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DRAFT 2021.08.16 FPDRAC MinutesFPDRAC DRAFT MINUTES, AUGUST 16, 2021, PAGE 1 OF 2 CITY OF OKEECHOBEE FLAGLER PARK DESIGN REVIEW ADVISORY COMMITTEE AUGUST 16, 2021 DRAFT MEETING MINUTES CALL TO ORDER Vice-Chairperson Bert Culbreth called the Flagler Park Design Review Advisory Committee (FPDRAC) meeting to order on Monday, August 16, 2021, at 9:00 A.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida. ATTENDANCE Members present were Vice-Chair Culbreth, Regular Members Kathy Scott, Jennifer Tewksbury, Denise Whitehead, and Alternates Bob Burdge and Greg Maynard. Chairperson Robbie Chartier and Regular Member Regina Hamrick were absent with consent; Regular Member Susanne Clemons was absent without consent. Alternate Board Members Burdge and Maynard were moved to voting positions. AGENDA AND PUBLIC COMMENTS A. Motion by Member Tewksbury, seconded by Member Scott to approve the agenda as presented. Motion Carried Unanimously. B. There were no comment cards submitted for public participation . MINUTES C. Motion by Member Tewksbury, seconded by Member Scott to approve the May 24, 2021, and June 21, 2021, minutes. Motion Carried Unanimously. NEW BUSINESS A. Ms. Tammy Cook-Weedon, Director of Landscape Architecture with Calvin, Giordano, and Associates (CGA) explained she met with Interim Administrator Ritter to discuss the budget concerns conveyed by the City Council. For reference the budget for Cattlemen’s Square: Demolition and Site Preparation $35,418.75; Walkways $241,962.50; Furnishings $77,550.00; Lighting and Electrical $277,900.00; Plantings and Irrigation $233,385.00; 15 -percent General Conditions $129,932.44; 20-percent contingency $173,243.25; Total $1,169,391.94. Interim Administrator Ritter provided insight on his observations and the assumptions of the City funding the entire revitalization of FLAGLER PARKs. The original plan (prior to the FPDRAC being formed) was to assist Okeechobee Main Street (OKMS) with the bases for the cattle drive sculptures. The Council’s financial commitment, including in-kind services, was discussed at the August 11, 2021, budget workshop. $50,000.00 has been committed in the proposed 2021- 22 Fiscal Year budget. In an attempt to broaden funding sources, he contacted various entities including Wal-Mart, Waste Management, and Florida Power and Light, but is concerned with coordination and collaboration between the FPDRAC, OKMS, and those entities due to Sunshine requirements. FPDRAC DRAFT MINUTES, AUGUST 16, 2021, PAGE 2 OF 2 NEW BUSINESS CONTINUED A. CONTINUED: All Members were in agreeance that there is a disconnect pertaining to the mission of FPDRAC. Cattlemen’s Square was approved and in the final stages of production prior to the forming of this Committee. Ms. Bridgett Waldaugh, Director of Arts & Culture Alliance of OKMS addressed the FPDRAC explaining the design for Cattlemen’s Square has been created in coordination with the ranchers. The sculptures are 100 -percent sponsored with a projected completion date of November 1, 2021, and anticipated delivery of January or February 2022. She urged the FPDRAC to approve a budget quickly for this specific block/park. Vice-Chair Culbreth opened the floor for public comments. Mr. Terry Burroughs recommended the FPDRAC allow the Interim Administrator, OKMS, and CGA to work together to generate a budget and finalized plan for Cattlemen’s Square. Once the plan and budget are approved, it can be presented to other agencies to request funding. Discussion ensued briefly. Motion by Member Tewksbury, seconded by Member Scott to direct Staff to work with CGA and OKMS to finalize the plans and budget not to exceed $400,000.00 for the Cattlemen’s Square. Motion Carried Unanimously. It was also agreed during discussion that the primary focus of the FPDRAC should be the entire revitalization master plan. Ms. Cook-Weedon confirmed CGA could provide a budget tier per block/park as the process moves forward. B. The FPDRAC did not review the Conceptual Master Plan for FLAGLER PARKs. C. After a brief discussion concerning the meeting schedule and time, the consensus was to set the next meeting date for September 2, 2021, at 9:00 A.M. COMMITTEE MEMBER COMMENTS Member Scott confirmed the amount approved for the master plan included all blocks that create FLAGLER PARKs. Member Tewksbury questioned the timeframe of a finalized conceptual master plan. Ms. Cook-Weedon will provide that information at a future meeting. Vice-Chair Culbreth recommended the City utilize the funds it received from Florida Department of Transportation for the State Road 70 West widening project several years ago to fund the Master Plan [once adopted]. There being no further items for discussion, Vice-Chair Culbreth adjourned the meeting at 10:11 A.M. Submitted by: Lane Gamiotea, City Clerk Approved on: _______________ Please take notice and be advised that when a person decides to appeal any decision made by the FPDRAC with respect to any matter considered at this meeting, s/he may need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based. City Clerk media are for the sole purpose of backup for official records of the Clerk.