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2022-07-19 EX 12 Administrator Evaluations Item VI. H.mcn�- Lane Gamiotea From: Lane Gamiotea Sent: Tuesday, July 12, 2022 5:37 PM To: Gary Ritter Cc: Robin Brock; Heather Prince Subject: Administrator Ritter 2022 Evaluation Form for 7-19-2022 Meeting Attachments: Ritter, G. Contract.pdf; Admin 2022 Evaluation.pdf Importance: High Gary, I provided each of them with their individual evaluation forms. Here's a copy of what they received; I also included a copy of the evaluation form..... Q Mayor & Council, -the annual evaluation on the City Administrator is required to be completed in July this year. Attached please find: 1. Your a blank, fillable evaluation form (names, review period and council meeting dates have been filled in). 2. A copy of his current contract and job description. A few reminders/information: • After opening the PDF form you'll need to save it; • To tally the overall score: add the individual question points, divide that number by 14 (total number of questions). • You have the option of printing & sign this or email it back to me to print for you to sign (print 1-sided only please). • The original form is to be provided to me, before the start of the 7-19-2022 meeting to calculate the average score and give to the Mayor. • You are encouraged to schedule time to meet with Gary before the meeting to go over his review; • We'll get Gary's signature, and provide him with a copy of each form. If you have any problems with the form let me know quickly. Thank You! Ae, '14e 6t-&&e(4aw&a, CAC 11'`ty.oF_°NFE,-y. City Clerk/Personnel Administrator City of Okeechobee °a -- 55 SE 3Id Avenue, Room 100, Okeechobee, FL 34974 Office: 863.763.3372 ext. 9814, Fax: 863.763.1686, Cell: 863.697-0345 Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. '1-1q as mc�ufe rat MAYOR'S WORKSHEET TO CALCULATE AVERAGE SCORE ON EVALUATION Council Meeting Date: Item Number: ' ' ;r. _ tr . EVALUATOR OVERALL RATING Final Score from Mayor Watford Final Score from Chandler _ Final Score from Clark Final Score from Jarriel Final Score from Keefe Total ►, Divided by 5 Evaluators = Average Final Score: Score Key: EXCELLENT = 5.0 AND UP GOOD = 4.0 TO 4.9 SATISFACTORY = 3.0 TO 3.9 FAIR = 2.0 TO 2.9 POOR = 1.0 TO 1.9 r City of Okeechobee City Administrator Evaluation Form Factors 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Job Knowledge: Demonstrates knowledge within field. Carries out daily responsibilities. Follows City LA policies. Comments Personnel Management: Demonstrates sensitivity and awareness in relating to staff; securing trust and respect; developing teamwork; ❑ ❑ ❑ ❑ ` and providing staff with specific feedback and coaching to improve performance. Comments Communication Skills: Demonstrates competence in expressing ideas verbally and in writing. g. Actively listens to suggestions and feedback from others and responds appropriately. ❑ ❑ ❑ ❑ Presents information clearly and concisely and is able to communicate effectively in all situations. Comments Presentation of City Image: Presents a positive professional image to public as City Department Head. Demonstrates through �. ��- citizen contact, politeness, and service -orientated attitude. Comments Problem -Solving Ability: Ability to analyze/ discuss/report problems and concerns and ❑ ❑ ❑ ❑ �i recommend solutions. Comments 2022 Citv !administrator !annual Evaluation - Paaa 1 of 3 - Fvaluafnr I aqt NarnP Jarriel I = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Dependability & Integrity: Considers the following values important to the workplace, truthfulness, respect and civility for others, attendance and reliability, confidentiality, and ❑ El ❑ El accountability for own actions. Attentive to daily tasks and is responsive to the needs of the department. Does job to maximum. Shows loyalty to City. Comments Initiative: Willingness to seek responsibility, contribute new ideas, anticipate problems, suggest solutions, and goes out of their way to ❑ ❑ ❑ ❑ r get a job done; requiring little direction. Comments Interpersonal Relationships: Develops and maintains effective working relationships with colleagues and employees. Demonstrates a ❑ ❑ ❑ ❑ _ `77^ l professional demeanor at all times. Supportive of team members. Comments Productivity: Consistently produces. Project/job are thorough, precise and on schedule. Attends to detail. ❑ ❑ ❑ ❑ Comments Quality of Work: Meets technical orprofessional standards in an efficient manner. Work is ❑ ❑ ❑ consistently accurate, complete, and neatly done. Comments Professional Development: Seeks ways to continue education and remain current and advance in their field. ❑ ❑ ❑ ❑ Comments Cooperation and Attitude: Keeps a positive opinion toward the city and is a team player. Works well with co-workers and stays ❑ ❑ ❑ positive during job assignments. Comments 2022 Citv Administrator Annual Evaluation - Paoe 2 of I - Evaluator Last Name- Jarriel I = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Budgeting: Provides operating and capital improvement plans and other short- and long- range plans that anticipate the needs of the ❑ ❑ ❑ ❑, community; presents a timely annual budget which is well documented, organized and one which closely represents the goals of the Council. Comments Financial Management: Accurately and precisely reports and projects financial condition; budgets realistically; implements management practices and policies to maintain or achieve a sound long- ❑ ❑ ❑ ❑ term financial condition; uses debt appropriately; plans for long-term maintenance and replacement of infrastructure. Comments Overall Rating (average the rating numbers above) Evaluation ADDITIONAL COMMENTS GOALS (as agreed upon by employee and Council) Verificationof By signing this form, you confirm that you have discussed this review in detail with the evaluator. Signing this form does not necessarily indicate that you agree with this evaluation. - Employee Signature Date Elected Official Signature 4 Printed Name Robert Jarriel Date 2022 Citv Administrator Annual Evaluation - Paoe 3 of 3 - Fvaluatno- I asi. Name Jarriel City of Okeechobee City Administrator Evaluation Form 'Employee Information Name Gary Ritter Council June 21, 2021- June 21, 2022 Meeting 07/19/2022 Review Period Date i = Poor 2 = Fair 3 = Satisfactory 4 = Good I 5 = Excellent Job Knowledge: Demonstrates knowledge within field. Carries out daily responsibilities. Follows City j El policies. Gary has accomplished much in learning the in and outs of the City in his first year. Although Comments he was a councilman for years his learning curve in his new role has been impressive. Personnel (Management: Demonstrates securing and awareness a relating to stab; securing trust and respect; developing teamwork; El ❑ ❑ 0 � 10 and providing staff with specific feedback and '�,J/ coaching to improve performance. Gary has a great relationship with the City Staff. The comments from the different departments Comments are always so positive. He is a great asset to the City. Communication Skills: Demonstrates competence in expressing ideas verbally and in writing. Actively listens to suggestions and feedback from others and responds appropriately. El0El 0 21 Presents information clearly and concisely and is able to communicate effectively in all situations. One of Gary greatest strength is his ability to listen and truly care about your views. We don't Comments always agree but Gary takes into account my views and weighs them carefully before decision Presentation ofCity Image: Presents a positive professional image ge to public as City Department Head. Demonstrates through citizen contact, politeness, and service -orientated attitude. The City image has not been better. Gary has the respect needed from our own departments, Comments and more importantly our citizens. Problem -Solving Ability:Pl Ability to analyze/ discuss/report problems and concerns and ® F] Oy Il.�,��1 recommend solutions. Gary has had a learning curve in learning this management position. He has done an Comments excellent job with any problem or concern presented to him 2022 City Administrator Annual Evaluation - Rage 1 of 3, - Evaluator Last Name: Clark I = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Dependability & Integrity: Considers the following values important to the workplace, truthfulness, respect and ronfid for others, attendance and reliability, confidentiality, and i —E accountability for own actions. Attentive to daily tasks and is responsive to the needs of the department. Does job to maximum. Shows loyalty to City. Gary is a manager that leads by example. He is reliable, respectful and accountable as he Comments responds to the needs of the City. Initiative: Willingness to seek responsibility, contribute new ideas, anticipate problems, suggest solutions, and out of their way to 0 [� �j El 1 � �J W ® J [ � � goes get a job done; requiring little direction. Gary probably receives more direction than he needs and always seems willing to listen and Comments will find solutions to each and every problem/ Interpersonal Relationships: Develops and maintains effective working relationships with colleagues and employees. Demonstrates a i--� El � � ❑ ,---, _s/ professional demeanor at all times. Supportive of Il II team members. Gary has done a great job with all the departments in the City. He has their respect and Comments support. Productivity: Consistently produces. Projectlob are thorough, precise and on schedule. Attends to detail. Considering the undertaking of learning this new job, Gary has done an excellent job in Comments learning to maneuver through the government to get jobs done and also be productive. Qualify IMeets technical professional r. Work is standardss in in a an efficient manner. � El � ❑ W1 consistently accurate, complete, and neatly done. I have been very impressed about how efficient and completely Gary does his job. Comments Professional Development: Seeks ways to continue education and remain current and in their field. advance Comments Cooperation and Attitude: Keeps a positive opinion toward the city and is a team player. Works well with co-workers and 1. f j stays positive during job assignments. Comments 2022 City Administrator Annual Evaluation - Page 2 of 3, - Evaluator Last: Name: Clark 1 = Poor 2 = Fair 3 = Satisfactory a = Good 5 = Excellent Budgeting: Provides operating and capital improvement plans and other short- and long- range plans that anticipate the needs of the community; presents a timely annual budget which is well documented, organized and one which closely represents the goals of the Council. Gary is still learning and after this year working with our budget I think he will have mastered Comments the balancing act of the community and the City Council, Financial Management: Accurately and precisely reports and projects financial condition; budgets realistically; implements management practices and policies to maintain or achieve a sound long- term financial condition; uses debt appropriately; plans for long-term maintenance and replacement of infrastructure. Comments Overall Rating (average the rating numbers above) Evaluation ADDITIONAL COMMENTS Gary has and will continue to be a great City Manager. His communication skills, and problem solving ability has been an asset to the City. He has gained the respect of his peers and all the employees of the City of Okeechobee. He listens, a rarity these days, so that decisions are sound and thoroughly researched before presented to the Council. GOALS (as agreed upon by employee and Council) Verification of Review signing this form, you Confirm that you have discussed this review in detail with the evaluator. Signing this farm does not necessarily indicate that you agree with this evaluation. Employee Signature Date Elected Official Signature Printed Name Monica Clark Dat-. �y 7/ 1 �8/2022 2022 City Administrator Annual Evaluation - Page 3 of 3, - Evaluator Last Name: Clark City of Okeechobee City Administrator Evaluation Form Name I Gary Ritter Council June 21 2021 - June 21 2022 Meeting 07/19/2022 Review Period Date 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Job Knowledge: Demonstrates knowledge within field. Carries out daily responsibilities. Follows City ❑ ❑ ❑ ❑ policies. Comments Personnel Management: Demonstrates sensitivity and awareness in relating to staff; securing trust and respect; developing teamwork; El ❑ ❑ ❑ W1 and providing staff with specific feedback and coaching to improve performance. Comments Communication Skills: Demonstrates competence in expressing ideas verbally and in writing. Actively listens to suggestions and from others and responds appropriately. El ❑ El Elfeedback Presents information clearly and concisely and is able to communicate effectively in all situations. Comments Presentation ofCity Image: Presents a positive professional image ge to public as City Department Head. Demonstrates through ❑ ❑ ❑ ❑ ❑ citizen contact, politeness, and service -orientated attitude. Comments Problem -Solving Ability: Ability analyze/ discuss/report problems and concerns and ❑ ❑ ❑ recommend solutions. Comments 2022 City Administrator Annual Evaluation - Page 1 of 3, - Evaluator Last Name: Watford I = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Dependability & Integrity: Considers the following values important to the workplace, truthfulness, respect and civility for others, attendance and reliability, confidentiality, and ❑ ❑ ❑ ❑ accountability for own actions. Attentive to daily tasks and is responsive to the needs of the department. Does job to maximum. Shows loyalty to City. Comments Initiative: Willingness to seek responsibility, contribute new ideas, anticipate problems, suggest solutions, and out of their way to ❑ ❑ ❑ ❑ goes get a job done; requiring little direction. Comments Interpersonal Relationships: Develops and maintains effective working relationships with colleagues and employees. Demonstrates a ❑ El ❑ professional demeanor at all times. Supportive of team members. Comments Productivity: Consistently produces. Project/job are thorough, precise and on schedule. Attends to ❑ ❑ ❑ Eldetail. Comments Quality s in an efficient manneWork: Meets technical e professional standards r. Work is ❑ ❑ ❑ ❑ Z consistently accurate, complete, and neatly done. Comments Professional Development: Seeks ways to continue education and remain current and advance in their field. El ❑ ❑ ❑ Comments Cooperation and Attitude: Keeps a positive opinion toward the city and is a team player. Works well with co-workers and stays ❑ ❑ ❑ ❑ Z positive during job assignments. Comments 2022 City Administrator Annual Evaluation - Page 2 of 3, - Evaluator Last Name: Watford 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Budgeting: Provides operating and capital improvement plans and other short- and long- range plans that anticipate the needs of the ❑ ❑ ❑ ❑ ❑ community; presents a timely annual budget which is well documented, organized and one which closely represents the goals of the Council. Comments Financial Management: Accurately and precisely reports and projects financial condition; budgets realistically; implements management practices policies to maintain or achieve a sound long- ❑ ❑ El 1-1and IZI term financial condition; uses debt appropriately; plans for long-term maintenance and replacement of infrastructure. Represents the City very well. Comments Overall Rating (average the rating numbers above) ADDITIONAL COMMENTS GOALS (as agreed upon by employee and Council) Verificationof By signing this form, you confirm that you have discussed this review in detail with the evaluator. Signing this form does not necessarily indicate that you agree with this evaluation. Employee Signature Date l Elected Official Signature Printed Name I Dowling R. Watford, Jr. Date 7/18/2022 2022 City Administrator Annual Evaluation - Page 3 of 3, - Evaluator Last Name: Watford :.;:• City of Okeechobee INN .� City Administrator Evaluation Form Name Gary Ritter Council June 21, 2021 - June 21, 2022 Meeting 06/21/2022 Review Period Date 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Job Knowledge: Demonstrates knowledge within field. Carries daily Follows City ❑ ❑ ❑ ❑ out responsibilities. policies. Comments Personnel Management: Demonstrates sensitivity and awareness in relating to staff; securing trust and respect; developing teamwork; ❑ ❑ ❑ ❑ and providing staff with specific feedback and coaching to improve performance. Comments Communication Skills: Demonstrates competence in expressing ideas verbally and in writing. Actively listens to suggestions and feedback from others and responds appropriately. ❑ ❑ 1-1 ❑ D Presents information clearly and concisely and is able to communicate effectively in all situations. Comments Presentation ofCity Image: Presents a positive professional image ge to public as City Department ❑ ❑ ❑ ❑ .� Head. Demonstrates through citizen contact, politeness, and service -orientated attitude. Comments Problem -Solving Ability: Ability analyze/ discuss/report problems and concerns and ❑ ❑ ❑ 1 '` ❑ recommend solutions. Comments 2022 City Administrator Annual Evaluation - Page 1 of 3, - Evaluator Last Name: Chandler 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Dependability & Integrity: Considers the following values important to the workplace, truthfulness, respect and civility for others, attendance and reliability, confidentiality, and ❑ ❑ ❑ ❑ accountability for own actions. Attentive to daily tasks and is responsive to the needs of the department. Does job to maximum. Shows loyalty to City. Comments Initiative: Willingness to seek responsibility, contribute new ideas, anticipate problems, their to ❑ ❑ ❑ ❑ suggest solutions, and goes out of way get a job done; requiring little direction. Comments Interpersonal Relationships: Develops and effective working relationships with colleagues collea ues and employees. Demonstrates a ❑ ❑ ❑ ❑ professional demeanor at all times. Supportive of team members. Comments Productivity: Consistently produces. Project/job are thorough, precise and on schedule. Attends to ❑ ❑ ❑ ❑ detail. Comments Quality of Work: Meets technical or professional standards in an efficient manner. Work is ❑ ❑ ❑ [ ❑ consistently accurate, complete, and neatly done. Comments Professional Development: Seeks ways to continue education and remain current and in their field. ❑ ❑ ❑ El Comments Cooperation and Attitude: Keeps a positive opinion toward the city and is a team player. ❑ ❑ ❑ ❑ El well with co-workers and stays positive during job assignments. Comments 2022 City Administrator Annual Evaluation - Page 2 of 3, - Evaluator Last Name: Chandler 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Budgeting: Provides operating and capital improvement plans and other short- and long- range plans that anticipate the needs of the ❑ ❑ ❑ ❑ ❑ community; presents a timely annual budget which is well documented, organized and one which closely represents the goals of the Council. Comments Financial Management: Accurately and precisely reports and projects financial condition; budgets realistically; implements management practices and policies to maintain or achieve a sound long- ❑ ❑ ❑ ❑ term financial condition; uses debt appropriately; plans for long-term maintenance and replacement of infrastructure. Comments Overall Rating (average the rating numbers above) t� . so ADDITIONALADDITIONAL COMMENTS GOALS (as agreed upon by employee and Council) By signing this form, you confirm that you have discussed this review in detail with the evaluator. Signing this form does not necessarily indicate that you agree with this evaluation. Employee Signature Date i r= Elected Official Signature > 1 Ct k Printed Name Noel A. Chandler Datel 2022 City Administrator Annual Evaluation - Page 3 of 3, - Evaluator Last Name: Chandler ter. p City of Okeechobee , City Administrator Evaluation Form Employee Name Gary Ritter Council June 21, 2021 - June 21, 2022 Meeting 07/19/2022 Review Period Date k 1 = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Job Knowledge: Demonstrates knowledge within Carries daily Follows City ❑ ❑ ❑ Elfield. out responsibilities. policies. Administrator is knowledgable in many arenas, and is capable of executing the duties of his Comments office accordingly. Personnel Management: Demonstrates sensitivity and awareness in relating to staff; securing trust and respect; developing teamwork; ❑ ❑ ❑ ❑ and providing staff with specific feedback and coaching to improve performance. Even before taking the position as Administrator, Gary had a good report with staff and council. Comments A noticeable difference in morale among staff after Gary assumed his role. Communication Skills: Demonstrates competence in expressing ideas verbally and in writing. Actively listens to suggestions and feedback from others and responds appropriately. ❑ ❑ ❑ R1 11 Presents information clearly and concisely and is able to communicate effectively in all situations. Administrator is well spoken, and informative. Comments Presentation ofCity Image: Presents a positive professional image ge to public as City Department ❑ ❑ El ❑ ❑ Head. Demonstrates through citizen contact, politeness, and service -orientated attitude. Administrator is well known and respected among citizenry. Comments Problem -Solving Ability: Ability to analyze/ discuss/report problems and concerns and ❑ 0 recommend solutions. Administrator explains situations/issues and his recommendations confidently. Comments 2022 Citv Administrator Annual Evaluation - Panc- I of 3. - Fvalugfor I ast Name- Keefe I = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Dependability & Integrity: Considers the following values important to the workplace, truthfulness, respect and civility for others, attendance and reliability, confidentiality, and ❑ ❑ D ✓❑ ❑ accountability for own actions. Attentive to daily tasks and is responsive to the needs of the department. Does job to maximum. Shows loyalty to City. Comments Initiative: Willingness to seek responsibility, contribute new ideas, anticipate problems, ❑ ❑ ❑ ❑ suggest solutions, and goes out of their way to get a job done; requiring little direction. As exptected Comments Interpersonal Relationships: Develops and maintains effective working relationships with colleagues and employees. Demonstrates a ❑ ❑ ❑ �/ ❑ professional demeanor at all times. Supportive of team members. Administrator maintains expansive network of effective working relationships, and develops new Comments relationships through regular activities Productivity: Consistently produces. Project/job are thorough, precise and on schedule. Attends to ❑ El❑ detail. As expected. Comments Quality of Work: Meets technical orprofessional standards in an efficient manner. Work is ❑ ❑ ❑ ❑ consistently accurate, complete, and neatly done. As expected. Comments Professional Development: Seeks ways to continue education and remain current and in their field. El ❑ El ❑ advance Unknown Comments Cooperation and Attitude: Keeps a positive opinion toward the city and is a team player. El ❑ ElElWorks well with co-workers and stays positive during job assignments. Administrator loves the City. Comments 2022 Citv Administrator Annual Evaluation - Paae 2 of 3. - Evaluator- Last Name: Keefe I = Poor 2 = Fair 3 = Satisfactory 4 = Good 5 = Excellent Budgeting: Provides operating and capital improvement plans and other short- and long- range plans that anticipate the needs of the ❑ El 11 community; presents a timely annual budget which is well documented, organized and one which closely represents the goals of the Council. As expected. Comments Financial Management: Accurately and precisely reports and projects financial condition; budgets realistically; implements management practices and policies to maintain or achieve a sound long- ❑ ❑ ❑ ❑ ❑ term financial condition; uses debt appropriately; plans for long-term maintenance and replacement of infrastructure. As expected. Comments 3.71 Overall Rating (average the rating numbers above) Evaluation ADDITIONAL COMMENTS Gary has been a valuable addition. His leadership style and personality is what was needed at the time of hire. GOALS (as agreed upon by employee and Council) Verificationof By signing this form, you confirm that you have discussed this review in detail with the evaluator. Signing this form does not necessarily indicate that you agree with this evaluation. Employee Signature Date Elected Official Signatureel Printed Name Robert M. Keefe, Jr. Date 2022 Citv Administrator Annual Fvihi,�tinn - hanp I nil I - 1=vali mienr I act Klarna• Keefe