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2022-02-01 Ex 03Exhibit 3 2/1 /2022 CRAIG A. SMITH & ASSOCIATES PROPOSED SCOPE OF SERVICES AND PROPOSED FEE FOR OKEECHOBEE COMMERCE CENTER PROJECT CAS PROPOSAL NUMBER: P4196 CITY OF OKEECHOBEE DATED: November 9, 2021 Revised: January 11, 2022 CRAIG A. SMITH & ASSOCIATES Engineers•Surveyors•Utility Locators•Grant Specialists 21045 Commercial Trail Boca Raton, FL 33486 Tel. (561) 314-4445 Fax. (561) 314-4458 @eg CRAIG A. SMITH & ASSOCIATES ASNORT-INFMTRUCTURr.CC!�. -Y CITY OF OKEECHOBEE CITY COMMERCE CENTER IMPROVEMENTS PROJECT CAS PROPOSAL NUMBER P4196 PAGE 2 of 9 Cv 401keechobee FLORIDA • Founded 1915 \\cas-filc\Admin\PROPOSAL-ASSEMBLY\_COMPLETED_PROPOSALS_\2021\4196_CityOtDkcc_SW_Improve\4196_City_Com_Ctr-ProposalRev2022-01-1 Ldocx @�eg CRAIG A. SMITH & ASSOCIATES A SMART-IMRRASTRUCTURECOM— CRAIG A. SMITH & ASSOCIATES PROPOSED SCOPE OF SERVICES AND PROPOSED FEE CITY OF OKEECHOBEE CITY COMMERCE CENTER IMPROVEMENTS PROJECT CAS PROPOSAL NUMBER P4196 PAGE 3 of 9 PROJECT NAME: CITY OF OKEECHOBEE CITY COMMERCE CENTER IMPROVEMENTS (CC) PROPOSAL NO: P4196 Background: CAS has completed the preliminary engineering and final report that evaluated the status of the permitted surface water management system and remaining water management areas to be constructed which led to a pre -application meeting with the SFWMD on 11.3.2021. This proposal entails the outcomes of that report and pre - application meeting with the SFWMD as well as the scope necessary to design and permit the remaining surface water management system of the CC. OWNER/CLIENT: Name: City of Okeechobee Attention: Gary Ritter, City Administrator Address: 55 SE 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763-3372 Ext. 9812 Facsimile: (863) 763-1686 (vie e-mail gritter cityofokeechobee.com) \\cas-filc\Admin\PROPOSAL-ASSEMBLY\_COMPLETED_PROPOSALS_\2021 \4196_CityO(Okcc_S W_Improvc\4196—City_Com_Ctr-Proposa]Rcv2022-01-1 l .docx @�eg CRAIG A. SMITH S ASSOCIATES A SYA RT-!vsRASTROCNRE COMOAll BACKGROUND: CITY OF OKEECHOBEE CITY COMMERCE CENTER IMPROVEMENTS PROJECT CAS PROPOSAL NUMBER P4196 PAGE 4 of 9 Craig A. Smith & Associates (CAS) designed and oversaw phases of construction of the City's Commerce Center (CC) around 2000-2004. The CC design and construction was funded by a combination of grants. Grant funding fell short of what was required to complete all the surface water management system (SWMS) required for total CC buildout. However, as reported, 90% of the lake system is installed and all the necessary dry pre-treatment for the previously permitted phases have been constructed. As a result of the funding shortage and decision to defer some level of pretreatment, the City has been required to make incremental improvements to the core SWMS and monitor permit compliance. Permit modifications submitted by CAS have been approved by SFWMD over time since the construction of the initial backbone drainage system. Each lot owner has applied and provided their required pre-treatment requirement by constructing the required pre-treatment system adjacent to City rights -of -way and complying with the grading requirements. In addition, City staff and lot owners must also endure SFWMD's inability to track improvements and permit compliance as each developer must modify the permit to demonstrate compliance for their lot development. Each time a lot is developed, the developer and their engineer has been asked to re -demonstrate the sufficiency of the existing SWMS. CAS has repeatedly demonstrated to SFWMD that the extent of constructed SWMS necessary to comply with water quality and quantity has exceeded the level of development currently in the CC. CAS also recognizes that there may have been project phases designed by others and those phases may have faced the same level of scrutiny by the SFWMD. The City wishes to reduce the complexity brought on by SFWMD of future development by modifying the permit and providing all SWMS requirements for future development. The summary of the pre -application is shown below. • The City will be applying for construction authorization for the remaining small lake portion and dry detention areas and their respective intermediate control structures. • An analysis may include a reduction in drainage area and subsequent treatment requirements, a comparison of the peak stages & outflow of permitted system against the as-builted system including intermediate control structures that exceed elevation tolerances. SFWMD will advise City/CAS as to the current elevation of the overflow inlet from the northern wetland. • No change in land use or grading of the lots are proposed. • SFWMD has informed the City & CAS that the certification from LBFH for that 12tn St extension project and dry detention area has been accepted via an e-mail from SFWMD — Gary Priest, PE of 11.5.2021. Therefore, we no longer need to as -built this permitted phase. • CAS will either be as-builting the overflow inlets from the preserve areas (monitoring periods fulfilled) to the lakes or providing construction plans providing the same. City may assist CAS staff on locating these inlets during the coming dry season. \\cas-f ilc\Admin\PROPOSAL-ASSEMBLY\_COM PLETED_PROPOSALS_\2021 \4196_CityOtUkcc_S W_Improvc\4196_City_Com_Ctr-ProposalRev2022-01-1 l.docx @�Z& CRAIG A. SMITH & ASSOCIATES A SHnT-INr1U5TRUMU CG-NNY CITY OF OKEECHOBEE CITY COMMERCE CENTER IMPROVEMENTS PROJECT CAS PROPOSAL NUMBER P4196 PAGE 5 of 9 • SFWMD permit fees for City (if any) will be determined based on current ERP regulations. SIIRVFYINC. Task Description S20 MOBILIZATION Field surveying to establish and/or re-establish survey control points in the horizontal and vertical planes for this project. Elevations will be relative to National Geodetic Vertical Datum of 1988 (NGVD '29). The Engineering base map provided will be utilized and translated to the Florida State Plane Coordinate Grid System, East Zone, North American Datum of 1983 with the 1990 adjustment (NAD `83/90) for reference. $2,425.00 S21 TRACT "A" Survey will provide spot elevations on an approximate one -hundred (100) foot grid. $1,026.00 S22 WETLANDS AREA 3 Survey will cross section the swale adjacent to Wetlands Area 3 and proposed roadway (approximate 830 linear feet) at approximate one -hundred (100) foot intervals. Included will be the measured data of the drainage structure at the southeast end of said swale into Lake 3. $1,296.00 S23 WETLANDS AREA 4/ LAKES 2 AND 3 Survey will cross section the swale adjacent to Wetlands 4 Area (approximate 1,500 linear feet) at approximate one -hundred (100) foot intervals. Included will be the measured data of the drainage culvert between Lakes 2 and 3, overflow weir 9 area, approximate 10.4 acre drainage area and the culverts and associated swale areas to Lake 2, Wetlands 4 to Lake 3, Wetlands 3 to Lake 2 and between Lake 2 and Lake 3. $5,667.00 \\cas-filc\Admin\PROPOSAL-ASSEMBLY\_COMPLETED_PROPOSALS_\2021\419G_CityOtDkcc_SW_Improvc\419G_City_Com_Ctr-ProposalRcv2022-01-1 Ldocx @�Zg CRAIG A. SMITH & ASSOCIATES n SMART -INFRASTRUCTURE COMPANY S24 WETLANDS AREA 2/ LAKES 1 AND 2 CITY OF OKEECHOBEE CITY COMMERCE CENTER IMPROVEMENTS PROJECT CAS PROPOSAL NUMBER P4196 PAGE 6 of 9 Survey will cross section the swale adjacent to Wetlands 2 Area (approximate 800 linear feet) at approximate one -hundred (100) foot intervals. Included will be the measured data of the drainage culvert between Lake 1 and Wetlands 2, culvert between Lake 2 together with Wetlands 2 and structures and culvert from NE 9th Street to Lake 1 (with the associated swale areas) Also included will be a 150' X 200' area between Wetlands 2 and NE 9th Street. $4,308.00 S25 WETLANDS AREA 1 Survey will cross section the Swale adjacent to Wetlands 1 Area (approximate 2,800 linear feet) at approximate one -hundred (100) foot intervals. Included will be the measured data of the drainage culvert between Wetlands 1 and Wetlands 2, and structures and culvert across NE 9th Street (with the associated swale areas) Also included will be 7 — 50' X 50' areas adjacent to Wetlands 1 for overflow weirs. $7,662.00 TOTAL = $22,384.00 \\cas-file\Admin\PROPOSAL-ASSEMBLY\_COM PLETED_PROPOSALS_\2021 \4196_City0t'Okec_S W_Improvc\4196_City_Com_Ctr-Proposa1Rev2022-01-1 I .docx e CRAIG A. SMITH & ASSOCIATES A 5MMT-1NSMSMMTURE �C' ,' :v ENGINEERING Task Description CITY OF OKEECHOBEE CITY COMMERCE CENTER IMPROVEMENTS PROJECT CAS PROPOSAL NUMBER P4196 PAGE 7 of 9 E53 ENGINEERING/PERMITTING/COST ESTIMATE For the remaining water management areas and control structures that have not been constructed to date, the following scope is proposed. CAS will develop drainage improvements to the area by completing scaled drawings for bidding and construction containing the proposed work using the most recently obtained version of Autodesk Civil3D CADD software. CAS will produce progress prints at the request of the City. An analysis will include a reduction in drainage area based on lots sold off by the City to the Okeechobee Utility Authority. The analysis will also include water quality treatment assessment of the overall CC and a comparison of the peak stages and outflow of the permitted system against the as-builted system including intermediate control structures that have been questioned by the SFWMD. On behalf of the City, CAS will apply to the SFWMD for a construction and operation permit to construct the remaining detention systems and their drainage components. Up to 2 responses for request for additional information letters are included in this proposal. It is our intent, based on the meeting we had with the SFWMD, to apply for the construction of the detention systems currently located in upland areas. Plans will be developed with reasonable due care so as to not impact the existing wetland preserve areas whose wetland monitoring period has been successfully completed by the City. Note; no wetland resources permitting is included in this proposal as well as upland species determination, i.e., gopher turtles. No geotechnical services are included in the scope as well. Permit fees are not included in this scope and it may be determined that the City can qualify for an exemption from the standard SFWMD permit fees. Under this task, CAS will provide quantity take -off and an engineer's opinion of probable cost estimate for the proposed work items. $27,540.00 \\cas-filc\Admin\PROPOSAL-ASSEMBLY\_COMPLETED_ PROPOSALS_\2021 \4196_City0f-Okcc_S W_Improvc\4196_City_Com_Ctr-Proposal Rcv2022-01-1 I .docx @�Zg CRAIG A. SMITH & ASSOCIATES A SMAU I.NrR--CTURECM-ANr SUMMARY OF COSTS CITY OF OKEECHOBEE CITY COMMERCE CENTER IMPROVEMENTS PROJECT CAS PROPOSAL NUMBER P4196 PAGE 8 of 9 CAS proposes to accomplish the professional surveying and engineering services listed for the following total lump sum fee, which is the sum of the fees for each phase and its specific work tasks: Surveying Mobilization $2,425.00 Surveying —Tract "A" $1,026.00 Surveying - Wetland Area 3 $1,296.00 Surveying Area 4/1-akes 2 & 3 $5,667.00 Surveying Area 2/1-akes 1 & 2 $4,308.00 Surveying Wetland Area 1 $7,662.00 Engineering/Permitting/Cost Estimate $27,540.00 Contract Documents And Assistance During Bidding TBD Engineering Services During Construction TBD Construction Observation Services TBD Total $49,924.00 Once the construction plans are finalized and at the direction of the City, CAS will amend its scope to provide services for contract documents and assistance during project bidding with engineering services during construction and construction observation services. Thank you for your time and effort in supporting this project and your business is appreciated. Any service not specifically included in the final Agreement will be considered as an Additional Service. CAS will accomplish Additional Services upon proper written authorization of the CLIENT. The fees for Additional Services are at the attached hourly rates or at a mutually agreed upon Lump Sum Fee. \\cas-filc\Admin\PROPOSAL-ASSEMBLY\_COMPLETED_ PROPOSALS_\2021 \4196_Citv04Okcc_S W_Improvc\4196_City_Com_Ctr-ProposalRcv2022-01-1 I .docx @�Zg CRAIG A. SMITH & ASSOCIATES A5M"T-INFR MUCMREC—ANf CITY OF OKEECHOBEE CITY COMMERCE CENTER IMPROVEMENTS PROJECT CAS PROPOSAL NUMBER P4196 PAGE 9of9 Should you have any questions or need additional information, please do not hesitate to call. If this proposal is acceptable, please execute as indicated and return one executed copy to our office for our files. SUBMITTED BY: CRAIG A. SMITH & ASSOCIATES ft� Orlando A. Rubio, P.E. Sr. Supervising Engineer APPROVED BY: CITY OF OKEECHOBEE Gary Ritter City Administrator \\ca-filc\Admin\PROPOSAL-ASSEMBLY\_COMPLETED_PROPOSALS_\2021\4196_CityOfOkee_SW_Improve\4196_City_Com_Ctr-Propos ]Rcv2022-01-I l.docx ADDENDUM TO THE CRAIG A. SMITH & ASSOCIATES PROPOSED SCOPE OF SERVICES AND PROPOSED FEE FOR OKEECHOBEE COMMERCE CENTER PROJECT CAS PROPOSAL NO. P4196 AND THE CITY OF OKEECHOBEE Public records. CONTRACTOR is a "Contractor" as defined by Section 119.0701(1)(a), Florida Statutes, and must comply with the public records provisions of Chapter 119, Florida Statutes, including the following: a. Keep and maintain public records required by the CITY to perform the service. b. Upon request from the CITY's records custodian, provide the CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonabletime at a cost that does not exceed the cost provided in Chapter 119, or as otherwise provided by law. C. Upon completion of this Agreement, transfer, at no cost, to the CITY all public records in possession of CONTRACTOR or keep and maintain public records required by the CITY to perform the service. If CONTRACTOR transfers all public records to the CITY upon completion of this Agreement, CONTRACTOR must destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If CONTRACTOR keeps and maintains public records upon completion of this Agreement, CONTRACTOR must meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CITY, upon request from the CITY's custodian of public records, in a format that is compatible with the information technology systems of the CITY. "Public records" is defined in Section 119.011(12), Florida Statutes, as may be, from time to time, amended. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, LANE GAMIOTEA, CITY CLERK, 863-763- 3372; EMAIL: Igamiotea(a)cityofokeechobee.com; MAILING ADDRESS: City of Okeechobee, 55 SE 3,d Avenue, Room 100, Okeechobee, FL 34974. Page 1 of 1