Loading...
2022 09 06 Item VIII. D. Exhibit 08of Okeechobee FLORIDA • Founded 19: 5 To: Gary Ritter, City Administrator From: David Allen, Public Works Director Date: 8/25/2022 CITY OF OKEECHOBEE, PUBLIC WORKS Memo Re: CW Roberts Roadway Improvements PO Request Exhibit 8 9/6/2022 The Public Works Department is requesting a Purchase order for $80,000.00 CW Roberts Contracting Inc. for asphalt milling and paving. This is a budgeted project in the 2021-22 budget, line item 301-549- 6300 Roadway asphalt and reconstruction, $100,000.00. The three areas that are proposed for resurfacing are: NW 3`d Avenue from Parrott Avenue (US 441) to SW 2 d Street. There are two factors in the selection of this road for resurfacing. The first is major areas of "pushing" just west of Parrott Avenue. The second is that this road has previously been overlayed, and the asphalt has been built up to where vehicles often "bottom out" when exiting business on the north side of the street resulting in potential damage to both the vehicle and the street. SE 10"' Street from SE 8'h Ave to SE 8th Drive. This section of road also has areas of "pushing" and is a major access road for a large portion of the of the SE area of the City. SW 215t Street from east of SW 5th Avenue to SW 3rd Avenue. The portion of SW 21" Street from SW 5`h Avenue to SW 7" Avenue was completed last year. This project will complete the resurfacing of the portion of SW 21't Street that has major dips from the stormwater project that was completed several years ago. The pricing for this project is per the existing paving contract between Okeechobee County and CW Roberts Contracting. We utilized this purchasing mechanism for last year's paving projects. Given the substantial increases in fuel and commodities, being able to use the pricing of the existing Okeechobee County contract is very advantageous to the City. The proposed pricing of $72,636.00 from CW Roberts is based on an estimated quantity of asphalt. Asphalt estimating is not an exact process. The quantities are based on a uniform application of 1.25" of asphalt over a smooth road surface. Imperfections in the existing road surface will result in the actual quantities of asphalt used being different than the estimate. Given the inexact nature of the estimation, we are proposing an additional 10% being added to the estimate due to the likelihood of additional asphalt being used. The amount paid will be based on the actual amount of asphalt used, established by load tickets for each truck of asphalt. Okeechobee FLORIDA • Founded 191S To: Gary Ritter, City Administrator From: David Allen, Public Works Director Date: 8/25/2022 CITY OF OKEECHOBEE, PUBLIC WORKS Memo Re: CW Roberts Roadway Improvements PO Request at mM�Nn� The Public Works Department is requesting a Purchase order for $80,000.00 CW Roberts Contracting Inc. for asphalt milling and paving. This is a budgeted project in the 2021-22 budget, line item 301-549- 6300 Roadway asphalt and reconstruction, $100,000.00. The three areas that are proposed for resurfacing are: • NE 2"d Street from Parrott Avenue (US 441) to NE 2"d Avenue. There are two factors in the selection of this road for resurfacing. The first is major areas of "pushing" just west of Parrott Avenue. The second is that this road has previously been overlayed, and the asphalt has been built up to where vehicles often "bottom out" when exiting business on the north side of the street resulting in potential damage to both the vehicle and the street. • SE loth Street from SE 8th Ave to SE 8th Drive. This section of road also has areas of "pushing" and is a major access road for a large portion of the of the SE area of the City. • SW 21St Street from east of SW 51h Avenue to SW 3rd Avenue. The portion of SW 215Y Street from SW 5th Avenue to SW 7th Avenue was completed last year. This project will complete the resurfacing of the portion of SW 215t Street that has major dips from the stormwater project that was completed several years ago. The pricing for this project is per the existing paving contract between Okeechobee County and CW Roberts Contracting. We utilized this purchasing mechanism for last year's paving projects. Given the substantial increases in fuel and commodities, being able to use the pricing of the existing Okeechobee County contract is very advantageous to the City. The proposed pricing of $72,636.00 from CW Roberts is based on an estimated quantity of asphalt. Asphalt estimating is not an exact process. The quantities are based on a uniform application of 1.25" of asphalt over a smooth road surface. Imperfections in the existing road surface will result in the actual quantities of asphalt used being different than the estimate. Given the inexact nature of the estimation, we are proposing an additional 10% being added to the estimate due to the likelihood of additional asphalt being used. The amount paid will be based on the actual amount of asphalt used, established by load tickets for each truck of asphalt. !a .:.T_:....- MV ONz AMI +.J ro � � r cr � Z O O ` O � N + T 1 GJ + r9 't Ilk, A& _ _ •�\ . err......: +.At Mr 46 SE 10TH ST r� Approximately 900 square yards. Will need to mill to match ex- s ` isting drives and side streets Aw } i AIM it -, r� Nt- CWAFI .1 TV ,. �. Z , ` ; �' ,rye �� s� '_ Approximately 1,700 square yards. Some places v quire a leveling course for dips from a previous storm - water project, The road to the west was done by CER a couple years ago. Tallahassee Corporate Office Tallahassee Operations Office Freeport Office Okeechobee Office 3372 Capital Circle NE 22574 NE SR 20 160 Industrial Park Road 806 NV.'9th Street Tallahassee. FL 32308 Hosford, FL 32334 Freeport, FL 32439 Okeechobee, FL 34972 Phone Phone Phone Phone C ��� 0-385-5-5060 Fax:850-385-5605 0-379-8-81IG Fax 850-379-8188 0-835-5-3500 Fax:850-835-3519 3)763-737373 Fax:(863}763-7379 CONTRACTING, INC. Panama City Office Wildwood Office Plant City Office Palm City 1603 Bay Avenue 4208 Highway 124-A 2102 Jim Johnson Road 8530 SW Jayme Way C.W. Roberts Contracting, Inc. Panama Citv, FL 32405 VOldwood, FL 34785 Plant City, FL 33566 Palm City, FL, 34990 Phone:850-769-6640 Phone:352-330-2540 Phone: 813-756-2009 Phone:772-288-0951 Fax:850-769-7775 Fax:352-330-2609 Fax:813-669-3787 Fax:772-288-0983 PROPOSAL AND CONTRACT August 3, 2022 Proposal No.: 1 To: CITY OF OKEECHOBEE Phone: 863-763-3926 2022 RESURFACING Email: ciallenracitvofokeechobee.com OKEECHOBEE C.W. Roberts Contracting, Inc., hereinafter called the Company, offers to furnish all labor, materials and equipment required for the performance of the following described work in connection with the construction of improvements of the 2022 RESURFACING Item Description 1 1.25" MILLING 2 1.25" TYPE SP-12.5 PAVING WITH TACK Clty Unit Unit Price Total 4600 SY S 6.30 S 28,980.00 340 TN S 128.40 S 43.656.00 T-0 T—A L-TT 72,636.00 Notations: 1 EXCL UDES ANY REQUIRED PERMITS AND ASSOCIATED FEES. 2 EXCLUDES ALL TESANG INSPECTIONS, SURVEYS, LAYOUT, AS•BUILTS AND ASSOCIATED FEES. 3 CWR CONTRACTING HAS INCLUDED OC FOR THE PAVING ONLY. 4 DRAINAGE OF PAVEMENT SURFACE WHERE DESIGN IS LESS THAN 2`.6 WILL NUT BE GUARANTEED. 5 UNIT PRICE PROPOSAL BASED ON QUANTITIES ABOVE, ANYREOUIRED OVERBUILD WILL BE BILLED AT TONNAGE UNIT PRICE. 6 CWR CONTRACTING HAS INCLUDED ROADWAY OC FOR THE ASPHALT ONLY. 7 BITUMINOUS TACK IS INCLUDED IN THE ASPHALT PRICE. 8 BOND NOT INCLUDED. ADD 1.5',e IF REQUIRED. 9 EXCLUDES PROTECTION OF PAVERS, CLEANUP AND SWEEPING OF EXISTING ASPHALT. If the foregoing meets with your acceptance, kindly sign and return this proposal. Upon its' receipt it is understood and the foregoing will constitute the full and complete agreement between us. This proposal expires thirty (30) da'vs from the date hereof, but may be accepted at anv later date at the sole option of CWR. ACCEPTED: Respectfully Submitted, RICK SLONE (Firm Name) C.W. Roberts Contracting. Inc. (Signature) (Printed Name and Title) August 3. 2022 (Date) (Date) August 3,2022 Page 2 TERMS AND CONDITIONS Payment in full for all work performed hereunder during any month shall be made not later than the tenth day of the month next following. Final and complete payment for all work performed hereunder shall be made not later than fifteen (15) days after the completion of such work. Interest at the highest rate allowable under the laws of the jurisdiction in which the contract is executed, or one and one half percent (l .5%) per month, whichever is less, shall be charged and paid on all unpaid balances from the due date to the date we receive payment. We shall not become obligated to perform the work called for under this Proposal and Contract until we check and approve your credit. This Proposal and Contract shall be null and void if your credit is not approved. If credit conditions become unsatisfactory at any time prior to our completion of the work hereunder, we shall be furnished adequate security upon our request Any deviations from the specifications or modification of the terms of this contract and any extra or incidental work, or reductions in work, shall beset forth in writing and signed by both parties prior to the making of such change- W e will be compensated for any increase in our costs caused by such change, on the basis of the increase plus ten percent ('10%) profit If a time is set for the performance of work, and if, in our sole judgment, such change will increase the time necessary for our performance, we will be granted a reasonable extension of time. We will provide and pay for Workmen's Compensation Insurance covering our employees and Public Liability and Property Damage Insurance protecting ourselves- We will also assume responsibility for the collection and payment of Social Security and State Unemployment Taxes applicable to our employees. You agree to carry Public Liability and Property Damage Insurance sufficient to protect yourself against any and all claims arising from the performance of the work, including but not limited to claims arising under your agreement to indemnify and hold us harmless under the final paragraph of this Proposal and Contract. We shall be provided with suitable access to the work area. If our work is dependent upon or must be undertaken in conjunction with the work of others, such work shall be so performed and completed as to permit us to perform our work hereunder in a normal uninterrupted single shift operation. Unless a time for the performance of our work is specified, we shall undertake it in the course of our normal operating schedule. We shall not be liable for any failure to undertake or complete the work for causes beyond Our control, including but not limited to fire, flood or other casualty; labor disputes or other disagreements; and accidents or other mishaps, whether affecting this work or other operations in which we are involved, directly or indirectly. If for causes beyond our control our work Is not completed within Welve (12) months after the date of your acceptance of the proposal, we may cancel this agreement at anytime thereafter on ten (10) days notice. In such event (I) we shall be relieved of any further obligation with respect to the balance of the work; and (ii) we shall be entitled to receive final and complete payment for all work performed by us to the date of cancellation within fifteen (15) days thereafter. We shall not be responsible for, and you agree to indemnify and hold us harmless from, any suit, claim, liability, cost or expense arising from or in any way related to: sidewalks, driveways or other improvements located within our work area or designated areas of access, and to adjacent property and improvements; subsurface conditions; and any and all other alleged damages to persons or property, including but not limited to personal injury and death, arising from the performance of the work, unless such alleged damages arise from our sole negligence. You further agree to indemnify and protect us and save us hamiless from any and all loss, damage, costs, expenses and attomeys fees suffered or incurred on account of your breach of any obligations and covenants of this contract. It is further understood that we shall not be responsible for any damage to or deterioration of any of our work, whether completed or in process, resulting from any cause or causes beyond our reasonable control, including but rat limited to design, failure of subgrade or other subsurface conditions, or failure or inadequacy of any labor or materials not famished and installed by us, whether or not such failure or inadequacy was or could have been known at the time our work was undertaken or work performed under adverse weather conditions. You agree that the proper jurisdiction and venue for adjudication concerning this contract is Liberty County, Florida, and you waive any right to jurisdiction and venue in any other place. In the event of litigation to enforce the terms of this contract. the prevailing party shall be entitled to an award of reasonable attorneys fees and costs.