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2023-02-16 Handwritten Minutes CITY OF OKEECHOBEE, FLORIDA FEBRUARY 16, 2023, PLANNING BOARD MEETING HANDWRITTEN MINUTES BY PATTY BURNETTE I. CALL TO ORDER I(,, • called the regular meeting of the Planning Board for the City of Okeechobee to order on Thursday, February 16, 2023, at t 'UO P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida, followed by the Pledge of Allegiance. II. ATTENDANCE PRES/NT ABSENT Chairperson Dawn Hoover V Vice Chairperson Doug McCoy oard Member Phil Baughman / ,C� oard Member Karyne Brass ✓ �6'Y1�re ct L,. Board Member Rick Chartier / Board Member Mac Jonassaint oard Member Carl Berlin, Jr. / Alternate Board Member Jon Folbrecht I . Alternate Board Member Jim Shaw ✓ MOV.ei tC v -1 City Attorney Gloria Velazquez / V City Administrator Gary Ritter �/ City Planning Consultant Ben Smith 7 7.;C.bIY1 Board Secretary Patty Burnette j/ General Services Secretary Keli Trimnal V III. AGENDA A. au( asked whether there were any agenda items to be added, deferred, or withdrawn. There were MILL . B. Motion by Board Member �CC.O� seconded by Board Member ����� �rtto approve the agenda as presented. Chairperson Hoover "`"/", Vice Chairperson McCoy , Board Members 3aughman , r Brass( l , Chartier , Jonassaint , Berlin -Y Motion arri -Faile d al V pc im-, `, Cl,t i; ��; VQ,( asked whether there were any comment cards submitted for items not on the agenda. There were 4r '?._x.__e.a . IV. ELl TION OF CHAIRPERSON AND VICE CHAIRPERSON A. ' -0 opened the floor for nominations to serve a two-year term as Chairperson. �m Ij WIC_ - � ►', ,�+v�`,i / (nc Cbli Motion by Board Member CIA0-441"el • , seconded by Board Member r R.1 CoL( , to appoint 61(2lu)Ct 0iiP,v to serve a two-year term as Chairperson beginning February 16, 2023, for the Planning Board, the Board of Adjustment, and the Design Review Board. �f, Chairperson HooverVice Chairperson McCoy ' , Board Members,Baughman ` '�, Brass , Chartier , Jonassaint L,'/ , Berlin ---/ Motion arried/Faile P. Burnette Handwritten Minutes, February 16, 2023, Page 1 of 3 IV. ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON CONTINUED B. opened the floor for nominations to serve a two-year term as Vice Chairperson. nn Ck4' Motion by Board MempeF I lU L , seconded by Board Member , to appoint 1W1/IICJ O to serve a two-year term as Vice Chairperson beginning February 16, an, for the Panning Board, the Board of Adjustment, and the Design Review Board. Chairperson Hoover "� , Vice Chairperson M.Coy , Board Member gl man Brass , Chartier ,/ , Jonassaint , Berlin V" Motio rri� ailed.r V. MINUTES ry A. Motion by Board Member Cc%L/ , seconded by Board Member dispense with the reading and approve the September 15, 2022, Planning Board Regular Meeting minutes. Chairperson Hoover , Vice Chairperson McCoy , Board Member hman Brass 10f- , Chartier s/ , Jonassaint L/, Berlin rr' Motion ailed. VI. 0,1actu 1 i, bn rtDL t V OPENED THE PUBLIC HEARING AT CP, v� P.M. A. Consider and receive input on the proposed update to the Five-Year Schedule of Capital Improvements within the Comprehensive Plan, No. 23-001-CPA [as presented in Exhibit 1]. 1. City Planning Consultant Mr. Ben Smith of Morris-Depew Associates, Inc. briefly explained1each year the City is required to update its Five-Year Schedule of Capital Improvements in the Capital Improvements Element (CIE) of the Comprehensive Plan. This Schedule typically includes those capital expenditures that are necessary to maintain the adopted Level of Service Standards identified in the Comprehensive Plan. The City has adopted Level of Service Standards for potable water, sanitary sewer, solid waste, transportation, recreation and open space, drainage and public schools. Projects that are typically included on the schedule include public works types of improvements such as street paving, sidewalks, curb and gutter, stormwater/drainage, and recreation improvements. The City does not directly control public school standards or related projects to maintain the standards. Nevertheless, the City is required to adopt the Level of Service Standards set by the Okeechobee County School Board and include in its Five-Year Schedule, the Okeechobee County School Capacity Program adopted by the School Board each year as part of its annual work plan. He further explained due to legislative changes passed in 2011, the annual update to the capital improvement schedule is still required and may be accomplished by ordinance rather than an update to the City's Comprehensive Plan. The recommended update specifically implements the requirements of Objective 4 and Policies 4.3 and 4.4 of the Capital Facilities Element. Ten 0»c( k '1 10 106(') OV) /0A]tifq your- fitrn pcuy 6F 014),.( we- e—cgdrkur �dtrovicta re v ,p. x_bar Buct2i:ttAti proas5 P. Burnette Handwritten Minutes, February 16, 2023, Page 2 of 3 VI. PUBLIC HEARING ITEM A CONTINUED 2. There were public comments offered. 3. There were itai-t-, Ex-Parte disclosures offered by the Board. 4. Motion by Board Member �( rfi�-r , seconded by Board Member 1i e-- to recommend 4p p f&v'al to the City Council the proposed update to the Five-Year Sche ule of Capital Improvements within the Comprehensive Plan, No. 23-001-CPA, as presented in [Exhibit 1, which includes the Planning Consultant's analysis and recommendation for approval.] The recommendation will be forwarded to the City Council for consideration at Public Hearings tentatively scheduled for March 21, 2023, and April 18, 2023. Motion Carried flarch 7, 46.13, A rif 4, 0023 Chair erson Hoover / Vice Chairperson McCoy✓ , Board Member augiman ✓ , Brass , Chartier Y/ , Jonassaint ✓' , Berlin rio UFailed. CHAIRPERSON HOOVER CLOSED THE PUBLIC HEARING AT C4.619 P.M. VII. CITY ADMINISTRATOR UPDATE kWh Ca 1 '3 ux) 4a)i i m+�• S d Sf 0 q-ht @ addfe s- ro-L5 > acca PI c L sb potoci jot/ kAjto.K. 6`( niteuv amed sc cr-- D,tfand J 0-4eleCL -t6 r .1/4)_ -pfuutcik{Rail L_ dotocbt_ in Not()1 liOL 5 041 (Pc Aniu,V1C cif( VIII. CHAIRPERSON HOOVER ADJOURNED THE MEETING AT Ld k P.M. Please take notice and be advised that when a person decides to appeal any decision made by the Planning Board with respect to any matter considered at this proceeding, he/she may need to ensure that a verbatim record of the proceeding is made,which record includes the testimony and evidence upon which the appeal is to be based. General Services' media are for the sole purpose of backup for official records. P. Burnette Handwritten Minutes, February 16, 2023, Page 3 of 3 CITY OF OKEECHOBEE, FLORIDA FEBRUARY 16, 2023, PLANNING BOARD MEETING HANDWRITTEN MINUTES BY PATTY BURNETTE I. CALL TO ORDER 42A I h L_( 11*jt called the regular meeting of the Planning Board for the City of Okeechobee to order on Thursday, February 16, 2023, at ? tiN, P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida, followed by the Pledge of Allegiance. II. ATTENDANCE PRESENT ABSENT Chairperson Dawn Hoover Vice Chairperson Doug McCoy Board Member Phil Baughman ✓ Board Member Karyne Brass ✓ Board Member Rick Chartier Board Member Mac Jonassaint ,/ Board Member Carl Berlin, Jr. Alternate Board Member Jon Folbrecht Alternate Board Member Jim Shaw Y City Attorney Gloria Velazquez City Administrator Gary Ritter City Planning Consultant Ben Smith Zt7am Board Secretary Patty Burnette General Services Secretary Keli Trimnal ✓ ‘(Y\64 S'lil(iti) •VU III. AGENDA V 041�4 A. asked whether there were any agenda items to be added, deferred, or withdrawn. There were j' b ry - B. Motion by Board Member , seconded by Board Member to approve the agenda as presented. Chairperson Hoover , Vice Chairperson McCoy , Board Members Baughman Brass , Chattier , Jonassaint , Berlin Motion Carried/Failed. C. asked whether there were any comment cards submitted for items not on the agenda. There were IV. ELECTIO, N OF CHAIRPERSON AND VICE CHAIRPERSON A A. `�D U C1, opened the floor for nominations to serve a two-year term as Chairperson. (`Aciah - UAL,- Motion by Board Member , seconded by Board Member , to appoint to serve a two-year term as Chairperson beginning February 16, 2023, for the Planning Board, the Board of Adjustment, and the Design Review Board. Chairperson Hoover , Vice Chairperson McCoy , Board Members Baughman Brass , Chartier , Jonassaint , Berlin Motion Carried/Failed. P. Burnette Handwritten Minutes, February 16, 2023, Page 1 of 3 t Olt-'16U IV. ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON CONTINUED B. opened the floor for nominations to serve a two-year term as Vice Chairperson. Motion by Board Member , seconded by Board Member , to appoint to serve a two-year term as Vice Chairperson beginning February 16, 2023, for the Planning Board, the Board of Adjustment, and the Design Review Board. Chairperson Hoover , Vice Chairperson McCoy , Board Members Baughman Brass , Chartier , Jonassaint , Berlin Motion Carried/Failed. V. MINUTES A. Motion by Board Member , seconded by Board Member to dispense with the reading and approve the September 15, 2022, Planning Board Regular Meeting minutes. Chairperson Hoover , Vice Chairperson McCoy , Board Members Baughman Brass , Chartier , Jonassaint , Berlin Motion Carried/Failed. VI. OPENED THE PUBLIC HEARING AT P.M. A. Consider and receive input on the proposed update to the Five-Year Schedule of Capital Improvements within the Comprehensive Plan, No. 23-001-CPA [as presented in Exhibit 11. 1. City Planning Consultant Mr. Ben Smith of Morris-Depew Associates, Inc. briefly explaineddeach year the City is required to update its Five-Year Schedule of Capital Improvements in the Capital Improvements Element (CIE) of the Comprehensive Plan. This Schedule typically includes those capital expenditures that are necessary to maintain the adopted Level of Service Standards identified in the Comprehensive Plan. The City has adopted Level of Service Standards for potable water, sanitary sewer, solid waste, transportation, recreation and open space, drainage and public schools. Projects that are typically included on the schedule include public works types of improvements such as street paving, sidewalks, curb and gutter, stormwater/drainage, and recreation improvements. The City does not directly control public school standards or related projects to maintain the standards. Nevertheless, the City is required to adopt the Level of Service Standards set by the Okeechobee County School Board and include in its Five-Year Schedule, the Okeechobee County School Capacity Program adopted by the School Board each year as part of its annual work plan. He further explained due to legislative changes passed in 2011, the annual update to the capital improvement schedule is still required and may be accomplished by ordinance rather than an update to the City's Comprehensive Plan. The recommended update specifically implements the requirements of Objective 4 and Policies 4.3 and 4.4 of the Capital Facilities Element. l �Il (\-cal 1 NrONtt dwritten Minutes, February 16, 2023, Page 2 of 3 VI. PUBLIC HEARING ITEM A CONTINUED 2. There were public comments offered. 3. There were Ex-Parte disclosures offered by the Board. 4. Motion by Board Member diNCOlt/V _, seconded by Board Member VDT tc,,s,,t.,,� to recommend Ct an ,,�, to the City Council the proposed up ate to the Five-Year Schedkile of Capital Improvements within the Comprehensive Plan, No. 23-001-CPA, as presented in [Exhibit 1, which includes the Planning Consultant's analysis and recommendation for approval.] The recommendation will be forwarded to the City Council for consideration at Public Hearings tentatively scheduled for March 21, 2023, and April 18, 2023. Motion Carried �? r,1�trc'n 1, r;,v, ;, cp' Fc,;;-i1 1., CIO Z3 Chairperson Hoover , Vice Chairperson McCoy , Board Members Baughman Brass , Chartier , Jonassaint , Berlin Motion Carried/Failed. CHAIRPERSON HOOVER CLOSED THE PUBLIC HEARING AT P.M. VII. CITY ADMINISTRATOR UPDATE CVtgAil t ' �U A \P • ri up0-40Q- _ C-%1604AP tn, \At, ..)51\1,3 t )' • .��c\,,► • kiUSW7i Pal '04(w t \11 \)6Uv\S VIII. CHAIRPERSON HOOVER ADJOURNED THE MEETING AT P.M. Please take notice and be advised that when a person decides to appeal any decision made by the Planning Board with respect to any matter considered at this proceeding, he/she may need to ensure that a verbatim record of the proceeding is made,which record includes the testimony and evidence upon which the appeal is to be based. General Services' media are for the sole purpose of backup for official records. P. Burnette Handwritten Minutes, February 16, 2023, Page 3 of 3