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Bid PW 05-10-09-20 CorrespondencePatty Burnette From: Sent: To: Subject: India Riedel Monday, February 8, 2021 1:54 PM Patty Burnette RE: Budget question Yes. Please put it under all the same number. 301-549-6301 Thanks India India Riedel Finance Director �'�� ' ��e�h+� �. ..;i�" ,= �.� a i r, ��, • = i +�� i ; 55 SE 3`d Avenue Okeechobee, FL 34974 Phone: (863) 763-3372 Direct: (863) 763-9818 Fax: (863) 763-1686 Email: iriedel@citvofokeechobee.com Website: www.cityofokeechobee.com NOTICE: Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. From: Patty Burnette <pburnette@cityofokeechobee.com> Sent: Monday, February 8, 2021 1:14 PM To: India Riedel <iriedel@cityofokeechobee.com> Subject: Budget question India sorry to ask about this again but for the project I was speaking with you earlier on: SE 3�d Avenue Pavement Improvements This is a State Funded Grant with FDOT. I don't know in the budget if this falls under SCOP Improvements (301-549-6301) or not? Just want to make sure I am looking in the correct place since different name. Also Council Awarded $138,848.50 and I believe the Grant is for $123,531.00. On the Purchase Rec am I just putting it all to 301-549-6301? Thank you. Patt� 2�1. Burnette C'j. enera�Services Coorc�inator Cit� of O�eec�o6ee 55 S� 3Yd �lvenue O►�eec�o6ee, �'L 34974 P�one: (863� 763-3372 ext. g8zo Direct: (863� 763-g8zo rFax: (863� 763-1686 e-mai� pbu�rriette@citti�o�o�ieecliobee.co�i�i we6site: www.citti�ofo�eec�v6ee.co�n _ ''"5� �'IYFFf'�..`'., _ � Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. Patty Burnette From: Patty Burnette Sent: Tuesday, February 2, 2021 5:32 PM To: David Allen; Marcos Montes De Oca Cc: Kay Matchett (kmatchett@cityofokeechobee.com); Robin Brock Subject: FW: Notice to Proceed from FDOT for SE 3rd Avenue bid Attachments: SE 3rd Avenue.pdf Importance: High David, Just following up on this again. Spoke to you on January 13th and you stated you were still waiting on FDOT. The Bid Opening for this project was on 10/22/20 and Council awarded it on 12/1/20. I have attached a copy from the bid document above for you to look at because I am not sure this contractor has to accept any longer???? Paragraph No. 1 says "to hold my Bid open until an agreement has been executed between the City of Okeechobee and accepted Bidder, or until ninety days after Bids are opened, whichever is longer. It has been more than ninety days. Let me know and thanks. Patt� M. Burnette C�. enera�Services Coorc�inator Cit� of O�eec�o6ee 55 S� 3r`� Avenue O►�eec�o6ee, �'� 34974 P�ione: (8 63� 763 -3372 ext. g 8� o Direct: (863� 763-gS�o �Fax: (863� 763-1686 e-mai� �bu�rnette@c�itti�ofv(eec�o6ee.co�n we6site: www.cit� ofolieec�o6e�.cv��i ry�:�, k,t;.: �X. a ��' •.m... �:� a��I►G I�k T"� P T rJ� \J ' .-�- , P ; ; ��, � � ,'� -�`�0 ! (��' �. <<�, �, , �,� � � �� i,� C. L� 'S � �1 I � r ,� , J � �� f',�,�{ 1 vl �' `�9�C� fl U�J �� ,�, �r�� ,.� " �3 �- < ., i CC� �-� 1�� ? �E.�� o<<-��'�-� � b�.,G! -�t.� o�l 0 �'V1Q�Cfn 3 P ,� �� _ �, ,� Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. i From: Sent: To: Cc: Burnette i � �y S�r� u,}��;-� � �� Ji3 S.'�;��,�� Subject: Tracking: Patty Burnette Monday, December 14, 2020 1:47 PM David Allen Kay Matchett (kmatchett@cityofokeechobee.com); Marcos Montes De Oca; Robin Brock; Yesica Montoya SE 3rd Avenue Pavement Bid Recipient David Allen Kay Matchett (kmatchett@cityofokeechobee.com) Marcos Montes De Oca Robin Brock Yesica Montoya Read Read: 12/14/2020 1:53 PM Hi David. Just to let you know I have received back the executed agreement and needed documents from C. W. Roberts for the project above. Please keep me posted as to when you receive the Notice to Proceed from FDOT so I can issue our Notice to Proceed to them. Patt� �V1. Burnette C�enera�Services Coorc�inator Cit� of O�eec�o6ee SS S� 3Y`� Avenue O�eec�o6ee, �F'.L 34974 P�one: (863� 763-3372 ext. g8zo Direct: (863� 763-g82o �'ax: (8 63� 763 -168 6 e-mai� �(�tirr�rtetteC�cit�ti�ofo6zeec(o6ee co��i we6site: www.cit��fo�eec(obee.co�i - . �".�f�1, ry ' . �,. �. � `a tli �� ' �(�.�d �;�� C,� � `v�i- (-��:% �` �. � C,'1�.-i? ,r�,�;f Z� ( 0 - �`:�- �--C � � Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. Patty Burnette From: Kay Matchett Sent: Thursday, December 3, 2020 10:38 AM To: Milam, Rebecca Cc: Patty Burnette; David Allen Subject: RE: 440372-1 City of Okeechobee / SE 3rd Avenue (SCOP) - Recommendation of Award Rebecca, It's my understanding that we need to have a Certificate of Insurance with FDOT listed as an additional insurer. Patty Burnette, General Services for the City of Okeechobee is trying to acquire all the information and obtain signatures for the proper forms today as Public Works is closed tomorrow, and David will not be here. Mrs. Burnette is needing the correct address for FDOT to be listed on the COI, which address would you like us to use? Thank you � �f,�t'� r'i+� � _ ��Ce�e�cho�+e Kay Matchett, Administrative Secretary City oF Okeechobee, Public G(lorks e-ma��: kmatchett@cityoFokeechobee•com website: 1viv�v.cit�ofokeecho6ee. com /Ylailing Hddress: 55 SE 3�d Avenue, Okeethobee FL 3�F97�f Physital Address: 500 NU/ llt�' Avenue, Okeechobee FG 3�f972 Phone: (863) 763-3926 ext• 9791 Dirett: (863) 763-9791 sr� i u�i�: i�,�.� i,� n„��i.r, i,�,�.�,i,,��i,i�,: r�„ ._ n,�.,��.��i ��.�, i,..��i„«�i �,�,��i,i�� d�,�i�,.��,�. PUOLIC f�ECORDS NOTI�'C U 7, FI' -ila law, eiiiatl atldresses are 4��b1 c records If you do i�ot want you� 2��ail ncld . s_ eleasetl � response lo a piil�lic recc 1 r-•pue.�. �c� not sei�U cicctro �ic niail lo iliis ent�iry Inst �acl, rontacl lhis offic�� liy pltone Dr n writin<J- Flord'd Statule fft3 607G CITY OF OICEECH06E[ E-MAIL DISCLAIMER�. Floritld has a very �road P��>IiG racoi�ds liw. Most written con�munications tu or Iroin lor.al ofllclals reyartliiiq city I�usiness arn public recorcls �ivailal�le tr� Ilie ��iiblir �n�7 ii�eciia u�on reque.t Voiir a� iiiail r.oinmunications may ther�=forc� ne siib�ect lo public i7isclosure. From: Milam, Rebecca <Rebecca.Milam@dot.state.fl.us> Sent: Monday, November 30, 2020 2:56 PM To: David Allen <dallen@cityofokeechobee.com> Cc: Reed, Charles R. <Charles.Reed@dot.state.fl.us>; Abraham, Jobin <Jobin.Abraham@dot.state.fl.us>; Kay Matchett <kmatchett@cityofokeechobee.com> Subject: RE: 440372-1 City of Okeechobee / SE 3rd Avenue (SCOP) - Recommendation of Award Thank you, David! I hope you had a wonderful Thanksgiving! As a follow-up to our telephone discussion on Wednesday, please provide a copy of the final contract once executed. Thank you, Rebecca Milam LAP/JPA Project Manager FDOT � District One 801 N Broadway Ave, MS 1-29 Bartow, FL 33830 863.519.2542 Rebecca.milam(c�dot.state.fl.us Monday — 7am-5:30pm From: David Allen <dallen@citvofol<eechobee.com> Sent: Wednesday, November 25, 2020 4:39 PM To: Milam, Rebecca <Rebecca.Milam dot.state.fl.us> Subject: RE: 440372-1 City of Okeechobee / SE 3rd Avenue (SCOP) - Recommendation of Award Rebecca, I have revised the draft agreement to include the documents submitted by CW Roberts in their submittal. I believe that is what you were looking for. The City will be using Culpepper and Terpening, for our CEI work, they are based in Fort Pierce FL. Hope this covers everything that you were looking for. Have a great weekend and a wonderful Thanksgiving tomorrow! David Allen Public Works Director City of Okeechobee � �� ..� �l��ch�o� �;=� �t�gr�or�,n..: ._..� ��,�:� NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. From: Milam, Rebecca <Rebecca.Milam@dot.state.fl.us> Sent: Wednesday, November 25, 2020 2:48 PM To: David Allen <dallen@citvofol<eechobee.com> Cc: Kay Matchett <kmatchett citvofol<eechobee.com>; Reed, Charles R. <Charles.Reed@dot.state.fl.us>; Abraham, Jobin <Jobin.Abraham@dot.state.fl.us> Subject: RE: 440372-1 City of Okeechobee / SE 3rd Avenue (SCOP) - Recommendation of Award Tuesday — OFF Wed-Fri — 7am-5:30pm Hi David, After review, the Department concurs with the City's recommendation of award to C.W. Roberts Contracting, Inc. However, please include the bid documents in the final draft contract to ensure the contract incorporates all provisions specified in the bid package. Once the final contract has been executed, please provide a copy for our files. In addition, can you provide the name of the firm performing the CEI services for this project? The City may move forward with the next step in your process. I will work with Jobin and Elijah on issuing the Notice to Proceed for construction. Should you have any questions, please do not hesitate to contact me. Have a Happy Thanksgiving! Thank you, Rebecca Milam LAP/JPA Project Manager FDOT ( District One 801 N Broadway Ave, MS 1-29 Bartow, FL 33830 863.519.2542 Rebecca.milam@dot.state.fl.0 Monday — 7am-5:30pm Tuesday — OFF Wed-Fri — 7am-5:30pm � From: Milam, Rebecca Sent: Monday, November 23, 2020 4:20 PM To: David Allen <dallenC�cityofol<eechobee.com> Cc: Kay Matchett <I<matchett@citvofol<eechobee.com>; Reed, Charles R. <Charles.Reed@dot.state.fl.us>; Abraham, Jobin <Jobin.Abraham@dot.state.fl.us> Subject: RE: 440372-1 City of Okeechobee / SE 3rd Avenue (SCOP) - Recommendation of Award Hi David, Thank you for providing the attached recommendation of award, bid tabulation and draft contractor contract for our review. I plan to have my review complete and response back to you by this Wednesday. Thank you! Rebecca Milam LAP/JPA Project Manager FDOT � District One 801 N Broadway Ave, MS 1-29 Bartow, FL 33830 863.519.2542 From: David Allen <dallen@citvofol<eechobee.com> Sent: Monday, November 23, 2020 2:48 PM To: Milam, Rebecca <Rebecca.Milam(a�dot.state.fl.us> Cc: Kay Matchett <I<matchettCa�cityofoi<eechobee.com> Subject: RE: 440372-1 & 440373-1 City of Okeechobee / SCOP Projects Update Rebecca, Please find attached our recommendation of award, bid tabulation, and draft agreement for the SE 3rd Avenue, 440372- 1 project for your review. I appreciate your help with this and look forward to being able to move this project forward to construction. Thanks, David Allen Public Works Director City of Okeechobee . „�, : c�t r.�� ;�-� �i�e�l�o� �.�"-� F t: _L° f, 3 Fa?t � ... � r, �;; NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. From: Milam, Rebecca <Rebecca.MilamC�dot.state.fl.us> Sent: Wednesday, November 18, 2020 5:15 PM To: David Allen <dallen@citvofol<eechobee.com> Subject: RE: 440372-1 & 440373-1 City of Okeechobee / SCOP Projects Update Hi David, Thank you for the update on the two subject projects. In addition to the bid tabs, we will need to review the City's Recommendation of Award (can be placed on City letterhead) and the draft Contractor Contract for both projects prior to the issuance of the Construction Notice to Proceed. Rebecca.milam@dot.state.fl.us Monday — 7am-5:30pm Tuesday — OFF Wed-Fri — 7am-5:30pm Also, can you invite myself and Charles Reed to the pre-bid meeting scheduled for tomorrow? Thank you, Rebecca Milam LAP/JPA Project Manager FDOT � District One 801 N Broadway Ave, MS 1-29 Bartow, FL 33830 863.519.2542 From: David Allen <dallenCa�citvofokeechobee.com> Sent: Monday, November 16, 2020 4:21 PM To: Milam, Rebecca <Rebecca.Milam(c�dot.state.fl.us> Subject: Okeechobee update. EXTERNAL SENDER: Use caution with links and attachments. Rebecca, Thought I should drop you a note to keep you in the loop 1�� V�,� �J�tl � tC�� -I�O u.,S When we originally advertised for our projects, there was a mix-up at City Hall and only the 3rd Ave project got advertised]It was advertised for 21 locally and over in the Coast per our discussions. There were four bids submitted, CW Roberts has a plant here in Okeechobee and was the low bid. The other three bids were from Ft. Pierce, Delray Beach, and Coconut Creek so we got a fairly wide area. It is still our intent to award the two projects at the same time. The 6t'' Street project is currently advertised, the pre-bid meeting is on Thursday. I would guess that CW Roberts will probably be the low bid for that project as well. As soon as we have the bid tab for the 6t'' Street project I will get it to you so we can award the projects. Thanks, David Allen Public Works Director City of Okeechobee 55 SE 3�d Avenue Rebecca.milam@dot.state.fl.us Monday — 7am-5:30pm Tuesday — OFF Okeechobee, FL 34974 Phone: (863) 763-3926 Fax: (863) 763-1686 . �� _,�,.'� Fd,i�:,�rra-� • 1�; � �: NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. Patty Burnette From: Milam, Rebecca <Rebecca.Milam@dot.state.fl.us> Sent: Thursday, December 3, 2020 11:05 AM To: Kay Matchett Cc: Patty Burnette; David Allen; Abraham, Jobin; Reed, Charles R. Subject: RE: 440372-1 �ity of Okeechobee / SE 3rd Avenue (SCOP) - General Liability Insurance Hi Kay, I believe you only need to list the Florida Department of Transportation (FDOT) as an organization of the additional insured. I have provided a screenshot of the Agreement-insurance language below: �. Ifth� F��i��r�t �I��ts tc� s�l�-��rf�rr� tf�� Praj�ct, and such se[f-p��rfarr��c� is approued by; �r� �c��r��n�� u�it� �h� i�rrns +�f �his �,�r�e�rn�n�, #i�� R�ci�i�nt �1a� self-ins�are� �rtd proof o�� sha�l be p�ouid�d #o the Q�par�ment. If the Re+cipie�� lects� t�a hNre a contractc�r �or c�onsultan Praject, #�err th� l�eci�ient �half' ar �caus� its con#ractar or cr�nsultant to carry Co�nmercial C insuranc� pro�idir�g c�antinuou� �ove�a�ge for all �rvorl� ar +a�erations p�rform�d ur�d�r tC�e f�c insurance s�all b� no mar� restri�tive than that provid�d b}� t�� latest Q�c�curr�nc� farrr �t�r�da�ci +Comum�rcd�l t��n�r�l Li�t�iBity ��au�r�� F�rm (lSa Far� �CG Qfl� U�� s fiC+�d far � Q# Flori�Ma, f�ecipi�nt shall> c�r ca�� s �Q�#�,��tor to cau�e th�e f��pa�#rnent tr� be m��de an P�.d as ta �uch insur�n�e. St�ch cover�ge �hail b� Qn an "�cct�rrenc�°' basis and Prad�act�fCompl+�ted C}p�r�tions cov�r�ge. The carrerage aff�rd�d ta #he Qepartmen� a: insu��d shall be �rimary as ta any atFrer available insr�rance and sh�l� no� be mar�� rest cc�ver�g� �ffcrr�ded tc� tF�� t�arr�ed �nsur�d. Th� I�irr��t�f cv��rag� �haal nvt be I�e�s th�n �1,�D� �r�ccur��nc� �r�ti rrot 1�� th�n ��,��14,�0� annual ge�neral a�gre�at�, ir��l�usiv� of am�unts urrlbre�la or �excess palicy. Th� Ii��rtits of cov�rag� describe�l herein shall appiy fu�ly #c� t�e woi perfarmed und�r the A�reement, anci may nQt b� shar�c� witF� or d�minish�d by claims u �4gre�rn�nt. The p�ol�cylies and car�erage describ�d her�in rnay be sub��ct fo � d'educ deducti�ile� sh�lM b��e �aic� by th� �lamed Insur+�d. �1� �c�li�y�'i�s r�r c�v�r�� d�s+crib�d h�rE c�r t�� s��j�ct tc� ��t+e�ti�r� ar a��lf�in�ured F�et�ntion �rr�less �h� F��cipier�t i� � st�te �gen� of th� St�t� of Fl��id� �F�at �el�cts t�a selt-p�rfc�rrn� th� Rr�a��c�. Pr�ior ��a th�e ex�cution �af th�e � at all renewal period� w��ich occ�r prir�r to final acc��tanc� of the v�vo�rk, the De�artment sF wifh �n AC+�}f�D Certificate of Liability Insuran�e re��ecting the c�ov�rage des�cr�bed he�ein, T shala be nokif`red in +writinr� ti�rdthin te� days �f any cancellatioe�, natice of cancellatian, lap prc��v�ed ch�ng+e ta ar�y p�liey �E co�r�r�r�� d�scribe�i t�ere�n. The D��pa�t�ner�t's appre�� +disa�pr��r� any �oli+cyli�:s, �o�rera�e. or ,4�4F�D C�*rtific�#�s s��ll r�ot reli�ve or ex�u�e ai �rrociure �nti mair�t�it� the dnsura��ce re��uir�:d h�r��, nor s�rue a�s a r�v�iv�r of an� ri�ht� c D�partm�nt rna� ha��. Should you have further questions, please do not hesitate to let me know. Thank you, Rebecca Milam LAP/JPA Project Manager FDOT � District One Patty Burnette From: Sent: To: Cc: Subject: Attachments: Patty Burnette Thursday, December 3, 2020 829 AM bids@napc.me Yesica Montoya; Lane Gamiotea; Bobbie Jenkins (bjenkins@cityofokeechobee.com) FW: Request for bid tabulation BIDDER NOTIFICATION.pdf; Bid Tab- Southeast 3rd Avenue Pavement Improvements.pdf Good Morning. The City Council awarded the Bid for the SE 3rd Avenue Pavement Improvements project on December 1, 2020 to C. W. Roberts Contracting, Inc. Regards, Patt� M. Burnette C'j. enera�Services Coorc�inator Cit� of O�eec�o6ee 55 S� 3rd Avenue O�eec�o6ee, rF'� 34974 P�tone: (863� 763-3372 ext. g82o Direct: (863� 763-g82o �'ax: (863� 763-1686 e-mai��6�,r.r��ietteC�cl:tti�o�o{�eec�obee.con�i J J we6site: vv�vw.citti�ofolzeec�.o6ee.co��1. _ j��:Gi4.tiF={}.r.`.`i r(� ��'��5''�S �� y _ �! _ �Fy_ _;r�_ � Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. From: Patty Burnette Sent: Monday, November 30, 2020 10:23 AM To: bids@napc.me Cc: Yesica Montoya <ymontoya@cityofokeechobee.com>; Lane Gamiotea <Igamiotea@cityofokeechobee.com>; Bobbie Jenkins (bjenkins@cityofokeechobee.com) <bjenkins@cityofokeechobee.com> Subject: FW: Request for bid tabulation Good Morning. Attached are copies of the Bidder Notification and Bid Tab for Bid No. PW 05-10-09-20 Southeast 3�d Avenue Pavement Improvements. Bid Opening was October 22, 2020. There is no Plan Holder's list. The project is included on the December 1, 2020 City Council Meeting Agenda for award . Once this information is available I will provide to you or you may check back. Information regarding Bid No. 01-10- 11-20 Southeast 6th Street Pavement Improvements project was sent in a separate email today, November 30, 2020. Regards, Patt� M. Burnette C'j, eneral Services Coorc�inator Cit� of O�eec�to6ee SS S� 3Y`� Avenue O�eec�o6ee, �F� 34974 P�one: (863� 763-3372 ext. 9820 Direct: (863� 763-g82o �'ax: (863� 763-1686 e-mai� ��u��nette@citi�o�o�eec��tol�ee.co�n we6site: wtivw.citti�ofo�eeclio6Ee.co��i ---- ::;;s=--. r' �"`. p� .'� �` �� 15 `,. �•�' ... � ' ` Y„ ' Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. From: Kim Barnes <kbarnes@citvofokeechobee.com> Sent: Monday, November 30, 2020 8:25 AM To: Patty Burnette <pburnette@citvofokeechobee.com> Subject: FW: Request for bid tabulation This one too.... From: North America Procurement Council <bids@napc.me> Sent: Thursday, November 26, 2020 10:01 AM To: Kim Barnes <kbarnesC�citvofokeechobee.com> Subject: Request for bid tabulation Request Code: 10582103 Date:11/26/20 On behalf of our customers who are contractors & suppliers, we request updated plan-holder, bid tabulation and contract award information AS IT IS AVAILABLE on the following solicitation. Please correct any errors/deficiencies and return by Email to bids@napc.me or Fax to 302-450-1925. Solicitation Name: Pavement Improvements *Re-bid* Solicitation Number: solicitation number PW 05-10-09-20; PW 01-10-11-20, Bid Date: 11/25/20 This request is made in consideration of state and local procurement laws and in the interest of a fair and transparent bidding process. North America Procurement Council, Inc. PBC TEL 302-450-1923 FAX 302-450-1925 www.NAPC.pro bids@napc.me Patty Burnette From: Patty Burnette Sent: Thursday, December 3, 2020 8:04 AM To: Jan De La Pena Cc: Yesica Montoya Subject: RE: PW 05-10-09-20, 440372-1, 440372-1-54-01 Southeast 3rd Avenue Pavement Improvements Good Morning. The City Council awarded the contract for this project on December 1, 2020 to C. W. Roberts Contracting, Inc. I do not know an anticipated start date as of now. Regards, Patt� 1VL. Burnette C'j, enera�Services Coorc�inator Cit� of O(eec�o6ee SS S� 3Y`� �venue O�eec�o6ee, rF.L 34974 P�one: (863� 763-3372 ext. g82o Direct: (863� 763-g82o �F'ax: (8 63� 763 -168 6 e-mai� a�urnette@citti�ofo�eecho�ee.co�n we6site: �wtivw.citti�ofo�eec�o6ee.co��i J '✓t,j.C1' (i�',�fiY` ,`��a f� J �' � - _�/ .c'�: , �,�. Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. From: Jan De La Pena <jan.delapena@ConstructConnect.com> Sent: Wednesday, December 2, 2020 4:56 PM i To: Patty Burnette <pburnette@cityofokeechobee.com> Subject: PW 05-10-09-20, 440372-1, 440372-1-54-01 Southeast 3rd Avenue Pavement Improvements Good day! I'm with ConstructConnect. Can you provide the awarded contractor and award amount for the above- mentioned project? I would also like to know the anticipated start date, if determined. If you're not familiar with ConstructConnect and would like to know why we collect this data, schedule a time to speak with my manager Patrick Quarry. He can show you our website and answer any questions. Clicl< Here to check his schedule and select a time that works best for you. Thank you for your assistance. Regards, Jan de La Pena Content Specialist tel: 323.602.5079 ext.75180 fax: 866.570.8187 � � � �. 7 ConstructConnect Reference ID : 518007% Patty Burnette From: Patty Burnette Sent: Monday, November 30, 2020 1023 AM To: bids@napc.me Cc: Yesica Montoya; Lane Gamiotea; Bobbie Jenkins (bjenkins@cityofokeechobee.com) Subject: FW: Request for bid tabulation Attachments: BIDDER NOTIFICATION.pdf; Bid Tab- Southeast 3rd Avenue Pavement Improvements.pdf Good Morning. Attached are copies of the Bidder Notification and Bid Tab for Bid No. PW 05-10-09-20 Southeast 3�d Avenue Pavement Improvements. Bid Opening was October 22, 2020. There is no Plan Holder's list. The project is included on the December 1, 2020 City Council Meeting Agenda for award . Once this information is available I will provide to you or you may check back. Information regarding Bid No. 01-10- 11-20 Southeast 6th Street Pavement Improvements project was sent in a separate email today, November 30, 2020. Regards, Patt� 2�1. Burnette C'j. enera�Services Coorc�inator Cit� of O�eec�o6ee SS S� 3Y`� �venue O�eec�o6ee, �F'L 34974 P�one: (863� 7�3-3372 ext. g82o Direct: (863� 763-g82o �Fax: (863� 763-1686 e-mai� ��urriette��cit�ofo(ieecl�io6ee.co��. J-- �/ vve6site: tivww.cit�ofo�eec�o6ee.cotn J .r �,�`y�.Cli-f1Xff wt � r�;'t � i t ` S�.�rl } -}�_. � � L+f'� � �t•' /�;. �f � � - Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. From: Kim Barnes <kbarnes@cityofokeechobee.com> Sent: Monday, November 30, 2020 8:25 AM To: Patty Burnette <pburnette@cityofokeechobee.com> Subject: FW: Request for bid tabulation This one too.... From: North America Procurement Council <bids@napc.me> Sent: Thursday, November 26, 2020 10:01 AM To: Kim Barnes <kbarnesC«�citvofokeechobee.com> Subject: Request for bid tabulation Request Code: 10582103 Date:11/26/20 On behalf of our customers who are contractors & suppliers, we request updated plan-holder, bid tabulation and contract award information AS IT IS AVAILABLE on the following solicitation. Please correct any errors/deficiencies and return by Email to bidsC�napc.me or Fax to 302-450-1925. Solicitation Name: Pavement Improvements *Re-bid* Solicitation Number: solicitation number PW 05-10-09-20; PW 01-10-11-20, Bid Date: 11/25/20 This request is made in consideration of state and local procurement laws and in the interest of a fair and transparent bidding process. North America Procurement Council, Inc. PBC TEL 302-450-1923 FAX 302-450-1925 www.NAPC.pro bids@napc.me Patty Burnette From: Patty Burnette Sent: Friday, November 20, 2020 10:56 AM To: bids@napc.me Cc: Yesica Montoya Subject: FW: Request for list of plan-holders Attachments: Bid Sign in Sheet.pdf Copy of Bid sign in sheet is attached for PW 05-10-09-20. Bid has not been awarded as of yet and I have no further information. This also is not a re-bid. Information on PW 01-10-11-20 was sent in separate email. Regards, Patt� M. Burnette C�enera�Services Coorc�inator Cit� of O�eec�o6ee 55 S� 3Y`� Avenue O�eec�o6ee, `F'� 34974 P�one: (863� 763-3372 ext. g8�o Direct: (863� 763-g82o �'ax: (863� 7�3-1686 e-mail• p6u�-nette@citti�ofo�eec(�o6ee.cor►i .. J tive6site: vvww.cit�ofolieec�o6ee.cc�ni Ff; �:�S15 ^fIKFF ��'. i�t L. �'`r,,^.~`- � 4. :i �a fS � �i� �I - ':�- _ f`':r f _,�:�?:: Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. From: North America Procurement Council <bids@napc.me> Sent: Friday, November 20, 202010:00 AM To: Kim Barnes <kbarnesC@citvofokeechobee.com> Subject: Request for list of plan-holders Request Code: 10582103 Date: 11/20/20 On behalf of our customers who are contractors & suppliers, we request updated plan-holder, bid tabulation and contract award information AS IT IS AVAILABLE on the following solicitation. Please correct any errors/deficiencies and return by Email to bidsC@napc.me or Fax to 302-450-1925. Solicitation Name: Pavement Improvements *Re-bid* Solicitation Number: solicitation number PW 05-10-09-20; PW 01-10-11-20, Bid Date: 11/25/20 This request is made in consideration of state and local procurement laws and in the interest of a fair and transparent bidding process. North America Procurement Council, Inc. PBC TEL 302-450-1923 FAX 302-450-1925 www.NAPC.pro bids@napc.me Patty Burnette From: Deborah Vint <estimator2@HARDRIVESPAVING.COM> Sent: Tuesday, October 20, 2020 11:19 AM To: David Allen; Patty Burnette Subject: RE: Bid No. PW 05-10-09-20 Thank you for clarifying. Rega rds, Deborah Vint, Administrative Assistant H��ar�ivE�, ir��. 2101 South Congress Avenue Delray Beach, FL 33445 estimator2@hardrivespavin�.com (561) 278-0456, Ext. 203 FAX: (561) 278-2147 From: David Allen <dallen@cityofokeechobee.com> Sent: Tuesday, October 20, 2020 11:04 AM To: Patty Burnette <pburnette@cityofokeechobee.com> Cc: Deborah Vint <estimator2@HARDRIVESPAVING.COM> Subject: RE: Bid No. PW 05-10-09-20 Attachment I will be part of the final agreement, you just need to put a copy of it with your proposal. Thanks, David Allen Public Works Director City of Okeechobee � �� - � ��,�}��. .. �G�� NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. . � Patty Burnette From: David Allen Sent: Tuesday, October 20, 2020 11:04 AM To: Patty Burnette Cc: Deborah Vint Subject: RE: Bid No. PW OS-10-09-20 Attachment I will be part of the final agreement, you just need to put a copy of it with your proposal. Tha n ks, David Allen Public Works Director City of Okeechobee � �l�l� '��f� �. . ._. ,�� _�^" �aaws�� . r , .i.-.. a+t�s NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. From: Patty Burnette <pburnette@cityofokeechobee.com> Sent: Tuesday, October 20, 2020 9:18 AM To: David Allen <dallen@cityofokeechobee.com> Cc: Deborah Vint <estimator2@HARDRIVESPAVING.COM> Subject: FW: Bid No. PW 05-10-09-20 David please see message below regarding the SE 3�d Avenue Bid and if you would respond back I would appreciate it. Thank you Patt� M. Burnette C'j. enera�Services Coord�inator Cit� of O�eec�o6ee 55 S� 3'"d A.venue O�eec�io6ee, �FL 34974 P�one: (863� 763-3372 ext g82o Direct: �863� 763-g8�o �Fax: (863� 763-1686 � � e-mai� �p6u�rnetteC�citti��foFzeecl�.o6ee.com � we6site: tivww.eitti�ofo�eec�o6ee.co��i �� :`,��.4ic -��xrF�,.. :ti;� ' ti�_ � _ G`� � � � �i.� µ 'J�. �� i � Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. From: Deborah Vint <estimator2(c�HARDRIVESPAVING.COM> Sent: Tuesday, October 20, 2020 9:07 AM To: Patty Burnette <pburnette(�citvofokeechobee.com> Subject: Bid No. PW OS-10-09-20 Patty, I have a question about the forms that need to be submitted for Bid No. PW 05-10-09-20, Southeast 3�d Avenue Pavement Improvements. Page 6 of the bid packet lists "Attachment I— FDOT State Funded Agreement FPN 440372-1" as one of the forms that needs to be filled out and submitted with the bid. However, also in the bid packet, that form is already filled out and signed. Do we just include a copy of that, or do we need to get a blank form from FDOT. Thanks in advance for your clarification, Deborah Vint, Administrative Assistant H��at�ivEs, ir�c. � 2101 South Congress Avenue Delray Beach, FL 33445 estimator2@hardrivespavin�.com (561) 278-0456, Ext. 203 FAX: (561) 278-2147 Patty Burnette From: Patty Burnette Sent: Tuesday, October 6, 2020 1125 AM To: Estimating Office; David Allen Subject: RE: PW 05-10-09-20 SE 3rd Avenue from North Park Street (SR 70) to SE 4th Street. Attachments: BIDDER NOTIFICATION.pdf Good Morning. Attached is a copy of the requested information. Thank you Patt� 2�1. Burnette C�, eneral Services Coordinator Cit� of O�eec�o6ee 55 S� 3Yd �venue O�eec�o6ee, �.L 34974 P�one: (863� 763-3372 ext. g82o Direct: (863� 763-g8�o �ax: C863� 763-1686 e-mail•�6urf iette@ci,t�o fo(eec(�o6ee.co ��i tive6site: tivww.ci.tti�ofo�Zeec(�o6ee.cor�i I �S,`��,.f1i•[I,r�fF':,�� i � L i�j r �w�."` �t�'; ' ~� ..�"� t c =�4. ..i�r: �:^''„'; �. `'' Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. From: Estimating Office <Estimate@trafficcontrolproducts.org> Sent: Tuesday, October 6, 2020 11:04 AM To: David Allen <dallen@cityofokeechobee.com> Cc: Patty Burnette <pburnette@cityofokeechobee.com> Subject: PW 05-10-09-20 SE 3rd Avenue from North Park Street (SR 70) to SE 4th Street. Good Afternoon, Traffic Control Products is a subcontractor looking to quote prime contractors on the project mentioned below. Would you be able to provide us with a plan holders list ? ,�essica SoComon Traffic Control Products of FL, Inc. Estimating Department 5514 Carmack Road Tampa FL 33610 Phone: 813-621-8484 Ext. 119 Fax: 813-621-4611 C�f�� ,� ��f�� l�� Patty Burnette From: Lane Gamiotea Sent: Monday, September 28, 2020 10:11 AM To: Patty Burnette; Bobbie Jenkins Cc: Yesica Montoya; David Allen; Kay Matchett Subject: RE: Ad needed for Bid Importance: High Please make sure someone goes in this bid document before its copied/posted and corrects the name of the street: It should read North Park Street (SR 70) we do not have just a"Park Street," we have a South Park and a North Park (as per the official platted & dedicated street names). I corrected it in the advertisement but I'm sure it has the incorrect wording within the actual bid documents. Please make sure to correct any in the future as well. Thank You Q �,�s Laae ��;o�a, cr�c City Clerk/Personnel Administrator City of Okeechobee 55 SE 3�d Avenue, Room 100, Okeechobee, FL 34974 Office: 863.763.3372 ext. 9814, Fax: 863.763.1686, Cell: 863.697-0345 Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. �. ,. �� , 4: � � ,� �� ; � � ��,: � ,��s k �%a�t �`"�, �� , � � ,�Aah�,,,� �.� # ." ��k��''.��°� -.' � .__;�� _�_.� _� From: Patty Burnette <pburnette@cityofokeechobee.com> Sent: Friday, September 25, 2020 12:33 PM To: Bobbie Jenkins <bjenkins@cityofokeechobee.com>; Lane Gamiotea <Igamiotea@cityofokeechobee.com> Cc: Yesica Montoya <ymontoya@cityofokeechobee.com>; David Allen <dallen@cityofokeechobee.com>; Kay Matchett <kmatchett@cityofokeechobee.com> Subject: Ad needed for Bid Importance: High Bobbie please advertise for the attached Bid in next Wednesday's (9/30/20) Okeechobee newspaper. The Public Works' Director would also like an ad to be placed in the TC Palm newspaper for the same date as well. Thank you Patt� 1�1. Burnette C'j. enera�Services Coorc�inator Cit� of O�eec�o6ee SS S� 3Y`� Avenue O�eec�o6ee, �F� 34974 P�one: (863� 763-3372 ext. g8zo Direct: (863� 763-g82o �ax: (863� 763-1686 e-mail• ��6u�-rietteC.�citti�iofo(eec�o6ee.cvt�i -we6site: www.cit�ofo(zeec�o6ee.co��i —�� _ _:,.r-=.-., _ �fl.:., '. ' � :.: ' s �.� /' -- � .l'�` -_ _ i• Under Florida law, email addresses are public records. If you do not want your email address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing, Florida Statute 668.6076. CITY OF OKEECHOBEE ELECTRONIC DEVICE DISCLAIMER: Florida has a very broad public records law. Most written communications to or from local officials regarding city business are public records available to the public and media upon request. Your correspondence via e-mail, text message, voice mail, etc., may therefore be subject to public disclosure. Patty Burnette From: Sent: To: Cc: Subject: Attachments: Patty/Kay David Allen Wednesday, September 23, 2020 728 PM Patty Burnette Kay Matchett; Robin Brock; Marcos Montes De Oca SE 3rd Ave Final Bid Doc Southeast 3rd Avenue Pavement Improvements - Final.docx; 440372-1 Executed SCOP Agreement & design NTP.pdf; SE6SHEET4.pdf; SE6COVER.pdf; SE6SHEET2.pdf; SE6SHEET3.pdf I have attached the final word document for the SE 3�d Avenue SCOP bid. ✓1. The document can easily be distributed as a.PDF so I see no reason to charge for plan sets �/2. The bid opening and pre-bid meeting dates as well as the PW project number need to be updated in the Word / document. ,/ 3. Once the word document is final it will need to be converted to PDF so the plans and agreement can be inserted. There are blank pages in the document to make inserting the correct pages in the right place. �4. The plans are to be inserted to replace the blank pages, 38-41. �ease check with Marcos to make sure that the / pages revised on 8/3/20 are the final version. `� 5. The SCOP agreement needs to be added to the end of the document starting with page55 David Allen Public Works Director City of Okeechobee 55 SE 3rd Avenue Okeechobee, FL 34974 Phone: (863) 763-3926 Fax: (863) 763-1686 �1 �� a*t'� G�� -, I��C.C.��t�� ,...�,j` F�: f� 1� 1 G�+1 ' � i,' i' q F 1�� NOTICE: Florida has a very broad public records law. As a result, any written communication created or received by the City of Okeechobee officials and employees will be available to the public and media, upon request, unless otherwise exempt. Under Florida law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this office. Instead, contact our office by phone or in writing. Burnette From: Sent: To: Subject: Attachments: Hi Patty and David City Attorney Monday, August 24, 2020 12:54 PM Patty Burnette; David Allen; Yesica Montoya RFB Southeast 3rd Ave Pavement 20200824123717912.pdf Attached are my revisions to this RFB. Give me a call when you want to discuss. Carlyn 561-248-3922 -----Original Message----- From: nasonyeager@outlook.com [mailto:nasonyeager@outlook.com] Sent: Monday, August 24, 2020 12:37 PM To: Carlyn H. Kowalsky <CKowalsky@nasonyeager.com> Subject: Message from "Ricoh-C6004ex-Boca" This E-mail was sent from "Ricoh-C6004ex-Boca" (MP C6004ex). Scan Date: 08.24.2020 12:37:17 (-0400) Queries to: nasonyeager@outlook.com 8�au �ao �� o � a��d fo S�c !�-��'�-�"��`�'� � ��^ c ( ��- S —�-� k ��;� ' l.3 � QT I` `�. - . ,— ,Q t�i�,� � / b � r . �l-� ��/ � j� � ��2,� �ao p �1�- r'! '.C�, �-�l S( 6n-3 '�' �Ql1f �C�CRL � � �,, ,:� ��u �.�t � 4 �� ,�`,�,y .. _ , 1 fi I �� F- Patty Burnette From: Sent: To: Subject: City Attorney Tuesday, August 4, 2020 4:47 PM Patty Burnette; David Allen Inspector General Cooperation text for contract Contractor understands and agrees that it will comply with Section 20.055(5), Florida Statutes which provides, "It is the duty of every state officer, employee, agency, special district, board, commission, contractor, and subcontractor to cooperate with the inspector general in any investigation, audit, inspection, review, or hearing pursuant to this section." - Carlyn