Ad POP's & Blank RFQ Filetreasure k.,oast iNewspapers
PART bF THE USATODAY NETWORK
Indian River Press Journal
1801 U.S. 1, Vero Beach, FL32960
AFFIDAVIT OF PUBLICATION
City of Okeechobee
55 SE 3rd Ave
Okeechobee, FL 34974
STATE OF WISCONSIN
COUNTY OF BROWN
Before the undersigned authority personally appeared, said
legal clerk, who on oath says that he/she is a legal clerk of
the Indian River Press Journal, a daily newspaper
published at Vero Beach in Indian River County, Florida:
that the attached copy of advertisement was published in
the Indian River Press Journal in the following issues
below. Affiant further says that the said Indian River Press
Journal is a newspaper published in Vero Beach in said
Indian River County, Florida, and that said newspaper has
heretofore been continuously published in said Indian River
County, Florida, daily and distributed in Indian River
County, Florida, for a period of one year next preceding the
first publication of the attached copy of advertisement: and
affiant further says that she has neither paid or promised
any person, firm or corporation any discount , rebate,
commission or refund for the purpose of securing this
advertisement for publication in the said newspaper. The
Indian River Press Journal has been entered as Periodical
Matter at the Post Offices in Vero Beach, Indian River
County, Florida and has been for a period of one year next
preceding the first publication of the attached copy of
advertisement.
I11 /2021
Subscribed and sw n o before on August 25, 2021
Notary, S{ a of WI, County of Brown
k-
My Commission Expires
Publication Cost: $61.56
Ad No: 0004816552
FSARAH BE EN "Customer No: 1309464 Notary PublicPO#: te of Wisconsl,,
vecx.�aew: aao 3
The Palm Beach Post
3 � sT�
�.11 zrt t
PROOF OF JUL 19 2021
PUBLICATION
STATE OF FLORIDA ��
at � 6
PUBLIC NOTICE
Before the undersigned authority, personally appeared Teal Pontarelli, who on oath, says that
he/she is a Legal Advertising Representative of The Palm Beach Post, a daily and Sunday
newspaper, published in West Palm Beach and distributed in Palm Beach County, Martin County,
and St. Lucie County, Florida; that the attached copy of advertising for a Legal - NoticetoBid was
published in said newspaper on: first date of Publication 07/11/2021 and last date of Publication
07/11/2021. Affiant further says that the said The Palm Beach Post is a newspaper published in
West Palm Beach, in said Palm Beach County, Florida and that the said newspaper has
heretofore been continuously published in said Palm Beach County, Florida, daily and Sunday
and has been entered as second class mail matter at the post office in West Palm Beach, in said
Palm Beach County, Florida, for a period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he/she has neither paid nor
promised any person, firm or corporation any discount, rebate, commission or refund for the
purpose of securing this advertisement for publication in said newspaper.
Signed
OKEECHOBEE, CITY OF
55 SE 3RD AVE
OKEECHOBEE, FL 34974-2903
Invoice/Order Number: 0000649516
Ad Cost: $275.20
Paid: $0.00
Balance Due: :$275.20
(Legal Advertising Agent)
Sworn or affirmed to, and subscribed before me, this 15th day of July, 2021 in Testimony whereof, I have hereunto set my
hand and affixed my official seal, the day and year aforesaid.
APRILJ. CONWAY
g `C %.� "7liG( Ct=C f Commission # HH 086281 f
o-' Expires May 2,2025
Signed � �/ �(J%A��� - y
f� :' / � "';"?.�—•nP.• � ,..__T
Please see Ad on following page(s).
Page 1 of 2
,NDEPENDENT
NEWSMEDIA INC. USA
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally appeared
Katrina Elsken Muros, who on oath says she is the Publisher of
the Lake Okeechobee News, a weekly Newspaper published
in Okeechobee Counfy__,31orida, that the attached copy of an
advertisement being a ► :.� �� a � A� V -1 t:
in the matter of
( V
w
in the 1
.,, 4 1
Judicial District of the Circuit Court of Okeechobee
County, Florida, was published in said newspaper in the issues of
Affiant further says that the said Lake Okeechobee News is a
newspaper published at Okeechobee, in said Okeechobee County,
Florida, and that said newspaper has heretofore been published
continuously in said Okeechobee County, Florida each week and
has been entered as second class mail matter at the post office in
Okeechobee, in said Okeechobee County, Florida, for a period of
one year next preceding the first publication of the attached copy
of advertisement, and affiant further says that she has neither
paid nor promised any person, firm or corporation any discount,
rebate, commission or refund for the purpose of securing this
advertisement for publication in the said newspaper.
Katrina Elsken Muros
�.o
Sworn to and subscribed before me by means of -,rphysical
presencepr,, ,online notarizati,op, this
P!~day of ALA t AD
Notary Public, State of Florida at Large
1�,pY PUB'!,, JANET SUt MADRAY
'� MY coMMISSION # HH 129146
EXPIRES: May 12, 2025
Bonded Thra Notary Public Underwriters
Lake Okeechobee News
107 SW 17th Street, Suite D
Okeechobee, Florida 34974
863-763-3134
PROFE�ONALEXNEERIIrGSERVI� 2 7-21
The ay of a�edicbee Fdodda is oxnpiartce " Flada Sld
z87oss Ca ak Ca�Peir?ne Megobatiat Pd (COVA), . S3eW9
ess onul m me coy CM En.xx!rs,n Reside
tDescrWon: The dart of ft RRZ s idtatim is to erect the most
n9t* aeaM indMdLk is or firms) m prvfde Rdistional Virg
SevioestotheQyonan"asneeded"tics,foraWalAvn rnerttpp��'pqdd
not to evaed tt ree (3) y�rs vvdh .. fur tvo (2) addbor al
rear natevvats.
S"_"" infom ,%eb and respa frxrrtat shai be and ac>rr
sbtevatheGtyswetlsde: ha�sJAh�•a/o
ingqWtxWMttrn1
Irdbadsls or Firms dL�rirw t) prwide the Pide�atal Enq'rrtt��ssgg
5ervoesdesnbedabove submtone (1>aaggnal,marlwd"ORIGI-
NAL",st (6)alpes,�citrturied`vDOPY andorte(1)eJernortcapf
at a posh (hive PDF format preferred, of their submU, oxt a"
Ell
a the n grlesleriq�eNrotiat infxffkWn on or before 4:00 Pm
on kdy 28 2021. Srtbm Is va>I )e aooepled by lurid detrmy in the
Adrraridrationt Office, 6ty Hall, 55 9= 3rd Avenue, Cleactubee, Fbrida.
Subrnittals sent by oiw*l t delivery ortry US Mail must be sent to
Abn: OAdAdmni4ralor Admirtistralion Offxe ay Had, 55 SE 3rd Av-
enue, Fladda 34974. Famnile or eroded atbrnda5 A
not be Submdtals rece ed afterthat dale and time WT riot
be ao> cerMered and W1 be returned 10 the intdrvidual or form
unopeted. SubmdfaLswObeupenedassoonas thereetteril
the Adminstration Office, Oly Hai, and 55 SE Avenue n]k�cttob�,
Fbrida 34974.
In oxnpiartce with the Arts with Disabftes Act (ADA), anyone
ftz datlon s opF-,vV who needs
mitt I IS Depadn at (863) 7634
at least 48 haws in advance of the me&g, a dudut9 Saftxday and
sXIday.
MR/Overnight Hal Hand DeRwer
akeerirobae6tvokeeawbeetxyfwo
Adrnaistration aaminstratiorr offwe
55 SE 3n1 Avenue 55 SE 3rd Averts Room 200
Okeedwbee, Florida 34974 Okeedwbee, Florida 34974
Mark at side of envelope: RFQ NO. -ADM 01-32-07-21 "Prcfessiaal
En9neering Service;'
485213 ON 71712021
LM pate.
`sy.°F °KfFcy REQUEST FOR QUALIFICATIONS (RFQ)
`"+om NO. ADM 01-32-07-21
PROFESSIONAL ENGINEERING SERVICES
• 91 «
The City of Okeechobee, Florida in compliance with Florida Statute 287.055,
Consultants' Competitive Negotiation Act (CCNA), is seeking qualified,
experienced, State of Florida licensed Civil Engineers to provide Professional
Engineering Services to the City.
Description: The intent of this RFQ solicitation is to select the most highly qualified
individuals or firm(s) to provide Professional Engineering Services to the City on
an "as needed" basis, for a total Agreement period not to exceed threE! (3) years
with opportunities for two (2) additional 1-year renewals.
Submittal information and response format shall be posted and accessible via the
City's website: https://www.cityofokeechobee.com/contracting-opportunities.html
Individuals or Firms desiring to provide the Professional Engineering Services
described above shall submit one (1) original, marked "ORIGINAL", six (6) copies,
each marked "COPY", and one (1) electronic copy on a Flash Drive, PDF format
preferred, of their submittal, containing all of the requested qualification information
on or before 4:00 pm on July 28, 2021. Submittals will be accepted by hand
delivery in the Administration Office, City Hall, 55 SE 3rd Avenue, Okeechobee,
Florida. Submittals sent by overnight delivery or by U.S. Mail must be sent to Attn:
City Administrator, Administration Office, City Hall, 55 SE 3rd Avenue,
Okeechobee, Florida 34974. Facsimile or emailed submittals will not be accepted.
Submittals received after that date and time will not be accepted or considered and
will be returned to the individual or firm unopened. Submittals will be opened as
soon as practicable thereafter in the Administration Office, City Hall, and 55 SE 3rd
Avenue, Okeechobee, Florida 34974.
In compliance with the Americans with Disabilities Act (ADA), anyone desiring to
attend this submittal opening who needs a special accommodation should contact
General Services Department at (863) 763-9824 at least 48 hours in advance of
the meeting, excluding Saturday and Sunday.
Mail/Overnight
Okeechobee City Hall
Administration Office
55 SE 3rd Avenue
Okeechobee, Florida 34974
Hand Deliver
Okeechobee City Hall
Administration Office
55 SE 3rd Avenue, Room 200
Okeechobee, Florida 34974
Mark outside of envelope: RFQ NO. ADM 01-32-07-21 "Professional Engineering
Services"
Publish: July 7, 2021.
Posted: 7/6/2021-JS
City of Okeechobee
55 SE 3" Avenue • Okeechobee • Florida 34974
City Administration
REQUEST FOR QUALIFICATIONS (RFQ) NO. ADM 01-32-07-21
PROFESSIONAL ENGINEERING SERVICES
The City of Okeechobee, Florida in compliance with Florida Statute 287.055, Consultants'
Competitive Negotiation Act (CCNA), is seeking qualified, experienced, State of Florida
licensed Civil Engineers to provide Professional Engineering Services to the City.
Description: The intent of this RFQ solicitation is to select the most highly qualified
individuals or firm(s) to provide Professional Engineering Services to the City on an "as
needed" basis, for a total Agreement period not to exceed three (3) years with opportunities
for two (2) additional 1-year renewals.
1. Submittal information and response format shall be posted and accessible via the
City's website:
https://www.citvofokeechobee.com/contracting-opportunities.htmI
Individuals or Firms desiring to provide the Professional Engineering Services described
above shall submit one (1) original, marked "ORIGINAL", six (6) copies, each marked
"COPY", and one (1) electronic copy on a Flash Drive, PDF format preferred, of their
submittal, containing all of the requested qualification information on or before 4:00 pm
on July 28, 2021. Submittals will be accepted by hand delivery in the Administration Office,
City Hall, 55 SE V Avenue, Room 200, Okeechobee, Florida. Submittals sent by overnight
delivery or by U.S. Mail must be sent to Attn: City Administrator, Administration Office,
City Hall, 55 SE 31 Avenue, Okeechobee, Florida 34974. Facsimile or emailed submittals
will not be accepted. Submittals received after that date and time will not be accepted or
considered and will be returned to the individual or firm unopened. Submittals will be
opened as soon as practicable thereafter in the Administration Office, City Hall, and 55 SE
3rd Avenue, Okeechobee, Florida 34974.
In compliance with the Americans with Disabilities Act (ADA), anyone desiring to attend
this submittal opening who needs a special accommodation should contact General
Services Department at (863) 763-9824 at least 48 hours in advance of the meeting,
excluding Saturday and Sunday.
Mail/Overnight
Okeechobee City Hall
Administration Office
55 SE 3" Avenue
Okeechobee, Florida 34974
Hand Deliver
Okeechobee City Hall
Administration Office
55 SE 3rd Avenue Room 200
Okeechobee, Florida 34974
Mark outside of envelope: RFQ NO. ADM 01-32-07-21 "Professional Engineering Services"
Publish Date July 7, 2021
RFQ NO. ADM 01-32-07-21, Professional Engineering Services
1. General
The City of Okeechobee is seeking qualified, experienced, licensed Civil Engineers to
provide Professional Engineering Services to the City on an "as needed basis". The
City intends to perform its evaluation and selection in an expedited manner to
meet the needs of the City. Submittals should be addressed to the City
Administrator. It is anticipated that multiple individuals or firms will be awarded a basic
agreement to provide the necessary services for an initial period of three (3) years. At
the option of the parties, the agreement may be renewed for two (2) additional one (1)
year terms, upon the mutual agreement of the parties. At the option of the City, and
upon the agreement of the Professional, the agreement may be converted to or
replaced at any time with a "Continuing Contract" as that term is used in Section
287.055, Florida Statutes (CCNA).
This is a Request for Qualifications, not a bid. The City reserves the right to reject
any and all submittals, waive informalities and technicalities, and enter into an
agreement with an individual or firm whose qualifications best serves the interest of
the City, not just based on the highest score/rank. The City reserves the right to make
such investigation as deemed necessary to determine the ability of any Professional to
perform the services requested.
II. Scope of Services
The individual or firm retained to provide Professional Engineering Services shall work
with the City Public Works Director or other City staff in advising the City and the City
Council regarding Civil Engineering Services. A general description of the scope of
professional services required is, but not limited to, the following:
A. Preparation of roadway location or alignment studies
B. Preparation of roadway design
C. Preparation of land acquisition documents
D. Preparation of a hydrologic & hydraulic studies
E. Preparation of storm drainage system design
F. Preparation of new or retrofit storm water management design
G. Preparation of floodplain studies
H. Preparation and procurement of requisite environmental permits
I. Performance of traffic counts
J. Preparation of traffic studies and analysis
K. Preparation of maintenance of traffic design
L. Preparation of structural studies and design for bridges, culverts and
retaining walls
M. Preparation of construction documents
N. Preparation of cost estimates
O. Preparation of record drawings / as -built plans
P. Review of plans, specifications and estimates developed by others, attend
Technical Review Committee or other required meetings as requested.
O. Financial Analysis
R. Construction Inspection Services
S. GIS Mapping and Data Collection
T. Presentation to the City Council, staff, and the public of reports, plans, and
exhibits
U. Other customary Professional Civil Engineering Services
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 2
Contact Person: Questions or requests for additional information shall be made in
writing, directed to Gary Ritter, City Administrator, gritter@cityofokeechobee.com.
Please include the page and paragraph number for each question to ensure that
questions asked are responded to correctly. The Professional must clearly understand
that the only official answer or position of the City will be the one stated in writing from
gritter@cityofokeechobee.com.
III. Method of Ranking
Each submittal will be reviewed to determine if the submittal is responsive to the RFQ.
Qualifications deemed to be non -responsive may be rejected without being evaluated
by the Evaluation Committee appointed by the City Administrator, which shall be
comprised of a minimum of three (3) City employees and one (1) City Council Member.
The committee will make a recommendation to the City Council who will make! the final
selection(s).
During the review of written responses, each criterion below will be ranked on a scale
of zero (0) through ten (10). In addition, each criterion has been assigned a percentage
value that weights the criterion's significance to the City as noted below.
Written qualifications package requirement:
Respondents are to adhere to the requirements shown below. Failure to do so may
result in rejection of submittal as non -responsive.
A. Be concise and to the point.
B. Provide adequate information on each criterion below.
C. Provide the ranking criteria information below in the order shown.
In addition to above requirements, the following forms will need to be provided in
qualification package:
A. Professional Engineering Services Agreement — Attachment A
B. Anti -Collusion Statement and No Gift Statement — Attachment B
C. Conflict of Interest Disclosure Form — Attachment C
D. Professional Engineering Services Reference Form — Attachment D
E. Public Entity Crimes Statement — Attachment E
F. Drug Free Workplace Certification — Attachment F
G. Immigration Law Certification — Attachment G
H. W-9
RANKING CRITERIA:
Individual's or Firms Professional Qualifications [25%]:
List members and sub -contractor firms, if any, including resumes and professional
licenses/certificates. Give brief bullets on education, training and experience for
personnel including expertise in public or local government planning, siting, design,
cost estimating, and review. Any experience the Respondent or any of the key
individuals have working on local government or public works projects should also be
noted.
Past record of professional accomplishments [25%]:
A list plus brief description of completed projects, including but not limited to roadway
design, land acquisition, hydraulic and hydraulic studies, storm drainage system
design, floodplain studies, preparation of procurement documents, state and federal
permitting, traffic studies and analysis, construction documents and cost estimates,
review of plans, specifications and estimates developed by third -party consultants.
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 3
Approach [25%]:
Describe the individual's or firm' approach to providing professional services for
engineering services and projects.
Staff Availability and Capability to Meet Deadlines [5%]:
Current and projected workload which indicates the availability of the actual staff to
complete assigned tasks in a timely manner will be considered.
Familiarity with local conditions [20%]:
Individual's or Firm's staff familiarity with the City and community needs
A. Professional Qualifications: Individual's or Firm's specific relevant experience
and expertise of at least five (5) years demonstrating an understanding of the
concepts, principles, and procedures of Professional Engineering and its
applicability to the City.
B. Task Approach: Outline of proposed manner in which scope of work will be
addressed. Approach shall demonstrate individual's or firm's capability to work
within the City's budget and time constraints. Describe all quality control
implementation procedures, sub -consultant supervision, agreement
compliance and enforcement of industry standards. Comment on individual's or
firm's project schedules, budgets and adherence to those items. Discuss ways
to maintain schedules and ways to recover. Discuss cost control and value
engineering. Describe any project management systems used to track and
control project issues. Describe the communication procedures to be employed
throughout the Agreement term and the plan to establish and maintain clear
lines of communication with the City's Project Manager and City staff.
C. Past Performance: Familiarity with other Florida Cities and/or Counties and
other Florida municipalities and public entities. Include contact information and
references.
D. Familiarity: Familiarity with local conditions or an explanation of the individual or
firm's approach to become familiar quickly with local needs and conditions.
IV. Submittal Requirements:
Individual or Firms interested in providing the required professional services shall
submit one (1) original, marked "ORIGINAL", six (6) copies, each marked "COPY", and
one (1) electronic copy (PDF format preferred) on a Flash Drive of the requested
qualification data for evaluation. Submittals shall be clear, concise, indexed by subject,
typed on letter size paper, font size shall be not less than 11-point (no limit on font size
for footers and headers) and individually bound. Submittals shall be mailed or delivered
in a sealed package clearly marked on the outside with the project name, invitation
number, and due date. Packages must be received in the City of Okeechobee
Administration Office by the submission deadline.
Each respondent should ensure that they have received any/all addenda and
amendments to this RFQ before delivering their submittal. Respondents may
check for any addenda by calling (863) 763-9824, via the City's website:
www.citvofokeechobee.com. All addenda issued pursuant to this solicitation
must be acknowledged and submitted as part of the submittal package. Failure
to acknowledge addenda may result in the submittal being determined to be
non -responsive. Delivery of a package to any City location other than the
Administration Office does not constitute official receipt by the City. Any
package delivered after the submission deadline will not be considered.
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 4
V. Submittal Format & Table of Contents
Submittals shall be presented in the following format.
Table Contents
Title/ Description
Maximum
Remark/ Clarification / Special
Instructions
No. of
Pages
Cover Sheet
1
A. Transmittal Letter
2
B. Qualification Information
2
C. Task Approach
3
Past Performance in Similar Activities
D. in Florida
2
E. Organizational Chart
1
Letter or 11" x 17" format
F. Familiarity
3
G. Location Map, of Prime Professional
1
H. Location Map, of Sub-consultant(s), if
any
1
I. Resumes of Prime Professional
6
(3 team member, 2 pages per
person)
Resumes of Sub -consultants
Professional
2
(1 team member per sub -
consultant, 2 pages per person)
K. Insurance Clause
1
Prohibition Against Contingent
L. Fees/Non-Collusion/Conflict of Interest
Disclosure Statement
1
M. Reference forms
3
N. Standard Form 330 or 254/155
10
Submit
O. MBE Statement
1
Back Cover Sheet
1
Maximum No of pages
42-pages
P. Addenda (If required)
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 5
Tab A: Transmittal Letter:
The transmittal or cover letter shall summarize in a brief and concise manner the
professional's understanding of the scope of services and commitment to timely
perform the work within budgetary requirements. An agent authorized to
contractually bind the individual or firm must sign the Letter of Transmittal indicating
the agent's title or authority. This signature shall certify the veracity of the contents
of the submittal and bind the individual or firm to the offer to provide services
addresses in this response to the City of Okeechobee's Request for Expressions of
Interest. The transmittal letter shall not exceed two (2) pages in length.
Tab B: Qualification Information
Individual or Firm shall provide a brief profile of their company, which should include
their history, locations of their corporate and satellite offices, location(s) of their
project team, corporate structure, ownership interest, and the length of company's
existence. The individual or firm shall also submit an organizational chart, staff
qualifications, and experience of the individual or firm. Resumes of proposed key
personnel (name, company address, phone number, e-mail address) that will be
assigned to this project shall include job skills, education, training, experience and
professional affiliations/membership. All proposed sub -consultants shall be
identified, and the working relationship between the respondent and the sub -
consultant shall be explained. Sub -consultants shall also provide key personnel
resumes. Standard forms 254 & 255 or Standard Form SF330 must be submitted.
Provide a list of disciplines offered by individual or firm, i.e. mechanical, electrical,
hydrogeologic, traffic, land surveying, etc.
The individual or firm shall provide sufficient competent and qualified personnel to
effectively carry out its responsibilities under the Basic Agreement. The individual
or firm shall utilize only competent personnel who are qualified by experience and
education. The individual or firm may not make changes in the personnel working
on activities pursuant to the Basic Agreement without written concurrence of the
City.
Tab C: Task Approach
Provide an outline of proposed manner in which scope of work will be addressed
and the manner in which the approach shall demonstrate individual or firm's
capability to work within the City's budget and time constraints. Describe all quality
control implementation procedures sub -consultant supervision, agreement
compliance and enforcement of industry standards. Comment on individual or firm's
project schedules, budgets and adherence to those items. Discuss ways to maintain
schedules and ways to recover. Discuss cost control and value engineering.
Describe any project management systems used to track and control project issues.
Describe the communication procedures to be employed throughout the Agreement
term and the plan to establish and maintain clear lines of communication with the
City Project Manager and City staff.
Tab D: Past Performance in similar activities in Florida.
Provide a list of projects of similar nature within the past five years. Title and brief
description of each project shall include: Client (contact person, address,
telephone number)
Year completed
Nature of work involved in each project
Total Value of the Project
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 6
Tab E: Organizational Chart
Provide an organization chart of the project team, include the person's title, years
of experience and role within the team. The name(s) of the key personnel assigned
to the City should be included on the Chart and a brief resume included in Tab I and
Tab J.
Tab F: Familiarity:
Provide a description of the individual or firm's familiarity with local conditions,
community goals, etc., or provide a plan that outlines an explanation of the
individual or firm's approach to become familiar quickly with local conditions,
community goals, etc.
Tab G: Location Map of Prime Professional Office(s)
Provide a map showing the location(s) of the professional offices(s) that will serve
the City. If multiple offices are listed provide the type of resources each office will
be provided. This information should be noted on the map. Indicate the travel
distance from each office.
Tab H: Location Map of Sub -consultant Office(s)
Provide a map showing the location of the sub-consultant(s) offices(s) that will serve
the City through the Prime Professional. If multiple offices are listed provide the
type of resources each office will be provided. This information should be noted on
the map. Indicate the travel distance from each office.
Tab I: Resume of Key Personnel from the Prime Professional
Provide a two -page resume of each key personnel to serve the City. Minimize the
resume to a maximum of the three top employees that are anticipated to work
directly with the City Administration and/or City staff.
Tab J: Resume of Key Personnel from the Sub -consultants
Provide a two -page resume of each key personnel to serve the City. Minimize the
resume to a maximum of the one top employee from each Sub -consultant that is
anticipated to work directly through the Prime Professional. If more than one
resume is presented for each Sub -consultant, explain that person(s) role within the
team.
Tab K: Insurance Requirements
The consultant shall procure and maintain during the term of the Aclreement,
insurance of the types and in the minimum amounts stated below
Coverage's Schedule Minimums
A. Workers' Compensation Florida
Statutory Coverage and Employer's
$100,000.00- each accident
Liability (including appropriate Federal Acts)
$100,000.00- each employee
$500,000.00- policy limit for disease
B. Comprehensive General Liability
$1,000,000.00- bodily injury each occurrence
$1,000.000- bodily injury aggregate
$1,000,000.00- property damage each occurrence
$1,000,000.00- property damage aggregate
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 7
C. Products- Completed Operations
$1,000,000.00- aggregate
D. Business Auto Liability
Same as Comprehensive General Liability
(All autos- owned, hired or used)
$250,000.00 each occurrence
E. Professional Liability
$2,000,000.00 per occurrence
F. Excess or Umbrella Liability
Optional
Insurance shall be written by an insurer holding a current certificate of authority
pursuant to Chapter 624, Florida Statutes. Prior to commencing any work on the
continuing agreement, certificates of insurance, approved by the City, evidencing the
maintenance of said insurance shall be furnished to the City. The certificates shall
provide that no material alteration or cancellation, including expiration and non -renewal,
shall be effective until fifteen (15) days after receipt of written notice by the City. All
coverage shall name the City of Okeechobee as "additional insured."
Receipt of certificates or other documents of insurance or policies or copies of policies
by the City, or by any of its representatives, which indicate less coverage than required
will not constitute a waiver of the successful proposer(s)' obligation to Fulfill the
insurance requirements herein at the respondent's cost.
Tab L: Prohibition Against Contingent Fees/Non-Collusion/Conflict of Interest
Disclosure Statements
In accordance with Florida Statute 287.055(6)(a), the following statement must be
included in each submittal:
"The respondent warrants that he or she has not employed or
retained any company or person, other than a bona fide employee
working solely for the respondent to solicit or secure this agreement
and that he or she has not paid or agreed to pay any person,
company, corporation, individual, or firm, other than a bona fide
employee working solely for the respondent any fee, commission,
percentage, gift, or other consideration contingent upon or resulting
from award or making of this agreement."
Include the following Statement of Non -Collusion:
"The respondent certifies, and in the case of a joint submittal, each
party thereto certifies as to its own organization, that in connection
with this solicitation the information provided has been arrived at
independently, without consultation, communication, or agreement
with any other respondent or with any competitor for the purpose
of restricting competition, or in any other way influencing the
competitive arena."
Include a disclosure statement advising the City of any potential conflict of interest, real
or apparent, that the respondent, employee, officer, or agent of the individual or firm
may have due to ownership, other clients, agreements or interests associated with this
project. Signature on the transmittal letter shall certify the veracity of these statements.
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 8
Tab M: Reference Forms
Include three (3) references on the provided reference form. Attachment D
Tab O: Minority Business Enterprise (MBE) Statement
Statement as to the individual or firm's status as a certified minority business
enterprise as defined in Section 288.703, Florida Statutes.
Tab P: Addenda (if applicable)
All addenda issued pursuant to this solicitation must be acknowledged and submitted
as part of the submittal package.
Confidential Materials:
The City of Okeechobee, Florida, is governed by the Public Record Law, Chapter 119,
Florida Statutes (F.S.). Only trade secrets as defined in Section 812.081(1)(c), F.S. or
financial statements required by the City for road or public works projects as defined in
119.07(6)(t), F.S. (hereinafter "Confidential Materials"), may be exempt from disclosure.
If a respondent submits confidential materials, the information must be segregated, and
each pertinent page must be clearly labeled "confidential" or "trade secret."
The City of Okeechobee gives no assurance as to the confidentiality of any portion of
the response once submitted. It is the responsibility of the respondent to seek: counsel
and determine applicability of the statute to their circumstances prior to submittal of
their package.
VI. Evaluation of Submittals
Submittals will be reviewed and evaluated as to qualification to perform the services
required by a Selection Committee, which shall consist of City staff and a member of
the City Council. The Selection Committee will make a recommendation for award to
the City Council. The City of Okeechobee reserves the right to select the most qualified
individual or firm; whom will serve the best interest of the City, from review of the
packages submitted and request authorization to negotiate an agreement with the
highest ranked individual or firm; or to interview the most qualified professional prior to
requesting authorization to negotiate an agreement with the highest ranked
respondent(s). Individuals or firms will be notified in writing if they are selected for
interview. Notices for interviews will contain explicit instructions concerning location,
date, time and length of interviews.
The City of Okeechobee reserves the right to request clarification on information
submitted and to request additional information from one or more individuals or firms.
VII. Terms and Conditions
All prospective professionals are hereby cautioned not to contact any member of the
Okeechobee City Council, the City Administrator, the City Attorney (except to discuss
grievance matters) or any member of the selection committee. All questions and
contacts must be made through the Administration Office. Attempts to lobby or
persuade through other channels may result in disqualification. Any actual or
prospective professional who disputes the reasonableness, necessity or
competitiveness of the terms and conditions of this request for qualification; selection
or award recommendation shall file such dispute in writing with the City Administrator,
prior to the submittal closing date and time, as to the terms and conditions, and within
ten (10) days of City Council action as to the selection or award recommendation.
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 9
The City reserves the right to reject any or all submittals without recourse, to waive
technicalities and informalities or to accept the submittal (s) which in its sole judgment
best serve the interest of the City.
As required by FS Section 287.133; "A person or affiliate who has been placed on the
convicted vendor list following conviction for a public entity crime may not submit a
submittal on an agreement to provide any goods or services to a public entity, may not
submit a submittal on an agreement with a public entity for the construction or repair of
a public building or public work, may not submit submittals on leases of real property to
a public entity, may not be awarded or perform work as a contractor, supplier, sub-
contractor, or a professional under an agreement with any public entity, and may not
transact business with any public entity in excess of the threshold amount as stated in
FS Section 287.017, for Category Two, for a period of thirty six (6) months from the
date of being placed on the convicted vendor list." Questions regarding this statement
should be directed to the State of Florida, Bureau of State Procurement (904) 488-
8131.
This invitation does not commit the City to award an agreement. Nor shall the City be
responsible for any cost or expense incurred by any respondent in preparing and
submitting a reply, nor for any cost or expense incurred by any respondent prior to the
execution of a binding agreement. The City reserves the right to require any or all
respondents to appear for interviews and/or oral presentations at no cost to the City.
VIII. Proposed Agreement
The successful professional shall serve at the pleasure of the City Council. Please
review the attached agreement and note any objections, or revisions that would be
required by the professional within the submittal. Should no revisions be noted, the City
will assume, and the professional agrees that the terms and conditions of agreement
are acceptable. The Agreement does not authorize the performance of any work or
require the City to place orders for work. The City makes no covenant or promise as to
the number of available projects or that the individual or firm shall perform any project
for the City during the life of the Agreement.
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 10
ATTACHMENT A
PROFESSIONAL ENGINEERING SERVICES AGREEMENT
THIS AGREEMENT, hereinafter "Agreement," made and entered into the day
of 2021 by and between
, hereinafter referred to as
"PROFESSIONAL" and the City of Okeechobee, Florida, a municipal corporation, 55 SE
3rd Avenue, Okeechobee, Florida 34974, hereinafter referred to as "CITY", for and in
consideration of the following terms, conditions and covenants.
I. PURPOSE OF AGREEMENT
CITY intends to enter into an agreement with PROFESSIONAL for provision of
Professional Engineering Services by the PROFESSIONAL and the payment -'or those
services by CITY as set forth below.
II. SCOPE OF SERVICES
The PROFESSIONAL shall provide Professional Engineering Services in all phases of any
project for which a PROJECT AUTHORIZATION has been issued by the CITY pursuant to
this Agreement as hereinafter provided. These services will include serving as CITY'S
professional consulting representative for the Project, providing professional consulting
consultation and advice and furnishing customary Civil Engineering Services and
customary services incidental thereto as described in the Project Authorization. The
detailed scope of services to be performed and schedule of fees for those services shall
be detailed in each Project Authorization.
PROFESSIONAL shall work with the City Administrator, City Attorney, City Public Works
Director, or other City staff in advising the CITY and the City Council regarding Professional
Engineering Services. The services will be those customarily attendant to Civil Engineering
Services including, but not limited to the following:
A. Preparation of roadway location or alignment studies
B. Preparation of roadway design
C. Preparation of land acquisition documents
D. Preparation of a hydrologic & hydraulic studies
E. Preparation of storm drainage system design
F. Preparation of new or retrofit storm water management design
G. Preparation of floodplain studies
H. Preparation and procurement of requisite environmental permits
I. Performance of traffic counts
J. Preparation of traffic studies and analysis
K. Preparation of maintenance of traffic design
L. Preparation of structural studies and design for bridges, culverts and
retaining walls
M. Preparation of construction documents
N. Preparation of cost estimates
O. Preparation of record drawings / as -built plans
P. Review of plans, specifications and estimates developed by others, attend
Technical Review Committee or other required meetings as requested.
Q. Financial Analysis
R. Construction Inspection Services
S. GIS Mapping and Data Collection
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 11
T. Presentation to the City Council, staff, and the public of reports, plans, and
exhibits
U. Other customary Professional Civil Engineering & Surveying Services
III. Agreement
1. Term of Agreement
Upon award of this Agreement, the effective date of this Agreement shall be the
date of execution of this Agreement by both CITY and PROFESSIONAL. Term of
this Agreement shall be for an initial period of three (3) years with the option of two
(2) additional one-year renewal periods, upon the mutual agreement of the parties.
At the option of the CITY, and upon the agreement of the PROFESSIONAL, this
Agreement may be converted to or replaced at any time with a "Continuing
Contract" as that term is used in Section 287.055, Florida Statutes (CCNA).
2. Project Authorization
Each "Project Authorization" shall specify the Period of Service agreed to by the
CITY and the PROFESSIONAL for services to be rendered under said "Project
Authorization".
3. Compensation and Method of Payment
3.1 Fee Schedule
CITY will compensate PROFESSIONAL for services under each Project
Authorization. The fee due to the PROFESSIONAL shall be set forth in each Project
Authorization and shall be in accordance with PROFESSIONAL'S personnel hourly
rate schedule formalized in "Exhibit C" to this Agreement. PROFESSIONAL'S
personnel hourly rate schedule may be updated annually prior to each optional
renewal period.
3.2 Invoices
PROFESSIONAL shall submit monthly invoices to the CITY no later than the last
day of the month for work accomplished under this Agreement. Each invoice shall
be detailed and include, but not be limited to, hours worked by each person
assigned to the Project, date worked, and all ancillary expenses incurred and by
whom.
3.3 Payment
Payment for services rendered is due within Forty-five (45) days of receipt and
approval of invoice by CITY. Payment is delinquent thirty (30) days following receipt
and approval of invoice by CITY.
4. Reimbursable Expenses
PROFESSIONAL shall be reimbursed only for approved out pocket expenses directly
chargeable to the Project, at actual cost incurred. Reimbursable expenses will include
travel, lodging and meals when traveling at the CITY'S request and on thE: CITY'S
behalf. These expenses shall conform to rates and allowances set forth in Florida State
Statute, Sec 112.061, regarding per diem and traveling expenses. Identifiable
communication expenses, reproduction costs, and special accounting expenses not
applicable to general overhead shall be reimbursed at actual cost.
5. Additional Services
5.1 Requests for Additional Services
The undertaking by the PROFESSIONAL to perform professional services defined
within this Agreement extends only to those services specifically described herein.
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 12
If upon the request of the CITY, the PROFESSIONAL agrees to perform additional
services hereunder, the CITY shall pay the PROFESSIONAL for the performance
of such additional services an amount (in addition to all other amounts payable
under this Agreement) based on an hourly fee in accordance with
PROFESSIONAL'S current personnel fee schedule, plus reimbursable Expenses
so incurred by the PROFESSIONAL; unless a lump sum addendum to this
Agreement is executed by the parties to this Agreement which addresses the
additional services.
5.2 Changes in Scope/Conditions
Additional services shall include revisions to work previously performed that are
required because of a change in the data or criteria furnished to the
PROFESSIONAL, or a change in the scope of concept of the Project initiated by
the C, or services that are required by changes in the requirements of public
agencies, after work under this Agreement has commenced.
6. Use of Documents
6.1 Ownership of Original Documents
All deliverable analysis, reference data, survey data, plans and reports or any other
form of written instrument or document that may result from the PROFESSIONAL'S
services or have been created during the course of the PROFESSIONAL'S
performance under this Agreement shall become the property of and shall be
delivered to the CITY after final payment is made to the PROFESSIONAL.
7. Termination
7.1 Termination for Convenience
Either party upon a seven (7) day written notice to the other party may terminate
this Agreement. In the event of any termination, PROFESSIONAL shall bE; paid for
all services rendered to the date of termination including all reimbursable expenses.
8. City's Obligations
8.1 Data to be Furnished
The CITY shall provide PROFESSIONAL with all data, studies, surveys, plats and
all other pertinent information concerning the Project in the possession of the CITY
upon request.
8.2 Designated Representative
The Designated Representative of the CITY to act with authority on thE� CITY'S
behalf with respect to all aspects of the Project shall be identified in each Project
Authorization.
9. Insurance.
9.1 Workers' Compensation
The PROFESSIONAL shall procure and maintain, during the life of this Agreement,
Worker's Compensation insurance as required by Florida Statutes, Chapter 440 for
all employees of the PROFESSIONAL engaged in work on the Project under this
Agreement.
9.2 Insurance Policy Limits
PROFESSIONAL shall procure and maintain insurance policies with at least the
following coverage and amounts, during the life of this Agreement:
9.2.1: General Liability Insurance. In a combined single limit of $1,000,000.00
per occurrence, $2,000,000.00 aggregate.
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 13
9.2.2: Automobile Liability Insurance. In a combined single limit of $250,000.00
each occurrence.
9.2.3: Professional Liability or Errors and Omissions Insurance. In a combined
single limit of $1,000,000.00 aggregate.
9.3 Insurance Cancellation
The PROFESSIONAL shall furnish to the CITY Certificates of Insurance allowing
thirty (30) days, notice for any change, cancellation, or non -renewal. If the insurance
policies expire during the terms of the Agreement, a renewal certificate or binder
shall be filed with the CITY fifteen (15) days prior to the renewal date.
9.4 City to be Named Additional Insured
The plans and specifications and other Agreement documents to be prepared by
PROFESSIONAL pursuant to this Agreement shall require the insurance of liability
of the person, individual, firm, or corporation which would, as professional perform
the work described in such plans and specifications. The amounts of insurance
shall be determined by the CITY. The CITY shall be named as "additional insured"
with regard to the coverage of such policies of insurance. In the case of State
funded projects, State agencies such as the Florida Department of Transportation
or Department of Environmental Protection, shall be named as "additional insured"
with regard to the coverage of such policies of insurance.
9.5 Status of Claim.
The PROFESSIONAL shall be responsible for keeping the CITY currently advised
as to the status of any claims made for damages against the PROFESSIONAL
resulting from services performed under this Agreement. The PROFESSIONAL
shall send notice of claims related to work under this Agreement to the City. Copies
of the notices shall be sent by fax, hand delivery or regular mail to:
City Administrator, City of Okeechobee
55 SE V Avenue
Okeechobee, Florida 34974
Fax: (863) 763-1686
10. General Conditions
10.1 Compliance with Laws
The Professional, its employees, sub -contractors or assigns, shall comply/ with all
applicable federal, state, and local laws, regulations, and requirements relating to
the performance of this Agreement.
10.2 Applicable Laws and Venue
The Laws of the State of Florida shall govern all aspects of this Agreement. In the
event it is necessary for either party to initiate legal action regarding this
Agreement, venue shall be in the Nineteenth Judicial Circuit for claims under state
law and in the Southern District of Florida for any claims which are justiciable in
Federal Court.
10.3 Indemnification
PROFESSIONAL shall defend, indemnify and hold harmless the CITY and all of the
CITY's officers, agents, and employees from and against all claims, liability, loss
and expenses, including reasonable costs, collection expenses, attorneys' fees,
and court costs which may arise because of the negligence (whether active or
passive) misconduct, or other fault, in whole or in part (whether joint, concurrent, or
contributing) of PROFESSIONAL, its officers, agents or employees in performance
or non-performance of its obligations under the Agreement. PROFESSIONAL
recognizes the broad nature of this indemnification and hold harmless clause, as
well as the provision of legal defense to the CITY when necessary, and voluntarily
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 14
makes this covenant and expressly acknowledges to receipt of such good and
valuable consideration provided by the CITY in support of these indemnification,
legal defense and hold harmless contractual obligations in accordance with the laws
of the State of Florida. This clause shall survive the termination of this Agreement.
Compliance with any insurance requirements required elsewhere within this
Agreement shall not relieve PROFESSIONAL of its liability and obligation to defend,
hold harmless and indemnify the CITY as set forth in this article of the Agreement.
Nothing herein, shall be construed to extend the CITY'S liability beyond that
provided in Section 768.28, Florida Statutes.
10.4 Waiver of Jury Trial
Each party, to the extent permitted by law, knowingly, voluntarily, and intentionally
waves its right to a trial by jury in any action or other legal proceeding arising out of
relating to this Agreement and the transactions it contemplates. This waiver applies
to an action or legal proceeding, whether sounding in agreement, tort or otherwise.
10.5 No Discrimination
PROFESSIONAL and its agents will not discriminate against any person on the
grounds of race, color, creed, national origin, handicap, age, or sex, in any activity
under this Agreement.
10.6 No Lobbying
Pursuant to Chapter 216.947, F.S., the PROFESSIONAL is prohibited from the
expenditure of any funds under this Agreement to lobby the Legislature, the judicial
branch or another state agency.
10.7 E-Verify
PROFESSIONAL has verified that its employees are authorized to work in the
United States and certifies that a good faith effort has been made to properly identify
employees by timely reviewing and completing appropriate documentation,
including but not limited to the Department of Homeland Security, United States
Citizenship, and Immigration Services Form 1-9. Answers to questions regarding E-
Verify as well as instructions on enrollment may be found at the E-Verify website:
www.uscis.gov/e-verify. PROFESSIONAL shall expressly require any sub-
contractor's performing work or providing services pursuant to this Agreement to
likewise utilize the United States Department of Homeland Security's E-Verify
system to verify the employment eligibility of all new employees hired by the sub-
contractor during the Agreement term.
10.8 Professionals Duties Regarding Public Records
10.8.1. Compliance with Florida Laws
PROFESSIONAL must provide public access to all records concerning this
Agreement according to applicable Florida laws including Chapter 119, Florida
Statutes. If PROFESSIONAL asserts any exemptions to Florida's Public
Records laws, PROFESSIONAL has the burden of establishing and defending
the exemption. PROFESSIONAL'S failure to comply with this section is a
breach of this Agreement. The records subject to Chapter 119 may include, in
addition to prepared documents, such communication as e-mails, text
messages, inter -office memorandums, social media, and photographs or
images; a person or entity may request Public Records via e-mail, or by oral or
written request, and a response to such a request must be prompt; it is the
responsibility of the PROFESSIONAL to establish an in-house policy in
reference to such records, and to identify and retain such communications in
the normal course of business in the event a request is made to produce these
records.
10.8.2. IF THE PROFESSIONAL HAS QUESTIONS
REGARDING THE APPLICATION OF CHAPTER, 119,
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 15
FLORIDA STATURES, TO THE PROFESSIONAL'S DUTY
TO PROVIDE PUBLIC RECORDS REGARDING TO THIS
AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT TELEPHONE NUMBER : (863) 763-3372,
EXT 9814, EMAIL ADDRESS
LGAMIOTEA(a)-CITYOFOKEECHOBEE.COM, AND
MAILING ADDRESS: 55 SE THIRD AVE, OKEECHOBEE
FL, 34974.
10.9 No Third -Party Beneficiaries
This Agreement is solely for the benefit of the PROFESSIONAL and the CITY. No
person or entity other than the PROFESSIONAL or the CITY shall have any rights
or privileges under this Agreement in any capacity whatsoever, either as third -
party beneficiary or otherwise.
10.10 Assignment
PROFESSIONAL shall not assign, delegate, sublease or otherwise transfer any
portion of its rights and obligations as set forth in this Agreement without prior
written consent of the CITY. Any attempted assignment in violation of this provision
shall be void.
10.11 Waver
No waiver of any term of this Agreement constitutes a waiver of any other provision,
whether similar or dissimilar. No waiver of any term constitutes a continuing waiver.
No waiver is binding unless signed in writing by the waiving party
10.12 Severability
If any term of this Agreement is for any reason invalid or unenforceable, the rest of
the Agreement remains fully valid and enforceable.
10.13 Entire Agreement
This Agreement constitutes the entire agreement between the parties and
supersedes all prior and contemporaneous agreement, representations, and
undertaking. No supplement, modification, or amendment of this agreement will be
binding unless it is in writing and signed by both parties.
10.14 Interpretation
Unless the context requires otherwise: The term "including" contemplates "including
but not limited to."
10.15 Survival
All provisions of this Agreement which by their terms bind either party after the
expiration or termination of this Agreement shall survive the expiration or
termination of this Agreement.
10.16 Force Majeure
Notwithstanding any provisions of this Agreement to the contrary, the Parities shall
not be held liable for any failure or delay in the performance of this Agreement that
arises from fires, floods, strikes, embargoes, acts of the public enemy, unusually
severe weather, outbreak of war, restraint of Government, riots, civil commotion,
force majeure, act of God, or for any other cause of the same character which is
unavoidable through the exercise of due care and beyond the control of the. Parties.
Failure to perform shall be excused during the continuance or as a result: of such
circumstances, but this Agreement shall otherwise remain in effect.
This provision shall not apply if the "Statement of Work" of this Agreement specifies
that performance by the PROFESSIONAL is specifically required during the
occurrence of any of the events herein mentioned.
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 16
11. Exhibits
The following Exhibits are attached to and made a part of this Agreement:
"Exhibit A" - "Submittal as submitted by Professional and Accepted by City of
Okeechobee"
"Exhibit B" - "Original Request for Submittal as Issued by CITY, including all
Addenda"
"Exhibit C" - "Professional's Personnel Hourly Rate Schedule."
IN WITNESS WHEREOF, the CITY and the PROFESSIONAL have made and
executed this Agreement the day and year first above written.
ATTEST:
Lane Gamiotea
City Clerk
APPROVED AS TO FORM
AND CORRECTNESS
John J. Fumero
City Attorney
WITNESSES:
(Signature)
CITY
Dowling R. Watford, Jr.
Mayor
PROFESSIONAL
(Signature)
(Signature) (Printed Name & Title)
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 17
EXHIBIT A
"SUBMITTAL AS SUBMITTED BY PROFESSIONAL AND ACCEPTED BY THE
CITY OF OKEECHOBEE"
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 18
EXHIBIT B
"ORIGINAL REQUEST FOR SUBMITTAL AS ISSUED BY CITY
INCLUDING ALL ADDENDA"
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 19
EXHIBIT C
"PROFESSIONAL'S PERSONNEL HOURLY RATE SCHEDULE"
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 20
ATTACHMENT A
PROJECT AUTHORIZATION TO THE
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
BETWEEN THE CITY OF OKEECHOBEE AND
THE FIRM OF
XXXXXXXX
PROJECT DESCRIPTION: NAME OF PROJECT
PURPOSE
This is an attachment to the Standard Agreement for Professional Engineering Services
dated between the City of Okeechobee (CITY) and the individual or
firm of . (PROFESSIONAL). The purpose of this Project
Authorization is to specify the required services of the PROFESSIONAL to design
, prepare Construction documents,
provide Bidding Phase services, and to provide Construction Phase services for the
Project Name:
II. PROFESSIONAL'S SERVICES
The PROFESSIONAL shall design and prepare Construction documents, providE! Bidding
Phase services, and Construction Phase services for the
Project Name
III. GENERAL SCOPE OF WORK
The PROFESSIONAL's services shall include, but not be limited to, the following items:
A. TASK A: DESIGN AND PERMITTING
1. Data Collection
2. Analysis
3. Design
4. Preparation of Technical Specifications
5. Monthly meetings with CITY staff
6. The PROFESSIONAL shall procure the necessary permits required for the
items described in this Project Authorization.
7. Prepare minutes and agendas for all meetings and submit to the CITY.
B. TASK B: CONSTRUCTION DOCUMENTS
The PROFESSIONAL shall prepare complete Construction Drawings
(100% drawings) and specifications for the work as described in III.A. (above).
Drawings shall be furnished to the CITY in reproducible form and to a
satisfactory scale. They shall be accurate, legible, complete and suitable for
bidding purposes. The PROFESSIONAL shall furnish, when requested, all
necessary prints and other information during the design process, for review by
the CITY, utility suppliers and other parties having jurisdiction and to fulfill
requests by other government agencies and the public. The construction
drawings must meet the following minimum plans and design documentation
packaging requirements:
a. Plan sets
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 21
b. Cover / Key Sheet
c. Summary of Pay Items
d. Reference Points
c. Typical Sections
f. Miscellaneous Detail Sheet
3. Based upon the final Construction Documents, the PROFESSIONAL shall prepare
and submit an estimate of probable cost for construction.
C. TASK C: BIDDING PHASE SERVICES
The PROFESSIONAL shall:
1. Attend Pre -Bid Conference.
2. Prepare Pre -Bid Meeting Minutes.
3. Respond to questions during bidding, as needed.
4. Review bid submittals for compliance with the plans and specifications and
prepare a comparative bid analysis.
5. Make a recommendation for award based on bids received and reference
checks.
D. TASK D: CONSTRUCTION PHASE SERVICES
The PROFESSIONAL's responsibility to provide Construction Phase Services under
this agreement commences with the award of each Agreement for Construction and
terminates at the earlier of the issuance by the CITY of the final Certificate for
Payment or 30 days after the date of Substantial Completion of the Work, but may
be extended.
2. The PROFESSIONAL shall attend and administer the preconstruction conference.
Visits to Site and Observation of Construction: In connection with observations of
the work of contractor(s) while it is in progress, PROFESSIONAL shall make visits
to the site at intervals appropriate to the various stages of construction as
PROFESSIONAL deems necessary in order to observe as an experienced and
qualified design professional the progress of the various aspects of contractor(s)'
work.
4. Defective Work: During such visits and on the basis of such observations,
PROFESSIONAL may disapprove or reject contractor(s)' work while it is in progress
if PROFESSIONAL believes that such work will not produce a completed PROJECT
that conforms to the Agreement documents or that it will prejudice the integrity of
the design concept of the PROJECT as reflected in the Agreement documents.
5. Interpretations and Clarifications: PROFESSIONAL shall issue necessary
interpretations and clarifications of the Agreement documents and in connection
therewith prepare work directive changes and change orders as required.
6. Shop Drawings: PROFESSIONAL shall review and approve (or take other
appropriate action in respect of) Shop Drawings, samples and other data which
contractor(s) are required to submit, but only for conformance with the design
concept of the PROJECT.
7. Substitutes: PROFESSIONAL shall evaluate and determine the acceptability of
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 22
substitute materials and equipment proposed by contractor(s).
8. Inspections and Tests: PROFESSIONAL shall have authority, as CITY"S
representative, to require special inspection or testing of the work, and shall receive
and review all certificates of inspections, testing and approvals required by laws,
rules, regulations, ordinances, codes orders or the Agreement documents (but only
to determine generally that their content complies with the requirements of, and the
results certified indicate compliance with, the Agreement documents).
Disputes between CITY and contractor: PROFESSIONAL shall act as initial
interpreter of the requirements of the Agreement documents and judge of the
acceptability of the work there under and make decisions on all claims of CITY and
contractor(s) relating to the acceptability of the work or the interpretation of the
requirements of the Agreement documents pertaining to the execution and progress
of the work.
10. Applications for Payment: Based on PROFESSIONAL's on -site observations as an
experienced and qualified design professional, and on review of applications for
payments and the accompanying data and schedules:
a. PROFESSIONAL shall verify the amounts owing to contractor(s) and
recommend in writing payments to contractor(s) in such amount:3. Such
recommendations of payment will constitute a representation to CITY, based on
such observations and review, that the work has progressed to the point indicated,
and that, to the best of PROFESSIONAL's knowledge, information and belief, the
quality of such work is in accordance with the Agreement documents (subject to an
evaluation of such work as a functioning whole prior to or upon Substantial
Completion, to the results of any subsequent tests called for in the Agreement
documents and to any other qualifications stated in the recommendation). In the
case of unit price work, PROFESSIONAL's verifications of payment wil include
determinations of quantities and classifications of such work (subject: to any
subsequent adjustments allowed by the Agreement documents.
11. Contractor(s) Completion Documents: PROFESSIONAL shall receive and review
maintenance and operating instructions, schedules, guarantees, bonds and
certificates of inspection, tests and approvals which are to be assembled by
contractor(s) in accordance with the Agreement documents and shall transmit them
to the CITY with written comments.
12. Inspections: PROFESSIONAL shall conduct an inspection to determine if the work
is substantially complete and a final inspection to determine if the completed work
is acceptable to the CITY and other governing agencies so that PROFESSIONAL
may recommend, in writing, final payment to contractor(s) that the work is
acceptable (subject to any conditions therein expressed).
13. Closeout: PROFESSIONAL shall provide assistance in the closing of any financial
or related transaction for the PROJECT (project closeout book, summary o`testing,
rectifying change orders, final pay estimate, summary of Resident Project
Representative (RPR) time, PROFESSIONAL and owner certification letter).
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 23
14. Record Drawings / As -Built Drawings: PROFESSIONAL shall prepare a set of Mylar
record prints of Drawings (3 sets of prints and 1 CD) showing those changes made
during the construction process, based on the marked -up prints, drawings and other
data furnished by contractor(s) to PROFESSIONAL and which PROFESSIONAL
considers significant, including plan Update.
IV. CITY RESPONSIBILITIES
The CITY will provide specific data for project.
V. WARRANTY
The PROFESSIONAL warrants that the plans and specifications produced as a result of
this Agreement are complete, correct and suitable for the purpose intended.
VI. AMERICANS WITH DISABILITIES
The PROFESSIONAL shall ensure compliance with all applicable governmental
accessibility standards, including without limitation those applicable under Section
35.151 CFR.
VII. DELIVERABLES
The PROFESSIONAL shall supply 60%, 90%, and 100% Plans and Specifications to the
CITY for review. Each draft submittal shall include two copies of the draft Plans and
Specifications. The PROFESSIONAL shall submit to the CITY the final Plans and
Specifications in the following amounts:
1. Unsealed Copy of Final Plans — 1 set
2. Sealed Copy of Final Plans — 1 set
3. Digital Copy of Final Plans — 1 copy
4. Unbound set of Technical Specifications — 1 set
5. Digital Copy of Technical Specifications — 1 copy
Vill. PLAN AND SPECIFICATIONS REPRODUCTION
The PROFESSIONAL will provide two (2) sets of the plans and specifications for bidding
purposes. One set is to be a signed and sealed record set. The cost of these sets is
included in the design costs paid the PROFESSIONAL as compensation for services
required under this Project Authorization. If additional sets of Construction Documents are
required by the CITY, the PROFESSIONAL shall furnish such sets at cost. Payment for
such additional sets shall be promptly made by the CITY, upon properly supported invoices,
submitted by PROFESSIONAL.
IX. PLANS AND DOCUMENT OWNERSHIP
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 24
The original plans and specifications will become the property of the CITY upon completion
of this Project. Computer systems (CADD) are to be used in the preparation of the
construction plans; a copy of all electronic data and drawing files are to be submitted on
CD media. These will utilize the most recent AutoCAD version available. If other software
is used, it is to be translated to the aforementioned software. The supplied disks are to
include all point and working files.
X. SCHEDULES AND TIME CONSTRAINTS
Within ten (10) days after receiving the Notice to Proceed, the PROFESSIONAL shall
provide a schedule and an anticipated payment schedule. The total time allowed for the
PROFESSIONAL's services required under this Project Authorization shall be XXXX (XX)
months from the date of the Notice to Proceed. The construction documents shall be
completed within XXX (X) months from the date of the Notice to Proceed.
XI. COMPENSATION
Payment for all services will be in accordance with the Standard Agreement for Civil
Engineering Services. Total compensation shall, based on the man hours shown cn Exhibit
A, for all services, material, supplies and any other items or requirements necE;ssary to
complete the work as described herein to include actual salary costs, overhead and profit
in an amount equal to 100% of actual salary cost and reimbursement of actual direct non -
salary expenses shall not exceed XXXXXXXXXXXX dollars ($XXXX). Out cf pocket
expenses including postage, printing, copying and long distance telephone calls shall be
billed as a reimbursable expense at the PROFESSIONAL's actual cost. Reimbursable
expenses shall not exceed XXXXXXXXXXXX dollars ($XXXX); therefore, total
compensation for all work shall not exceed XXXXXXXXXXXX dollars ($XXXX).
IN WITNESS WHEREOF, the parties have made and executed this Agreement, the day
and year first above written.
PROFESSIONAL: (SEAL)
(Signature)
BY:
Corporate Officer Name & Title
Date: ATTEST
APPROVED AS TO COMPLIANCE WITH PURCHASING & AGREEMENT POLICIES
AND PROCEDURES
Date:
Mr. Gary Ritter, City Administrator
TECHNICAL PROVISIONS OF AGREEMENT AND BUDGETARY REQUIREMENTS
APPROVED
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 25
Date:
Mr. Gary Ritter, City Administrator
----------------------------------------------------------
----------------------------------------------------------
CITY OF OKEECHOBEE
Date:
Mr. Gary Ritter, City Administrator
----------------------------------------------------------
----------------------------------------------------------
APPROVED AS TO FORM AND LEGALITY FOR THE USE AND BENEFIT OF
OKEECHOBEE CITY ONLY
Date:
John J. Fumero, City Attorney
ATTACHMENT B
RFQ NO. ADM 01-32-07-21
ANTI -COLLUSION STATEMENT AND NO GIFT STATEMENT
Date:
Anti -collusion statement: The below -signed PROFESSIONAL has not divulged to,
discussed, or compared his/her submittal with other
Professionals and has not colluded with any other Professional
or parties to a submittal whatsoever.
No gifts statement: No premiums, rebates, gifts or gratuities are permitted with,
prior to, or after submission of the submittal. Any such violation
will result in rejection of the submittal and removal from the
submittal list(s).
Name:
By (printed/typed):
By (signature):
Title:
Mailing Address:
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 26
City, State, Zip:
Telephone No.:
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 27
ATTACHMENT C
RFQ NO. ADM 01-32-07-21
CONFLICT OF INTEREST DISCLOSURE FORM
For purposes of determining any possible conflict of interest, all Professionals must
disclose if any City of Okeechobee employee(s), elected official(s), or any of its agents is
also an owner, corporate officer, director, agent, employee, etc., of their business.
Indicate either "yes" (a City employee, elected official or agent is associated with your
business), or "no". If yes, give person(s) name(s) and position(s) with your business.
YES NO
Name(s) Position(s)
Name:
By (Printed):
By (Signature):
Title:
Address:
Phone Number:
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 28
ATTACHMENT D
CITY OF OKEECHOBEE
PROFESSIONAL ENGINEERING SERVICES
RFQ NO. ADM 01-32-07-21
REFERENCE FORM
Client Name:
Client Phone Number:
Client E-mail:
Service Dates: Beginning
Estimated Annual Agreement Amount:
End
Description of the services performed as they directly relate to the work of this Request
for Submittal:
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 29
ATTACHMENT E
RFQ NO. ADM 01-32-07-21
SWORN STATEMENT PURSUANT TO SECTION 287.133 (3)(a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A IJOTARY
PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted to CITY OF OKEECHOBEE, FLORIDA, by:_
(print Individual's name and title) for:
(print name of entity submitting sworn statement) whose business address is
and (if applicable) its Federal Employer
Identification Number (FEIN) is:
(If the entity has no FEIN, include the Social Security Number of the Individual
signing this sworn statement:
2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g),
Florida Statutes, means a violation of any state or federal law by a person with
respect to and directly related to the transaction of business with any public entity
or with an agency or political subdivision of any other state or of the United States,
including but not limited to, any agreement for goods or services to be provided to
any public entity or an agency or political subdivision of any other state or of the
United States and involving antitrust, fraud, theft, bribery, collusion, racketeering,
conspiracy, or material misrepresentations.
3. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b),
Florida Statutes, means a finding of guilt or a conviction of a public entity crime,
with or without an adjudication of guilt, in any federal or state trial court of record
relating to charges brought by indictment or information after July 1, 1989, as a
result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo con tendere.
4. 1 understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida
Statutes, means:
a. A predecessor or successor of a person convicted of a public entity crime; or
b. An entity under the control of any natural person who is active in the
management of the entity and who has been convicted of a public entity crime.
The term "affiliate" includes those officers, directors, executives, partners,
shareholders, employees, members, and agents who are active in the
management of an affiliate. The ownership by one person of shares
constituting a controlling interest in another person, or a pooling of equipment
or income among persons when not for fair market value under an arm's length
agreement, shall be a prima facie case that one person controls another
person. A person who knowingly enters a joint venture with a person who has
been convicted of a public entity crime in Florida during the preceding 36
months shall be considered an affiliate.
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 30
understand that a "person" as defined in Paragraph 287.133(1)(e), Florida
Statutes, means any natural person or entity organized under the laws of any state
or of the United States with the legal power to enter into a binding Agreement and
which submittal or applies to a submittal on agreements for the provision of goods
or services let by a public entity, or which otherwise transacts or applies to transact
business with a public entity. The term "person" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are
active in management of an entity.
6. Based on information and belief, the statement which I have marked below is true
in relation to the entity submitting this sworn statement. (Indicate which statement
applies).
F Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives, partners, shareholders, employees, members, or agents who Eire active
in the management of the entity, nor any affiliate of the entity has been charged
with and convicted of a public entity crime subsequent to July 1, 1989.
F- The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who Eire active
in the management of the entity, or an affiliate of the entity has been charged with
and convicted of a public entity crime subsequent to July 1, 1989.
F� The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who Eire active
in the management of the entity, or an affiliate of the entity has been charged with
and convicted of a public entity crime subsequent to July 1, 1989. However, there
has been a subsequent proceeding before a Hearing Officer of the State of Florida,
Division of Administrative Hearings and the final Order entered by the Hearing
Officer determined that it was not in the public interest to place the entity submitting
this sworn statement on the convicted vendor list (attach a copy of the final order).
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING
OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS FOR
THAT PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DEC;EMBER
31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I
AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO AN
AGREEMENT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION
287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE
INFORMATION CONTAINED IN THIS FORM.
Signature
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me by means of a physical presence
or a online notarization, this day of , 20, by
who is personally known to me or produced
as identification.
Notary Public Signature
Commission No.
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 31
ATTACHMENT F
RFQ NO. ADM 01-32-07-21
RUG -FREE WORKPLACE CERTIFICATION
THE BELOW SIGNED Professional/Individual CERTIFIES that it has implemented a drug -
free workplace program. To have a drug -free workplace program, a business shell:
Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession or use of a controlled substance is prohibited in the
workplace and specifying the actions that will be taken against employees for
violation of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's
policy of maintaining a drug -free workplace, any available drug counseling,
rehabilitation and employee assistance programs, and the penalties that: may be
imposed upon employees for drug abuse violations.
3. Give each employee engaged in providing the commodities or contractual services
that are under quote a copy of the statement specified in subsection 1.
4. In the statement specified in subsection 1, notify the employees that, as a condition
of working on the commodities or contractual services that are under quote, the
employee will abide by the terms of the statement and will notify the emcloyer of
any conviction or plea of guilty or nolo contendere to any violation occurring in the
workplace no later than five (5) days after such conviction.
5. Impose a sanction on, or require the satisfactory participation in, drug abuse
assistance or rehabilitation program if such is available in the employee's
community, by an employee who is convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section.
As the person authorized to sign this statement, I certify that this individual or firm complies
fully with the above requirements.
Signature: Date:
Company:
Name:
Address: Title:
Phone Number:
City of Okeechobee RFQ NO. ADM 01-.32-07-21
City Administration 32
ATTACHMENT G
RFQ NO. ADM 01-32-07-21
IMMIGRATION LAW CERTIFICATION
City of Okeechobee will not intentionally award City Agreements to any Professional who
knowingly employs unauthorized alien workers, constituting a violation of the employment
provisions contained in 8 U.S.C. Section 1324 a(e) (Section 274a(e) of the immigration and
nationality act ("INA")).
City of Okeechobee may consider the employment by any Professional of unauthorized
aliens a violation of Section 274A(e) of the INA. Such violation by the recipient of the
employment provisions contained in Section 274A(e) of the INA shall be grounds for
unilateral cancellation of the Agreement by City of Okeechobee.
Respondent attests that it is fully compliant with all applicable immigration laws, specifically
relating to the 1986 immigration act and subsequent amendments.
Company Name
Signature
Title
Date
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me by means of Li physical presence
or a online notarization, this day of , 20, by
who is personally known to me or produced
as identification.
Notary Public Signature
Commission No.
City of Okeechobee RFQ NO. ADM 01-32-07-21
City Administration 33