SE 4th ST Stormwater Impr't Feasibility Study, $18,600. 2022/04/19Kimley>>> Horn
March 16, 2022
David Allen
Public Works Director
City of Okeechobee
55 SE 3rd Avenue
Okeechobee, FL 34974
Re: Professional Services for SE 41h Street Drainage Improvements Project
Dear Mr. Allen:
Kimley-Horn and Associates, Inc., ("Kimley-Horn") is pleased to submit this proposal to the City of
Okeechobee ("City") for professional civil and environmental engineering services for a feasibility study
on the drainage system on SE 41h Street, (the "Project") located in Okeechobee County, Florida. Our
project understanding, scope of services, and fees are described below.
Project Understanding
• The project is to include a feasibility study on the alternatives for improvements to the local drainage
system at SE 41h Street.
• The existing drainage system collects stormwater from Parrot Ave and SE 41h Street which
discharges via a 48-inch reinforced concrete pipe (RCP) outfall at Taylor Creek. Taylor Creek is a
tributary to Lake Okeechobee, which is classified as an impaired water body by Florida Department
of Environmental Protection (FDEP) with total maximum daily load (TMDL) thresholds. The
drainage system consists of inlet structures, a trash removal baffle box, and approximately 1,600
LF of 48-inch RCP.
• This feasibility study will provide the City with recommendations for improvements to the existing
drainage infrastructure utilizing grant funding obtained via the Local Funding Initiative Request to
the Florida Senate. Kimley-Horn will focus on five improvements to the area to optimize
infrastructure functionality and improve nutrient removal while maintaining compliance with
applicable regulations i.e., addition of baffle box for nutrient removal, installation of Wapro tidal
check valve, lining of the 48-in RCP storm sewer, road restoration, and structural evaluation of the
conflict manhole.
Scope of Services
TASK I — FACILITY CONDITION ASSESSMENT AND IMPROVEMENT RECOMMENDATIONS
A. Attend a project kick-off meeting with the City.
B. Review as-builts for the SE 41h Street drainage system.
C. Conduct two (2) site visits to the project area.
1920 Wekiva Way, Suite 200
Kimley >> Horn
D. Analyze recommended improvements for infrastructure that is nearing the end of useful life
E. Develop budgetary opinions of probable cost and implementation timelines for the
recommended infrastructure improvements.
F. Prepare a draft and final technical memorandum summarizing Kimley-Horn's findings. The
technical memorandum will include a summary of the condition's assessment,
recommendations for improvement projects, budget level opinion of probable construction cost
for each recommended improvement, and an opinion of an implementation timeline for the
improvements.
G. Conduct a conference call with City staff to discuss the draft technical memorandum comments
H. Finalize the technical memorandum inclusive of City comments.
Deliverables
Kimley-Horn will prepare the following documents to the City in pdf format:
• Memorandum summary of the Site Visit and Kick Off Meeting.
• Draft Technical Memorandum: SE 41h Street Drainage System Condition Assessment and
Improvement Recommendations.
• Final Technical Memorandum: SE 41h Street Drainage System Condition Assessment and
Improvement Recommendations.
Services Not Included
Any other services, including but not limited to the following, are not included in this Agreement.
1. Environmental inspection or assessment.
2. Inspections via underwater diving.
3. Design phase services.
4. Construction phase services.
Additional Services
Any services not specifically provided for in the above scope will be considered additional services and
can be performed at our then current hourly rates. Additional services we can provide include, but are
not limited to, the following:
• Additional analyses or modifications to documents due to Client requested revisions after the
final memorandum is issued.
• Services required by additional governmental regulations, which might be put into effect after
the date of this agreement.
• Meetings with Client or reviewing agencies other than those listed above.
• Surveying Services
1920 Wekiva Way, Suite 200
Kimley )))Horn
• Geotechnical Services
• Archeological Services
• Architectural Services
• Grant Administration Services
• Design Services
• Construction Phase Services.
• Preparation of contractor bid packages or related services.
Information Provided by Client
Kimley-Horn shall be entitled to rely on the completeness and accuracy of all information provided by
the Client. The Client shall provide all information requested by Kimley-Horn during the project,
including but not limited to the following:
• Copies of all available information pertinent to services for the project.
• Available project record drawings, including structural plans, and permits.
• Operations and Maintenance Performance Report (OMPR)
• Access to the property.
Fee and Expenses
Payments for the following stipulated lump sum portions of the Basic Services Fee shall be made at
the completion of each phase of the Work as follows:
Subtasks
Deliverable
Site Visit and Kick Off
Meeting Summary
)raft Technical
Memorandum
Final Technical
Memorandum
Due Date
April 22na
July 215',
September 1
Invoice Format
Amount
Kimley-Horn will perform the proposed services for a lump sum fee of $18,600. No permitting,
application, and similar project fees are included in this fee. Subtask fees and expenses will be invoiced
monthly based, as applicable, upon the completion of each subtask. Payment will be due as stipulated
on the continuing services contract.
11
Kimley>>> Horn
Closure
In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to,
the Executed Contract Agreement for Professional Engineering Services between the City of
Okeechobee and Kimley-Horn and Associates, Inc. dated January 181h, 2022. As used in the
Agreement, "Engineer" shall refer to Kimley-Horn and Associates, Inc., and "Client" shall refer to The
City of Okeechobee. Kimley Horn will begin services after receiving a fully executed Task Assignment
from the City of Okeechobee.
We appreciate the opportunity to perform this service for you. Please contact me if you have any
questions.
Very truly yours,
Denise Palmatier, P.E.
Associate
Kimley-Horn and Associates, Inc.
o ing R. Watford Jr., yo
Lane G rn otea, CMC, City Clerk
REVIEWED L SUFFI� Y: _
John S.Furnero,. City Attorney