2022-12-06 V. D. Exhibit 3 Exhibit 3
ee d6 CITY OF OKEECHOBEE, PUBLIC WORKS 12/06/2022
Okeechobee Memo
FLORIDA•fo.unded 1915
To: Gary Ritter, City Administrator
From: David Allen, Public Works Director
Date: 11/29/2022
Re: Public Works SE 4th Street Stormwater Improvements Engineering Services PO
Request
The Public Works Department is requesting a Purchase order for$33,990.00 to Kimley Horn Engineers
for Engineering Design and Bid Assistance for the SE 4th Street Stormwater Improvements project.The
SE 4th Street Stormwater project is a$300,000.00 FDEP grant funded project for water quality
improvements. Funding for these services were included in the 2022-2023 budget. Engineering services
were not included in the initial grant request;therefore,this expense will not be reimbursed under the
grant. The services provided under this agreement will provide us with the necessary engineering
design and bid preparation services needed to take the project to bid.
Kimlep> Horn
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November 29, 2022
David Allen
Public Works Director
City of Okeechobee
55 SE 3rd Avenue
Okeechobee, FL 34974
Re: Professional Services for SE 4th Street Drainage Improvements Project
Dear Mr.Allen:
Kimley-Horn and Associates, Inc., ("Kimley-Horn") is pleased to submit this proposal to the City of
Okeechobee ("City") for professional civil engineering services for improvements to the drainage
system on SE 4'h Street, (the "Project") located in Okeechobee County, Florida. Our project
understanding, scope of services, and fee are described below.
Project Understanding
The project consists of preparation of construction documents for the implementation of a
hydrodynamic separator, which was selected by the City based on conclusions of a feasibility study
performed under a separate contract. The existing drainage system collects stormwater from Parrot
Ave and SE 4'h Street which discharges via a 48-inch reinforced concrete pipe (RCP) outfall at Taylor
Creek. The hydrodynamic separator will be located immediately upstream from the outfall. Taylor
Creek is a tributary to Lake Okeechobee, which is classified as an impaired water body by Florida
Department of Environmental Protection (FDEP)with total maximum daily load (TMDL)thresholds.
Scope of Services
TASK I—DATA COLLECTION AND SITE VISIT
Kimley-Horn will utilize Sunshine 811 to coordinate with franchise utility owners in the project area to
request record drawings of existing utilities. A topographic survey of the project area will be obtained,
utilizing a subconsultant. Kimley-Horn will facilitate an in-person project Kick-off meeting at City Hall.
After the Kick-off meeting Kimley-Horn will travel to the project area to conduct one(1) site visit.
A drainage analysis of the SE 4'h street drainage basin will be performed by Kimley-Horn to identify the
total anticipated flow for the outfall at SE 4th street. The calculated flow will be used to size the
hydrodynamic separator. The Natural Resources Conservation Service(NRCS)TR-55 worksheets will
be utilized to perform this analysis.
Kimley-Horn will coordinate with separator manufacturer to support the development of construction
documents for the SiteSaver hydrodynamic separator.
TASK 2—CIVIL ENGINEERING DESIGN AND CONSTRUCTION PLANS
After data collection is complete, Kimley-Horn will develop a base map in AutoCAD for the construction
plans from the information gathered in Task 1. Kimley-Horn will develop 90% construction plans,
kimley-horn.com 1920 Wekiva Way, Suite 200, West Palm Beach, FL 33411 561 845 0665
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technical specifications, and an opinion of probable construction cost. The construction plans are
anticipated to include the following sheets:
• Cover Sheet(1)
• General Notes (1)
• Drainage Plan (1)
• Drainage Details (1)
Kimley-Horn will host a virtual review meeting with the City to discuss the 90%construction documents.
Kimley-Horn will then develop 100% construction plans, technical specifications, and opinion of
probable construction cost.
TASK 3—BID PHASE ASSISTANCE
Kimley-Horn will attend a Pre-Bid meeting and assist the City in answering any questions from the
bidders/contractors. Kimley-Horn will provide necessary revisions to the construction documents as a
result of the requests for information received during the bidding process. Kimley-Horn will review the
apparent low bid and provide a summary of findings to the City. It is understood that the City will prepare
the 'front-end' bidding documents and administer the bidding process.
Additional Services
Any services not specifically provided for in the above scope,as well as changes in the scope requested
by the City, will be considered additional services and will be performed based on proposals approved
prior to performance of the additional services. Additional services we can provide include, but are not
limited to, the following:
• Environmental inspection or assessment.
• Inspections via underwater diving.
• Permitting assistance.
• Services required by additional governmental regulations, which might be put into effect after
the date of this agreement.
• Meetings with Client or reviewing agencies other than those listed above.
• Geotechnical Services
• Archeological Services
• Grant Administration Services
• Construction Phase Services.
Information and Services Provided by Client
Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information provided by
the Client. The Client shall provide all information requested by Kimley-Horn during the project,
including but not limited to the following:
• Available project record drawings.
kimley-horn.com 1920 Wekiva Way. Suite 200. West Palm Beach, FL 33411 561 845 0665
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• Access to the property.
Schedule
We will provide our services as expeditiously as practicable with the goal of meeting a mutually-
agreed-upon schedule.
Fee and Expenses
Kimley-Horn will perform the services in Tasks 1-3 for the total lump sum fee listed below. Individual
task amounts are informational only. All permitting, application, and similar project fees will be paid
directly by the City.
Task 1 —Data Collection and Site Visit $12,280.00
Task 2—Civil Engineering and Construction Plans $15,875.00
Task 3—Bid Phase Assistance $5,795.00
Total Lump Sum Fee $33,990.00
Lump sum fees will be invoiced monthly based upon the overall percentage of services performed.
kimley-horn.com 1920 Wekiva Way. Suite 200, West Palm Beach, FL 33411 561 845 0665
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Closure
In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to,
the Executed Contract Agreement for Professional Engineering Services between the City of
Okeechobee and Kimley-Horn and Associates, Inc. dated January 18th, 2022, which are incorporated
by reference. As used in the Agreement, "Engineer" shall refer to Kimley-Horn and Associates, Inc.,
and "Client" shall refer to The City of Okeechobee.
Kimley Horn will begin services after receiving a fully executed Task Assignment from the City of
Okeechobee.
We appreciate the opportunity to perform this service for you! Please contact me at(561) 840-0820 or
kevin.schanen(akimley-horn.com if you have any questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
By: Kevin Schanen, P.E.
Principal
kimley-horn.com 1920 Wekiva Way. Suite 200. West Palm Beach, FL 33411 561 845 0665