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2023-05-18 Handwritten Minutes CITY OF OKEECHOBEE, FLORIDA MAY 18, 2023, TECHNICAL REVIEW COMMITTEE MEETING HANDWRITTEN MINUTES BY PATTY BURNETTE CALL TO ORDER Chairperson Ritter called the meeting of the Technical Review Committee for the City of Okeechobee to order on Thursday, May 18, 2023, at iOa4,5 A.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida, followed by the Pledge of Allegiance. II. ATTENDANCE PRESENT ABSENT City Administrator Gary Ritter / Building Official Jeffery Newell ✓ Okeechobee County Fire Rescue Bureau Chief Justin Hazellief Police Chief Donald Hagan ✓ Public Works Director David Allen V iAY,C'PQ I City Attorney Gloria Velazquez (- ✓ City Planning Consultant Ben Smith Off pnalActV/it pho► Zola- d nvfrov✓►C Okeechobee County Environmental Health Dire for Dianna May ✓ D(PA Okeechobee Utility Authority Executive Director John Hayford Okeechobee County School Board Representative ✓ Board Secretary Patty Burnette ✓ General Services Secretary Keli Trimnal ✓ III. AGENDA A. Chairperson Ritter asked whether there were any agenda items to be added, deferred, or withdrawn. There were B. Motion by 1\1 e VJ' (1 , seconded by to approve the agenda as presented. Chairperson Ritter ✓ , Building Official Newell � , OCFR Bureau Chief Hazellief ✓ , Police Chief Hagan / , Public Works Director Allen V . Motion Carried. r',, C. Chairperson Ritter asked whether there were any comment cards submitted for items not on the agenda. There were 11 !!c IV. MINUTES I f A. Motion by �4Pwelf , seconded by IIO l 1 per to dispense with the reading and approve the February 16, 2023, Regular Meeting minutes. Chairperson Ritter , Building Official Newell ✓ , OCFR Bureau Chief Hazellief ✓ , Police Chief Hagan , Public Works Director Allen v . Motion Carried. V. NEW BUSINESS A. Continued from the February 16, 2023, Meeting, Site Plan Review Application No. 23- 001-TRC, to construct 28 rental units in two phases (six duplexes, two single-family homes and associated parking on each block), on 4.24± acres located between NE 3rd and 5th Streets and NE 2nd and 3rd Avenues, Lots 1 to 12 of Blocks 110 and 121, CITY OF OKEECHOBEE, Plat Book 1 and 5, Page 10 and 5 of the Public Records of Okeechobee County. 1. City Planning Consultant Mr. Ben Smith_of Morris-Depew Associates, Inc. briefly reviewed the Planning Staff Report noting revised plans were submitted after being initially reviewed and this report is in regard to those plans. Regarding adequacy of public facilities, availability of water and wastewater for this site from Okeechobee Utility Authority (OUA) has been previously confirmed. Regarding solid waste disposal, no dumpster enclosure is depicted on the site plans. Each residence will maintain individual trash cans. P. Burnette Handwritten Minutes, May 18, 2023, Page 1 of 9 V. NEW BUSINESS ITEM A CONTINUED The Applicant has provided a traffic generation report prepared by Mackenzie Engineering & Planning, Inc. which demonstrates available roadway capacity for 42 dwelling units. The traffic analysis was prepared for a greater density than the 28 dwelling units that the applicant is proposing. Regarding access and internal circulation, the site plan is designed with a separate driveway for each structure with direct access to local roadways. Sufficiency of fire truck access and egress needs to be addressed by the Fire Department. No Loading zones are proposed or required for this site. The proposed use is consistent with the Comprehensive Plan and the Zoning Code and is compatible with surrounding uses. Duplexes in this location provide a transition between commercial property to the West and South and the low density residential to the East and North; and not be detrimental to the adjacent church properties. The development provides moderate density housing options in close proximity to the US 441 corridor and downtown Okeechobee, which will provide support for the existing commercial in the area. P. Burnette Handwritten Minutes, May 18, 2023, Page 2 of 9 V. NEW BUSINESS ITEM A CONTINUED The dimensional standards review appears to meet the requirements of the City's Land Development Regulations (LDR's) except for the following: regarding allowable encroachment, cannot determine compliance as the revised site plan is not consistent with the previously submitted elevations and floor plans. Updated elevation and floor plans which are consistent with the site plan must be submitted. The minimum front yard setback should be at least 25 feet. Regarding maximum lot coverage and maximum impervious surface, not clear whether impervious surface calculations include all covered porches and overhangs and must calculate for each potential lot per Sec. 90- 450. Landscape buffer areas shall demonstrate compliance with Section 90-534(2). Based on the foregoing analysis, Planner recommends the following conditions are satisfied prior to issuance of any building permit: • No revised elevations or floor plans have been submitted. Previously submitted end n log elevations and floor plans are not consistent with latest site plan. Please provide updated elevations and floor plans which are consistent with the site plan. • Primary front setbacks shall be at least 25 feet for all structures. • Site plan must provide lot coverage calculations and impervious surface calculations for each lot, demonstrating compliance with Section 90-450 of the City's LDRs. 61 4 • Applicant agrees that if utilities are not provided s_e_p_a_rately to each structure and lot, parcels may not be subdivided unless a master homeowners association is created to manage shared utilities. • Landscape plans shall demonstrate compliance with landscape buffer standards per Section 90-534(2) of the City's LDRs or the TRC may approve alternate landscape plan per Section 90-539 of the City's LDRs upon finding that applicant has demonstrated that the landscape and buffer requirements can be more effectively met by an alternative landscape plan. • Engineering review comments shall be addressed as required by the City Administrator and Public Works Director. P. Burnette Handwritten Minutes, May 18, 2023, Page 3 of 9 V. NEW BUSINESS ITEM A CONTINUED P. Burnette Handwritten Minutes, May 18, 2023, Page 4 of 9 V. NEW BUSINESS ITEM A CONTINUED 2. Building'Ji Official Newell: 1/ U IS OiCha ler a ktite afr 41404 IL.r r 0 be °lath. Ns 314 of s pep© �c2 r,r fan ray' I O 00.. P fl' r t rna red p it, K t Ore, L S - no Co tiyas OCFR Bureau Chief Hazellief Ry c{ra,n f t t nq J1101 i;?°( yes Police Chief Hagan kareir of Sl`ht0,-76'S awf of #tour k..►1. I o-f-en t- u _• !61), _ (.1 K.Q y1.l.4C - YPr,ra. s h1-tc 1 u/e„ ynaAtt w�-GG# f/l an/4 r >C(i gin? r�ri Public Works Director Allen: j i1 IJ ,, �a�o-P v����s�r.,v "htkitAi c1C.P�d't Sufod Ulf.c.n� �YC.�,r,rccS - l-1c�a/e d uit c-c puit7hif Wnfik:ece.4,40 itycitA. ' tc P. Burnette Handwritten Minutes, May 18, 2023, Page 5 of 9 V. NEW BUSINESS ITEM A CONTINUED County Environmental Health Director May: OUA Executive Director Hayford: Chairperson Ritter: S iC w Pier( qre � : d d✓! 1 n( )( L) — n[Y+ Q-` rd_ei b Le.. 1 its/01 qucif--Cf Op pro in b 16 a_r,J ..fir;( (6--y1< ,tZ) V ,.'; ,rr ef,e P. Burnette Handwritten Minutes, May 18, 2023, Page 6 of 9 too_s pre w)f- n ,'' - c l'avi'V-4+► . a()Yff- b-e-iixe ever cotiSrGl.el V. NEW BUSINESS ITEM A CONTINUED 3. Mr. Frank Mitchell Stephens Registered Agent, Glenwood Park, LLC, was present and available for questions. There were anCi IPr. �ItSKQ,I�'- WOtt!� �EfUi,ttf ;ry fv 4�iLutaGC JosgCI<:iP �t11j( No , /�pplicr�,;1 dlia�,. . LOSk tb �-pyiL fOct( 3..y"',d ::4 hi ref J0Ovirittti 'ch. �'t� afieL- �-' • 1-hQ -6 �` 'D f 7 So if dl v r� � �'Gr t. (P r.�c�t t� tdtvtC l�r rrue rfS Will ('vr>ifu ct `? e. OW Vio It tS -Nn, z (a u P) don.4 Govfi 1 1, -con DEP IS rel 0'd es ,. -Fig E — �1 it rssuPa 1P tec drr — PP'"' Df fPev,rd �rf � IV� t� �r1 i 'prima f f orO-r Qere�0ng '1w ito,D O 6t.1h eel , f�' / �6"'0 war r , �:'( �r� ,r =;fk 4 � J litikto4fe° n ctoct 1 — yPS �n � i5 El-Pchie 0 1��,< k.� wltlV- --fa i 1t4 t: ._ ,/� e �.Y�1� S>r?l� trend/_AefYyr,` ; ' bed rvrrn. t,�e�ucr.l ��" ' re VI" YYIk,�.�/p�k co�" ��l�Jd( � G�o-�d-n k t.��-ri f OrS v'1 S b -! rt r'n�i !J 1Cee�p e�e I Lobo- � �'�. �.+v 1- IQu� 6 d n'4- lot orettL t col t. J So a`(2 ')qh►r� f� �v✓rp��� �o } b�c w (en .��� �✓JJo 1 ✓NtS IA)I-h 1 of;VIdCa-I voti-, i 1.k. pA wci ��,���+.�� DI')�9�' ���`�c�� c one. . � cx��..t If Q� c�ce� Per p� (4rtgul rPr� l # 5 4 0 a✓rc'•e vvt — 4 I v,d 1 vi cLct ct l S e v l,�r � ,�la� ars�C �' J arc D J -e y, c,�t� ml 9 ' �� re U rBoroict model- no Qu_ dp t J-TV Ht.4 ei ".:,02,,,.1.'4 /<;(7 a____. ►/�r {� Huh ,r^ f (rr,' P. Burnette Handwritten Minutes, May 18, 2023, Page 7 of 9 V. NEW BUSINESS ITEM A CONTINUED 4. There were i questions from the public. 5. There were disclosures of Ex-Parte Communications. ninth, kve (spic Do 6. Motion by Pik , seconded by 11 ' , to approve Site Plan Review Application No. 23-001-TRC, as presented in [Exhibit 1, which includes- the Planning Consultant's analysis of findings and recommendation of approval] with the following conditions: <{ r°7 sr, on root q inn04'►O4 11vi. Li- Chairperson Ritter , Building Official Newell , OCFR Bureau Chief Hazellief , Police Chief Hagan , Public Works Director Allen . Motion Carried. P. Burnette Handwritten Minutes, May 18, 2023, Page 8 of 9 V. NEW BUSINESS CONTINUED Discussion of new review procedures. (Fiti-lear tO (20.1.t.c.L th le a I re, arc! tol4-f4 f ?' loirj etie&q.vic. . laws ard (tool atioq OJOit. SUCt tiq 490(`* 04-44.1- apf reufitiyit PIOCCSS- ca)„AA 9 p r• ( tee 4-193-11.) e aktti rw) pk4 i LUP1ofisfrod be. ih9 k_(1 2.c) ( 04 re_viet,t) p to- 100,tie Yot 1,01 otts+77 le., 1--D Ptan v 6)-e ea'' 01)0AvvLo--i- btt.0 eLptotirairt-- fo?-1- DO tv2A(71- ply6614;ou age ro.. Lout w-41. paw' Siztk POI) u-/-) 146tytr, • Coyill(te ss It'ts )0,p'rat.t.7 6 I raft(ay- p-e \p/bect- re, c or, uriA___ pro ejau( s ( pvDciceE, 1'5] [er/.7 71-11,q \lbfe S Ce) I La 66{Ct-1)11PA-,‘ Ora.tc ovrilm./A„ p r yid 3i-olfr, - Ravi(t. rYtur‘6 0-4"17) !raw 601 ttra-,rAtittinA- V6 . hefrre ' jt.t pia — kiguLA1.11 r,4:44,e1 / ()ilea° oks 4t{s +y omke,c. V1144,( a-t-srat ° Pre lAti-s app 1„fica 01q0 444./. eta/Ay), OT. of 09 i c mil oF Si/lc:104 a add_ifec. , VI. City Administrator update: ok VII. Chairperson Ritter adjourned the meeting at A A.M. P. Burnette Handwritten Minutes, May 18, 2023, Page 9 of 9 CITY OF OKEECHOBEE, FLORIDA MAY 18, 2023, TECHNICAL REVIEW COMMITTEE MEETING HANDWRITTEN MINUTES BY KELI TRIMNAL CALL TO ORDER Chairperson Ritter called the meeting of the Technical Review Committee for the City of Okeechobee to order on Thursday, May 18, 2023, at b% A.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida, followed by the Pledge of Allegiance. II. ATTENDANCE PRESENT ABSENT City Administrator Gary Ritter Building Official Jeffery Newell V Okeechobee County Fire Rescue Bureau Chief Justin Hazellief Police Chief Donald Hagan Public Works Director David Allen City Attorney Gloria Velazquez City Planning Consultant Ben Smith po✓'L Okeechobee County Environmental Health Director Dianna May Okeechobee Utility Authority Executive Director John Hayford Okeechobee County School Board Representative Board Secretary Patty Burnette ✓ General Services Secretary Keli Trimnal ✓ III. AGENDA A. Chairperson Ritter asked whether t ere were any agenda items to be added, deferred, or withdrawn. There were NO14 B. Motion bytX , seconded by - to approve the agenda as presented. BuildingOfficial Newell OCFR Bureau Chief Chairperson Ritter , Hezellief , Police Chief Hagan , Public Works Director Allen . Motion *tried. C. Chairperson Ritter asked whether there were any comment cards submitted for items not on the agenda. There were Ni 0 NJ �— IV. MINUTES `` A. Motion by 1� , seconded by t- tt-ztilik-P to dispense with the reading and approve the February 16, 2023, Regular Meeting minutes. Chairperson Ritter , Building Official Newell , OCFR Bureau chief f. HaSzellief , Police Chief Hagan , Public Works Director Allen otion Parried. V. NEW BUSINESS A. Continued from the February 16, 2023, Meeting, Site Plan Review Application No. 23- 001-TRC, to construct 28 rental units in two phases (six duplexes, two single-family homes and associated parking on each block), on 4.24± acres located between NE 3rd and 5th Streets and NE 2nd and 3rd Avenues, Lots 1 to 12 of Blocks 110 and 121, CITY OF OKEECHOBEE, Plat Book 1 and 5, Page 10 and 5 of the Public Records of Okeechobee County. 1. City Planning Consultant Mr. Ben Smith of Morris-Depew Associates, Inc. briefly reviewed the Planning Staff Report noting revised plans were submitted after being initially reviewed and this report is in regard to those plans. Regarding adequacy of public facilities, availability of water and wastewater for this site from Okeechobee Utility Authority (OUA) has been previously confirmed. Regarding solid waste disposal, no dumpster enclosure is depicted on the site plans. Each residence will maintain individual trash cans. K. Trimnal Handwritten Minutes, May 18, 2023, Page 1 of 9 V. NEW BUSINESS ITEM A CONTINUED The Applicant has provided a traffic generation report prepared by Mackenzie Engineering & Planning, Inc. which demonstrates available roadway capacity for 42 dwelling units. The traffic analysis was prepared for a greater density than the 28 dwelling units that the applicant is proposing. Regarding access and internal circulation, the site plan is designed with a separate driveway for each structure with direct access to local roadways. Sufficiency of fire truck access and egress needs to be addressed by the Fire Department. No Loading zones are proposed or required for this site. The proposed use is consistent with the Comprehensive Plan and the Zoning Code and is compatible with surrounding uses. Duplexes in this location provide a transition between commercial property to the West and South and the low density residential to the East and North; and not be detrimental to the adjacent church properties. The development provides moderate density housing options in close proximity to the US 441 corridor and downtown Okeechobee, which will provide support for the existing commercial in the area. K. Trimnal Handwritten Minutes, May 18, 2023, Page 2 of 9 V. NEW BUSINESS ITEM A CONTINUED The dimensional standards review appears to meet the requirements of the City's Land Development Regulations (LDR's) except for the following: regarding allowable encroachment, cannot determine compliance as the revised site plan is not consistent with the previously submitted elevations and floor plans. Updated elevation and floor plans which are consistent with the site plan must be submitted. The minimum front yard setback should be at least 25 feet. Regarding maximum lot coverage and maximum impervious surface, not clear whether impervious surface calculations include all covered porches and overhangs and must calculate for each potential lot per Sec. 90- 450. Landscape buffer areas shall demonstrate compliance with Section 90-534(2). Based on the foregoing analysis, Planner recommends the following conditions are satisfied prior to issuance of any building permit: "i,• No revised elevations or floor plans have been submitted. Previously submitted elevations and floor plans are not consistent with latest site plan. Please provide updated elevations and floor plans which are consistent with the site plan. • Primary front setbacks shall be at least 25 feet for all structures. • Site plan must provide lot coverage calculations and impervious surface calculations for each lot, demonstrating compliance with Section 90-450 of the City's LDRs. • Applicant agrees that if utilities are not provided separately to each structure and lot, parcels may not be subdivided unless a master homeowners association is created to manage shared utilities. • Landscape plans shall demonstrate compliance with landscape buffer standards per Section 90-534(2) of the City's LDRs or the TRC may approve alternate landscape plan per Section 90-539 of the City's LDRs upon finding that applicant has demonstrated that the landscape and buffer requirements can be more effectively met by an alternative ~landscape plan. - -� - • Engineering review comments shall be addressed as required by the City Administrator and Public Works Director. K. Trimnal Handwritten Minutes, May 18, 2023, Page 3 of 9 V. NEW BUSINESS ITEM A CONTINUED MACK) a2P-141W) CM- -6) ,J;010:5 CULL'itec-6`) `-6P Door. '' % a 0 ►S .-0'4 k7J bu i 1 elm vod� -Dv 44A3 -1-tJ oc(0/1) ia-u\ teziotta,Q (s — 16 0 a►' Ly, -1-ri roc . ci ►v�c�v��s w„ f' Co 5011-(9- Caw.4rLf-"-D of-P0)-(AtKbt . (AIX% 78 c- r• r USInS 11 P d "V-0 achrA t6A„-C4,J-uk &tpokl-;9;11 2/0w— iktf, kc a , . eigin +ncyl S (LIPPLA- -3, ScpCIA-6&A.0- K. Trimnal Handwritten Minutes, May 18, 2023, Page 4 of 9 V. NEW BUSINESS ITEM A CONTINUED 2. Building Official Newell: C,-kt - Pt 3, epAck.-14-34-16-ks - 6 - 0 0o K rt. 6'') Ca,,, v-.c. Ji kw - . v ,ee 5 - Cud \�Lico,,ck,Scap_Akv11 - 0) al poi ,fie - jho► M Kt) °\- / ._,Q_Lcrnr.,„_,,,,,J_, 0,-, -4- 112Aki OCFR Bureau Chief Hazellief 040.14- Ce e.4 ricl 1-0 i), i ( Police Chief Hagan ) --1-4.0-1-170ai -4`r Ltv''''5 -6---(-Ae) ) _cfnri-lon L , � '►�*Ulf Ate" "'A 1_,Vi 6/.1 ,(9 DJ ) r Public Works Director Allen: ) Nib f‘f ° 4- n '-'(‘ V °P c 6,, '''l) rs nNA-- k(e0- Ud 4- "Y 4\-rtV‘Vies \ ZA1C 016 CS-SW) K. Trimnal Handwritten Minutes, May 18, 2023, Page 5 of 9 V. NEW BUSINESS ITEM A CONTINUED c� `�s VI) \aii_ V2-194" \OiNcd - c c\6AE-0) 64i1r11"/ Q• PY. \\-La Plcuts h9A-c-k2-6^ 43114clis{' CO e- County Environmental Health Director May: o1\\ OUA Executive Director Hayford: Cow-hiThr) Chairperson Ritter: K. Trimnal Handwritten Minutes, May 18, 2023, Page 6 of 9 V. NEW BUSINESS ITEM A CONTINUED 3. Mr. Frank Mitchell Stephens, Registered Agent, Glenwood Park, LLC, was present and available for questions. There were - 1c- -4Q 0 0\" We'\ro,-Jo1x‘j ,� V1-1 C_ G . GO Cis - i.4, ttiay\cA _4bil\___ 401mL 1 G rl 6T.),Rjr./2 r 1 01)-40.€5 - , -e\-ittn - -&--" ku--- A7i et-T"- P- _, t , \ v ek_ .)-- -i-\''' (X prilote Onh c_'),7 ,Pj ,- ,q,P - ? .00~k ‘k jial(_ C-YA"" sk),_\.__ mv Qb,,s 5' , -D 3 W dtcr„ 1,1\01 ,11/4_SroLikit-il.--) ----- -Q. In \VI DUG COn� _ 12C -E 4 2 - Udr\C( 'Pb17 Pi j2j 6-D 04--' .tplific h Y76) (AP) t Uk oiii_ 13 -e 1 c(-1,_ undo m� 1 ' _. .-i-„,y,k__, .- ilr) Y` ce. I s lam Q9 .(3 KY � z)�.kv ate- �� t -1 °3 is Ihdo ikclm_ i , • 60\ ''` z.) v.)v--(5_Adivelmikro a I43tini/P -44- \"):\ el-°c? 41(4-"" K. Trimnal Handwritten Minutes, May 18, 2023, Page 7 of 9 V. NEW BUSINESS ITEM A CONTINUED 4. There were I'`�1s4'` questions from the public. 5. There were disclosures of Ex-Parte Communications. 11 6. Motion by OVA-sue , seconded by ,�` , t'o approve Site Plan Review Application No. 23-001-TRC, as presented n [Exhibit 1, which 1 udes the Planning Consultant's analysis of findings and recommendation of approval] with the following conditions: i)o-i irk M -5-4-(k-) \° 0-""1/' Chairperson Ritter , Building Official Newell , OCFR Bureau Chief Hazellief , Police Chief Hagan , Public Works Director Allen . Motion Carried. • 1 K. Trimnal Handwritten Minutes, May 18, 2023, Page 8 of 9 t CPO" \191 -\4 ` V. NEW BUSINESS CONTINUED B. Discussion of new review procedures. 0 4Y\Slty-bt\, i-SSAA-51-1 AL Qnrital , ,\Qd \( R 4 \A-Q3a--11 c k ? 3a — ; wo*h\--\tne 0,011CAre) �. . R — bu,} OW- is cDOXSt U1k ok_.0 ciLoz '' karkfl. . 4ets sad Slirj- NUIZU vc\bo ctb ifinif -ei\f-etriP3 C �. VI. City Administrator update: VII. Chairperson Ritter adjourned the meeting at A.M. K. Trimnal Handwritten Minutes, May 18, 2023, Page 9 of 9