Ranking Committee Completed FormsEXHIBIT 11
9/7/2021
CITY OF OKEECHOBEE
RANKING TABULATION FOR 2021
REQUEST FOR QUALIFICATIONS RFQ NO. ADM 01-32-07-21
PROFESSIONAL ENGINEERING SERVICES
COMPANY NAME
OVERALL RANKING
1-4
Kimley Horn
1
Culpepper & Terpening, Inc.
2
Craig A. Smith & Associates
3
South Florida Engineering &
Consulting LLC
4
Ranking Committee:
Monica Clark Gary Ritter David Allen
Jeff Newell Patty Burnette Robin Brock
CITY OF OKEECHOBEE
RANKING TABULATION FOR 2021
REQUEST FOR QUALIFICATIONS RFQ NO. ADM 01-32-07-21
PROFESSIONAL ENGINEERING SERVICES
RANKING CRITERIA
Maximum
Points
Craig A. Smith
& Associates
Culpepper &
Terpening,
Inc.
Kimley
Horn
South Florida
Engineering &
Consulting
LLC
Qualifications
25
25
25
24
21
Past Performance
25
21
22
23
20
Task Approach
25
22
24
25
20
Staff Availability
5
4
4
5
3
Familiarity
20
17
19
18
18
TOTAL
100
89
94
95
82
Ranking Committee: Monica Clark Gary Ritter David Allen
Jeff Newell Patty Burnette Robin Brock
Wo(KC0pq
CITY OF OKEECHOBEE
RANKING TABULATION FOR 2021
REQUEST FOR QUALIFICATIONS RFQ 01-32-07-21
PROFESSIONAL ENGINEERING SERVICES
COMPANY NAME
TOTAL POINTS
OVERALL
AWARDED
RANKING
Craig A. Smith & Associatesy�
Culpepper & Terpening, Inc.
5K
4—
17w
Kimley Horn
9g
'''
South Florida Engineering &Y
Consulting LLC
5s
ss
0,-i
Ranking Committee:
Monica Clark Gary Ritter David Allen
Jeff Newell Patty Burnette Robin Brock
Contact Person: Questions or requests for additional information shall be made in
writing, directed to Gary Ritter, City Administrator, gritter@cityofokeechot)ee.com.
Please include the page and paragraph number for each question to ensure that
questions asked are responded to correctly. The Professional must clearly understand
that the only official answer or position of the City will be the one stated in writing from
gritter@cityofokeechobee.com.
III. Method of Ranking
Each submittal will be reviewed to determine if the submittal is responsive to -the RFQ.
Qualifications deemed to be non -responsive may be rejected without being Evaluated
by the Evaluation Committee appointed by the City Administrator, which shall be
comprised of a minimum of three (3) City employees and one (1) City Council Member.
The committee will make a recommendation to the City Council who will make the final
selection(s).
During the review of written responses, each criterion below will be ranked on a scale
of zero (0) through ten (10). In addition, each criterion has been assigned a pE:rcentage
value that weights the criterion's significance to the City as noted below.
Written qualifications package requirement:
Respondents are to adhere to the requirements shown below. Failure to do so may
result in rejection of submittal as non -responsive.
A. Be concise and to the point.
B. Provide adequate information on each criterion below.
C. Provide the ranking criteria information below in the order shown.
In addition to above requirements, the following forms will need to be provided in
qualification package:
A. Professional Engineering Services Agreement — Attachment A
B. Anti -Collusion Statement and No Gift Statement — Attachment B
C. Conflict of Interest Disclosure Form — Attachment C
D. Professional Engineering Services Reference Form — Attachment D
E. Public Entity Crimes Statement — Attachment E
F. Drug Free Workplace Certification — Attachment F
G. Immigration Law Certification — Attachment G
H. W-9
RANKING CRITERIA:
Individual's or Firms Professional Qualifications [25%]:
List members and sub -contractor firms, if any, including resumes and professional
licenses/certificates. Give brief bullets on education, training and experience for
personnel including expertise in public or local government planning, siting, design,
cost estimating, and review. Any experience the Respondent or any of the key
individuals have working on local government or public works projects should also be
noted.
Past record of professional accomplishments [25%]:
A list plus brief description of completed projects, including but not limited to roadway
design, land acquisition, hydraulic and hydraulic studies, storm drainage system
design, floodplain studies, preparation of procurement documents, state and federal
permitting, traffic studies and analysis, construction documents and cost estimates,
review of plans, specifications and estimates developed by third -party consultants.
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 3
Approach [25%]:
Describe the individual's or firm' approach to providing professional services for
engineering services and projects.
Staff Availability and Capability to Meet Deadlines [5%]:
Current and projected workload which indicates the availability of the actual staff to
complete assigned tasks in a timely manner will be considered.
Familiarity with local conditions [20%]:
Individual's or Firm's staff familiarity with the City and community needs
A. Professional Qualifications: Individual's or Firm's specific relevant experience
and expertise of at least five (5) years demonstrating an understanding of the
concepts, principles, and procedures of Professional Engineering and its
applicability to the City.
B. Task Approach: Outline of proposed manner in which scope of work will be
addressed. Approach shall demonstrate individual's or firm's capability, to work
within the City's budget and time constraints. Describe all quality control
implementation procedures, sub -consultant supervision, agreement
compliance and enforcement of industry standards. Comment on individual's or
firm's project schedules, budgets and adherence to those items. Discuss ways
to maintain schedules and ways to recover. Discuss cost control and value
engineering. Describe any project management systems used to track and
control project issues. Describe the communication procedures to be employed
throughout the Agreement term and the plan to establish and maintain clear
lines of communication with the City's Project Manager and City staff.
C. Past Performance: Familiarity with other Florida Cities and/or Counties and
other Florida municipalities and public entities. Include contact information and
references.
D. Familiarity: Familiarity with local conditions or an explanation of the individual or
firm's approach to become familiar quickly with local needs and conditions.
IV. Submittal Requirements:
Individual or Firms interested in providing the required professional services shall
submit one (1) original, marked "ORIGINAL", six (6) copies, each marked "COPY", and
one (1) electronic copy (PDF format preferred) on a Flash Drive of the requested
qualification data for evaluation. Submittals shall be clear, concise, indexed by subject,
typed on letter size paper, font size shall be not less than 11-point (no limit on font size
for footers and headers) and individually bound. Submittals shall be mailed or delivered
in a sealed package clearly marked on the outside with the project name, invitation
number, and due date. Packages must be received in the City of Okeechobee
Administration Office by the submission deadline.
Each respondent should ensure that they have received any/all addenda and
amendments to this RFQ before delivering their submittal. Respondents may
check for any addenda by calling (863) 763-9824, via the City's website:
www.citvofokeechobee.com. All addenda issued pursuant to this solicitation
must be acknowledged and submitted as part of the submittal package. (Failure
to acknowledge addenda may result in the submittal being determined to be
non -responsive. Delivery of a package to any City location other than the
Administration Office does not constitute official receipt by the City. Any
package delivered after the submission deadline will not be considered.
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 4