered Professional Senior Subconsultant Total Expenses LABOR Pnncipal Professional Professional i Support Staff Survey Labor ($) TOTAL Denise/Tom Brett Lauren Kayla Tammy Hours NO. Task (Description $280.00 $240.00 $155.00 $115.00 $85.00 Task 1 Data Collection and Site Visit 1.1 Data Collection and Franchise Utility Coordination 1 8 9 $ 1,075.00 1.2 Topographic Survey 2 1 1 $ 6,600.00 4 $ 7,110.00 1.3 Pavement Cores 2 1 2 $ 8,610.00 5 $ 9,205.00 1.4 Kick off meeting 1 1 1 1 4 $ 595.00 1.5 Site Visit 4 4 6 14 $ 80.00 $ 2,350.00 1.6 Drainage Analysis(TR-55 Worksheets) 2 8 16 26 $ 3,560.00 Subtotal 0 7 18 33 4 $15,210.00 62 $ 80.00 $ 23,895.00 Task 2 Civil Engineering Design and Construciton Plans 2.1 Base Map Development 2 8 10 $ 1,230.00 2.2 90%Construction Plans and Specs 1 8 40 80 129 $ 17,600.00 2.3 90%Opinion of Probable Cost 2 5 8 15 $ 2,175.00 2.4 Virtual Review Meeting 1 1 2 1 5 $ 710.00 2.5 100%Construction Plans and Specs 1 2 8 8 2 21 $ 3,090.00 2.6 100%OPC 1 2 4 7 $ 1,010.00 2.7 SFWMD ERP Self-Certification 1 3 4 $ 500.00 Subtotal 2 14 59 113 3 $ - 187 $ 26,315.00 Task 3 Bid Phase Assistance 3.1 Attend Pre-Bid Meeting/Meeting Minutes 4 6 1 11 $ 80.00 $ 1,975.00 3.2 Assist the City in answering Bidder/Contractor Questions 1 8 4 1 14 $ 2,025.00 3.3 Review Low Bid and Summary of Findings 1 1 4 6 12 $ 1,830.00 Subtotal 1 6 18 10 2 $ - 37 $ 80.00 $ 5,830.00 GRAND TOTAL 3 27 96 156 9 $15,210.00 250 $ 66,040.00 ae tDof(v