2021-12-07 Ex 01�,;.�
. �`�
CITY OF OKEECHOBEE
CITY COUNCIL
DECEMBER 7, 2021
LIST OF EXHIBITS
Draft Minutes
Exhibit 1
Exhibit 2
Exhibit 3
Exhibit 4
Exhibit 5
Exhibit 6
November 16, 2021
Temporary Street Closing, Annuai Christmas Festival
Disposal of Surplus Police Equipment
Ordinance No.1235, Comprehensive Plan Amendment
Ordinance No, 1245, Rezoning
Economic Development Corporation Presentation
OUA Work Group Discussion
Exhibit 1
Page 1 of 3
Revised 3/5/19
CITY OF OKEECHOBEE
55 SE THIRD AVENUE
OKEECHOBEE, FL 34974
Tele: 863-763-9821 Fax: 863-763-1686
PARK USE AND/OR TEMPORARY STREET/
SIDEWALK CLOSING
PERMIT APPLICATION
Date Received: � � Date Issued:
Application No: Date(s) & Times of Event:
Information:
Mailin Address: % � � il
Contact Name: ! � �-�' �
E-Mail Address: i� _�, ra r»�
Work: I Sc¢"/r� �i —�''-,s'1 �-l'v� {I1,� I Home: I I Cell:
of activi
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f
Please check requested Parks:
Flagler Parks: ❑ City Hall Park ❑ #1 Memorial Park ❑ #2 �'#3 �#4 0 #5 ❑ #6
[Park 3 is location of Gazebo. Park 4 is location of Bandstand]
(If other private property used in conjunction with this Park Use Permit please provide the address and
parcel number below along with notarized letter of authorizallon from properly owner)
Additional Addresses, if applicable
Parcel ID:
Page 2 of 3
Revised 3/5/19
TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION
(Street Closings require City Conncil a proval. Meetings lgt & 3�d Tuesdays but subject to change)
G � �/ i �
Address of Event: .�.��f�.� �� U�� f L-f ��L(,f '� ��-�,'' f 6'1 � p�'�}-,�� ,
► Site Plan
► Copy of liability insurance in the amount of
$1,000,000.00 with the City of Okeechobee as
additional insured.
► Proof of non-profit status
► State Food Service License if > 3 day�
► Notarized letter of authorization from
► Site Plan
► Copy of liability insurance in the amount of $1,000,000.00
with the City of Okeechobee and R.E. Hamrick Testamentary
Trust as Additional Insured.
► Original signatures of all residents, property owners and
business owners affected by the closing.
► State Food Service License if > 3 days.
► State Alcoholic Beverage License, if applicable. **
property owner, if applicable.* �
* Required if private property used in conjunction with a Park Use application.
** Alcoholic beverages can be served only on private property. Alcoholic beverages NOT ALLOWED in City
Parks, City streets or City sidewalks. See additional note below.
❑ Please check if items will be sold on City streets/sidewalks. Each business will need to apply for a Temporary
Use Permit 667 along with the Street Closing application.
Note:
► Clean-up is required within 24 hours.
► No alcoholic beverages permitted on City property, streets or sidewalks.
► No donations can be requested if any type of alcoholic beverages are served on private
propertylbusxness unless you possess a State Alcoholic Beverage License. Please note there are inside
consumption and outside consumption licenses. You must have the appropriate license(s).
► The Department of Public Works will be responsible for delivering the appropriate barricades.
► Dumpsters and port-o-lets are required when closing a street for more than three (3) hours.
Applicant must meet any insurance coverage and code compliance requirements of the City and other regulations
of other �overnmental regulatory a eg ncies. The applicant will be responsible for costs associated with the event,
including damage of properiy. By receipt of this permit, the applicant agrees and shall hold the City harmless for
any accident, injury, claim or demand whatever arises out of applicant's use of location for such event, and shall
indemnify and defend the City for such incident, including attorney fees. The applicant shall be subject to
demand for, and payment of, all of the actual costs incurred by the City pertaining to the event including, but not
limited to, Police, Fire, Public Works or other departmental expenses. The City reserves the right to require from
an applicant a cashier's check or advance deposit in the sum approximated by the City to be incuned in providing
City services. Any such sum not incuned shall be refunded to the applicant of this Park Use/Street Closing
Permit.
Attachments Required for Use of Parks Attachments Required for Street/Sidewalk Closings
Page 3 of 3
Revised 3/5/19
I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03-8 and
04-03, concerning the use and the rules of using City property, that the information is correct, and that I am the
duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and
regulations, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for
the issuance
Certificat of Insurance must name City of Okeechobee as Additional Insured as well as R.E. Hamrick
Testam tary Trus 'f clo ing streets or sidewalks.
_ fj � �i
ica Signat(are Date
Staff Review
••••OFFICE USE ONLY••••
Fire De artment: Date:
Buildin Official: Date•
Pnblic Works• Date•
Police De artment: Date: /// � �
BTR I2e artment• IDate•
Ci Administrator: -- ""�` ' � Date• l / �.� %
City Clerk: Date:
NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND
RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY (30) DAYS PRIOR TO
EVENT FOR PERMITTING.
Temporary Street and Sidewalk Closing submitted for review by City Council on
Date
Temporary Street and Sidewalk Closing reviewed by City Council and approved
Date
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Application Number:
NAME OF EVENT:
ADDRESS OF EVEP
OF
Date Received:
S
NAME OF SPONSOR ORGAIVIZATION: ' �n �' r�
Contact Number before and during event OF RESPONSIBLE PERSON: �'-
DATE(S) AN TIME(S) OF EVENT:
Date: �' � Starting Time: yn _ Closing Time: �(n
Date: • Starting Time: Clos'ng Time:
ARE ANY ROADWAYS TO BE BLOCKED/CLOSED? ��(�� LOCATIO �� �� E� � VlJ ��
�-'"� f
Will Emergency Apparatus (Fire and Ambulance) have access to area? � S
IF NO, TNEN (provide alternatives): �
WILL ELECTRICITY BE USED? YES 0 N �(circle)
Locations-
Provided By:
WILL HEATING/OPEN FLAMES FOR FOOD BE PROVIDED? (circie) YES � N �
Type of Heating Equipment Used:
WILL A TENT BE ERECTED? (circle) YES 0 NO •
Tent Manufacturer: Size fire rating posted:
Tent have sides and how many?
Are there Fire Exringuishers accessible and ready for use? (circle) Yes No
�''�^ATTACH SITE MAP OF EVENT LAYOUT�`'F'�
PIRE SERVICES SHALL COMPLETE ITEMS B�LOW:
FIRE DEPARTMENT' LIFE SAFETY & FIRE SERVICES REQUIREMENTS: (See above�
O Tents/canopy fire rating certificate required.
O Tent Size require life safety inspection (900 square feet or less then no permit is required)
O Floor plan / seating / setup drawing required showing exits, etc.
O Emergency access must be maintained. (REFERS TO VEHICLES AND EQUIPMEN'I`)
D Fire extinguishers must have current tag, and be operational and readily accessible.
O Cooking requires LPG outside of tent pointing away from exposures.
O Electrical wiring exterior rated, not overloaded.
O Fire Services inspection required.
O Fire watch or inspector(s� REQUIRED? FIRE WATCH Amount:
O Firefighter/Inspector Amount: O Other:
FIRE DEPARTMENT OFFICIAL (PRINT):
SIGNATLTRE Please call the FD at 863-467-1586 for any questions.
Revised 11-6-19
RESOLUTION NO. 03-8
� A RE50LUYION OF 7HE CITY OF OKEECFtOBEE, FtORIDA TO
ESTABLISH GUIDELINES FOR USE OF PUBLIC PARKS OR OTNER
LANDS OWNED BY THE C17Y OF OKEECHOBEE FOR CERTAIN
CHARITABLE OR BENEVOLENT ORGAfVIZATIONS; OR THE GENERAL
PUBLIC; PROVIDING FOR AUTNORITY TO REVIEW SUCH
APPLICATIONS; PROVIDING FOR STANDARDS FOR REVIEW;
PROVIDING FOR GUIDELINES FOR SUCFi ORGANIZATIONS TO
FOLLOW; PROVIDING FOR INSURANCE REQUIREMENT; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, there are located within the City of Okeechobee certain public parks and other
areas owned by the City of Okeechobee that are intended for, and open for use by,
the general pubiic, with certain restrictions; and
WiiEREAS, these functions range from large gatherings which attract many participants,
to very small groups, which may or may not cause traffic control problems, and vary
in intensity; and
WHEREAS, current regulations require the same liability insurance coverage for anysuch
group authorized to gather in the parks or on city lands, which creates a hardship
on ihe smaller gatherings;
NOW, THEREFORE, be it resotved and adopted by the City Council for the City of
Okeechobee, Florida ihe following resolution:
1. THAT permission for charitable or benevolent organizations, or non profit
groups, to engage in certain activities in City parks or on City lands, is
governed by Article IV, Sections 14-141 to 14-148 of fhe City Code of
Ordinances, which regulations and restrictions shall be considered by
General Services whenever an application or request for use of pubtic areas
is made, and followed accordingly.
2. i'HA7 for any permit or permission granted by the Department of General
Services for such activities on pubfic lands, such permii shall be also
executed by the City Administrator, prior ta such event taking place.
3. THAT most appticants for use of parks and public lands are charitable or
civic groups, who stage large events and attract many people. However,
smaller groups for prayer meetings; weddings; boy and girl scouting; and
similar type events are also authorized in parks and in public p{aces, but are
also subject to the requirements of Article IV of the Clty Code.
4. THAT current regulations require the applicant for an event to procure
liabifity insurance ln the sum of $ 1 million; the cost of which is or may be
prohibitive for smatler and more informal groups.
5. THEREFORE, for any application wherein it appears to the Department of
General 5ervices that the participants thereof may be 100 or fewer persons,
the liabillty insurance requirement shall be waived. The City reserves the
� right to require the participants to execute a hold harmless agreement,
depending upon the nature and impact of the event.
Page 1 of 2
INTRODUCED AND ADOPTED this 5'" day of August., 2003.
� .
• :. CG: >
, '' � • �. ' � James. E. Kirk, Mayor
. ATTEST: . ' • • .
r �
�( /_i A' i��%�CLI�; E.
Lane Gamiotea, City Clerk
REVIEWED FOR LEGAL SUFFlCIENCY:
i �
� �
Cook, Cily Attorney
�
�J
Page 2 of 2
RESOLUTION NO. 04-03
• A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA
SUPPLEMENTING RESOLUTION NO. 03-08; GUIDELINES FOR USE OF
PUBLIC PARKS OR OTHER LANDS OWNED BY THE CITY OF
OKEECHOBEE FOR CERTAIN CHARITABLE OR BENEVOLENT
ORGANIZATIONS; PROVIDING FOR AUTNORITY TO REVIEW SUCH
APPLICATIONS; PROVIDING FOR STANDARDS FOR REVtEW;
PROVIDING FOR GUIDELINES FOR SUCH ORGANIZATIONS TO
FOLLOW; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS� there are located within the City of Okeechobee certain public parks and other
areas owned by the City of Okeechobee that are intended for, and open for use by,
the general public, with certain restrictions; and
WHEREAS, these uses change from time to time, and probtems arise by certain uses that
are not anticlpated, but should be the subject of regulation and control by the City
of Okeechobee for the safety and welfare of its citizens, and which requ(res
supplementing existing rules as necessary;
NOW TNEREFORE, it is resolved before the City Council for the City of Okeechobee,
Florida; presented at a duly advertised public meeting; and passed by majority vote
of the City Council; and properly executed by the Mayor or designee, as Chief
presiding Officer for the City:
1. 7HAT permission for charitable or benevolent organizations, or non-profit
groups, to engage in certain activities in City parks or on City lands, is
governed by Article IV, Sections 14-141 to 14-149 of the City Code of
Ordinances, which regulations and restrlctfons shall be considered by
General Services whenever an application or request for use of public areas
is made, and followed accordingly.
2. 7HAT for any authorized use of the public parks or rights-of-way within the
City, the following regulations shall be tollowed, as applicable:
a. The organizatfon or permit holder, or their designee, shall be
responsible to completely clean up the public area used by the permit,
within two days of completion of the event, unless otherwise
designated in the permit_
b. No traile�s unattached to a motor vehicle shall be parked along any
street or avenue or public right-of-way, or in a mariced parking spot,
unless the right-of-way is closed forthe event, not otherwise blocked
off by the City. No other motor vehicles or trailers will be allowed to
park or remain on the Park grounds unless prior written approval is
obtained from the City Public Works Director or their designee, or
such vehicle or trailer is participating in an event such as a permitted
activity or car show. Any motor vehicle or t�ailer parked in violation of
this section may be towed by the City at the owners expense, who
shall be liable for all towing and storage fees.
Golf carts, 4-wheelers or other vehicles not licensed for use on public
rights-of-way, will not be permitted on the Park grounds without prior
written approval of the City Public Works Director or their designee.
• d. Certain events, such as but not limited to parades, or those which
draw a large number of people, require significant incurcing of costs
Page 1 of 2
by the City, for traffic control, crowd control, fire safety, paramedic
service, or general policing, which often requires adding personnel,
and incurring overtime labor expense. For any such event, the City
may require the organization or permit holder to be responsible for
� these additional costs, including property or personal injury damages
that may occur during the event. There will be a mandatory inspection
meeting between the Public Wvrks Director or their designee and a
representative from the permit holder prior to and after each event.
Any additional expenses as stated above, will be billed to the
organization or permit holder, who shall pay such sum to the City.
e. For activities in Flagler Park, the use of generators for power is
encouraged, as electric outlets are limited and subject to the right of
the City to deny their use. When generators or extension cords are
used, the applicant shall cause a U.L. approved extension cord of
proper gauge to be safely attached, and routed so as to not interfere
with any pedestrian path, or in such area as may pose a risk of harm
to the public or other participants.
INTRODi10ED ANQ ADOPTED this 16"tl day of March, 2004.
,... �i
. - • ' G � t,.,_ < <.. � ,
' - �" James. E. Kirk, Mayor
!�':ATfEST:,�° �
.�,, �r,c�- ,.. .
�� - :i ``Y .. � r J,.�
La'e-Gamiote , Ctty Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attomey
C�
Page 2 of 2