Temp Stree Closing- OKMS Christmas Festival .OF-OKFFcy CITY OF OKEECHOBEE
55 SE THIRD AVENUE
o OKEECHOBEE, FL 34974
Tele: 863-763-3372 ext. 9821 Fax: 863-763-1686
7915 e-mail: gneukcibyofbkeechobee.com
Park Use Permit
Permit Number: # 21-028
Date(s) of Event: DECEMBER 10th @ 5:00 p.m. through DECEMBER 11th @ 10:00 pm
Permit Expiration: DECEMBER 11 . 2021 @ 11 :59PM
Purpose of Request: OKEECHOBEE MAIN STREET ANNUAL CHRISTMAS FESTIVAL& PARADE
Property Owner: CITY OF OKEECHOBEE
Address: 55 SE THIRD AVENUE
City: OKEECHOBEE State: FLORIDA Zip Code: 34974
Applicant: Okeechobee Main Street Applicant's Address: 111 NR 3ND STREET
Phone Number: 863-357-6246 Address of Project: PARKS 3 & 4
Current Zoning: P FLU Designation: Public
Subdivision: City of Okeechobee
Restrictions/Remarks: All debris must be removed within 24 hours of expiration date
Reminder: Main Street is responsible for emptying trash receptacles and replacing with new
liners per Public Works Director. Please contact Okeechobee County Fire Department at 863-
763-5544 to arrange an on-site inspection.
t&d P zea December 8 2021
Administrative Secretary Date
Rule 14-65.0035(,)(c),F.A.C. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 850-040-65
TEMPORARY CLOSING OF STATE ROAD PERMIT MAINTENANCE
ti„
Date: 11/29/2021 Permit No. 2021-F-191-00032
Governmental Entity
Approving Local Government CITY OF OKEECHOBEE Contact Person GAIL NEU
Address 55 SE 3RD AVENUE OKEECHOBEE, Florida 34974
Telephone (863)763-9821 ext. Email gneu@cityofokeechobee.com
Organization Requesting Special Event
Name of Organization OKEECHOBEE MAIN STREET INC Contact Person ANGIE GRIFFIN
Address 111 NE 2ND STREET OKEECHOBEE, Florida 34972
Telephone (863)357-6246 ext. Email INFO@OKEECHOBEEMAINSTREET.ORG
Description of Special Event
Event Title OKEECHOBEE MAIN STREET CHRISTMAS LIGHTED PARA Date of Event 12/11/2021
Start Time 6:00 PM (EST) End Time 8:00 PM (EST)
Event Route (attach map)
Detour Route (attach map)
Law Enforcement Agency Responsible for Traffic Control
Name of Agency CITY OF OKEECHOBEE
US Coast Guard Approval for Controlling Movable Bridge
Not Applicable 0
Copy of USCG Approval Letter Attached ❑
Bridge Location
The Permittee will assume all risk of and indemnify, defend and save harmless the State of Florida and the FDOT from
and against any and all loss, damage, cost or expense arising in any manner on account of the exercise of this event.
The Permittee shall be responsible to maintain the portion of the state road it occupies for the duration of this event,free
of litter and providing a safe environment to the public.
Signatures of Authorization
Event Coordinator GAIL NEU Signature GAIL NEU Date 11/23/2021
Law Enforcement
Name/Title DONALD HAGEN/CHIEF Signature DONALD HAGEN Date 11/23/2021
Government Official
Name/Title GARY RITTER/CITY ADMINISTRATOR Signature GARY RITTER Date 11/23/2021
FDOT Special Conditions
--------------
FDOT Authorization
Name/Title Selina Carroll/DISTRICT PERMIT COOF Signature Selina Carroll n_ie 1 1/2.3!2091 __�
RESOLUTION NO. 2019-10
A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; RESCINDING
RESOLUTION NO. 1988-5 AND NO. 2011-02 CONCERNING TEMPORARY
CLOSING OF STATE ROADS FOR SPECIAL EVENTS; CREATING
PROCEDURES AND FORMS FOR SUBMISSION TO FLORIDA
DEPARTMENT OF TRANSPORTATION FOR STATE APPROVAL FOR
SUCH CLOSINGS; PROVIDING FOR CONFLICT; PROVIDING FOR
SEVERABILITY;AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the Florida Department of Transportation (FDOT) publishes promulgated rules
and procedures for an application to temporarily close State Roads for special events
in the Florida Administrative Code(FAC);and
WHEREAS, the City of Okeechobee has previously adopted Resolutions setting forth some
of these procedures;and
WHEREAS, it has been requested by the FDOT that the City update, and adopt by
Resolution, additional rules and procedures for the closing of State Roads for special
events;and
WHEREAS, the City, as well as other organizations, have historically sought closure of State
Road 70 and U.S. Highway 441/State Road 15 to conduct parades and special events
for the citizens of Okeechobee County, and continuing that tradition is in the best
interests of the City and County.
NOW, THEREFORE, be it resolved before the City Council for the City of Okeechobee,
Florida; that the City presented at a duly advertised public meeting; and passed by
majority vote of the City Council; and properly executed by the Mayor or designee, as
Chief Presiding Officer for the City:
SECTION 1: The City of Okeechobee, Florida hereby rescinds prior Resolution No. 1988-5
and No. 2011-02, and creates procedures for temporary closings of State
Roads by this Resolution.
SECTION 2: This Resolution is created to conform to the current requirements of Rules 14-
65.0035 and 14-65,0075, Florida Administrative Code, which contains the rules
and procedures to follow when applying for temporary closing of State Roads
for special events.
SECTION 3: That when the City seeks to apply for a temporary closure of State Roads to the
FDOT, City Staff must adhere to the following:
a. Any special event shall be approved by the City Administrator and Chief of
Police, or designee(s) in advance with approvals of pertinent Department
Heads that would be involved in the event,if necessary.
b. Prior to an application for the closing of a State Road, City Staff must
determine whether the closing is necessary to conduct the special event.
c. The application for closure must be submitted on FOOT form 850-040-65
(rev.12/11) or as hereafter amended, and submit same to any FDOT area
operations office.
d. The City shall submit with the application form this duly executed Resolution,
which authorizes City Staff to approve and submit the application for the
special event,along with:
i. Information from the City Administrator, Chief of Police, or their
designee(s) requesting the closure which shall include the following, if
requested by the FDOT:
a. disclosing the date and time and duration of the closure.
RESOLUTION No.2019-10 PAGE 1 OF 2
b. a marked map indicating the temporary detours to be utilized by the
public,and showing placement of appropriate signage;the stationing of
any Officers or flagmen;and locations of cones or barriers necessary to
detour traffic in a safe and efficient manner.
e. The City Administrator, Chief of Police, or their designee(s) are authorized to
complete the application process and submit for the temporary closing of a
State Road or Right-of-Way.
f. As a condition of the approval of a temporary road closure by the FDOT, the
sponsor of the special event shall obtain single event liability insurance in the
sum not less than one million dollars ($1,000,000.00), or such other amount
as deemed necessary by the FDOT, naming the FDOT as additional insured,
and indemnify and hold harmless the FDOT from and against any claim,
demand, suit, personal injury, or death. Any sponsor or organization
requesting a temporary road closure shall also execute an Indemnity
Agreement holding the City harmless. The policy obtained by the sponsor or
organization shall be considered primary coverage for any loss, and any self-
insurance by the City shall be considered to be secondary.
g. Nothing herein shall be construed as a waiver of Immunity or statutory
protection of Florida Statute Chapter 768 by the City of Okeechobee.
SECTION 4: All Resolutions or parts of Resolutions in conflict herewith are hereby repealed.
SECTION 5: If any section, subsection, sentence, clause, phrase or portion of this
Resolution, or application hereof, is for any reason held invalid or
unconstitutional by any court of competent jurisdiction,such portion or provision
and such holding shall not affect the validity of the remaining portions or
applications here.
SECTION 6: This Resolution shall take effect immediately upon its adoption.
INTRODUCED AND ADOPTED in Regular Session this 6th day of August,2019.
Dowling R. rd,Jr., Mayor
ATTEST:
Lane amiotea, MC, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R.Cook,City Attorney
RESOLUTION No.2019-10 PAGE 2 OF 2
Rule'4-65.0035(,)(c),F.A.C. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 850-040-65
TEMPORARY CLOSING OF STATE ROAD PERMIT MAINTENANCE
,z,,,
� � �Date: Permit No.
Governmental Entit
Approving Local Government Contact Person ,
Address 977
Telephone(05:�%3— Email &
rganiz lion Reque$ting Special Event
Name of Organization Contact Person
Address L 7 , .
Telephone i Email
Descrip ion of Special Event
Event Titl ,- s i; to �� Date of Event �
Start Time I End. e )mil ? /
Event Route (attach map) kr(L
Detour Route (attach map)
Law Efforcem nt Agel4y Fesponsible for Traffic Control
Name of Agency
US Coast Guard Approval for Controlling Movable Bridge
Not Applicable
Copy of USCG Approval Letter Attached ❑
Bridge Location
The Permittee will assume all risk of and indemnify, defend and save harmless the State of Florida and the FDOT from
and against any and all loss, damage, cost or expense arising in any manner on account of the exercise of this event.
The Permittee shall be responsible to maintain the portion of the state road it occupies for the duration of this event, free
of litter and providing a safe environment to the public.
Signatures of Authorization
Event Coordinator I n Signature a Date !1 ✓�/
Law Enforcement I-
Name/fitle �, /� Signature Date 1 �fv oti�
Government Official
Namell itle k�`$ /' - 2_ Signatur — -� - Date
%f f
FDOT Special Conditions
FDOT Authorization
Name/Title Signature Date
_ i
City of Okeechobee Parade Placing of all barricades,cones and other traffic control devices shall conform to the 2020/2021 FDOT Standard Plans,Index 102-600
Parade Route
Detour Route Page 1 of 1
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CITY OFOKEE[HO8EE
OKEE[HO8EEK4A|NSTREET[HR|STKUA5 LIGHTED PARADE
NEW MOT O3O\
12/11/2021 (SEPT.` ' '
Parade Route Placing of all barricades,cones and other traffic control devices shall conform
Detour
Gail Neu
From: donotreplyapps@dot.state.fl.us
Sent: Monday, November 29, 2021 2:20 PM
To: Gail Neu
Subject: OSP— Permit# 2021-F-191-00032 - Permit Approved
FDOT has approved Permit#2021-F-191-00032 I Project Name: "".
You may log in to One-Stop Permitting to view your approved permit package.
Click here to download the approved package.
Comments:
Approved
Please do not reply to this email. Replies to this email will not be monitored or responded to.
i
Gail Neu
From: donotreplyapps@dot.state.fl.us
Sent: Monday, November 29, 2021 2:18 PM
To: Gail Neu
Subject: OSP - Permit# 2021-F-191-00032 : Status Change to Under Review - Under Review
The permit status for Permit#2021-F-191-00032 I Project Name: "" has been set to Under Review- Under Review.
Visit One-Stop Permitting to manage this permit.
Comments:
Under Review
Please do not reply to this email. Replies to this email will not be monitored or responded to.
1
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Road Closure: 2021-F-191-00032 Status: Submitted to FOOT
Project Name: Substatus: Submitted to FOOT
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Rule 1465.0035(1)(c),F.A.C. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 850-040-65
TEMPORARY CLOSING OF STATE ROAD PERMIT MAINTENANCE
1v11
Date: 11/23/2021 Permit No. Temp: 0153371
Governmental Entity
Approving Local Government CITY OF OKEECHOBEE Contact Person GAIL NEU
Address 55 SE 3RD AVENUE OKEECHOBEE, Florida 34974
Telephone (863) 763-9821 ext. Email gneu@cityofokeechobee.com
Organization Requesting Special Event
Name of Organization OKEECHOBEE MAIN STREET INC Contact Person ANGIE GRIFFIN
Address 111 NE 2ND STREET OKEECHOBEE, Florida 34972
Telephone (863) 357-6246 ext. Email INFO@OKEECHOBEEMAINSTREET.ORG
Description of Special Event
Event Title OKEECHOBEE MAIN STREET CHRISTMAS LIGHTED PARA Date of Event 12/11/2021
Start Time 6:00 PM (EST) End Time 8:00 PM (EST)
Event Route (attach map)
Detour Route (attach map)
Law Enforcement Agency Responsible for Traffic Control
Name of Agency CITY OF OKEECHOBEE
US Coast Guard Approval for Controlling Movable Bridge
Not Applicable 0
Copy of USCG Approval Letter Attached ❑
Bridge Location
The Permittee will assume all risk of and indemnify, defend and save harmless the State of Florida and the FDOT from
and against any and all loss, damage, cost or expense arising in any manner on account of the exercise of this event.
The Permittee shall be responsible to maintain the portion of the state road it occupies for the duration of this event,free
of litter and providing a safe environment to the public.
Signatures of Authorization
Event Coordinator GAIL NEU Signature GAIL NEU Date
Law Enforcement
Name/Title DONALD HAGEN/CHIEF Signature DONALD HAGEN Date
Government Official
Name/Title GARY RITTER/CITY ADMINISTRATOR Signature GARY RITTER Date
FDOT Special Conditions
FDOT Authorization
Name/Title Signature Date
Rule 44-65.0035(1)(c),F.A.C. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 850-040-65
TEMPORARY CLOSING OF STATE ROAD PERMIT MAINTENANCE
2/11
Date: � � � Permit No.
Governmental Entity
on ir
Approving Local Government Contact Person ,
Address 349-72,
Telephone483(03 3— Z Emailgq�q o4 0 0
rganiz tion Requesting Special Event
Name of Organization , Contact Person C
Address q p
Telephone Email
Descri ion of,Special Event
Event Titl [V i Date of Event
Start Time 12in End. e rr) ,
Event Route (attach map)
Detour Route (attach map)
Law E forcer nt Age y Responsible for Traffic Control
Name of Agency i
US Coast Guard Approval for Controlling Movable Bridge
Not Applicable
Copy of USCG Approval Letter Attached ❑
Bridge Location
The Permittee will assume all risk of and indemnify, defend and save harmless the State of Florida and the FDOT from
and against any and all loss, damage, cost or expense arising in any manner on account of the exercise of this event.
The Permittee shall be responsible to maintain the portion of the state road it occupies for the duration of this event, free
of litter and providing a safe environment to the public.
Signatures of Authorization
Event Coordinator r,vlj,
Signature - Date %1
Law Enforcement
Name/Title , /� Signature Date
Government Official _
Name/Title ( ��q uL�f _ Signatur6 _ ��Date �f
FDOT Special Conditions
FDOT Authorization
Name/Title Signature Date
INDEMNIFICATION AGREEMENT
This AGREEMENT, by apd etween t ITY OK ECHOBEE, FLORIDA,
(hereinafter "CITY") and
(hereinafter "APPLICANT"), dated this day of �.
WHEREAS, APPLICANT desires to hold or sponsor a special event, parade,
festival, or other activity requiring the temporary closure of a state-controlled
roadway in the City of Okeechobee, Florida, and therefore requires the execution
and submission of an application for such temporary closure to the State of Florida
Department of Transportation by the CITY pursuant to regulations of said
Department, and
WHEREAS, pursuant to Resolution No. 88-5 the CITY requires
indemnification by any applicant for temporary road closure before the appropriate
CITY officials may execute such application to the Department.
NOW, THEREFORE, in consideration of the mutual obligations and covenants
set forth hereafter, the parties agree as follows:
1. APPLICANT shall indemnify, protect, defend, and hold harmless the CITY
from any and all losses, injuries, damages, or claims of any nature or type
resulting directly or indirectly from the temporary road closure and the
special vent, festival, parade, or other activity to be held on ay of
1. Applicant shall further reimburse the CITY for any
and all attorneys' fees, court costs or other legal costs incurred by the
CITY as a result of any such losses, injuries, damages or claims.
2. If the APPLICANT is a corporation, partnership or other legal entity (other
than an individual), APPLICANT shall attach hereto a duly executed
resolution, partnership agreement or other document in legal form
evidencing the authority of the officers of such entity to enter into this
indemnification agreement.
3. Upon the APPLICANT complying with paragraph 2 above, the requirements
of Resolution No. 88-5 of the CITY, and any other reasonable requirements
of the CITY, the CITY shall cause the appropriate City officials to execute
the necessary forms to make application to the State of Florida,
Department of Transportation, for temporary road closure.
APPLICANT CITY OF OKEECHOBEE, FLORIDA
BY: BY• +
7
TITLE: TITLE: Administrative Assistant
General Services Department
FOR CITY USE ONLY
XX Proof of liability insurance
_Corporate resolution completed
XX Other requirements (specify) Indemnification Agreement
REVIEWED BY:
TITLE: Administrative Assistant, General Services
DATE: //` ZZ-'Zo z
CITY OF OKEECHOBEE
OKEECHOBEE MAINSTREET CHRISTMAS LIGHTED PARADE NEW MOT (SEPT. 2020) V
12/11/2021
L==-j Parade Route Placing of all barricades,cones and other traffic control devices shall conform
Detour Route
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---Parade Route
—Detoured Traffic
City of Okeechobee Parade Route
Begin at US 441 and SW 4th Street.
Proceed north to the US 441/SR 70
intersection, turn west on SR 70.
End at NW 7th Avenue and SR 70
Approved by FDOT
Selina Carroll
7/24/2019
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Approved by F®®T
Selina Carroll
7/24/2019
RESOLUTION NO. 03-8
® A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA TO
ESTABLISH GUIDELINES FOR USE OF PUBLIC PARKS OR OTHER
LANDS OWNED BY THE CITY OF OKEECHOBEE FOR CERTAIN
CHARITABLE OR BENEVOLENT ORGANIZATIONS;OR THE GENERAL
PUBLIC; PROVIDING FOR AUTHORITY TO REVIEW SUCH
APPLICATIONS; PROVIDING FOR STANDARDS FOR REVIEW;
PROVIDING FOR GUIDELINES FOR SUCH ORGANIZATIONS TO
FOLLOW;PROVIDING FOR INSURANCE REQUIREMENT;PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS,there are located within the Cityof Okeechobee certain public parks and other
areas owned by the City of Okeechobee that are intended for,and open for use by,
the general public,with certain restrictions;and
WHEREAS,these functions range from large gatherings which attract many participants,
to very small groups,which may or may not cause traffic control problems,and vary
in intensity;and
t
WHEREAS,Current regulations require the same liability insurance coverage for any such
group authorized to gather In the parks or on city lands,which creates a hardship
on the smaller gatherings;
NOW, THEREFORE, be it resolved and adopted by the City Council for the City of
Okeechobee.Florida the following resolution:
1: THAT permission for charitable or benevolent organizations,or non profit
groups, to engage in certain activities In City parks or on City lands, is
governed by Article IV. Sections 14-141 to 14-149 of the City Code of
Ordinances, which regulations and restrictions shall be considered by
General Services whenever an application or request for use of public areas
is made,and followed accordingly.
2. THAT for any permit or permission granted by the Department of General
Services for such activities on public lands, such permit shall be also
executed by the City Administrator,prior to such event taking place.
3. THAT most applicants for use of parks and public lands are charitable or
civic groups,who stage large events and attract many people. However,
smaller groups for prayer meetings;weddings;boy and girt scouting;and
similartype events are also authorized in parks and in public places,butare
also subject to the requirements of Article IV of the City Code.
4. THAT current regulations require the applicant for an event to procure
liability insurance in the sum of$ 1 million;the cost of which is or may be
prohibitive for smaller and more informal groups.
5. THEREFORE,for any application wherein it appears to the Department of
General Services that the participants thereof may be 100 or fewerpersons.
the liability insurance requirement shall be waived. The City reserves the
right to require the participants to execute a hold harmless agreement,
depending upon the nature and impact of the event.
Page 1 of 2
INTRODUCED AND ADOPTED this 5'^day of August,.2003.
•''�- James.E.Kirk,Mayor -
ATTEST: .
Lane Ga.rniotea,City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
4C aok,City Attorney
Page 2 of 2
ItAllllls�1 -
RESOLUTION NO. 04-03
A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA
SUPPLEMENTING RESOLUTION NO.03-08;GUIDELINES FOR USE OF
PUBLIC PARKS OR OTHER LANDS OWNED BY THE CITY OF
OKEECHOBEE FOR CERTAIN CHARITABLE OR BENEVOLENT
ORGANIZATIONS; PROVIDING FOR AUTHORITY TO REVIEW SUCH
APPLICATIONS; PROVIDING FOR STANDARDS FOR REVIEW;
PROVIDING FOR GUIDELINES FOR SUCH ORGANIZATIONS TO
FOLLOW; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS,there are located within the City of Okeechobee certain public parks and other
areas owned by the City of Okeechobee that are intended for,and open for use by,
the general public,with certain restrictions;and
WHEREAS,these uses change from time to time,and problems arise by certain uses that
are not anticipated,but should be the subject of regulation and control by the City
of Okeechobee for the safety and welfare of its citizens, and which requires
supplementing existing rules as necessary;
NOW THEREFORE,It is resolved before the City Council for the City of Okeechobee,
Florida;presented at a duly advertised public meeting;and passed by majority vote
of the City Council;and properly executed by the Mayor or designee, as Chief
presiding Officer for the City.
1. THAT permission for charitable or benevolent organizations,or non-profit
groups, to engage in certain activities in City parks or on. City lands, is
governed by Article IV, Sections 14-141 to 14-149 of the City Code of
Ordinances, which regulations and restrictions shall be considered by
General Services whenever an application or request for use of public areas
Is made,and followed accordingly.
2. THAT for any authorized use of the public parks or rights-of-way within the
City,the following regulations shall be followed,as applicable:
a. The organization or permit holder, or their designee, shall be
responsible to completely clean up the public area used by the permit,
within two days of completion of the event, unless otherwise
designated in the permit.
b. No trailers unattached to a motor vehicle shall be parked along any
street or avenue or public right-of-way,or in a marked parking spot.
unless the right-of-way is closed for the event,not otherwise blocked
off by the City- No other motor vehicles or trailers will be allowed to
park or remain on the Park grounds unless prior written approval is
obtained from the City Public Works Director or their designee,or
such vehicle or trailer Is participating in an event such as a permitted
activity or car show.Any motor vehicle or trailer parked in violation of
this section may be towed by the City at the owner's expense,who
shall be liable for all towing and storage fees.
' G. Golf carts,4-wheelers or other vehicles not licensed for use on public
rights-of-way,will not be permitted on the Park grounds without prior
written approval of the City Public Works Director or their designee.
d. Certain events,such as but not limited to parades,or those which
draw a large number of people,require significant incurring of costs
Page 1 of 2
by the City, for traffic control,crowd control,fire safety, paramedic
service,or general policing,which often requires adding personnel.
and incurring overtime labor expense. For any such event,the City
may require the organization or permit holder to be responsible for
I these additional costs,including property orpersonal Injury damages
that may occur during the event.There will be a mandatory inspection
meeting between the Public Works Director or their designee and a
representative from the permit holder prior to and after each event.
Any additional expenses as stated above, will be billed to the
organization or permit holder,who shall pay such sum to the City.
e. For activities in Flagler Park, the use of generators for power Is
encouraged,as electric outlets are limited and subject to the right of
the City to deny their use.When generators or extension cords are
used,the applicant shall cause a U.L.approved extension cord of
proper gauge to be safely attached,and routed so as to not interfere
with any pedestrian path,or in such area as may pose a risk of harm
to the public or other participants.
INTRODUCED AND ADOPTED this 16n'day of March.2004.
James.E.Kirk.Mayor
_';ATTEST:,-
1 r r
La e•Gamlote ,Chy Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R.Cook,City Attorney
Page 2 of 2
t.
Page 1 of 3
Revised 3/5/19
CITY OF OKEECHOBEE
J�y.oF•O F�y 55 SE THIRD AVENUE
OKEECHOBEE, FL 34974
0 o Tele: 863-763-9821 Fax: 863-763-1686
PARK USE AND/OR TEMPORARY STREET/
791 ' SIDEWALK CLOSING
PERMIT APPLICATION
Date Received: 1 Z Date Issued:
Application No: Date(s) & Times of Event:
Information:
Organization:
Mailing Address: �l("
Contact Name:
E-Mail Address: ' J orl Qnj
,
Telephone:
Work: p3�,,�6 A) Y-b Home: Cell:
Summw of activities:
(�
roceeds sa e
Y'40S Gj'1 rlLLil� �'
d_
Please check requested Parks:
Flagler Parks: ❑ City Hall Park ❑ #1 Memorial Park ❑ #2 k,<#3 k#4 ❑ #5 ❑ #6
[Park 3 is location of Gazebo. Park 4 is location of Bandstand]
(If other private property used in conjunction with this Park Use Permit please provide the address and
parcel number below along with notarized letter of authorization from property owner)
Additional Addresses, if applicable
Parcel ID:
Page 2 of 3
Revised 3/5/19
TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION
(Street Closings require City Couuuncil a proval. Meetings 1st&3`d Tuesdays but subject to change)
Address of Event: ✓ U �L�� r a
Streets to be closed:
Dates to be closed:
Time(s)to be closed: ( � t7h
Purpose of Closing:
Attachments Required for Use of Parks Attachments Required for Street/Sidewalk Closings
► Site Plan ► Site Plan
► Copy of liability insurance in the amount of ► Copy of liability insurance in the amount of$1,000,000.00
$1,000,000.00 with the City of Okeechobee as with the City of Okeechobee and R.E. Hamrick Testamentary
additional insured. Trust as Additional Insured.
►Proof of non-profit status ► Original signatures of all residents,property owners and
business owners affected by the closing.
► State Food Service License if> 3 days. ► State Food Service License if> 3 days.
► Notarized letter of authorization from ► State Alcoholic Beverage License, if applicable.
property owner, if applicable.*
* Required if private property used in conjunction with a Park Use application.
** Alcoholic beverages can be served only on private property. Alcoholic beverages NOT ALLOWED in City
Parks, City streets or City sidewalks. See additional note below.
❑ Please check if items will be sold on City streets/sidewalks. Each business will need to apply for a Temporary
Use Permit 667 along with the Street Closing application.
Note:
► Clean-up is required within 24 hours.
► No alcoholic beverages permitted on City property, streets or sidewalks.
► No donations can be requested if any type of alcoholic beverages are served on private
property/business unless you possess a State Alcoholic Beverage License. Please note there are inside
consumption and outside consumption licenses. You must have the appropriate license(s).
► The Department of Public Works will be responsible for delivering the appropriate barricades.
► Dumpsters and port-o-lets are required when closing a street for more than three (3)hours.
Applicant must meet any insurance coverage and code compliance requirements of the City and other regulations
of other governmental re u�ry agencies. The applicant will be responsible for costs associated with the event,
including damage of property. By receipt of this permit, the applicant agrees and shall hold the City harmless for
any accident, injury, claim or demand whatever arises out of applicant's use of location for such event, and shall
indemnify and defend the City for such incident, including attorney fees. The applicant shall be subject to
demand for, and payment of, all of the actual costs incurred by the City pertaining to the event including, but not
limited to, Police, Fire, Public Works or other departmental expenses. The City reserves the right to require from
an applicant a cashier's check or advance deposit in the sum approximated by the City to be incurred in providing
City services. Any such sum not incurred shall be refunded to the applicant of this Park Use/Street Closing
Permit.
Page 3 of 3
Revised 3/5/19
I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03-8 and
04-03, concerning the use and the rules of using City property, that the information is correct, and that I am the
duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and
regulations,which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for
the issuance
Certificat of Insurance must name City of Okeechobee as Additional Insured as well as R.E. Hamrick
Testam tary Trus -f clo ing streets or sidewalks.
l� 64
l
*�fkahf Signature Date
••'•OFFI .. USE ONLY•••'
Staff Review
Fire Department: `✓ Date:
Building Official: Date: 11 , 2 3- Z,
Public Works: Date:
Police Department: Date:
BTR Department: Date:
City Administrator: Date:
City Clerk: L?l,�e'er--, Date: i I -J(X
NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND
RETURNED TO THE GENERAL SERVICES DEPARTMENT THIRTY(30)DAYS PRIOR TO
EVENT FOR PERMITTING.
Temporary Street and Sidewalk Closing submitted for review by City Council on 16 140a l
Date
Temporary Street and Sidewalk Closing reviewed by City Council and approved
Date
- /- • •
'� � t,.' s':.,�y - .F o .y;.e �,+ A:i�w :4`j�.=i✓. �"-s' �� :�t� ..R +t-� ��r�vk{.� Jt -t � NilhN 5th S N4-1
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L��. �;•, .H �L�� ;S �A1 �; .3� S _ �i" � 1�� �-:'_N�3rd
.. r� �•-' +sr. - .v z -'1".� r.., `�`�''. `il+f
W—Mum Placemark� `Okeec-k�obee �D-
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� ..-�s..I '�1�6 �� •� � "�r�• v� ..b t: � l �I-`""�-= � „ � ,, � � s: .gp�j, ,�2 �� ,•.r,�,
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tu
��- -��•. - ;� `,.� : p4 ��,�,:,� i �, •�.q{h<Ave,.. C� •OZO�Gfiog ,� '�R��� �,� . a � _-�
� R � ;�- SUI�t r� ..E . .r _ - SC"St�YSt+�., •-
_4 7 �'g-- � �•�„� ,`� � i ,+Y,� �.t,�,s'� - - .. '� y,/. /• t-�. ti���� I �dT_Y� .�.1•i,,,�►.-�'�'
o i' n;
APPLICATION FOR SPECIAL EVENT
Application Number: Date Received:
NAME OF EVENT:
ADDRESS OF EVENT: (d/dhl
DES =T4 OF(� ' r� )IMWT. ,
giat
i 0c:� e2
NAME OF SPONSOR ORGANIZATION: yr
Contact Number before and during event OF RESPONSIBLE PERSON: -
RESPi2NSIBLE P RSON'S NAME:
.J A
DATE(S) AN TIME(S) OF EZ=tng
T: j
Date: Time: m Closing Time: l I Om
Date: Starting Time: Closing Time: In 12W
/
ARE ANY ROADWAYS TO BE BLOCKED CLOSED. 16— LOCATIO
Will Emergency Apparatus(Fire and Ambulance)have access to area?
IF NO,THEN(provide alternatives):
WILL ELECTRICITY BE USED? YES 1fl n&M (circle)
Locations:
Provided By:
WILL HEATING/OPEN FLAMES FOR FOOD BE PROVIDED?(circle)YES M N
Type of Heating Equipment Used:
WILL A TENT BE ERECTED?(circle) YES 0 NO
Tent Manufacturer: Size fire rating posted:
Tent have sides and how many?
Are there Fire Extinguishers accessible and ready for use? (circle)Yes No
***ATTACH SITE MAP OF EVENT LAYOUT*"
FIRE SERVICES SHALL COMPLETE ITEMS BELOW:
FIRE DEPARTMENT LIFE SAFETY&FIRE SERVICES REQUIREMENTS:(See above)
O Tents/canopy fire rating certificate required.
O Tent Size require life safety inspection (900 square feet or less then no permit is required)
O Floor plan/seating/setup drawing required showing exits, etc.
O Emergency access must be maintained. (REFERS TO VEHICLES AND EQUIPMENT)
O Fire extinguishers must have current tag, and be operational and readily accessible.
O Cooking requires LPG outside of tent pointing away from exposures.
O Electrical wiring exterior rated,not overloaded.
O Fire Services inspection required.
O Fire watch or inspector(s) REQUIRED? FIRE WATCH Amount:
O Firefighter/Inspector Amount: O Other:
FIRE DEPARTMENT OFFICIAL(PRINT):
SIGNATURE: Please call the FD at 863-467-1586 for any questions.
Revised 11-6-19
RESOLUTION NO. 03-8
A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA TO
ESTABLISH GUIDELINES FOR USE OF PUBLIC PARKS OR OTHER
LANDS OWNED BY THE CITY OF OKEECHOBEE FOR CERTAIN
CHARITABLE OR BENEVOLENT ORGANIZATIONS;OR THE GENERAL
PUBLIC; PROVIDING FOR AUTHORITY TO REVIEW SUCH
APPLICATIONS; PROVIDING FOR STANDARDS FOR REVIEW;
PROVIDING FOR GUIDELINES FOR SUCH ORGANIZATIONS TO
FOLLOW; PROVIDING FOR INSURANCE REQUIREMENT; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS,there are located within the City of Okeechobee certain public parks and other
areas owned by the City of Okeechobee that are intended for,and open for use by,
the general public,with certain restrictions;and
WHEREAS,these functions range from large gatherings which attract many participants,
to very small groups,which may or may not cause traffic control problems,and vary
in intensity;and
WHEREAS,current regulations require the same liability insurance coverage for any such
group authorized to gather in the parks or on city lands,which creates a hardship
on the smaller gatherings;
NOW, THEREFORE, be it resolved and adopted by the City Council for the City of
Okeechobee, Florida the following resolution:
1. THAT permission for charitable or benevolent organizations, or non profit
groups, to engage in certain activities in City parks or on City lands, is
governed by Article IV, Sections 14-141 to 14-149 of the City Code of
Ordinances, which regulations and restrictions shall be considered by
General Services whenever an application or request for use of public areas
is made, and followed accordingly.
2. THAT for any permit or permission granted by the Department of General
Services for such activities on public lands, such permit shall be also
executed by the City Administrator, prior to such event taking place.
3. THAT most applicants for use of parks and public lands are charitable or
civic groups, who stage large events and attract many people. However,
smaller groups for prayer meetings; weddings; boy and girl scouting; and
similar type events are also authorized in parks and in public places,but are
also subject to the requirements of Article IV of the City Code.
4. THAT current regulations require the applicant for an event to procure
liability insurance in the sum of$ 1 million; the cost of which is or may be
prohibitive for smaller and more informal groups.
5. THEREFORE,for any application wherein it appears to the Department of
General Services that the participants thereof may be 100 or fewer persons,
the liability insurance requirement shall be waived. The City reserves the
right to require the participants to execute a hold harmless agreement,
depending upon the nature and impact of the event.
Page 1 of 2
INTRODUCED AND ADOPTED this 5'"day of August„ 2003.
:. James. E. Kirk, Mayor
ATTEST:
lnalj';j
Lane Gamiotea, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
o Cook, City Attorney
Page 2 of 2
RESOLUTION NO. 04-03
A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA
SUPPLEMENTING RESOLUTION NO.03-08;GUIDELINES FOR USE OF
PUBLIC PARKS OR OTHER LANDS OWNED BY THE CITY OF
OKEECHOBEE FOR CERTAIN CHARITABLE OR BENEVOLENT
ORGANIZATIONS; PROVIDING FOR AUTHORITY TO REVIEW SUCH
APPLICATIONS; PROVIDING FOR STANDARDS FOR REVIEW;
PROVIDING FOR GUIDELINES FOR SUCH ORGANIZATIONS TO
FOLLOW; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS,there are located within the City of Okeechobee certain public parks and other
areas owned by the City of Okeechobee that are intended for,and open for use by,
the general public,with certain restrictions; and
WHEREAS,these uses change from time to time,and problems arise by certain uses that
are not anticipated, but should be the subject of regulation and control by the City
of Okeechobee for the safety and welfare of its citizens, and which requires
supplementing existing rules as necessary;
NOW THEREFORE, it is resolved before the City Council for the City of Okeechobee,
Florida;presented at a duly advertised public meeting;and passed by majority vote
of the City Council; and properly executed by the Mayor or designee, as Chief
presiding Officer for the City:
1. THAT permission for charitable or benevolent organizations, or non-profit
groups, to engage in certain activities in City parks or on City lands, is
governed by Article IV, Sections 14-141 to 14-149 of the City Code of
Ordinances, which regulations and restrictions shall be considered by
General Services whenever an application or request for use of public areas
is made,and followed accordingly.
2. THAT for any authorized use of the public parks or rights-of-way within the
City,the following regulations shall be followed, as applicable:
a. The organization or permit holder, or their designee, shall be
responsible to completely clean up the public area used by the permit,
within two days of completion of the event, unless otherwise
designated in the permit.
b. No trailers unattached to a motor vehicle shall be parked along any
street or avenue or public right-of-way,or in a marked parking spot,
unless the right-of-way is closed for the event,not otherwise blocked
off by the City. No other motor vehicles or trailers will be allowed to
park or remain on the Park grounds unless prior written approval is
obtained from the City Public Works Director or their designee, or
such vehicle or trailer is participating in an event such as a permitted
activity or car show.Any motor vehicle or trailer parked in violation of
this section may be towed by the City at the owner's expense, who
shall be liable for all towing and storage fees.
C. Golf carts,4-wheelers or other vehicles not licensed for use on public
rights-of-way,will not be permitted on the Park grounds without prior
written approval of the City Public Works Director or their designee.
® d. Certain events, such as but not limited to parades, or those which
draw a large number of people, require significant incurring of costs
Page 1 of 2
I
a
by the City, for traffic control, crowd control, fire safety, paramedic
service, or general policing,which often requires adding personnel,
and incurring overtime labor expense. For any such event, the City
may require the organization or permit holder to be responsible for
these additional costs,including property or personal injury damages
that may occur during the event.There will be a mandatory inspection
meeting between the Public Works Director or their designee and a
representative from the permit holder prior to and after each event.
Any additional expenses as stated above, will be billed to the
organization or permit holder,who shall pay such sum to the City.
e. For activities in Flagler Park, the use of generators for power is
encouraged,as electric outlets are limited and subject to the right of
the City to deny their use. When generators or extension cords are
used, the applicant shall cause a U.L. approved extension cord of
proper gauge to be safely attached,and routed so as to not interfere
with any pedestrian path,or in such area as may pose a risk of harm
to the public or other participants.
INTRODUCED AND ADOPTED this 16"d day of March, 2004.
�-:Z
James. E. Kirk, Mayor
ATTEST:.'
La'e Gamiote , City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
John R. Cook, City Attorney
1
Page 2 of 2
�
�—„",
ACURU"'
�
OKEEC29
CERTIFICATE OF LIABILITY INSURANCE
DATE (MMIDD/YYYY)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certifcate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer riqhts to the certificate holder in lieu of such endorsementlsl_
PRODUCER
ISU Lawrencelnsurance Agency
PO Box 649
Okeechobee, FL 34973
Heath Lawrence
ecliobee Main Street
NE 2nd Street
echobee, FL 34972
-0600
Heath Lawrence
.... 863-067-0600
INSURER E :
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPEOFINSURANCE ADDLSUBR POLICYEFF POLICYEXP
POLICY NUMBER LIMITS
A X COMMERCIAL OENERAL LIABILITY EACH_OCCURRENCE g ��OOO�OOO
CLAIMS-MADE � OCCUR X NBP2662460D 10/25/2021 � 0/2$/2022 DAMAGE TO RENTED � ��� ��0
PRE 5 S_( a occu rence $
MED_EXP(Anyone erson $ 5�000
X Directors 8 Offic PERSONAL & ADV INJURY $ ��000,0��
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2�000�000
X POLICY � JECT � LOC InC
PRODUCTS - COMP/OP AGG $
OTHER:
A $
AUTOMOBILE LIABILITY . COMBINED SINGLE LIMIT � 'I OOO OOO
(Ea accide $ + e
ANY AUTO NBP2552460D i O�ZS/ZOZi i 0/25�2�22 BODILY INJURY (Per person $
OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY Per accident $
X AURT03 ONLY X AU�TOS ONEY� PROPERTY DAMAGE
Per accident g
$
UMBRELLA LIAB OCCUR
EACH OCCURRENCE $
EXCESS LIAB CLAIMS-MADE
AGGREGATE $
DED RETENTION $ —
$
WORKERSCOMPENSATION PER OTH-
AND EMPLOYERS' LIABILITY Y� N T TUT
OFFICER%MEMBER�EXC UDED?ECUTIVE ❑ N!A E.LEACHACCIDENT $
(Mandatary In NH) —
IF yes, describe under E.L. DISEASE - EA EMPLOYE $
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT
DESCRIPTION OF OPERATIONS / LOCATIONSI VEHICLES (ACORD 101, Atldltlonal Remarks Schedule, may be attached if more space is required)
City of Okeechobee is listed as additional insured with request to General
Liability Coverage
CERTIFICaTE Hni nFR __..__. . ______
City of Okeechobee
55 S.E. 3rd Avenue
Okeechobee, FL 34974
CTYOKEE
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
„�L'�%4� i�%°' �
ACORD 25 (2016/03) O 1988-2015 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD