2023-06-06 Handwritten Minutes • •
JUNE 6,2023,COUNCIL REGULAR MEETING
LANE GAMIOTEA HANDWRITTEN MINUTES
I. CALL TO ORDER
Mayor Watford called the re ular meeting of the City Council for the City of Okeechobee to order on Tuesday,
June 6, 2023, at P.M. in the City Council Chambers, located at 55 Southeast (SE) 3rd
Avenue, Room 200, eechobee, Florida.
The invocation was offered by Pastor Doug Ryiaz Treasure stand Baptist Church;
followed by the Pledge of Allegiance led by CI 1 C fI&QU U_, 1
II. ATTENDANCE taken by City Clerk Lane Gamiotea to establish a quorum:
PRESENT ABSENT
Mayor Watford "
Vice Mayor Clark v'
Council Member Chandler ✓
Council Member Jarriel ✓
Council Member McAuley
Staff present were:
City Attorney John Fumero City Clerk Lane Gamiotea
City Administrator Gary Ritter Exec. Assistant Jacqueline Boer
Police Lieutenant Belen Reyna Deputy City Clerk Heather Prince
Public Works Director David Allen General Services Director Patty Burnette
Finance Director India Riedel Building Official Jeff Newell
City Planner Ben Smith
Ill. AGENDA AND PUBLIC COMMENTS
A. Requests for the addition, deferral, or withdrawal of agenda items.
B. Motion and second b Cou ' embers Cilaidgkk. and J Q Yflj.i& to approve
the agenda amende .
VOTE: Chandler \I pck. , Clark f til_, Jarriel `I ,tP.- , McAuley / Q-ek_ ,Watford .
Motio . arried ailed.
C. There were Q agenda item forms or comment cards submitted for public participation for any
issues not on the agenda.
IV. PRESENTATIONS AND PROCLAMATIONS
A. Officer Ryan Holroyd was recognized by Mayor Watford and Lt. Reyna for his years of service. Officer Holroyd
was presented with an engraved crystal mantel clock and a framed Longevity Service Certificate, read into the
record as follows: "In recognition of your fifteen years of service, hard work, and dedication to the City,
its citizens, and your fellow employees from June 8,2008 through June 8, 2023."
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Handwritten Minutes,�t6 2023, CC Reg Mtg, Page ' of r 1
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V. CONSENT AGENDA 1
Motion and second by Council Members (_':tJ`l, and eajLAC to:
A. Dispense with the reading and approve the Minutes from May 2, 2023, and May 16, 2023, [as presented]; and
B. Grant Agreement for Cybersect�rity Grant Program [#DMS-22/23-345 with Florida Department of
c �;, - anagement Services in the amount off$Cc t as presented in Exhibit 1].
�C�" VOTE: Ch . 6.- , Clark `f , Jarriel tii(P— , McAuley j0L- ,Watford /�'--- .
Motion Carried/ ailed.
VI. NEW BUSINESS
A. Ms. Debbie A. Goode, Senior Auditor and Partner of Carr, Riggs & Ingram, LLC, reviewed the highlights of the
FY October 1, 2021 through September 30, 2022, Audited Financial Statements [as provided in Exhibit 2]
completed by her Firm under the Government Auditing Standards and Chapter 10.550, Rules of the Florida
Auditor General. The Report reflects a clean Audit. The overall financial soundness of the City reflects total
assets exceeding liabilities by $20,679,327.00. The total revenues were $6,900,399.00, less total expenses of
$5,431,690.00, which resulted in a$1,468,709.00 increase in total net position.
The total net position is based on a $4,833,579.00.00 increase in total assets (a $2,342,856.00 increase in
current assets, a $2,657,347.00 increase in non-current assets, and offset by a decrease of $166,624.00,in
capital assets); and a $37,276.00 increase in total liabilities (a $54,184.00 liability increase related to timing of
payables, and an decrease to non-current liabilities from a $51,472.00 increase in Other Post-Employment
Benefits, and an decrease in compensated absences of$68,380.00).
An overview of combining all Funds provided a Total Balance of $11,154,633.00, which is $832.394.00 more
than the prior FY. This Total Balance provides $8,232,863.00 for unassigned spending at the City's discretion;
$1,579,534.00 restricted for one subsequent year's expenditures, $1,279,892.00 restricted for Public Facilities
Improvement expenditures only, $61,757.00 restricted for Community Development only, and $34,955.00 is
non-spendable inventory.
Page 63 provided the Budget to Actual for General Fund
10/1/2021- Amended Budget Actual Difference
9/30/2022 Budget
Beginning Fund Balances $10,242,883.00 $10,242,883.00 $10,242,883.00 -
Revenues $8,387,381.00 $7,815,398.00 $8,095.403.00 $280,005.00
General Government Expenditures $1,838,051.00 $1,648,500.00 $1,586,489.00 $62,011.00
Public Safety Expenditures $4,222,038.00 $3,797,627.00 $3,691,884.00 $105,743.00
Transportation Expenditures $1,394,125.00 $1,310,700.00 $1,274,221.00 $36,479.00
Physical Environment Expenditures $1,978,201.00 $462,400.00 $411,555.00 $50,845.00
Capital Outlay Expenditures $318,800.00 $417,000.00 $380,204.00 $36,796.00
Sale of Capital Assets $121,000.00 $121,000.00 $121,906.00 $906.00
Ending Fund Balances $9,002,049.00 $12,543,054.00 $11,115,839.00 $572,785
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Handwritten Minutes,46-2023, CC Reg Mtg, Page Q of i�
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VI. NEW BUSINESS CONTINUED
A. Continued.
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Motion and second y Council Members toed accept the 2022 Audited Financials [as presented in
Exhibit 2].
OTE: Chandler , Clark , Jarriel , McAuley , Watford
*tide me fled.
Handwritten Minutes,-5T18 2023,CC Reg Mtg, Page 6 of 1 1
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• •
VI. NEW BUSINESS CONTINUED _ __
B. Motion and second by Council Members -0I 1S - --- -and -3% v to
approve Committee Ranking of RFQ NO. PW 03-32-05-23 and authorize negotiating the contract [as
presented in Extribit-4
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• Bid No:PW00=11=10=2022, Opening dateTatober 19, 2022
• _ Bid No. PW 01-11-10-2022, Opening date: November 21, 20 2 - 40 S _
RFQ No. PW 02-32-04-23, Opening date: April 19, 2023 Q'p
• RF-Q-NO--PW-03-32-05-23-Opening-date:May 15; -02-3— Cc 0
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Ranking Committee Member Score oP (� � ,,,,
Allen, David 90 .0A-4 Q-'�'l.�ll�- vokft
Hoer, Jacqueline 95 v
all,Willie — 100 x
Ritter, Gary 85 �•__ „�t�, nn
Roberts __LW----- -___ _._._ 75 1�- `" - ''
Overall Average Score 89
V TE: Ch \ , , Clark �i C&. , Jarriel y .Q , McAuley VQ.0 , Watford Via-- .
Motion. Carried sled.
C. Motion and second by Council_Members C and O . to
read by title only, proposed Ordinance No. 1278, amending Chapter 58 of the Code of Ordinances and
requiring connection to the-publi-c-w-atter-andlorsewesysttems_[as presented-n Exhibit 5].
VOTE: Chandler 1 E a- , Ciark-(- ,Jarriel 'lb— ,
Motion ante 1Failed.
City Attorney John Fumero read d the title of proposed Ordinance No. 1278 into the record as follows: "AN
ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING PARTTTOF,TH>=CODE OF 1
ORDINANCES, SUBPART A GENERAL_ORDINANCES, CHAPTER 58 UTILITIES, ARTICLE III _
SEWERS AND SEWAGE DISPOSAL, SPECIFICALLY AMENDING SECTION 58-72 USE OF PUBLIC
SEWERS REQUIRED.,-CREA-TING-NE-W REQUIREMENT-S_FOR_CONNECT1ON-TO-THE PUBLIC____-
SEWER SYSTEM; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING
FOR SEVERABIL-FTY;-PROVIDING-F-OR-AN EFFECTIVE DATE."
�Olion and second by Council Members to
pprove the first reading and set July 18, 2023, as the final public hearing date for proposed Or 'n ce No.
278. �.
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TE: C ,Clark , Jarriel , McAuley , Watford .
Motion: Carr�alFailed.
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VI. NEW BUSINESS CONTINUED UftL9J .D. Motion and second by Council Membersand E�l C' to adopt
proposed Resolution No. 2023-02, amending the schedule of rates, fees, and charges for baling permits and
plan reviews by the Building Official [as presented in Exhibit 5].
C�Auorn y Nteo a n o read the title of proposed Resolution No. 2023-02 into the record as follows: "A
RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, REVISING AND AMENDING THE SCHEDULE
OF RATES, FEES, AND CHARGES FOR CONSTRUCTION PLANS, BUILDING CONSTRUCTION
SERVICES AND OTHER MISCELLANEOUS SERVICES BY THE GENERAL SERVICES DEPARTMENT;
AMENDING TABLE 4 WITHIN THE CODE OF ORDINANCES APPENDIX G; PROVIDING FOR CONFLICT;
PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE." ---- ------
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VOTE: Chandler , Clark , Jarriel , McAuley ,Watford
Motion: Carried/Failed.
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E. Ffeview of Revenues and Expenditures by[Finance Director] India Riedel.
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Handwritten Minutes, 2023,CC Reg Mtg, Page q of )_ r
• •
VI. NEW BUSINESS CONTINUED �,
F. Motion and second by Council Members ` 1�L and (-1( 1'`.1- .; qi; , to adopt
proposed Resolution No. 2023-03, approving the execution of a Post Project Maintenance Agreement with
FDOT for the SW 3rd to 5th Streets and South Parrot Avenue Stormwater Sewer System Project [as presented
in Exhibit 6].
City Attorney John Fumero read the title of proposed Resolution No. 2023-03 into the record as follows: "A
RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; APPROVING THE EXECUTION OF A POST-
PROJECT MAINTENANCE AGREEMENT FOR STATE ROAD (SR) 15/SOUTH PARROTT AVENUE/ U.S.
HIGHWAY 441, FROM SOUTHWEST (SW) 3RD TO 5TH STREETS, BETWEEN THE CITY OF
OKEECHOBEE AND THE FLORIDA DEPARTMENT OF TRANSPORTATION; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE."
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- VOTE: Chapole 7 , Clark Y , Jarriel y , McAuley V , Watford9/ .
Motion Carried/Failed.
G. Discussion of housing ordinance. _
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VII. ITY ATTORNEY UPDATE •
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VIII. CITY ADMINISTRATOR UPDATE
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IX. COUNCIL COMMENTS --
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X. ADJOURNMENT
There being no further items of discussion, Mayor Watford adjourned the meeting at g7-136 P.M.
Handwritten Minutes,'5 46-2023,CC Reg Mtg, Page of lq
• •
JUNE 6,2023,COUNCIL REGULAR MEETING
HEATHER PRINCE HANDWRITTEN MINUTES
I. CALL TO ORDER
Mayor Watford called the regular meeting of the City Council for the City of Okeechobee to order on Tuesday,
June 6, 2023, at P.M. in the City Council Chambers, located at 55 Southeast (SE) 3rd
Avenue, Room 200, Okeechobee, Florida.
The invocation was offered by Pastor Doug Ran, Treasu a Island Baptist Church;
followed by the Pledge of Allegiance led by ('1(UIC t .
II. ATTENDANCE taken by City Clerk Lane Gamiotea to establish a quorum:
PRESENT ABSENT
Mayor Watford
Vice Mayor Clark
Council Member Chandler
Council Member Jarriel
Council Member McAuley
Staff present were:
City Attorney John Fumero City Clerk Lane Gamiotea
City Administrator Gary Ritter Exec. Assistant Jacqueline Boer
Police Lieutenant Belen Reyna Deputy City Clerk Heather Prince
Public Works Director David Allen General Services Director Patty Burnette
Finance Director India Riedel Building Official Jeff Newell
City Planner Ben Smith
III. AGENDA AND PUBLIC COMMENTS
A. Requests for the addition, deferral, or withdrawal of agenda items.
_, VS m_nau -iv rall' put)- aparafrit
.. _ __ _
,.
O7C ,.� and &OA-f Q to approve
B:- Motion-and second by Council Members Cf t
the agenda as present amendee .
VOTE: Chandler ', Clark .( , JarrielW , McAuleyC�--,Watford .
Motio arried led. 0
C. There were _ -0 agenda item forms or comment cards submitted for public participation for any
issues not on the agenda.
IV. PRESENTATIONS AND PROCLAMATIONS
A. Officer Ryan Holroyd was recognized by Mayor Watford and Lt. Reyna for his years of service. Officer Holroyd
was presented with an engraved crystal mantel clock and a framed Longevity Service Certificate, read into the
record as follows: "In recognition of your fifteen years of service, hard work, and dedication to the City,
its citizens, nd your fellow employ es from June 8, 2008 through June 8, 2023." ,C=i - f
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Handwritten Minutes, 5 , CC Reg Mtg, Page / of 3
• •
V. CONSENT AGENDA /
Motion and second by Council Members dame/ and 6/6//1 to:
A. Dispense with the reading and approve the Minutes from May 2, 2023, and May 16, 2023, [as presented]; and
To Kati Grant Agreement for Cybersecurity Grant Program [#DMS-22/23-345 with Florida Department of
Management Services in the amount of$ as presented in Exhibit 1].
VOTE: Cha -- , Clark__-f Jarriel ' McAuley , Watford.
Motio . arriedl ed.
VI. NEW BUSINESS
A. Ms. Debbie A. Goode, Senior Auditor and Partner of Carr, Riggs & Ingram, LLC, reviewed the highlights of the
Y O� ctober 1, 2021 through September 30, 2022, Audited Financial Statements [as provided in Exhibit 2]
completed by her Firm under the Government Auditing Standards and Chapter 10.550, Rules of the Florida
Auditor General. The Report reflects a clean Audit. The overall financial soundness of the City reflects total
assets exceeding liabilities by $20,679,327.00. The total revenues were $6,900,399.00, less total expenses of
$5,431,690.00, which resulted in a $1,468,709.00 increase in total net position.
The total net position is based on a $4,833,579.00,00 increase in total assets (a $2,342,856.00 increase in
current assets, a $2,657,347.00 increase in non-current assets, and offset by a decrease of $166,624.00,in
capital assets); and a $37,276.00 increase in total liabilities (a $54,184.00 liability increase related to timing of
payables, and an decrease to non-current liabilities from a $51,472.00 increase in Other Post-Employment
Benefits, and an decrease in compensated absences of$68,380.00).
An overview of combining all Funds provided a Total Balance of $11,154,633.00, which is $832.394.00 more
than the prior FY. This Total Balance provides $8,232,863.00 for unassigned spending at the City's discretion;
$1,579,534.00 restricted for one subsequent year's expenditures, $1,279,892.00 restricted for Public Facilities
Improvement expenditures only, $61,757.00 restricted for Community Development only, and $34,955.00 is
non-spendable inventory.
Page 63 provided the Budget to Actual for General Fund
10/1/2021- Amended Budget Actual Difference
9/30/2022 Budget
Beginning Fund Balances $10,242,883.00 $10,242,883.00 $10,242,883.00 -
Revenues $8,387,381.00 $7,815,398.00 $8,095.403.00 $280,005.00
General Government Expenditures $1,838,051.00 $1,648,500.00 $1,586,489.00 $62,011.00
Public Safety Expenditures $4,222,038.00 $3,797,627.00 $3,691,884.00 $105,743.00
Transportation Expenditures $1,394,125.00 $1,310,700.00 $1,274,221.00 $36,479.00
Physical Environment Expenditures $1,978,201.00 $462,400.00 $411,555.00 $50,845.00
Capital Outlay Expenditures $318,800.00 $417,000.00 $380,204.00 $36,796.00
Sale of Capital Assets $121,000.00 $121,000.00 $121,906.00 $906.00
Ending Fund Balances $9,002,049.00 $12,543,054.00 $11,115,839.00 $572,785,(5D
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Handwritten Minutes, i�1 CC Reg Mtg, Page a. of 13
• •
VI. NEW BUSINESS CONTINUED
A. Continued.12 I ' G y at 2Ct,l GQ,t',�,(}Ga , ,. ,,,
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•
Motion and second by Council Members to air-eve-and accept the 2022 Audited Financials [as presented in
Exhibit 2].
VOTE: Chandler C✓ , Clark,Jarriel , McAuley, Watford mac. .
Motion: arrie d. 11 —
Handwritten Minutes,sib 2023,CC Reg Mtg, Page of 13
•
VI. NEW BUSINESS CONTINUED
B. Motion and second by Council Members j(JFfCid and Gel Y,(,1 C1 0. to
approve Committee Ranking-of RFQ-NO UIr 03-32-05-23 anc1 uthorize negotiating the contraa/Vis
presented in Exhibit 3].
• Bid No: PW 00-11-10-2022, Opening date: October 19, 2022
• Bid No. PW 01-11-10-2022, Opening date: November 21, 2022
• RFQ No. PW 02-32-04-23, Opening date:April 19, 2023
• RFQ No. PW 03-32-05-23, Opening date: May 15, 2023- 1 applied
Rbnking Committee Member Score e),r - a 0-1-k _plil&6 7y 1, ,
Allen, David 90
Boer, Jacqueline 95 (�.�.�1
Hall, Willie 100
Ritter, Gary--
Roberts, Marvin 75
Overall-Average-Score- •
ibitokC - ( ,0,2. the Csuria . h'lG joki- &I/L4,01s
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VOTE: Ch. ' = • p i r , Clark (,],,QLZ, , , McAuley , Watford-JJK., .
Motion• arried/ led. of
•
- -- C�cu�G�;egi) and
C. Mo ion and second by Council Members to
rea Lby.title only, proposed_Ordinance_ No. 1278,_amending Chapter 58 oLthe Code_of Ordinances and
requiring connection to the public water and/or sewer systems [as presented in Exhibit 5].
VOTE: Ch r,,�L % i , Clark___,Jerrie) (,( G�.., , McAuley _ Watford .
Motio arr a /Fa8'ed. 0
City Attorney-John Fumero re-adi iTtfe of proposed-Ordinance No. 1278 into the record as of of ws: "AN
ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING PART II OF THE CODE OF
ORDINANCES, SUBPART A GENERAL ORDINANCES, CHAPTER 58 UTILITIES, ARTICLE III
SEWERS AND_SEWAGE DISPOSAL, SPECIFICALLYA-MENDING SECTION 58-72 USE OF PUBLIC
SEWERS REQUIRED, CREATING NEW REQUIREMENTS FOR CONNECTION TO THE PUBLIC
SEWER-SYSTEM; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING—
FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE."
Motion and second by Council Members JCj t/,J and /y / ,4 ' to
approve h frst readin a d set Ju1J82U23, as the final public hearing d to for proposed /rdinance No.
1278. - -(,19 t^t e�S�C .
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Motion: IF led.
1
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• •
VI. NEW BUSINESS CONTINUED ��,,,,"
D. Motion and second by Council Members (7,hd lX't) and /Y?C L.0 to adopt
proposed Resolution No. 2023-02, amending the schedule of rates, fees, and charges for blinding permits and
plan reviews by th we B it g Official [as presented in Exhibit 5].
,reviews 6U
Cikkialittrairo read the title of proposed Resolution No. 2023-02 into the record as follows: "A
RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA, REVISING AND AMENDING THE SCHEDULE
OF RATES, FEES, AND CHARGES FOR CONSTRUCTION PLANS, BUILDING CONSTRUCTION
SERVICES AND OTHER MISCELLANEOUS SERVICES BY THE GENERAL SERVICES DEPARTMENT;
AMENDING TABLE 4 WITHIN THE CODE OF ORDINANCES APPENDIX G; PROVIDING FOR CONFLICT;
PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN
EFFECTIVE DATE."
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VOTE: Chandler , Clark ,Jarriel , McAuley , Watford
Motion: Carried/Failed.
LP—Le
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• •
VI. NEW BUSINESS CONTINUED
E. Review of-Revenues and Expenditures b [Finance Director] Incite Riedel..
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Handwritten Minutes,5 t6-2023,CC Reg Mtg, Page q of 13
•
VI. NEW BUSINESS CONTINUED q
F. Motion and second by Council Members 16,��� " and [ ,{r(L.�L -. to adopt
proposed Resolution No. 2023-03, approving the execution of a Post Project Maintenance Agreement with
FDOT for the SW 3rd to 5th Streets and South Parrot Avenue Stormwater Sewer System Project [as presented
in Exhibit 6].
City Attorney John Fumero read the title of proposed Resolution No. 2023-03 into the record as follows: "A
RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; APPROVING THE EXECUTION OF A POST-
PROJECT MAINTENANCE AGREEMENT FOR STATE ROAD (SR) 15/SOUTH PARROTT AVENUE/ U.S.
HIGHWAY 441, FROM SOUTHWEST (SW) 3RD TO 5TH STREETS, BETWEEN THE CITY OF
OKEECHOBEE AND THE FLORIDA DEPARTMENT OF TRANSPORTATION; PROVIDING FOR
SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE."
VOTE: Chandler Clark �' ,c , Jarriel (,l� , McAuley I E �L , Watford ( ;__ .
Motion: Carried/F ' ed.
G. Discussion of housing ordinance. &.k_ Tee_ ryit-
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•
VII. CITY ATTORNEY UPDATE
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VIII. CITY ADMINISTRATOR UPDATE
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IX. COUNCIL COMMENTS
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X. ADJOURNMENT
There being no further items of discusion, Mayor Watford adjourned the meeting at S3O P.M.
Handwritten Minutesi-'F l2023,CC Reg Mtg, Page L of 13