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2022 09 06 Item V. B. Exhibit 01CXIIIUIL I v� CITY OF OKEECHOBEE, BLIC WORKS 9/6/2022 Okeechobee Memo. FLORIDA • Founded 1915 To: Gary Ritter, City Administrator From: David Allen, Public Works Director Date: 8/26/2022 Re: Public Works Diesel Fuel Pump Replacement PO Request The Public Works Department is requesting a Purchase order for $19,600.00 to Glasgow Equipment Services, Inc. in Rivera Beach. This purchase was included in the current budget. The quoted amount is $2,100.00 higher than the budgeted amount. Given the latest increases in pricing for all equipment, the higher quoted price is to be expected. The existing diesel pump is at the end of its service life. Public Works replaced its gasoline pump in 2018. The diesel pump was installed at the same time as the original gas pump. i Existing Diesel Pump The selected vendor is the same vendor that installed the gas pump in 2018. In 2018 Public Works reached out to multiple vendors and received responses from two vendors, Glasgow Equipment and Southern Tank & Pump. Southern Tank & Equipment did not my request for a quote to replace the Diesel Pump. Qi_-OTATION # 02721 QUOTATION & CONTRACT DATE: 29 YLNE 2022 For Installation or Service PAGE-1-OF-3- GLASGOW EQUIPI1IENT SERVICE, INC. P.O. BOX 10087 F-B-IERA BEACH. ]FLORIDA 33419-0087 PHONE (561) 842-7236 * FAX (561) 842-7402 CITY OF OKEECHOBEE RE: MAINTAINENCE DEPT. 55 SE 3RD AVENUE 500 NW 11T" AVE. OKEECHOBEE, FL. 34974 OKEECHOBEE, FL. 34974 ATTN: DAVID ALLEN DIESEL PUMP REPLACEMENT IN RESPONSE TO YOUR INQUIRY WE SUBMIT THE FOLLOWING QUOTATION: • MOBILIZE TO SITE, IDENTIFY WORK PLACE HAZARDS, AND REVIEW SAFETY PLAN WITH CREW. • LOCK OUT/TAG OUT ELECTRIC TO THE DIESEL DISPENSER. SAFETY OFF AREA OF WORK. • DRAIN THE EXISTING DIESEL LINE. DISCONNECT THE ELECTRIC TO THE GASBOY KEY CONTROL, DISPENSER AND PRODUCT PIPING TO REMOVE THE EXISTING DIESEL DISPENSER. • REMOVE PIPING FROM THE EXISTING PUMP STAND. DISPOSE OF OLD STAND AND DISPENSER OR LEAVE FOR THE CITY. • FURNISH AND ]INSTALL (1) NEW FAIRFIELD STAINLESS STEEL PEDESTAL STAND. LAG DOWN TO THE CONCRETE. DRILL AND INSTALL NEW ENTRY BOOTS FOR THE PRODUCT AND ELECTRICAL CONNNECTIONS. PIPE IN PRODUCT PIPING AND ELECTRIC CONDUITS. • FURNISH AND ]INSTALL (1) NEW SINGLE SIDED SINGLE PRODUCT GASBOY SUCTION DISPENSER MODEL 9153K F WITH STAINLESS STEEL DOORS, GALLONS ONLY FOR DIESEL FUEL. • SET NEW DISPENSER AND TIE IN THE EXISTING PRODUCT LINE AND ELECTRIC CONDUITS AS REQUIRED. • INSTALL NEW OPW DIESEL AUTOMATIC NOZZLE, WITH NEW 14' FUEL HOSE, SWIVEL, WHIP HOSE, AND BREAKAWAY. • START UP DISPENSER, PURGE AND CHECK SYSTEM FOR PROPER OPERATION. CLEAN UP WORK AREA. TOTAL BID $19,600.00 PAYMENT TERMS - 25% REQUESTED UPON CONTRACT AGREEMENT, BALANCE DUE UPON COMPLETION. EXCLUSIONS AIVD CLARIFICATIONS: PRICE VALID FOR 30 DAYS • NO ENGINEERING AND PERMITTING INCLUDED. WORK DONE AS A REPAIR. • NO ADDITIONAL ELECTRIC INCLUDED OUTSIDE OF DISPENSER REPLACEMENT. • NOT RESPONSIBLE FOR PRE-EXISTING CONDITIONS. • NO LINE TESTING INCLUDED. • NO ENVIROMENTAL TESTING INCLUDED IF YOU HAVE ANY QUESTIONS PLEASE CONTACT ME. THANK YOU FOR THE OPPORTUNITY TO BE OF SERVICE. SINCERELY, MARTY PARISH, GLASGOW EQUIPMENT SERVICE, INC. 561-379-9873 CELL 561-842-7236 EXT: 123 OFFICE MARTY@G LASGOINEQUIPMENT.COM QUOTATION & CONTRACT DATE: 29JUNE2022 For Installation or Service PAGE-2—OF-3 GL ASGOR' EQUIPMENT SERVICE, INC. TEI S AND CONDITIONS PRICES — Prices quoted are for acceptance within 30 days and, unless otherwise specified, are subject to change without notice after that date. RATES — All labor charges are based upon working during normal hours. Unless otherwise stated, requirements of the customer, (or other conditions over which Glasgow has no control) which make it necessary to pay Glasgow's employees or sub -contractors at overtime rates will result in additional charges. Delays caused by circumstances out of Glasgow's control which make overtime work necessary in order to complete on schedule will also result in additional charges to cover overtime rates. DELIVERY — Glasgow will infomr customer when equipment is ready for delivery to job site but will not deliver it until requested to do so by the customer_ It is the customer's responsibility to make sure that job site is accessible for delivery, that space is available to unload and store the equipment, and that authorized personnel are present at job site to take delivery of equipment on arrival. Any wasted journeys or wasted time caused by conditions which delay or prevent delivery will be charged for. TITLE — Title to equipment passes to customer on delivery and Glasgow is not responsible for loss or damage to equipment after delivery. However, Glasgow retains title (for security purposes only) to all equipment until paid in full, and Glasgow may at its option repossess the same, upon customer's default in payment as provided hereunder, and charge customer with any deficiency. Delays or extra costs caused by equipment on parts found to be missing when required for installation are not included and will be charged for. TERMS OF PAYMENT — Payment for equipment is due no later than 30 days after it is delivered to customer, regardless of whether or not installation has commenced. Payment for work, including installation or service work is due on completion unless the work takes more than one month to complete, in which case monthly bills for percentage of work completed will be presented, and will be due on presentation. If the quotation specifies an advanced payment, this will be paid before work commences. Glasgow may refuse to start or to continue work if payments are not made as provided. LIEN RIGHTS — To protect all parties, a mechanic lien will be automatically tiled where payment is not received according to the terns stated above_ WARR N'TY — Materials supplied by Glasgow are guaranteed for 90 days from the date of installation or delivery, ordinary use, wear and tear, or damage from abuse or accident excepted. It is understood that products and parts not manufactured and work not performed by Glasgow are warranted only to the extent and in manner that the same are warranted to Glasgow by Glasgow's vendors and then only to the extent that Glasgow is able to enforce such warranty_ In enforcing such w-arranty it is understood that Glasgow shall have no obligation to initiate litigation unless the customer undertakes to pay all costs and expenses therefore, including but not limited to attorney's fees, and indemnifies Glasgow against any liabilities to Glasgow's vendors arising out of such litigation. This warranty is in lieu of any other liability for defects. Glasgow makes no warranty of merchantability and no warranties which extend beyond the description in this contract, nor are there any other warranties, express or implied, by operation of law or otherwise. The equipment should be periodically inspected, lubricated, and adjusted by competent personnel. This warranty is not intended to supplant normal maintenance service and shall not be construed to mean that Glasgow, will provide fee service for periodic examination, lubrication or adjustment due to normal use, nor will Glasgow correct, without charge, breakage, maladjustments or other trouble arising from abuse, misuse, improper or inadequate maintenance, or any other causes beyond Glasgow's control. In the event of a claim, customer must give Glasgow prompt written notice, and provided all payments due under the terms of this contract have been made in full, Glasgow will, at Glasgow's own expense, correct any proved defect by repair or replacement. Glasgow will not, under this warranty, reimburse customer for cost of work done by others, nor shall Glasgow be responsible for the performances of equipment to which any revisions of alterations have been made by others. EXCAVATION— Excavation quotations are based on normal soil conditions. In the event any underground structures, cables, conduit, debris, rock, water or mmning sand are encountered, destroyed or damaged during the performing of the contract, Glasgow shall not be held responsible. If this situation arises, Glasgow will immediately stop the work and shall notify the customer of the additional expenses to be incurred by the excavation. If customer does not approve the additional expenses within 24 hours after being notified by Glasgow, Glasgow will proceed to do the work, and the cost shall be borne by customer_ Finished grades are to be established and verified by customer before commencement of work. Glasgow's performance of this contract is contingent upon customer fiumishing Glasgow with any necessary permission or priority required under the terms and conditions or government regulations affecting the acceptance of this order or the manufacture, delivery or installation of the equipment. It is agreed that Glasgow's workmen shall be given a safe place in which to work and Glasgow reserves the right to discontinue work on the site whenever, in Glasgow's opinion, this provision is being violated. Glasgow shall not be responsible in any way for the acts of others or for pro -rated expenses of any nature incurred by others in or about the project. Certificates of Workmen's Compensation, Bodily injury and Property Damage Liability insurance coverage will be famished upon request. The premium for any bonds or insurance beyond Glasgow's standard coverage and limits will be an addition. QUOTATION & CONTRACT DATE: 29JUNE2022 For Installation or Service PAGE- 3-OF-3- In consideration of Glasgow's performance of the work herein described, at the price stated, customer agrees to indemnify, defend and hold Glasgow harmless fiom all damages, claims, suits, expenses and payments resulting from loss, damage or injury including death, to person or property on account of or resulting from performance of this contract or from operation of the equipment whether before of after final acceptance, except as directly due to those acts or omissions of Glasgow's employees or those of Glasgow's sub -contractors - Glasgow shall not be liable for any loss, damage or delay caused by acts of Government, strikes, lockouts, fire, explosions, theft, floods, riot, civil commotion, war, malicious mischief; or acts of God, or any cause beyond Glasgow's reasonable control, and in no event shall Glasgow be liable for consequential damages. Should loss of or damage to Glasgow's material, tools or work occur at the erection site, customer shall compensate Glasgow therefore, unless such loss or damage results from Glasgow's own acts or omissions. If any drawings, illustrations or descriptive matter are fiunished with this proposal, they are approximate and are submitted only to show the general style and arrangement of equipment offered. In the event of any default by customer in any payment, or of any other provision of this contract, the unpaid balance of the purchase price, less the cost of completing the work, as estimated by Glasgow, shall immediately become due and payable irrespective of the acceptance by Glasgow of notes from Glasgow or extension of time for payment. The customer will insure the building and work which is situated on this premises in joint names, at the option of Glasgow, and the interest of the customer and Glasgow against loss or damage by fire of other loss. Customer shall procure and maintain insurance as full public liability insurance protecting both customer and Glasgow as co-insured. Such sums of insurance for the work which is being constructed will cover the cost of the work and materials used in and around the premises, and any policies issued pursuant hereto are to name customer and Glasgow, as their interest may appear. Copies of all insurance policies required to be issued hereunder shall be tendered to Glasgow, including any necessary endorsements. Any conditions in the customer's form of contract which conflicts with Glasgow's conditions state herein shall be void to the extent that it so conflicts. In the event of any litigation arising as a result of this contract, the prevailing party will be entitled to recover a reasonable attorney's fee, and costs, together with reasonable attorney's fee and costs on appeal. Customer Authorized Siertature Narue & Title Of signer Date Authorized Signature_ Name & Title Of signer Glasgow Equipment Service. hrc.