2022-02-01 Ex 02r-xnmit L
2/1 /2022
Pagel of 3
Revised 3/5/19
CITY OF OKEECHOBEE
55 SE THIRD AVENUE
OKEECHOBEE, FL 34974
Tele: 863-763-9821 Fax: 863-763-1686
PARK USE AND/OR TEMPORARY STREET/
SIDEWALK CLOSING
PERMIT APPLICATION
Date Received:
l,1�, " i ' J
Date Issued:
A lication No:
a , 5` �°
I Date(s) & Times of Event: Feb. 2F--set up ot the park and early arriva s
FVU J --E.VGIIL 11111G - IV dill - J pm
Information: Feb 6 - Event Time - 10 am - 3nm
Organization: Okeechobee Main Street, Inc
Mailing Address: I I I NE 2nd Street, Okeechobee, FL 34972
Contact Name: Bri gette Waldau
E-Mail Address: art@okeechobeemainstreet.org or info@okeechobeemainstreet.org
Work: 1 863-357-6246 1 Home: I I Cell:
Summary of activities•
2022 16th Annual Top of the Lake Art Fest will include booth art gallery, children's art area sand schulture &chal
art. This is a 'uried & non-'uried art show that will include prize awards. The Art Fest will also include food and
entertainmet "Art in Mortion" will be presented by dance studio Grace Place all day on Feb. 5th.
The 7th Annual Taste of Okeechobee will be held in conjunction of the Art Fest on Feb. 5 where local
restaurants and busineses a chance to pair Lip in an outdoor setting along the sidewalks of downtown Park Street.
Saftey practices will be in place, in compliance with Covid-19 protocols.
Proceeds
Proceeds towards this event will go into the operations and continuing efforts of Okeechobee Main Street to
enhance the downtown area through the arts, creating a positive economic impact for Okeechobee and making the
downtown Main Street as the heartbeat of the community.
Please check requested Parks: Park 3 will be the venue's main venue of the event, along with the 300 block street
on SW Park Street
Flagler Parks: ❑ City Hall Park ❑ # 1 Memorial Park ❑#2 rX #3 ❑#4 ❑ #5 ❑ #6
[Park 3 is location of Gazebo. Park 4 is location of Bandstand]
(If other private property used in conjunction with this Park Use Permit please provide the address
and parcel number below along with notarized letter of authorization from property owner)
Additional Addresses, if applicable
Parcel ID:
Page 2 of 3
Revised 3/5/19
TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION
(Street Closings require City Council approval. Meetings 1" & 3rd Tuesdays but subject to change)
Address of Event: Flager Park #3 in Downtown Okeechobee
Street(s) to be closed: SW 2 Ave.,70 to SW Park St.; SW 3 Ave., 70 to SW Park Street; 300 Block - SW Park Street, 2 Ave- Ave.
Date(s) to be closed: Friday, February 4 - Sunday, February 6, 2022
Time(s) to be closed: Friday, Feb 4, 5 pm; Reopen Sunday, Feb 6 at 4 pm.
Purpose of Closing: For pedestrian saftey around the Art Fest venue and use of Park Street for vendors, Chalk Art Street Painting
anu r,ntertamment stage.
Attachments Required for Use of Parks Attachments Rennired for Street/Ridewnik rincinac
► Site Plan
► Site Plan
► Copy of liability insurance in the amount of
► Copy of liability insurance in the amount of $1,000,000.00
$1,000,000.00 with the City of Okeechobee as
with the City of Okeechobee and R.E. Hamrick Testamentary
additional insured.
Trust as Additional Insured.
► Proof of non-profit status
► Original signatures of all residents, property owners and
business owners affected by the closing.
► State Food Service License if > 3 days.
► State Food Set vice License if > 3 days.
► Notarized letter of authorization from
► State Alcoholic Beverage License, if applicable.**
property owner, if applicable.*
Required it private property used in conjunction with a Park Use application.
** Alcoholic beverages can be served only on private property. Alcoholic beverages NOT ALLOWED in City
Parks, City streets or City sidewalks. See additional note below.
❑ Please check if items will be sold on City streets/sidewalks. Each business will need to apply for a Temporary
Use Permit 667 along with the Street Closing application.
Note:
► Clean-up is required within 24 hours.
► No alcoholic beverages permitted on City property, streets or sidewalks.
► No donations can be requested if any type of alcoholic beverages are served on private
property/business unless you possess a State Alcoholic Beverage License. Please note there are inside
consumption and outside consumption licenses. You must have the appropriate license(s).
► The Department of Public Works will be responsible for delivering the appropriate barricades.
► Dumpsters and port-o-lets are required when closing a street for more than three (3) hours.
Applicant must meet any insurance coverage and code compliance requirements of the City and other regulations
of other governmental regulatory agencies. The applicant will be responsible for costs associated with the event,
including damage of property. By receipt of this permit, the applicant agrees and shall hold the City harmless for
any accident, injury, claim or demand whatever arises out of applicant's use of location for such event, and shall
indemnify and defend the City for such incident, including attorney fees. The applicant shall be subject to
demand for, and payment of, all of the actual costs incurred by the City pertaining to the event including, but not
limited to, Police, Fire, Public Works or other departmental expenses. The City reserves the right to require from
an applicant a cashier's check or advance deposit in the sum approximated by the City to be incurred in providing
City services. Any such sum not incurred shall be refunded to the applicant of this Park Use/Street Closing
Permit.
Page 3 of 3
Revised 3/5/19
I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03-8 and
04-03, concerning the use and the rules of using City property, that the information is correct, and that I am the
duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and
regulations, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for
the issuance
Certificate of Insurance must name City of Okeechobee as Additional Insured as well as R.E. Hamrick
Testamentary Trust if closing str etT or sidewalks.
1/7/2022
A p icant igna re Date
••••OFFICE USE ONLY••••
Staff Review
Fire Department:
Date:
Building Official:
Date:
Public Works:
Date:
Police Department:
Date:
BTR Department:
Date:
City Administrator:
Date:
City Clerk:
Date:
NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND
RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO
EVENT FOR PERMITTING.
Temporary Street and Sidewalk Closing submitted for review by City Council on
Temporary Street and Sidewalk Closing reviewed by City Council and approved
Date
Date
0
ak IAIN S FRL L I
Business Name Signature Print Name Date
Zippy's
I inc
Addington Satellite
Big Tasty
LU
a *1
The Outpost and Staffords Salon
N�
IX -
Country Boutique
Custom Graphic's
Don Appliance
1 Stop Party Shop
,p A
By signing this document you understand that the 300 block in fronton your business will be closed to
traffic Friday February 411 Starting at 5:00pm until Sunday February 6 at 4:00pm
Okeechobee Main Street's 2022 Top of the Lake Art Fest Street Closure
Friday, February 4 at 5pm - Sunday, February 6 at 4pm
Application Number:
NAME OF EVENT:
ADDRESS OF EVENT:
APPLICATION FOR SPECIAL EVENT
2022 Top of the Lake Art Fest
Flagler Park # 3
Date Received:
DESCRIPTION OF EVENT:
Art Festival with Artists Gallery Tent, Chalk Street Art, Student Art Zone, Sand Sculpture, Music and Food.
NAME OF SPONSOR ORGANIZATION: Okeechobee Main Street
Contact Number before and during event OF RESPONSIBLE PERSON: (862j610-0044 or 863-697-1105
RESPONSIBLE PERSON'S NAME:
Bridgette Waldau or Angie Griffin
DATE(S) AND TIME(S) OF EVENT:
Date: 2/5/22 Starting Time:
Date: 2/6/22 Starting Time:
10 am
10 am
Closing Time: 5 pm
Closing Time: 3 pm
ARE ANY ROADWAYS TO BE BLOCKED/CLOSED?yes LOCATION SW 2nd, SW 3rd & 300 Block Street of Park Street
Will Emergency Apparatus (Fire and Ambulance) have access to area? Yes
IF NO, THEN (provide alternatives):
WILL ELECTRICITY BE USED? YES 0 NO 0 (circle)
Locations:
Provided By:
WILL HEATING/OPEN FLAMES FOR FOOD BE PROVIDED? (circle) YES 0 tO
Type of Heating Equipment Used:
WILL A TENT BE ERECTED? (circle) ES L] NO M Tents rented through One Stop Party, Okeechobee
Tent Manufacturer: _Trivantage LLC Size _40 x 40- fire rating posted: Manufacture Cerdcficare Attached
Tent have sides and how many? - 3 sides will be down -Front will be o ened Note: 40 x 20 tent will also be used -
Are there Fire Extinguishers accessible and ready for use? (circle) Yes No all sides will be opened.
***ATTACH SITE MAP OF EVENT LAYOUT**
FIRE SERVICES SHALL COMPLETE ITEMS BELOW:
FIRE DEPARTMENT LIFE SAFETY & FIRE SERVICES REQUIREMENTS: (See above)
O Tents/canopy fire rating certificate required.
O Tent Size require life safety inspection (900 square feet or less then no permit is required)
O Floor plan / seating / setup drawing required showing exits, etc.
O Emergency access must be maintained. (REFERS TO VEHICLES AND EQUIPMENT)
O Fire extinguishers must have current tag, and be operational and readily accessible.
O Cooking requires LPG outside of tent pointing away from exposures.
O Electrical wiring exterior rated, not overloaded.
O Fire Services inspection required.
O Fire watch or inspector(s) REQUIRED? FIRE WATCH Amount:
O Firefighter/Inspector Amount: O Other:
FIRE DEPARTMENT OFFICIAL (PRINT):
SIGNATURE:
Please call the FD at 863-467-1586 for any questions.
Revised 11-6-19
TOP OF THE LAKE ART FEST MAIN GALLERY TENT - 40 X 40
0 FIRE EXTINGUISHER
TENT POLES
ENTIRE FRONT WILL BE OPEN
SIDES OF TENT WILL HAVE CLEAR PLASTIC DECORATIVE WINDOWS
Certificate of Flame Resistance 7,
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Issued By:
rriventage, LLC
Re isteted F4brir AN."
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The Flame-Relardaw Ptocess Used WT Nc-' Be Removed Ov Wsehinq
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CUSTOMER ORDFR NO FREE) ROAD SAL
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DESCRIPTION j! (J
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1.1 E, T I I IS
VAILING ADDRESS
RESOLUTION NO. 03-8
A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA TO
ESTABLISH GUIDELINES FOR USE OF PUBLIC PARKS OR OTHER
LANDS OWNED BY THE CITY OF OKEECHOBEE FOR CERTAIN
CHARITABLE OR BENEVOLENT ORGANIZATIONS; OR THE GENERAL
PUBLIC; PROVIDING FOR AUTHORITY TO REVIEW SUCH
APPLICATIONS; PROVIDING FOR STANDARDS FOR REVIEW;
PROVIDING FOR GUIDELINES FOR SUCH ORGANIZATIONS TO
FOLLOW; PROVIDING FOR INSURANCE REQUIREMENT; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, there are located within the City of Okeechobee certain public parks and other
areas owned by the City of Okeechobee that are intended for, and open for use by,
the general public, with certain restrictions; and
WHEREAS, these functions range from large gatherings which attract many participants,
to very small groups, which may or may not cause traffic control problems, and vary
in intensity; and
WHEREAS, current regulations require the same liability insurance coverage for any such
group authorized to gather in the parks or on city lands, which creates a hardship
on the smaller gatherings;
NOW, THEREFORE, be it resolved and adopted by the City Council for the City of
Okeechobee, Florida the following resolution:
1. THAT permission for charitable or benevolent organizations, or non profit
groups, to engage in certain activities in City parks or on City lands, Is
governed by Article IV, Sections 14-141 to 14-149 of the City Code of
Ordinances, which regulations and restrictions shall be considered by
General Services whenever an application or request for use of public areas
is made, and followed accordingly.
2. THAT for any permit or permission granted by the Department of General
Services for such activities on public lands, such permit shall be also
executed by the City Administrator, prior to such event taking place.
3. THAT most applicants for use of parks and public lands are charitable or
civic groups, who stage large events and attract many people. However,
smaller groups for prayer meetings; weddings; boy and girt scouting; and
similar type events are also authorized in parks and in public places, but are
also subject to the requirements of Article IV of the City Code.
4. THAT current regulations require the applicant for an event to procure
liability insurance in the sum of $ 1 million; the cost of which is or may be
prohibitive for smaller and more informal groups.
5. THEREFORE, for any application wherein it appears to the Department of
General Services that the participants thereof may be 100 or fewer persons,
the liability insurance requirement shall be waived. The City reserves the
right to require the participants to execute a hold harmless agreement,
depending upon the nature and impact of the event.
Page 1 of 2
0
INTRODUCED AND ADOPTED this 5" day of August,, 2003.
James. E. Kirk, Mayor
ATTEST:.
tf
Lane Ga.miotea, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
Cook, City Attome
Y
Page 2 of 2
RESOLUTION NO. 04-03
A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA
SUPPLEMENTING RESOLUTION NO.03-08; GUIDELINES FOR USE OF
PUBLIC PARKS OR OTHER LANDS OWNED BY THE CITY OF
OKEECHOBEE FOR CERTAIN CHARITABLE OR BENEVOLENT
ORGANIZATIONS; PROVIDING FOR AUTHORITY TO REVIEW SUCH
APPLICATIONS; PROVIDING FOR STANDARDS FOR REVIEW;
PROVIDING FOR GUIDELINES FOR SUCH ORGANIZATIONS TO
FOLLOW; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, there are located within the City of Okeechobee certain public parks and other
areas owned by the City of Okeechobee that are intended for, and open for use by,
the general public, with certain restrictions; and
WHEREAS, these uses change from time to time, and problems arise by certain uses that
are not anticipated, but should be the subject of regulation and control by the City
of Okeechobee for the safety and welfare of its citizens, and which requires
supplementing existing rules as necessary;
NOW THEREFORE, it is resolved before the City Council for the City of Okeechobee,
Florida; presented at a duly advertised public meeting; and passed by majority vote
of the City Council; and properly executed by the Mayor or designee, as Chief
presiding Officer for the City:
1. THAT permission for charitable or benevolent organizations, or non-profit
groups, to engage in certain activities in City parks or on City lands, is
governed by Article IV, Sections 14-141 to 14-149 of the City Code of
Ordinances, which regulations and restrictions shall be considered by
General Services whenever an application or request for use of public areas
is made, and followed accordingly.
2. THAT for any authorized use of the public parks or rights -of -way within the
City, the following regulations shall be followed, as applicable:
a. The organization or permit holder, or their designee, shall be
responsible to completely clean up the public area used bythe permit,
within two days of completion of the event, unless otherwise
designated in the permit.
b. No trailers unattached to a motor vehicle shall be parked along any
street or avenue or public right-of-way, or in a marked parking spot,
unless the right-of-way is closed for the event, not otherwise blocked
off by the City. No other motor vehicles or trailers will be allowed to
park or remain on the Park grounds unless prior written approval is
obtained from the City Public Works Director or their designee, or
such vehicle or trailer is participating in an event such as a permitted
activity or car show. Any motor vehicle or trailer parked in violation of
this section may be towed by the City at the owner's expense, who
shall be liable for all towing and storage fees.
C. Golf carts, 4-wheelers or other vehicles not licensed for use on public
rights -of -way, will not be permitted on the Park grounds without prior
written approval of the City Public Works Director or their designee.
d. Certain events, such as but not limited to parades, or those which
draw a large number of people, require significant incurring of costs
Page 1 of 2
by the City, for traffic control, crowd control, fire safety, paramedic
service, or general policing, which often requires adding personnel,
and incurring overtime labor expense. For any such event, the City
may require the organization or permit holder to be responsible for
these additional costs, including property orpersonal injury damages
that may occur during the event. There will be a mandatory inspection
meeting between the Public Works Director or their designee and a
representative from the permit holder prior to and after each event.
Any additional expenses as stated above, will be billed to the
organization or permit holder, who shall pay such sum to the City.
e. For activities in Flagler Park, the use of generators for power is
encouraged, as electric outlets are limited and subject to the right of
the City to deny their use. When generators or extension cords are
used, the applicant shall cause a U.L. approved extension cord of
proper gauge to be safely attached, and routed so as to not interfere
with any pedestrian path, or in such area as may pose a risk of harm
to the public or other participants.
INTRODUCED AND ADOPTED this 16"d day of March, 2004.
Z�Z
•' James. E. Kirk, Mayor
.':ATTEST:, :
Lei e• Gamiote , City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
Page 2 of 2
OKEEC29
ACORO DATE(MMIDDNYYY)
�.. CERTIFICATE OF LIABILITY INSURANCE 11/01/2021
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsement(s)
PRODUCER 863-467-0600_UA�c ACT Heath Lawrence
ISU Lawrence Insurance Agency .-- � - - -
PO Box 549 PHONN . E <t) 863-467-0600 ac No :863-467-5142
Okeechobee, FL 34973 A -MAIL :_
Heath Lawrence _..... _ ._._
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INSURER .A: MtVernon Fire Insurance CO
7keechobee Main Street I INSURER B..:
111 NE 2nd Street INSURERC:
Okeechobee, FL 34972
INSURER_D;.
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INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPEOFINSURANCE �AODL SUBR POLICY NUMBER POLICY EFFI)fyyyyl POLICY EXP LIMITS
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DESCRIPTION OF OPERATIONS / LOCATIONS /VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required)
City of Okeechobee is listed as additional insured with request to General
Liability Coverage
CTYOKEE
City of Okeechobee
RE Hamrick Testamentary Trust
55 S.E. 3rd Avenue
Okeechobee, FL 34974
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
U 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
Gail Neu
From: Bridgette Waldau <art@okeechobeemainstreet.org>
Sent: Sunday, January 9, 2022 1:40 PM
To: Gail Neu
Cc: Angie Griffin; Shade Turgeon
Subject: OKMS Top of the Lake Art Fest Pemit.
Attachments: OKMS 22 Art Fest Permit Request.pdf
Gail, Attached is the permit request with the additional tent information required. This is the whole packet so you can
disregard what I sent you Friday.
Thanks again for your help. If you need anything else, let me know.
Bridgette Waldau
Arts & Culture Alliance Director
Okeechobee Main Street
lie
OF OKEECHOBEE COUNTY
Okeechobee Main Street Arts & Culture Alliance
OKMS Phone: 863-357-6246
111 NE 2"d Street
Okeechobee, Florida 34972
Email: art@okeechobeemainstreet.org
Arts Website: www.OkeechobeeArts.ore
OKMS Website: www.OkeechobeeMainStreet.org