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2022-11-15 VI. D. Exhibit 4 Exhibit 4 1 1/15/2022 -�.. -bKEECHOaE -- f pOLJCE l' sr= = s; Okeechobee Police Department r 50 SE 2nd Avenue — Okeechobee Florida 34974 ;'.1 ,, Phone: 863-763-2626 Facsimile: 863-763-3804 November 7, 2022 TO: Mayor, Council and City Administrator FROM: Donnie Hagan, Chief of Police Agenda item request: Approve purchase of radios and installation through Communication International as presented. Background: The new SLERS system will be installed for the Okeechobee zone sometime between January and March 2023. Current budget for radios and installation for this fiscal year is $400,000 (radios and consoles). Attached is a current quote for Communications International the radio supplier for Harris Company that has the state contract for a total of $320.695.30 if the radios are purchased now. They currently have approximately 200 radios in stock. If we wait the price goes to $350,893.30 and that price is good for 60 days. 0 Quote COMMUNICATIONS INTERNATIONAL Date:,10/19/2022 An Employee Owned Company Valid Dntil'60 Days Quote at:ICOKEEGKS95CISP Customer ID:,C000623 ,fa a e/R • 'Description_ •_ _ -- City of Okeechobee Updated radio quotes(Spring Special) Attn:India Riedel Guy K Stevens Item Qty Model :lDescrip on Qt/K01-1 IN8DAIrs6-3-Er 1 35 XL95P Portable XL95P Portable 800MHz with ant,bat&Chr 2,962.50 $ 103,687.50 Cl Special P25 PH2,OTAR,AES/DES,EDACS 35 Spring Special Trade In existing radio,good while supply last 35 Programming - • 50.00 1,750.00 2 26 XL185M Mobile XL185M Mobile 800MHz with ant,Install idt&mie $10,617.00 26% $ 7,856.58 204,271.08 P25 PH2,OTAR,AES/DES,EDACS&LTE Capable — 26 SLERS 2 Special Trade in old radio and EDACS at NC $ (870.00) $ (22,620.00) 26 Programming,removal and installation $ 450.00 $ 11,700.00 XL185M Control 3 1 XL185M Desktop Station $10,976.00 26% $ 8,122.24 8,122.24 Station P25 PH2,OTAR,AES/DES,EDACS&LTE Capable 1 SLERS 2 Special Trade in old radio and EDACS at NC $ (870.00) $ (870.00) 1 Programming and exchange with existing 50.00 8040 XL18516 Control 4 2 XL185M Desktop Station $10,976.00 26% $ 8,122.24 $ 18,24448 Station P25 Pf12,OTAR,AESIDES,EDACS&LTE Capable 2 SLERS 2 Special Trade in old radio and EDACS at NC $ (870.00) $ (1,740.00) 2 Programing and exchange with existing $ 50.00 $ 100.00 :Special Notes and Control station exchange based on using existing antenna system. XL95P Spring Special pricing only good while supply last. Total S 320 695 30 "-'7 '7,77 s 7P7777`.' ''- er Quote subject to Ci standard terms and conditions. Quote accepted: Submit Purchase Order to: Communications International 4450 US Hwy 1 Signature Dale Vero Beach,FL 32967 Point Name Tule COMMUNICATIONS INTERNATIONAL QUOTE TERMS AND CONDITIONS: An Employee Owned Company 1.Quotes are exclusive of all installation and programming charges unless expressly stated and all applicable taxes. 2.Title will pass upon shipment,risk of loss will pass upon delivery to purchaser's facility. 3.Ordered equipment may be returned for a full refund,less a 25%restocking fee,if the equipment is returned unused and undamaged in its original packaging within six months after shipment. 4.Prices quoted are valid for the duration as noted above. 5_Net 30 days after invoice 6.Manufacturer's standard equipment warranty(which will be furnished upon request)applies to all ordered equipment. Communication International,Inc.DISCLAIMS ALL OTHER WARRANTIES WITH RESPECT TO THE ORDERED PRODUCTS,EXPRESS OR IMPLIED INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. 7.Communication International,Inc.'s TOTAL LIABILITY ARISING FROM THE ORDERED PRODUCTS WILL BE LIMITED TO THE PURCHASE PRICE OF THE PRODUCTS WITH RESPECT TO WHICH LOSSES OR DAMAGES ARE CLAIMED,IN NO EVENT WILL COMMUNICATIONS INTERNATIONAL INC.BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. 8.These terms will prevail over any inconsistent or additional terms on any purchase order submitted by the purchaser. 9.This proposal does not reflect(include)material/labor cost escalations beyond a standard inflationary rate(SIR)of 5%.We reserve the right to recover cost impacts above(SIR). Quote Ci COMMUNICATIONS INTERNATIONAL Date:10/19/2022 An Employee Owned Company Valid Until'60 Days Quote#:ICOKEEGKS95 I Customer ID:i C000623 C '?' Quote/Project Description City of Okeechobee Updated radio quotes Attn:India Riedel :Lr_esente¢_by;: Guy K Stevens lar_.__ :� _....?:T._. _` , ''' 1 35 XL95P Portable XL95P Portable 800MHz with ant,bat&Chr $ 6,345.00 26% $ 4,695.30 $ 164,335.50 P25 PH2,OTAR,AES/DES,EDACS 35 SLERS 2 Special Trade in old radio and EDACS at NC $ (870.00) $ 35 Programming $ 50.00 $ 1,750.00 2 26 XL185M Mobile XL185M Mobile 800MHz with ant,Install kit&mlc $10,617.00 26% $ 7,856.58 $ 204.271.08 P25 PH2,OTAR,AESIDES,EDACS&LTE Capable 26 SLERS 2 Special Trade in old radio and EDACS at NC 26 Programming,removal and installation $ 450.00 $ 11,700.00 3 1 XL185M Control XL185M Deskto Station Station P $10,976.00 26% $ 8.122.24 $ 8,122.24 P25PH2,OTAR,AES/DES,EDACS&LTE Capable 1 SLERS 2 Special Trade in old radio and EDACS at NC $ (870.00) $ (870.00) 1 Programming and exchange with existing $ 50.00 $ 50.00 4 2 XL185M Control XL185M Desktop Station $10,976.00 26% $ 8,122.24 $ 16,244.48 Station P25 PH2,OTAR,AESIDES.EDACS&LTE Capable 2 SLERS 2 Special Trade in old radio and EDACS at NC $ (870.00)l $ (1,740.00) 2 Programming and exchange with existing $ 50.00 $ 100.00 Special ^:otos and Iristruc.tions Control station exchange based on using existing antenna system Total S 350,893.30 . Quote subject to Ci standard terms and conditions. Quote accepted: Submit Purchase Order to: Communications International 4450 US Hwy 1 Sl nature Date Vero Beach,FL 32967 Pent Hams Tine • COMMUNICATIONS INTERNATIONAL QUOTE TERMS AND CONDITIONS: An Employee Owned Company 1.Quotes are exclusive of all installation and programming charges unless expressly stated and all applicable taxes. 2.Title will pass upon shipment,risk of loss will pass upon delivery to purchaser's facility. 3.Ordered equipment may be returned for a full refund,less a 25%restocking fee,if the equipment is returned unused and undamaged in its original packaging within six months after shipment. 4.Prices quoted are valid for the duration as noted above. 5.Net 30 days after invoice 6.Manufacturer's standard equipment warranty(which will be furnished upon request)applies to all ordered equipment. Communication International,Inc.DISCLAIMS ALL OTHER WARRANTIES WITH RESPECT TO THE ORDERED PRODUCTS,EXPRESS OR IMPLIED INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FORA PARTICULAR PURPOSE. 7.Communication International,Inc.'s TOTAL LIABILITY ARISING FROM THE ORDERED PRODUCTS WILL BE LIMITED TO THE PURCHASE PRICE OF THE PRODUCTS WITH RESPECT TO WHICH LOSSES OR DAMAGES ARE CLAIMED,IN NO EVENT WILL COMMUNICATIONS INTERNATIONAL INC.BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. 8.These terms will prevail over any inconsistent or additional terms on any purchase order submitted by the purchaser. 9.This proposal does not reflect(include)material/labor cost escalations beyond a standard inflationary rate(SIR)of 5%.We reserve the right to recover cost impacts above(SIR). Req. No. 16877 „y.oF•OXpFC �� ti PURCHASE REQUISITION , CITY OF OKEECHOBEE Important: This number must qo 55 S.E. Third Avenue be shown on all invoices, `3• �o Okeechobee, FL 34974-2903 packages, cases,tickets and -79,-,* Tel: 863-763-3372 correspondence. Fax: 863-763-1686 COMMUNICATIONS INTERNATIONAL SHIP TO: 4450 US HWY 1 City of Okeechobee- Police Dept. VERO BEACH FL 32967 50 SE 2nd Avenue Okeechobee, FL 34974 INVOICE IN DUPLICATE: THIS ORDER SUBJECT TO CONDITIONS ON FACE. NO CHANGES MAY BE MADE WITHOUT WRITTEN PERMISSION OF PROCUREMENT MANAGEMENT. DATE VENDOR NO. DELIVERY DATE SHIP VIA BEST WAY F.O.B. DEST. TERMS 10/18/2022 ITEM NO AC CT. NUMBER QUANTITY UNIT DESCRIPTION UNIT AMOUNT 1 3045216400 0 35 PORTABLES $320,695.30 26 MOBILE 3 CONTROL STATIONS $320,695.30 CITY OF OKEECHOBEE IS EXEMPT FROM FEDERAL EXCISE AND TRANSPORTATION TAXES AND STATE SALES TAX. DO NOT INCLUDE THESE TAXES IN YOUR INVOICE. EXEMPTION CERTIFICATE WILL BE SIGNED UPON REQUEST. STATE SALES TAX EXEMPTION NO.85-8012621656C-6 FEDERAL I.D.NO 59-60000-393 AUTHORIZED SIGNATURE ❑ PARTIAL ❑ FINAL 004 L3HARRIS TM November 2, 2022 City of Okeechobee Attn: India Riedel 55 SE 3rd Avenue Okeechobee, FL 34974 RE: L3Harris/SLERS/Communications International (Ci) This letter is to certify that Communications International (Ci) is an authorized L3Harris Corporation Public Safety and Professional Communications Channel Partner, Warranty Service Provider and is authorized to sell and service L3Harris portfolio of products. Under the current contract with the State of Florida, L3Harris equipment is the sole authorized equipment approved for use on the Statewide Law Enforcement Radio System (SLERS). Orders for L3Harris equipment, service, repairs and calibrations for L3Harris products. and associated accessories should be placed through Communications International (Ci). If you have any further questions or concerns, I encourage you to call me at my office. Thank you again for choosing L3Harris and Communications International (Ci) for your communications needs. Regards, David B. Muniz Regional Channel Manager—South East Region Indirect Channel Management COMMUNICATION SYSTEMS/L3HARRIS TECHNOLOGIES Mobile:+1 941 218 9253 www,L3Harris.com/David.Muniz@L3Harris.com 5857 Imbe Street/North Port,FL 34286/USA 1,3HARRIS"' /.—.N COMIN-2 OP ID: EC AcoRO CERTIFICATE OF LIABILITY INSURANCE DATE2/ 1...._....-- CERTIFICATE ) 022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on _this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 314-746-4700 CONTACT Digital Insurance LLC NAMN g PHONE 314-746.4700 IFAX 314-889-3700 formerly Huntleigh McGehee (ac,No.Ext): (NC,No): 8235 Forsyth Boulevard,#1200 _MRS: Clayton,MO 63105 INSURER'S)AFFORDING COVERAGE NAIC S INSURER A:Old Republic Insurance Co. 24147 INSURED INSURER B:Aspen American Ins-Co. 43460 Communications International Inc. 4450 U.S.Highway 1 INSURER C: Vero Beach,FL 32967 INSURER D: INSURER E: — INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR I POLICY EFF POLICY EXP LIMITS , _ TYPE OF INSURANCE loan morn1 POLICY NUMBER IMM/DIUVYYYI IMV,D'ITYYYY) A. X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 CLAIMS-MADE X OCCUR MWZY31249722 03/01/2022;03/01/2023 PREM SES IOEa oow rrence) S 500,000 X MED EXP(Any one person) S 10,000 PERSONAL 8 ADV INJURY S 1,000,000 GENt AGGREGATE LIMIT- APPLIES PER: GENERAL AGGREGATE S 2,000,000 X POLICY X JEC7 LOC PRODUCTS-COMP/OPAGG S 2,000,000 OTHER A COMBINED SINGLE LIMIT S AUTOMOBILE LIABILITY 1,000,000 AFa accident) S X ANY AUTO MWTB312496 22 03/01/2022 03/01/2023 BODILY INJURY(Per person) S OWNED SCHEDULED AUTOS ONLY _ AUTOS BODILY INJURY(Per accident) S HIRED NON-OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY I. actidentl 5 S B--- UMBRELLA LIAB X OCCUR EACH OCCURRENCE S 5,000,000 X EXCESS LIAB CLAIMS-MADE CXOO7QX22 03/01/2022 03/01/2023 AGGREGATE 5 5,000,000 DED RETENTION 5 I S A AND REMPLO EMPLOYERS'L ABILITY i X j STATUTE.1 I ER H ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N MWC31249822 03101/20220310112023 E.L.EACH ACCIDENT S 1,000,000 OFFICER/MEMBER EXCLUDED? NIA I (Mandatory In NH) I E.L.DISEASE-EA EMPLOYEE S 1,000,000 It yes,describe under 1,000,000 DESCRIPTION OF OPERATIONS below 1 E.L.DISEASE-POLICY LIMIT S A Garagekeepers MWTB31249622 03/01/2022 03/01/2023 LIMIT 1,000,000 Liability Coverage Deductibl 250 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES(ACORD 101,Additional Remarks Schedule,may be attached if more space is required) CERTIFICATE HOLDER CANCELLATION OKEFL-2 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Okeechobee Police Department THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN p ACCORDANCE WITH THE POLICY PROVISIONS. Attn: Lt.Bettye Taylor 50 SE 2nd Ave AUTHORIZED REPRESENTATIVE Okeechobee,FL 34974 IN u�-' T c iv, . � ACORD 25(2016/03) ©1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD