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2022-01-24 Ex 011-20A TN MLhUk-' 1/24/2022 CITY OF OKEECHOBEE TOWN HALL MEETING: CHARTER REVIEW PRESENTATION JANUARY 24, 2022 JOHN J. FUMERO, CITY ATTORNEY NASON, YEAGER, GERSON, HARRIS & FUMERO, P.A. 1 IMPORTANCE AND ROLE OF THE MUNICIPAL CHARTER • CITY CHARTER FIRST ESTABLISHED IN 1915. • NO WHOLESALE CHANGES MADE TO CHARTER SINCE THE 1 960'S. • NO MUNICIPAL GOVERNMENT MAY EXIST WITHOUT A CHARTER. • FUNCTIONS AS THE EQUIVALENT OF CONSTITUTION, SETTING FORTH GUIDING PRINCIPLES FOR GOVERNANCE. • ESTABLISHES A FRAMEWORK FOR HOW CITY OPERATES: ITS STRUCTURE, RESPONSIBILITIES, FUNCTIONS AND PROCESSES. 2 1 1/24/2022 IMPORTANCE AND ROLE OF THE MUNICIPAL CHARTER • CHARTER REVIEW IS A PROCESS TO KEEP CITY CHARTER RELEVANT & "IN STEP" WITH NEEDS/PRIORITIES OF CITY. • MOST MUNICIPALITIES UNDERGO CHARTER REVIEW PROCESS ONCE EVERY 10 TO 20 YEARS. • CITY OF OKEECHOBEE'S CHARTER DID NOT SPECIFY A TIMETABLE OR PROCESS FOR CHARTER REVIEW. 3 CITY OF OKEECHOBEE CHARTER REVIEW ADVISORY COMMITTEE • CREATED BY CITY COUNCIL RESOLUTION 2020-10 ON JULY 21, 2020. • MEETINGS STARTED IN DECEMBER 2020 AND OCCURRED THROUGHOUT 2021. • MEMBERS APPOINTED BY CITY COUNCIL. • MEETINGS AND MEMBERS ARE SUBJECT TO THE FLORIDA SUNSHINE LAW/PUBLIC NOTICE. • COMMITTEE CONDUCTED 10 PUBLIC MEETINGS. • JOINT CITY COUNCIL AND COMMITTEE WORKSHOP HELD ON NOVEMBER 4, 2021. 4 2 1/24/2022 5 MISSION OF CHARTER REVIEW COMMITTEE • CHARTER REVIEW COMMITTEE WAS EMPOWERED TO: • EXAMINE THE CITY CHARTER. • RESEARCH CHARTERS OF OTHER CITIES AND THEIR FORM OF GOVERNMENT. • EDUCATION & OUTREACH TO CITIZENS ABOUT THE PROCESS, & SOLICIT CITIZEN INPUT. • IDENTIFY SPECIFIC ISSUES OR SUBJECT AREAS TO BE ADDRESSED IN CHARTER. • DRAFTING/REVIEWING PROPOSED CHARTER AMENDMENTS. CHARTER REVIEW LAW (SECTION 166.031, F.S.) • STATE LAW SETS FORTH PROCEDURES TO AMEND MUNICIPAL CHARTERS, INCLUDING REQUIREMENT THAT CERTAIN AMENDMENTS SUBJECT TO APPROVAL BY VOTER REFERENDUM. • GOVERNING BODY OF MUNICIPALITY MAY SUBMIT TO THE ELECTORS PROPOSED AMENDMENT TO ITS CHARTER. • ADOPTION OF CHARTER OCCURS BY MAJORITY OF ELECTORS VOTING IN A REFERENDUM. 3 1/24/2022 OPTIONS & LIMITATIONS ON CHARTER AMENDMENTS • MUNICIPALITY MAY, BY UNANIMOUS VOTE OF GOVERNING BODY, ABOLISH MUNICIPAL DEPARTMENTS PROVIDED FOR IN THE MUNICIPAL CHARTER. • MUNICIPALITY SHALL, BY ORDINANCE OR CHARTER PROVISION, PROVIDE PROCEDURES FOR FILLING VACANCY IN OFFICE CAUSED BY DEATH, RESIGNATION, OR REMOVAL FROM OFFICE. • MUNICIPALITY CANNOT FORBID THAT WHICH LEGISLATURE HAS AUTHORIZED OR REQUIRED, NOR MAY IT AUTHORIZE THAT WHICH LEGISLATURE HAS FORBIDDEN. 7 CHARTER SUBJECT MATTER • NO WELL-DEFINED TEMPLATE OF WHAT SHOULD OR SHOULD NOT BE ADDRESSED IN THE CITY CHARTER. • SUBJECTS OF LESS IMPORTANCE OR MAY LIKELY CHANGE OFTEN SHOULD NOT BE IN CHARTER. • BY INCLUDING CERTAIN PROVISIONS IN CITY CHARTER, CITIZENS ENSURE THAT SUCH PROVISIONS CANNOT BE CHANGED HASTILY & WITHOUT POPULAR CONSENT. �3 2 1/24/2022 PROPOSED CHARTER FORMAT CONSISTS OF (8) ARTICLES AND A CITIZEN'S BILL OF RIGHTS. • ARTICLE 1 OUTLINES FORM OF GOVERNMENT AND BOUNDARIES, INCLUDES CITY COUNCIL -ADMINISTRATOR MODEL. • ARTICLE 2 DISCUSSES CITY COUNCIL AND MAYOR POWERS & DUTIES. • ARTICLE 3 PROVIDES OVERVIEW OF CITY ADMINISTRATION & STRUCTURE, CITY ADMINISTRATOR, CITY CLERK, RLL9 IC CHIEF, CITY ATTORNEY. pG I Lt�l • ARTICLE 4 IS ENTITLED "LEGISLATIVE" AND LAYS OUT THE PROCESSES OF GOVERNMENT, INCLUDING ADOPTION OF ORDINANCES, BUDGET, PROCUREMENT AND APPROPRIATIONS. I PROPOSED CHARTER FORMAT (CONTINUED) • ARTICLE 5 IS ENTITLED "ELECTIONS" AND DEALS WITH ELECTIONS, REFERENDUMS AND VOTER INITIATIVES. • ARTICLE 6 ADDRESSES FUTURE CHARTER AMENDMENTS AND CHARTER REVIEW. • ARTICLE 7 IS ENTITLED "GENERAL PROVISIONS" AND ADDRESSES MISCELLANEOUS ISSUES. • ARTICLE 8 DEALS WITH INTERIM STATUS OF ORDINANCES AND RESOLUTIONS. 10 5 1/24/2022 THE FINAL STEPS • PUBLIC OUTREACH & INPUT. • CITY COUNCIL FINAL APPROVAL. • PREPARATION/SCHEDULING OF REFERENDUM & VOTE. 11 �= i—jtt,43 rnm 57 ra MI LL L vlow , A Lane Gamiotea Sent; Friday, December 17, 2PM To: City Attorney; Gary Ritter Cc: Missy Hernandez; Robin Brock; Donald Hagan; David A,,e=- Matchett; Marvin Roberts; Jeanna Kovac; Belen Reyna; J Rose Torres; Merydian Causier; Kelley Margerum Subject: Confirmed Town Hall Meeting Jan 24, 2022, 6 pm Tracking: Recipient Delivery City Attorney Delivered: 12/17/2021 1:00 PM Gary Ritter Delivered: 12/17/2021 1:00 PM Missy Hernandez Robin Brock Delivered: 12/17/2021 1:00 PM Donald Hagan Delivered: 12/17/2021 1:00 PM David Allen Delivered: 12/17/2021 1:00 PM Kay Matchett Delivered: 12/17/2021 1:00 PM Marvin Roberts Delivered: 12/17/2021 1:00 PM Jeanna Kovac Delivered: 12/17/2021 1:00 PM Belen Reyna Delivered: 12/17/2021 1:00 PM Justin Bernst Delivered: 12/17/2021 1:00 PM Rose Torres Delivered: 12/17/2021 1:00 PM Merydian Causier Delivered: 12/17/2021 1:00 PM Kelley Margerum Delivered: 12/17/2021 1:00 PM Dowling Watford Delivered: 12/17/2021 1:00 PM Noel Chandler Delivered: 12/17/2021 1:00 PM Bob Jarriel Delivered: 12/17/2021 1:00 PM Bobby Keefe Delivered: 12/17/2021 1:00 PM Monica Clark Delivered: 12/17/2021 1:00 PM John Fumero Gloria M. Velazquez Mayor, Council, Attorney's, Department Heads & Supervisor's, so that everyone can mark their calendars to save the date, we have confirmed that the Town Hall meeting will be held on Monday, Jan. 24, 2022 at 6 PM, OFC auditorium. We will forward the notice as soon as it's ready. Chief/LT's, kindly go ahead and schedule to ensure proper security, as of right now they are not aware of any other school functions happening during the evening, but that can change at the last minute, as I'm made aware of them I'll forward. David/Kay, kindly go ahead and schedule for public works to assist at 3 pm on this day with setting up the facility, this is a regular school day so we cannot access the facility until the end of the school day. 1 Thank you for your assistance in the logistics of making all this happen. we greatly appreciate all of you Q A/s lowe OF-0KEEC9 City Clerk/Personnel AdministratorYv =" City of Okeechobee a 55 SE 31d Avenue, Room 100, Okeechobee, FL 34974 Office: 863.763.3372 ext. 9814, Faic 863.763.1686, Cell: 863.697-0345 Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. Lane Gamiotea From: Lane Gamiotea Sent: Wednesday, December 15, 2021 10:08 AM To: India Riedel; Melissa Henry Cc: Rose Torres; Merydian Causier Subject: Certificate of Insurance Attachments: COI 2021 02.pdf; doc08629520211215095659.pdf India/Melissa, we need a certificate of insurance showing our liability issued to the Okeechobee County School board for the 1/24/2022 Town Hall Meeting Location, Okeechobee Freshman Campus Auditorium, 610 SW 2"d Avenue, Okeechobee, FL 34974, room reserved 3 - 8 PM I've attached a copy of the previous one issued as well as the request for use of facilities form, where the requirements are listed on item (1). Thank You A-s Aafe � K� � ;o a, 641ffc Jy.Of•OkEECy City Clerk/Personnel Administrator City of Okeechobee ^ a _ 55 SE 31d Avenue, Room 100, Okeechobee, FL 34974 9 " Office: 863.763.3372 ext. 9814, Fax: 863.763.1686, Cell: 863.697-0345 Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. Lane Gamiotea From: Lane Gamiotea Sent: Wednesday, December 15, 2021 10.18 AM To: sherri.spencer@okee.k12.fl.us Cc: Rose Torres; Merydian Causier Subject: Request for Facilities Form Jan 24, 2022 Attachments: doc08629520211215095659.pdf Sherri, we've narrowed down the date, I've requested the Certificate of Insurance, and will forward upon receipt. We will need to have the School's sound system set up with no less than 2 microphones, but if 7 are available that would be even better. Do I still contact the OFC principal to check out the key? As soon as the notice is finalized I'll forward a copy for your records as well. Please let us know if you need anything else to process the request, and reply all so that my staff is in the loop. Thanks! /411-e. Zla7e Ewfrest-�aNlo&a, Me Qty.0,.OKFF'9 City Clerk/Personnel Administrator City of Okeechobee . •- ; 55 SE 311 Avenue, Room 100, Okeechobee, FL 34974 Office: 863.763.3372 ext. 9814, Fax: 863.763.1686, Cell: 863.697-0345 Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. Lane Gamiotea From: Lane Gamiotea Sent: Wednesday, December 8, 2021 1:53 PM To: City Attorney; Gary Ritter Cc: Rose Torres; Missy Hernandez; Robin Brock; Merydian Causier Subject: Town Hall Meeting - need info to set a date Importance: High Tracking: Recipient Delivery City Attorney Delivered: 12/8/2021 1:53 PM Gary Ritter Delivered: 12/8/2021 1:53 PM Rose Torres Delivered: 12/8/2021 1:53 PM Missy Hernandez Robin Brock Delivered: 12/8/2021 1:53 PM Merydian Causier Delivered: 12/8/2021 1:53 PM Dowling Watford Delivered: 12/8/2021 1:53 PM Noel Chandler Delivered: 12/8/2021 1:53 PM Monica Clark Delivered: 12/8/2021 1:53 PM Bob Jarriel Delivered: 12/8/2021 1:53 PM Bobby Keefe Delivered: 12/8/2021 1:53 PM John Fumero Mayor, Council, Attorney Fumero, Administrator Ritter, In order to schedule the town hall meeting at the OFC auditorium in January, kindly let me know quickly if you are not available during the evening on any of the following dates: away; JFt-_5,� 0 zq Monday, Jan 24 �L10` Tuesday Jan 25 Caro;) Reminder: Do not reply all. - % Thank You! Xv, 11offe ELK � ;o a, cr�lc Gr R ° c�L dm'_tS god City Clerk/Personnel Administrator ; 0 • - I �I� City of Okeechobee a 55 SE 31 Avenue, Room 100, Okeechobee, FL 34974 • Office: 863.763.3372 ext. 9814, Fax: 863.763.1686, Cell: 863.697-0345 Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. i Rose Torres From: Rose Torres Sent: Friday, December 17, 2021 3:59 PM To: VICKI GOGGANS Cc: SHAWNA MAY; Lane Gamiotea; Merydian Causier Subject: RE: Town Hall at OHSFC on Jan 24th Tracking: Recipient Delivery VICKI GOGGANS SHAWNA MAY Lane Gamiotea Delivered: 12/17/2021 3:59 PM Merydian Causier Delivered: 12/17/2021 3:59 PM Great, thank you for your help. Happy holidays, Rose Torres I Deputy Clerk CITY OF OKEECHOBEE 55 SE 3R° AVENUE, OKEECHOBEE, FL 34974 PHONE: (863) 763-3372 EXT. 9814 FAX: (863) 763-1686 EMAIL: DEPUTYCLERK@O CITYOFOKEECHOBEE.COM Read Deleted: 12/17/2021 4:36 PM NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. From: VICKI GOGGANS <Vicki.Goggans@okee.kl2.fl.us> Sent: Friday, December 17, 2021 3:00 PM To: Rose Torres <deputyclerk@cityofokeechobee.com> Cc: SHAWNA MAY <shawna.may@okee.kl2.fl.us> Subject: Town Hall at OHSFC on Jan 24th Hi Rose, Our IT department has a combination of lapel mics and two wireless mics that can be set up to be used for the meeting. I am copying our Director of IT, Shawna May, if you have any additional questions she would be able to assist you. Thanks Vicki Vicki Goggans, Principal Okeechobee High School Freshman Campus 610 SW 2nd Ave Okeechobee, FL 34974 (863)462-5288 ext. 1501 Learner - Achiever - Discipline - Input - Belief Under Florida law, e-mail addresses, and all communications, including e-mail communications, made or received in connection with the transaction of School Board business are public records, which must be retained as required by law and must be disclosed upon receipt of a public records request, except as may be excluded by federal or state laws. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing. `�.OF•ollFF`y JANUARY 24, 2022, TOWN HALL MEETING COMMENT CARD o - • PLEASE PRINT Name: Phone No.: E-mail: Topic/Location of comment: BE ADVISED that should you intend to show any document, picture, video or item to the Council in support or opposition to any comment, a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records. „.OF-0 OFoK” FW y0�� WRITTEN COMMENTS FORM LL JANUARY 24, 2022) TOWN HALL MEETING ' 91 Written comments are being accepted by the City Clerk/Deputy City Clerk. These will be read into the record at the end of the January 24, 2022, Town Hall Meeting. If you complete a Comment Card to make a presentation to the City Council, you do not need to complete this form on the same topic. PLEASE PRINT Name Phone No.: E-mail Topic/Location of comment: BE ADVISED that should you intend to show any document, picture, video, or item to the Council in support or opposition to any comment, a copy of the document, picture, video, or item must be provided to the City Clerk for the City's records.