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2021-09-07 Handwritten MinutesCITY OF OKEECHOBEE, FLORIDA SEPTEMBER 7, 2021, REGULAR MEETING & FIRST BUDGET PUBLIC HEARING CALL TO ORDER Mayor Watford called the regular meeting of the City Council for the City of Okeechobee to order on Tuesday, September 7, 2021, at �p°fl�� P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida. The invocation was offered by ��,n(�x J�cnnm..p , followed by the Pledge of Allegiance by (.,O�Cur� lQn II. ATTENDANCE taken by City Clerk Gamiotea to establish a quorum: PRESENT ABSENT Mayor powling R. Watford, Jr. �� Council Member Chandler v Council Member Clark � Council Member Jarriel �/ Council Member Keefe J� Staff present were: City Attorney John Fumero ��- ��p�" City Clerk Lane Gamiotea City Administrator Gary Ritter Deputy City Clerk Bobbie Jenkins Assistant Police Chief Donald Hagan Fire Chief Herb Smith Public Works Director Allen Finance Director India Riedel III. PUBLIC COMMENTS A. Mayor Watford asked whether there were any agenda items to be added, deferred, or withdrawn; New Business Item H, Exhibit 14 was addedj a,(�,� C� . B. Motion by Council Member � , seconded by Council Member �� to approve the agenda as amended. VOTE: Chandler , Clark�, Jarriel�, Keefe_�, Watford�. MOTION: RI /FAILED. C. There were � agenda item forms or comment cards submitted for public participation for any issues not on the agenda. IV. PRESENTATIONS AND PROCLAMATIONS A. Proclaim the month of September 2021 as "Suicide Prevention Awareness Month." Mayor Watford read the proclamation into the record as follows: "Whereas, September is National Suicide Prevention Awareness Month, which directs the community's attention to this public health epidemic destroying lives, whole families, and sometimes entire communities; and Whereas, suicide rates on the Treasure Coast and in Okeechobee were increasing in the first half of 2021 according to our Medical Examiner's Office; and Whereas, there were nearly two and a half times as many suicides (47,511) in the United States as there were homicides (19,141); and Whereas, for every completed suicide in 2019, there were 29.05 attempts at suicide; and Whereas, the second leading cause of death for ages 10 to 34 and the fourth leading cause for ages 35 to 54, suicide is a major contributor to premature mortality; and Whereas, in 2019, the age-adjusted rate per 100,000 population of Suicide Deaths (All) in Okeechobee County was 21.9 compared to Florida at 14.5; and Whereas, suicide is the only type of death that is 100 percent preventable; and by offering the public education, data, support, and services we as a community have taken a step toward preventing another suicide by our residents; and Whereas, we are honored to be part of the healing process, raising awareness for and support of those affected by suicide by offering supporting services addressing mental health illnesses and drug and alcohol addiction. Now, Therefore, I, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of September 2021 as 'Suicide Prevention Awareness Month'." (�rUC��G��x., w�Q,j�- (�-S� � �i� (�S �,�� 0.G�1.�,.. -iv e�P2.`vio� '-E-a n c�k:�-. L. Gamiotea Handwritten Minutes, 9-7-2021 Reg Meeting & 1St Budget PH, Page 1 of 17 V. CONSENT AGENDA Motion by Council Member � , seconded by Council Member �� to approve Consent Agenda Items A[minutes for the July 20, 2021, July 27, 2021, August 3, 2021, August 11, 2021, and August 17, 2021 meetings]; B[July 2021 Warrant Register in the amounts of: General Fund: $625,007.88; Public Facilities Improvement Fund: $11,943.88; and Capital Improvement Projects Fund $72,659.79]; C[Re-appoint Cody Daigneault to the Police Officers' Pension Board of Trustees, and Herb Smith to the Firefighters' Pension Board of Trustees, terms being October 1, 2021 to September 30, 2025 (as provided in Exhibit 1)]; D[One-year renewal through July 31, 2022, Memorandum of Understanding for the administration of traffic control preemption with Okeechobee County (as provided in Exhibit 2)]; E[MTS Software Solutions quote for FY 2020-21 budgeted item Phase 3 of the backlogged document scanning project for Records Retention-Commercial Building Plans and Permits not to exceed $20,000.00 (as provided in Exhibit 3)]. VOTE: Chan , Clark 1, Jarriel �i , Keefe�_, Watford�. MOTION• ARRI /FAILED. VI. MAYOR WATFORD OPENED THE PUBLIC HEARING FOR ORDINANCE ADOPTION AT ` ( (�P.M. A. Read by title only and adopt proposed Ordinance No. 1230, Comprehensive Plan Small Scale Future Land Use (FLU) Map Amendment Application No. 21-004-SSA (Exhibit 4). Motion by Council Member �pj , seconded by Council Member to read by title only, proposed Ordina ce No. 1230, Comprehensive Plan Small Scale Future Land Use (FLU) Map Amendment Application No. 21-004-SSA [as presented in Exhibit 4]. VOTE: Chand er �l , Clark�, Jarriel � , Keefe�, Watford�. MOTIO . ARRI�FAILED. m�-��1r iti,�-�r7ra ��.+;�-��r„�y �u,^:�;� read proposed Ordinance No. 1230 by fiitle only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE CITY OF OKEECHOBEE COMPREHENSIVE PLAN ORDINANCE NO. 635 AS AMENDED, BY REVISING THE FLU MAP ON A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN FROM SINGLE FAMILY RESIDENTIAL (SFR) TO INDUSTRIAL (IND) (APPLICATION NO. 21-004-SSA); PROVIDING FOR INCLUSION OF ORDINANCE AND REVISED FLU MAP IN THE COMPREHENSIVE PLAN; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Motion by Council Member , seconded by Council Member to adopt proposed Ordinance No. 1 0. i��S��-�.. r��z�,� � P� ru�rnnn�,,d�,� a�� `'/r�%!. PLANNING STAFF REPORT: Existing FLU: North SFR & IND; East IND; South: SFR; West SFR. Existing Zoning: North IND; East IND; South Residential Multiple Family; West IND. Existing Use: North IND; East Vacant; South SF residences; West Contractor's office. Development Potential as Single-Family Residential: The property is currently designated as SFR on the City's FLU Map and IND on the City's zoning map, FLU Policy 2.1(a) allows a maximum standard L. Gamiotea Handwritten Minutes, 9-7-2021 Reg Meeting & 15t Budget PH, Page 2 of 17 VI PUBLIC HEARING, ITEM A CONTINUED. density in the Single-Family Residential FLU Category of four units per acre or five if the units qualify as affordable housing, With the affordable housing bonus, maximum development potential for 1.6 acres would be eight single-family dwellings. However, in order to develop single family dwelling units at this property, a zoning map amendment would be required, as single family dwelling units are not permitted in the IND Zoning District. Development Potential as IND: 1. Practical Maximum Likely Future Development Potential; Policy 2.1(e) of the City's FLU Element: IND. Permitted uses include large-scale manufacturing or processing activities, business offices and schools, wholesaling and warehousing, public facilities, public utilities, limited retail, and service uses, and off-site signs, limited agriculture, and accessory uses customary to permissible uses. Other uses related to and consistent with IND development such as adult entertainment, salvage yards, fortunetellers, bulk storage of hazardous materials and manufacturing of chemical or leather products may be permissible under certain circumstances. 1. IND Development shall not exceed a floor area ratio of 3.00 and the maximum impervious surface for development within this category shall not exceed 85 percent of the site. 2. Zoning districts considered appropriate within this FLU category include only RH and IND. The Applicant has stated that there are no plans to develop this parcel at this time, and that it will be used to park vehicles for his abutting facility. However, if this map change is approved, the property may be developed according to standards of the Comprehensive Plan and the Land Development Code. While the IND FLU category allows for a maximum FAR of 3.0, the IND zoning district only allows a maximum building coverage of 50% and a maximum building height of 45 feet (without a special use exception). These limitations allow for a potentiai three story structure, a maximum FAR of 1.5 and a theoretical maximum floor area of approximately 104,544 square feet on 1.6 acres. However, given that a three story IND structure is not likely, it may be more practical to expect a one or two story structure if this map change is approved. A one story structure occupying 50% of 1.6 acres would be about 34,848 square feet of floor area and a two story structure with the same footprint would have about 69,696 square feet of floor area. � Consistency and Compatibility with Comprehensive Plan and Adjacent Uses: Policy 2.2 of the FLU Element recommends that the City protect the use and value of private property from adverse impacts of incompatible land uses, activities, and hazards. Objective 12 states that the City of Okeechobee shall encourage compatibility with adjacent uses, and curtailment of uses inconsistent with the character and land uses of surrounding areas and shall discourage urban sprawl. The railroad right-of-way runs along the northern property line of the subject property with existing IND uses operating on the north side of the railway. The adjacent properties to the east antl west of the subject property are vacant and currently designated as SFR on the FLU Map. However, those same vacant properties are zoned IND and are also adjacent to the railroad. To the south of the subject property, across NW 7th Street, are several single family residences. Despite the proximity of these residences, the IND designation seems more compatible and consistent with the surrounding area. L. Gamiotea Handwritten Minutes, 9-7-2021 Reg Meeting & 15t Budget PH, Page 3 of 17 LZ �o ti a�ed 'Hd �a�pn8 ,5T'8 �ui�aaW �a� ZZOZ-L-6'sa;nuiW ua��unnpueH ea�oivae9 •� 'a3f1NI1N0� JN121b�3 1�8f1d IA �Ib��/ a21b�� ' OIlOW 1 pao�eM `�a�aa� ` ] �aiaae� `� �.�� `—/� a ue4� �310A % � /� / ' �'�� X-�-, �d �- q�� .n�.,��}:�� De1� ��,��n� � �1� �� '�"�o'� ` �' l-�'�� 1 a � � ' �� ►-� �Q � �S ��; � c� � � � S �.� Q � � �-S � �;�.'u� �� '�1,� d - �� -,� �-' �'-�°��r-w'�n,� c-�-� �-- �}uawdo�anap uo uoi�e�iwi� �(u� asne� �ou p�nous �(�ado�d ay� uo �uasaad pues aui� aa��oua�.u� aul �sai�ads paaa6u�pua ao ��iq�y �ue�i�iu6is �(ue ui��uo� o� ��a�i�un si pue uoi}e�a6an �sow �o paaea�� uaaq s�u ��adoad siu� ��y� sa��ipui �tydea6o�oud ��iaay �6uipoo�� o �sia �ewiuiw aq o� saeadd� aaau� `�ue�i�ddd ay� �(q pa��iu�qns d�W W�� ay� woa� �a�is au� uo spue��ann ou aq o� aeadde aaau� `}u��i�ddd au; �(q pa��iu�qns deW �ao�uanu� pu��aM a�inaas a�i�p�iM �g ysi� g� ay� �,uoa� :s��edua� �e}uauauo.�inu3 sa�a! 00 � lxau aul ao� II!�Pu�l au� ui �(�i��de� a�enbap� si aaay� �eu� sa��}s �(��eaaua6 y�iunn �uawa6eueW a�seM y�inn aaaui6ua ue woa� aa��a� � papinoad seu �ue�i�dd� aul-�eso sia a�s�M pi�og ao� pu�u�aa �wa}s�(s �i�das a}is-uo u� /q pa�pueu si ��i�i�� 6ui��nq� s,}ue�i�ddd au� �� pa�eaaua6 aa�eMa�senn au} `awi� siu} �e `y6noul ��uau��aa� aa�eMa�senn pue aa��nn a�qe}od ao� pu�u�ap au� a��po�.uwo��e o� �(�i�ede� ssa�xa a}enbape si aaay� �ey� 6ui��ipui pue ��iaou}ny l�i�i�� aaqou�aa�p ay� woa� saa��a� uoissiwqns siu ui papn��ui sey �u��i�ddd aul �sis��eue siy� y�iM aaa6e aM ��(�p aad suoll�� ZOb`�� o asea��ui ue sa}��ipui sisl��ue �eul �panoadde aae sa6u�u� dew asau� �i sa�inaas aannas pue aa��nn a�qe�od ao� pu�wap ui a6ueu� �ei}ua�od ay} uo sis�(��u� u� papinoad s�y �ue�i�dde aul-�uaw�eaal �annag pue aa�e/� a�qe�od ao� pu�waQ �sasn �ei�uapisaa ueu� �i�ea� �{�na� �(neau aaow a}�aaua6 0} l�a�{i� aa� sasn aN� �eu� aapisuo� o� �u��odwi os�e si �i `sdia� a��ivan �e�o� pa�ewi�sa au� o} uoi�ipp� u� �anou ��ad Wd au} 6uianp 6uiaan��o asou� �o £6 u�iM sdia� �(�iep �59 �o aseaa�ui ue s�uasaadaa siul �a�is siu� �� uawdo�anap aN� a�qeMo��e wnwix�u� au� �(q pa�eaaua� aq p�nonn (anou �ead Wd au� 6uianp 6uiaan��o �p� u�iM) sdia} apivan �(�i�p 8zL �ey� pue `a�is siu� �e pado�anap aaann s�iun ��S �o l�isuap a�qenno�� u�nu�ixeu� au� �i pa�eaaua6 aq p�noM (anou �ead Wd ay� 6uianp 6uiaan��o g u�inn) sdia} a��ivan �(I!�p LL �eu� sa�eu�i�sa uoi�e�i�dde siu� ao� papinoad �uawa��s �i��ea� ay� `aanaMoH �anou �{�ad Wd ay� 6uianp 6uiaan��o sdu� asou� �o � y�inn sdia� a��ivan �(�i�p �£ senn uoi�eaaua6 �i}}ea} pa�ewi�sa ay� `�(�i�i�� ao��ea�uo� 6ui��nqe au� ao� �uawa�e�s �i��ea} � pa��iwqns }ue�i�ddy ay� uauM-s��e— u��al :sai�i�i�e� �i�qnd �o �(�enbap�y 'O3f1NIlN0� t/ W311 `JN12it/3H �I�afld IA B. Read by title only and adopt proposed Ordinance No. 1236, amending Code Section 2-172 and Chapter 34 related to the Fire Services Interlocal Agreement with Okeechobee County (Exhibit 5). Motion by Council Member ��, seconded by Council Member rn� to read by title onfy, proposed Ordinance No. 1236 amending Code Section 2-172 and Chapter 34 related to the Fire Services Interlocal Agreement with Okeechobee County [as presented in Exhibit 5]. VOTE: Chandler , Clark�, Jarriel l� , Keefe 1` , Watford�. MOTION: R D/F ILED. �:.�„�� `�� « o��„�� ,-� read proposed Ordinance No. 1236 by title only as follows: AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; REVISING SECTION 2-172 AND CHAPTER 34 OF THE CODE OF ORDINANCES TO REFLECT CHANGES AS A RESULT OF THE CITY ENTERING INTO AN INTERLOCAL AGREEMENT WITH OKEECHOBEE COUNTY TO PROVIDE FIRE SERVICES WITHIN THE CITY; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FORAN EFFECTIVE DATE." Motion by Council Member , seconded by Council Member � to adopt proposed Ordinance No. 12 . P��I� � n�n� _ �1�L - �'�t , �.� �l � ��,�, sr�w�� c;�.,� , �� o L u v�c� -�ns�. .�ce� , r�� cc,�.�hQ �� c�lv��n �"`Q�'1 P�' � ma�� n��-h a-�:= -}� �-�N�.�..�.� � � � IC� W '��lG� � � t '��'�C,� �1 �'�-k�-�i�� i ��A-F� �` }1U � Oi�Cy�F11 i(J.{-U l.1ll'� ��-�il�t, S.E/�.�:(;C.,t,•� l.L.'�v� `I'�. {�l.`l�; �� L2�i� � (,�i.-t-�-Qi' �G�LUI�, �`��1E'G?.C�11 C�"l Cn1�G�LCz�C`a� (,,� Y L£ M.,�1n:(• '' �� - �(o.�-e., `_ � i�. . �a�, -#--� �-N� � � \r �. VOTE: Chandler �, Clark �1 , Jarriel T, Keefe �, Watford � MOTION: E FAILED. (�,� �V�e��1�— MAYOR WATFORD CLOSED THE PUBLIC HEARING AT �' I/ P.M. VII. MAYAR WATFORD OPENED THE FIRST BUDGET PUBLIC HEARING AT . ` P.M. A. Mayor Watford announced that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for Fiscal Year (FY) 2021-22. L. Gamiotea Handwritten Minutes, 9-7-2021 Reg Meeting & 15t Budget PH, Page 5 of 17 B. Mayor Watford announced that the proposed millage rate levy represents 3.68 percent more than the roll back rate computed pursuant to Florida Statutes 200.065(1). C. Read proposed Ordinance No.1237 by title only and set September 27, 2021 at 6:00 P.M. as a final public hearing date, levying a millage rate of 7.6018 on all real and tangible personal property for proposed FY October 1, 2021 through September 30, 2022 (Exhibit 6). Motion by Council Member �`l� , seconded by Council Member to read proposed Ordinance No. 1237 by title only, levying a millage rate of 7.6 8 on all real and tangible personal property for proposed FY October 1, 2021, through September 30, 2022 [as presented in Exhibit 6]. VOTE: Chan , Clark�, Jarriel�, Keefe�, Watford�. MOTION RIE FAILED. City Attorney Fumero read proposed Ordinance No. 1237 by title only as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; LEVYING THE AD VALOREM PROPERTY TAX MILLAGE RATE FOR MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE CITY IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW FOR THE FY BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022; PROVIDING THAT 7.6018 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.6018 VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 3.68 PERCENT (3.68%) MORE THAN THE ROLL- BACK RATE OF 7.3317 COMPUTED IN ACCORDANCE WITH FLORIDA STATUTES 200.065(1); PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Motion by Council Member , seconded by Council Member %°�.- to approve the first reading of proposed Ordinance No. 1237 and set the Final Public Hearing for 6:00 P.M., September 27, 2021. DW � � +�u-� � �. �0 ��s►. P��b1�c� �r�.�n.� ; �r�c- � {� � t�-��- �cl�,�h�.. �.�,�� V--��. �- �4-�.�rt�-- � �c� c�Sld �-0.� :1JcL�- C�rv��: c�j � C'�J �-�, i��,�- �-}- � C.�an�; �i� P� hac� � �� VOTE: Cha �e , Clark�, Jarriel�, Keefe�, Watford�. MOTION C RRIED AILED. L. Gamiotea Handwritten Minutes, 9-7-2021 Reg Meeting & 15Y Budget PH, Page 6 of 17 VII. FIRST BUDGET PUBLIC HEARING CONTINUED. D. Read proposed Ordinance No. 1238 by title only and set the final Public Hearing for September 27, 2021, at 6:00 P.M., setting the annual budget for proposed FY October 1, 2021 through September 30, 2022 (Exhibit 7). Motion by Council Member � , seconded by Council Member ��_ to read proposed Ordinance No. 12 8 by title only, setting the annual budget for proposed FY October 1, 2021, through September 30, 2022 [as presented in Exhibit 7] VOTE: Chan , Clark�, Jarriel � , Keefe�, Watford�. MOTION• RRIED/� AILED. City Attorney Fumero read proposed Ordinance No. 1238 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA; FOR THE FY BEGINNING OCTOBER 1, 2021, AND ENDING SEPTEMBER 30, 2022; APPROPRIATING FUNDS FOR OPERATING EXPENSES OF THE CITY OF OKEECHOBEE FOR THE GENERAL OPERATION OF THE SEVERAL DEPARTMENTS OF THE CITY AND OTHER FIXED OBLIGATIONS OF THE CITY FOR AND DURING THE FISCAL YEAR; PROVIDING FOR CONFLICT AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Motion by Council Member �� , seconded approve the first reading of proposed Ordinance Hearing date for 6:00 P.M., September 27, 2021. P�,�.bl,�.c �? N�VSL GENERALFUND Total Revenues by Council Member /' �1:.� to No. 1238 and set the Final Public Transfer-In from Public Facilities Improvement Fund Transfer-In from Capital Improvement Projects Fund TOTAL REVENUES AND TRANSFERS Expenditures: Legislative Executive City Clerk Financial Services Legal Counsel General Services Law Enforcement Fire Protection Road and Street Facilities TOTAL EXPENDITURES GENERAL FUND BALANCE PUBLIC FACILITIES IMPROVEMENT FUND Total Revenues Total Expenditures Transfer-Out to General Fund TOTAL EXPENDITURES AND TRANSFERS PUBLIC FACILITIES IMPROVEMENT FUND BALANCE CAPITAL IMPROVEMENT PROJECTS FUND Total Revenues Total Expenditures Transfer-Out to General Fund TOTAL EXPENDITURES AND TRANSFERS CAPITAL IMPROVEMENT PROJECTS FUND BALANCE $10,571,181.00 $350,000.00 $873,534.00 $11,794,715.00 $182,835.00 $268,005.00 $300,087.00 $337,930.00 $190,400.00 $558,794.00 $3,149,173.00 $1,070,865.00 $1,394,125.00 $7.452.214.00 $4,342,501.00 $3,082,671.00 $1,978,201.00 $350.000.00 $2.328.201.00 $754,470.00 $3,856,061.00 $318,800.00 $873,534.00 $1.192.334.00 $2,663,727.00 L. Gamiotea Handwritten Minutes, 9-7-2021 Reg Meeting & 15t Budget PH, Page 7 of 17 VII. FIRST BUDGET PUBLIC HEARING, ITEM D. CONTINUED. OTHER GRANTS FUND Total Revenues Total Expenditures OTHER GRANTS FUND BALANCE LAW ENFORCEMENT SPECIAL FUND Total Revenues Total Expenditures LAW ENFORCEMENT SPECIAL FUND BALANCE �p1,�,4�,�..�. � ? �� - $560,000.00 $430.000.00 $130,000.00 $16,600.00 $11.500.00 $5,100.00 VOTE: Chandler / , Clark , Jarriel , Keefe ', Watford MOTION: CAR � � � �� RIED/FAILED. M YOR WATFORD CLOSED THE BUDGET PUBLIC HEARING AT �� P.M. L. Gamiotea Handwritten Minutes, 9-7-2021 Reg Meeting & 15Y Budget PH, Page 8 of 17 VIII. NEW BUSINESS A. Read proposed Ordinance No. 1239 by title only and set September 27, 2021 as a final public hearing date, amending the General Employees Pension Plan (Exhibit 8). Motion by Council Member ��, seconded by Council Member to read proposed Ordinance No. 1239 by title only, amending the General mployees' Pension Plan [as presented in Exhibit 8]. VOTE: Chandler l, Clark�, Jarriel�, Keefe I, Watford I" MOTION: RRI FAILED. City Attorney Fumero read proposed Ordinance No. 1239 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE FURTHER AMENDING THE CITY OF OKEECHOBEE GENERAL EMPLOYEES' RETIREMENT SYSTEM, RESTATED PURSUANT TO ORDINANCE 1141; AMENDING SECTION 6, BENEFIT AMOUNTS AND ELIGIBILITY; AMENDING SECTION 10, OPTIONAL FORMS OF BENEFITS; AMENDING SECTION 15, MINIMUM DISTRIBUTION OF BENEFITS; AMENDING SECTION 25, REEMPLOYMENT AFTER RETIREMENT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE." Motion by Council Member , seconded by Council Member to approve the first reading of proposed Ordinance No. 1239 and set Septembe 2, 2021, as the Final Public Hearing date. Section 6, Benefit Amounts and Eligibility, Section 10 Optional Forms of Benefits, and Section 15 Minimum Distribution of Benefits are all being amended to provided for recent changes to the Internal Revenue Code (IRC) changing the required distribution age from 70-1/2 to 72. Section 25 Reemployment After Retirement is being amended to provide that normal or early retirees who are reemployed by the City may continue receipt of their benefits if or when they have reached age 59-1/2. This reduction from age 62 is a change in accordance with recent changes to the IRC. There is no actuary impact in connection with the adoption of the Ordinance. �� ,� �v� ��Q �� on� VOTE: Ch�a Clark�, Jarriel � , Keefe �, Watford� MOTION CARRIED/F ED. L. Gamiotea Handwritten Minutes, 9-7-2021 Reg Meeting & 15' Budget PH, Page 9 of 17 VIII NEW BUSINESS CONTINUED. B. Motion to adopt proposed Resolution No. 2021-07 regarding Lake Okeechobee System Operating Manual (Exhibit 9). Motion by Council Member l�-1� , seconded by Council Member � to adopt proposed Resolution No. 2021-07 regarding the Lake Okeechob System Operating Manual [as presented in Exhibit 9]. City Attorney Fumero read proposed Resolution No. 2021-07 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; ON THE RE-EVALUATION OF LAKE OKEECHOBEE OPERATIONS BY THE U.S. ARMY CORPS OF ENGINEERS PURSUANT TO THE NATIONAL ENVIRONMENTAL POLICY ACT ASSESSMENT FOR THE LAKE OKEECHOBEE SYSTEM OPERATING MANUAL; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." �', - �-r��- ��Fo� C�.�.��:Q � �'e:�c.� �.. -� � �� -� c,��u,� ��. pc�:��.r'_� �-�-� � �:�. �' ci.�.�. 5a� o� , � t;��,� �-o �,�-� �., 4-��.d�— � �,��c:,�� / �/ \/ VOTE: Chandler , Clark /, Jarriel 7 , Keefe 1 , Watford� MOTION: C��/FAILED. L. Gamiotea Handwritten Minutes, 9-7-2021 Reg Meeting & 15t Budget PH, Page 10 of 17 VII NEW BUSINESS CONTINUED. C. Consider a request by Okeechobee Main Street to place personalized hometown veteran's banners in the Downtown area during the month of November to celebrate our local veterans (Exhibit 10). Motion by Council Member , seconded by Council Member �i� to approve Okeechobee Main Street request to place personalized hometown Veterans' banners in the downtown area during the month of November to celebrate our local Veterans. ��,� �� .�. - b��s � � � �� G, �a,�,� �-� s� �.� Q �-��- hu��r t�ti I a�.o� ��.�,�, i�n�� nm�� s��, ��' +-c� (� �6 6 � �.�f ('�s�� e�m c�-J e�� Y�'� , � �-CG1C�.Q�, � � �� C 2h� � h o Cc� �ln c�n � �1 Ci�c� ��`�� o 5-1-� 9 nc� �n e hc.�.� hQ r� n e.� �� l� i�o�.� E � a.� � � � I�a-�- p � � �.�- �S-t- �a.� : � i� � hoc� c�� cn,� d�-Q;�,�. �� - I s�+ C�� l S��- � e, n� a s� �;u�-Q c�;,_�,�;a- �.� cvn� �.�-� . � C�� c�- � to(�c� : .� (,� o�.��,��-� � c��v� � � � �f� - k�-C,G�c..Q� - � �r � . -� CCa.�'1 �� (.�.�-Q- 1�,� , ��u� �T� � �v ".�J � . � � ��_ �cv , nc� � a�-� h�c� .� d uu-��, S(,�11I1 i� Ol,t) C� C(�-6� C� � � � � (,� � W -�— �' � . � �'�'� � i.-��, � � �,� ac. �� . � (�yyt .C�Cc.C, ( Sil,�.f., � �'�.(�ivt. C�(�--Q. G��x � " o l�� i a � � --�o�- �� <� � /�Yllir�� J' c� _ ��1 u-��. u� � I�'�`�c�, .�� Qb� -�1��a �% Q��- � � �� mc;r� �-G� I a�v�- , iY� �� - �� r ��0�1��1 �- � �' / d �w�r, C�t�z`� -1-v u,-� , Tf u.�ULe-Ic� h,� �D�.S �, - �U� CC(�„�n ��-� Uc; I Lu��-�v� � i� !� rn� _ C � � ,��/l�> l�,c.�b" h��o n��-�`�- � � S�cix.� u� uc� �- � � �� C�i �r� i �� '� D�- �.� �� L,�i- l,� j� � �-I�j l�� (�,C 61�%� , , � �.i�� "G� ��.�n � �ao .�_ n-•`� VU� , U� �V�-(°� � �� U�j- SL�h, t _ (� G-u� � cC�v�- � � �-�� _� l,u QQ�.� y�- �_ I� � ��.-c--� c�`�'" � VOTE: Chandl �( , Clark�, Jarriel `� , Keefe 7 , Watford � . MOTIO�AR " /FAILED. a � �vA I��C� � � � x�n�� ,; (' � C� i�C�.c.. i� E. �,�/ �(.� . �� St ? �v�}- � ��E-� `� �or ead L. Gamiotea Handwritten Minutes, 9-7-2021 Reg Meeting & 15' Budget PH, Page 11 of 17 VIII. NEW BUSINESS CONTINUED. D. Motion to approve Committee Ranking of RFQ NO. ADM 01-32-07-21, Professional Engineering Services (Exhibit 11). RANKING Max CAS&A C&T, Inc. KH SFE&C, LLC CRITERIA Points Qualifications 25 25 25 24 21 Past Performance 25 21 22 23 20 Task A roach 25 22 24 25 20 Staff Availabilit 5 4 4 5 3 Familiari 20 17 19 18 18 TOTAL 100 89 94 95 82 COMPANY NAME OVERALL RANKING 1-4 Kimle Horn � Cul e er & Ter enin , Inc. 2 Crai A. Smith & Associates 3 South Florida Engineering & Consultin LLC 4 Committee: Monica Clark, Gary Ritter, David Allen, Jeff Newell, Patty Burnette, Robin Brock i�;vit� > Motion by Coun �I Membe� .�C..� , seconded by Council Member � to appr.o�t�ie �k r Qualification No. ADM 01-32-07-21 (as provided in Exhibit �11) `� '� � `�m� , � 0� �`C��- � C'�t� (�'�- � �� -� �-�-Q-h�.�L��'`�,�.. {�� c��Q.�F-�ec� Q,��L vi,�, �--C�- �.��-Lu�Q � , `� (� . �t Q.�.r�p� �� z P�e/��t hc� (� � fi c .'�r� ,�2�/t -I�- � �� ' a �� w�- �� / \/ VOTE: Chandler , Clark�, Jarriel l, Keefe�, Watford 7 MOTION• RIED/ ILED. L. Gamiotea Handwritten Minutes, 9-7-2021 Reg Meeting & 15Y Budget PH, Page 12 of 17 VIII NEW BUSINESS CONTINUED. E. Motion to authorize the City Administrator to approve temporary part-time personnel as needed (Exhibit 12). Suggested Motion: Motion to authorize the City Administrator to approve temporary part- time positions when appropriate; i.e. full-time personnel absent for an extended period of time; workload requiring additional resources. Background: When key personnel is absent for an extended period of time, departments (especially smaller departments) may need temporary part-time personnel to assist with daily duties and responsibilities. The City Administrator shall determine if temporary personnel is needed to assist in continuing vital services to our community, as all services provided by the City must continue. �a� h�. a�,�.;�.�.��- ��o,�. ��. �� an�e�. �- ��i� P iJ � otion by Council Member (�1"1(°, , seconded by Council Member to authorize the City Administrator to approve temporary part-time positio s when appropriate; i.e. full-time personnel absent for an extended period of time; workload requiring additional resources [as presented in Exhibit 12]. Dt1� r� ��-�t.r�- �� c�-(�� Q rnp � cn� p� , o�n.C� 1�-�� - �� (Y�c=� � c� � .� ��lD , �(1(� C�� -�G�f (�.-�� /�'c� � � � �. ��y pyC�Q �r (� ? (,��- --f-� ru.s� C�� . �� -, .�, �f y� y�m�. � .� C�hs�r� G� �� n � f �,� (�� p�� k�c�u�fd �a � . , „� ��.� T d,��, P �� ,, u� sc�� a�. c� ,� c�„�- k� P"�. h� ;�, f � � d o � �-�e.� C��m�'v��in� �� f� �- � � �� . �� l�.c.�-(.,�--� l:U� � � �� @,�,� f'� � � �� n��, , - �.. ��r��.Q..� �c�u-�� - ba�oL c�'� � � .� t .,��:¢ e.,� , �� wc�� / VOTE: Cha , Clark�, Jarriel , Keefe I , Watford�. MOTIO • ARR AILED. VIII N TINUED. F. Motion to appoint Gary Ritter as the City Administrator effective September 21, 2021, completing the three-month probationary period. L. Gamiotea Handwritten Minutes, 9-7-2021 Reg Meeting & 15Y Budget PH, Page 13 of 17 Motion by Council Member , seconded by Council Member l: to appoint Gary Ritter as the City A ministrator effective September 21, 2021, completing the three-month probationary period. �,� �� .�� ' . �� VOTE: Chandler�_, Clark�, Jarriel_�, Keefe � , Watford�. MOTIO . ARRI /FAILED. G. Motion to promote Assistant Police Chief Donald Hagan to Chief of Police effective August 1, 2021 (Exhibit 13). Motion by Council Member , seconded by Council Member to promote Assistant Police Chief Donald Hagan to Chief of Police effective �st 1, 2021 [as presented in Exhibit 13]. ^ . �. �j - �,� �,� �C�,��,�- �� '- I� I�� l�-� � VOTE: Chandler , Clark_�Jarriel P, Keefe �, Watford Y. MOTION A E ILED. ADMINtSTER THE OATH OF OFFICE: Clerk Gamiotea Pinning of Chief's Badge — Jeannie Hagan �fc I i ��-� � �, �� + �_ f��% � � �� -� L. Gamiotea Handwritten Minutes, 9-7-2021 Reg Meeting & 15L Budget PH, Page 14 of 17 1�1 1 n:.sy:p,ye� �.�r. `�1 $a�, �.�'. �I � � iz.� i.�� Ca,t� �f�� C� , �'��i� � � � �l, c �i - � �.n�. �i-�� , P .5:�.� ° �oc�d1C�,� ��'� t��. �-%c�� z�,� � ��;�- �� = � �� . �n;L `�--��,�-- ` �;��- , �,�c�L �� e , � -� � �,JU�uI� Ck.� (�-� (�ti � �'� ��✓� � �L� . : jf�l�, �0..�� C�.�-�ut�(�Q � � . . a��,�z,"-�- C�t-e.�-c.��. � �.e� S��- � ��dr1�-�, � � �� ,�� . . ��'c�-� f ? �a��. �� z,� c.,v�.�.. ,��- ��-�. c ti�� 2r��+ ►�.�� ;�. '��:� �' c�, I�� ._..: , - .. C��.C�= �- . j�� -F�c�u�. L��.�� 1�� -�C.t.� ��- -.- ._ _ ' . ��v�.�r��.�.'w� �-#'ti:l� `�t,L C� . �Q�I,�.�- �(.i,�,Q '�Z,' ' C� � � . . � � �� L� �.-��--�.� � C� �� ' w � �z� � �!-C�,�,1� t�� -�- �-��. �� E�, � t �-f� �o C� S'Z�� . .�;� ` �,�c�� C��-v��.� � c�; l�C� �� --Cc�- ' ` �� Q-�-�,I�u-�� : 6�� (�,� �--I,t.Go C,- � C G�� - ... -.�� C�� t.�� =K._�.� �� _ -- , . . . ��- �� r�� a=�.� � s:� �c i 5 J� �_ �+�� f1(�c��-e� V'�� , �-c�- '� 50� �C�Ci �� `� . _ . ��►�,Q' i�� ,,�I,�..�.�i' � �' � � �. Cl�,(,� (� ��- cf -�.E:.,'� � � _ � __ . C'�� - i/k- C.� c2-f �� fi G��--lu,� �C�,��.1� �� '� i�, � a- y-� .��c.�.�.: �.- `� r _ L� �..1�-�,t�-�-l.� `I-� ��((,� 't�� d� l�1�L�,� C� � c� �,'+� �� r-� (J�)'2�.� ` � C T� �C � jJ'1�..U`.��: �a�d�- ( S�t � 1�- i�.�;�-� c�c� �c�v-r c.�Ci,�L�l ��- �.� C� i�c: �:��.¢�c��' ��u�u.,r� c�-t� � ��- . � �L�� i.r�-{n � U�.�d `l- �-.�.�.�;...E�c � ��u �� f �'u..L�.�.� �' �:�c.ac � 1 � � �,�� .. �I � � . _ � c� �- 1 �J C� �� `l : � - �l - � C�a I ,m t � C� C�n�.� �� n�� i �. �l�n� � � �- � � , . .:� �� i.::5� . .. . , i ,. } ... . . .. r _ - � _ .:. : .� . .. '• . . � . .. .. VIII NEW BUSINESS CONTINUED. r��,,1� ITEM ADDED TO AGENDA: Consider a recommendation by the Flagler Park l�c • Design Review Advisory Committee for approval of the Cattlemen's Square design as presented by Architect Tammy Cook-Weedon of Calvin, Giordano & Associates, Inc. -I�d � �i DEMOLITION COST: $15,366.00; PROPOSED SITE PLAN COST: Sculpture Foundation and Sidewalks Cost: $71,303.00; Site Furnishing Cost: $38,800.00; Kiosk and Ranch Entrance Site Features Cost: $24,000.00; Misc. Construction Cost: $10,200.00; Sub-Total Cost: $144,303.00;�P�ROPOSED LANDSCAPE PLAN COST: $47,916.00; Sculpture Uplighting Cost: $26,000.00; Irrigation Cost: $30,000.00; Sub-Total Cost: $103,916.00; GRAND TOTAL: $263,585.00 Motion by Council Member , seconded by Council Member �Z��- (��o,�(s�-�(tr'►i.� �?� ` —�-�m,u�, -.(��.�,�,�,��-►�,�-� s�� - .� f 5 t� �'�.�n a � � (�r� �v�Di 5��. P � � ��3 � ar��c�-�. p��- _---- . __ ___ _ ..-------- -1�} ,�`��e,i �3�r�ern�-e.,�--1e�. �UCv� V 2�u,� Clk�l-�S�cd , 1(�� scc��v� � ��IY�i'1N-� - �U SC�-�� S6G�.C� r ��. . � y h,.j�, �- C'_ Ct� �� r`x� C�l�.aj Li�i��1�c..�C� �a��•'�-Qr ��x,� � �; - � - �i U�-F` OG�� _�� .� �� t s ��t �� st..��,� � � . �1 � - �-{�n 1�� rn. h�,c�:�im,•- (/� `�i� �-�-e ��i�l�� ,. Ci_ � - � � l�1'�P� �� , � (�,�Li� 11'l.�,fli.�i�l1,1y ��/�-P- Y �L�l �- w�=�'" � ��: �� _ � .�P��(Z 1 �,� �-�(�-�G�.�, ��1 �� (`,��a�-��si-l� �' �,�. C�6�- � � c�r� � �+� �-� �- ur � . � �e'�� r ,�_�, `� - It.�.��e.b.��- r �� u.�. O�p� r`�n �� -�-z� dv�a� �. �r � f� , �,,� �- 5��t (�,�.vv� � b"'`, � U�.�,� �� l6-� � �- �.� .� �� .�.. �-l�c C�rn � �� G�I��Ce ��ar� ;�P-�� ' -� �'�' f c� r� c� ��v-��. � n � �� j'Y�,�,��- � � � � �` Q'�" � �� C,��P/� (� G� f.� C �i,( �t. � � �� , �oo. � � .�, ,� c�f-e� �/�o, da � 9 � � � �c� c� � � �� c�- ��-�`� ln��, w�c� �-� G w-�� f o� o.Q. � � s� �j c��'`k �v c��.0 -� l � �'� -,� � �,� S-��v�,, - 7 � ,�� c�,,:�� . �-�- � �' �-�--0 1 �c� W�' �9 VOTE: Chaxldl�er�,� , Clark �, Jarriel � , Keefe�, Watford : CA /FAILED. � A IX. CITY ATTORNEY UPDATE L. Gamiotea Handwritten Minutes, 9-7-2021 Reg Meeting & 15Y Budget PH, Page 15 of 17 0 �'�"�'OC�t.i,�.�� (l (,� (.�,� �'l �.l'I�.�a..Q�, � '� 2�'Yt,J, ��a U. ��u�i ��- u��c� � X. CITY ADMINISTRATOR UPDATE � �(� (,�,, �� l�,�al,� �x� � C�� c��u,E;�- � y,�� ' r ^ C,�s-i-s rl—� G-� G�c�w-� � G��,� c�-�j f C�� c�—��. -� v� � � � ,m� � �� o-�- �� t Ci L��=�ti �-� � ��_�� — � u.j u� � ��-� �� p � � �� f-� .�.�� `�6� , �a.l.��, �� -, S�`� ��. SPexcQ. j� Ir��- �, Q� � t �1- �Jr�,��vu cC_� an c� �o - I�c�-(� �5'l� C,cJ �k.�-- �,�C�U,� c � � vu � L. Gamiotea Handwritten Minutes, 9-7-2021 Reg Meeting & 15Y Budget PH, Page 16 of 17 XI. COUNCIL COMMENTS � , ��' � 1�,��' _ 1�0� � �� I�, h� c��`� , �l��,e i �� .��.�, �� - � �.�., a �6 �ua� �� `� �,�,,,�- ��, ��-� � �,� �� - � � � ,� (�,� � �� a,� �►- _ � � .� �� . c�� -c� G�- �� 1 . � �C�� 1 --�. c,�.� �}-c,�.iC�. c1 �--� �� -�, —1,,,�. �� , � � l�n.�c� l� � `�� v �, �.��,,�,,, c�-G,.,e,,,,�� w� � - �`, l�l�� c� �� (� .� .�e,�,, �,ti � � �� ►� �- � �� . �.�,.�.. � c.,�-t,�,�� `�;J , ; c l,�t � �. � � f-�c� �� u� �� 1 C�,�,� � � ` � � �.� �'�- �`' � �� r _ � . � � � � �c�.�� ei �� -� � c� � C�� -,,t.,L 1��..� � > ��1�� — u� ' �" �� ' �9.-11 Cc.�.� xii. �1 �� - �-4'�c�.,� �. - � � � �� .�-c.�- / 1 � ��Q�'`� /� - `� .�,G� ��-�i- ��-1�.� 1' h�-�-� a �'` _ � �t �-Q�_��'( (T�'- �-.- U� , �-�-�d .� There bein no further items on the agenda, Mayor Watford adjourned the meeting at P.M. L. Gamiotea Handwritten Minutes, 9-7-2021 Reg Meeting & 15L Budget PH, Page 17 of 17 CITY OF OKEECHOBEE, FLORIDA SEPTEMBER 7, 2021, REGULAR MEETING & FIRST BUDGET PUBLIC HEARING HANDWRITTEN MINUTES BY BOBBIE .1ENKINS I. CALL TO ORDER Mayor Watford called the regular meeting of the City Council for the City of Okeechobee to order on Tuesday, September 7, 2021, at 600 P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida. The invocation was offered by Pastor pon Hanna with the First United Methodist Church, followed by the Pledge of Allegiance by CM NC. II. ATTENDANCE taken by City Clerk Gamiotea to establish a quorum: PRESENT ABSENT Mayor powling R. Watford, Jr. Council Member Chandler Council Member Clark Council Member Jarriel Council Member Keefe _x_ x x x x Staff present were: City Attorney John Fumero (entered at 612 PM) City Clerk Lane Gamiotea City Administrator Gary Ritter Deputy City Clerk Bobbie Jenkins Assistant Police Chief Donald Hagan Fire Chief Herb Smith Public Works Director Allen Finance Director India Riedel III. PUBLIC COMMENTS A. Mayor Watford asked whether there were any agenda items to be added, deferred, or withdrawn; New Business Item G(Ex. 14) was added, Item G changed to H. B. Motion by Council Member BK , seconded by Council Member NC to approve the agenda as amended. VOTE: Watford y_, Chandler y , Clark_y , Jarriel y , Keefe y Motion Carried. C. There were no agenda item forms or comment cards submitted for public participation for any issues not on the agenda. IV. PRESENTATIONS AND PROCLAMATIONS A. Proclaim the month of September 2021 as "Suicide Prevention Awareness Month." Proclamation will be mailed to New Horizons of the Treasure Coast. "Whereas, September is National Suicide Prevention Awareness Month, which directs the community's attention to this public health epidemic destroying lives, whole families, and sometimes entire communities; and Whereas, suicide rates on the Treasure Coast and in Okeechobee were increasing in the first half of 2021 according to our Medical Examiner's Office; and Whereas, there were nearly two and a half times as many suicides (47,511) in the United States as there were homicides (19,141); and Whereas, for every completed suicide in 2019, there were 29.05 attempts at suicide; and Whereas, the second leading cause of death for ages 10 to 34 and the fourth leading cause for ages 35 to 54, suicide is a major contributor to premature mortality; and Whereas, in 2019, the age-adjusted rate per 100,000 population of Suicide Deaths (All) in Okeechobee County was 21.9 compared to Florida at 14.5; and Whereas, suicide is the only type of death that is 100 percent preventable; and by offering the public education, data, support, and services we as a community have taken a step toward preventing another suicide by our residents; and Whereas, we are honored to be part of the healing process, raising awareness for and support of those affected by suicide by offering supporting services addressing mental health illnesses and drug and alcohol addiction. Now, Therefore, I, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of September 2021 as `Suicide Prevention Awareness Month'." B. Jenkins Handwritten Minutes, 9-7-2021 Regular Meeting & 15t Budget PH, Page 1 of 14 V. CONSENT AGENDA A. Approval of Minutes — July 20, 2021, July 27, 2021, August 3, 2021, August 11, 2021, August 17, 2021. B. Approval of Warrant Register — July 2021 C. Reappoint Cody Daigneault to the Police Officers Pension Board of Trustees, and Herb Smith to the Firefighters Pension Board of Trustees, terms being October 1 to September 30, 2025 (Exhibit 1). D. Approve a one-year renewal through July 31, 2022, Memorandum of Understanding for the administration of traffic control preemption with Okeechobee County (Exhibit 2). E. Approve the quote to MTS Software Solutions for FY 2020-21 budgeted item, Phase 3 of the backlogged document scanning project for Records Retention-Commercial Building Plans and Permits, not to exceed $20,000.00 (Exhibit 3). Motion by Council Member BJ , seconded by Council Member MC to approve Consent Agenda Items A[Meeting minutes of July 20, 2021, July 27, 2021, August 3, 2021, August 11, 2021, August 17, 2021 ]; B[July 2021 Warrant Register in the amounts of: General Fund: $625,007.88; Public Facilities Improvement Fund: $11,943.88; Capital Improvement Projects Fund $72,659.79]; C[re-appointment of Cody Daigneault to the Police Officers' Pension Board of Trustees, and Herb Smith to the Firefighters' Pension Board of Trustees, terms being October 1, 2021 to September 30, 2025 (as provided in Exhibit 1)]; D [one-year renewal through July 31, 2022, Memorandum of Understanding forthe administration of traffic control preemption with Okeechobee County (as provided in Exhibit 2)]; E[MTS Software Solutions quote for FY 2020-21 budgeted item Phase 3 of the backlogged document scanning project for Records Retention-Commercial Building Plans and Permits not to exceed $20,000.00 (as provided in Exhibit 3)]. VOTE: Watford_y , Chandler y_, Clark y_, Jarriel y , Keefe y Motion Carried. VI. PUBLIC HEARING FOR ORDINANCE ADOPTION TIME: 606 A. Read by title only and adopt proposed Ordinance No. 1230, Comprehensive Plan Small Scale FLUM Amendment Application No. 21-004-SSA (Exhibit 4). Motion by Council Member BJ , seconded by Council Member MC to read proposed Ordinance No. 1230 by title only, regarding Comprehensive Plan Small Scale Future Land Use (FLU) Map Amendment Application No. 21-004-SSA (as provided in Exhibit 4). VOTE: Watford y_, Chandler y , Clark y , Jarriel y , Keefe y Motion Carried. Mayor Watford read proposed Ordinance No. 1230 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING THE CITY OF OKEECHOBEE COMPREHENSIVE PLAN ORDINANCE NO. 635 AS AMENDED, BY REVISING THE FLU MAP ON A CERTAIN TRACT OF LAND MORE PARTICULARLY DESCRIBED HEREIN FROM SINGLE FAMILY RESIDENTIAL (SFR) TO INDUSTRIAL (IND) (APPLICATION NO. 21-004-SSA); PROVIDING FOR INCLUSION OF ORDINANCE AND REVISED FLU MAP IN THE COMPREHENSIVE PLAN; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Motion by Council Member BJ , seconded by Council Member BK to adopt proposed Ordinance No. 1230. PLANNING STAFF REPORT: Ben Smith-planning board recommending approval. 1.6 acres. This property is located just south of the rail right-of-way, property just adjacent to the west is also the property owners property. Applicant has stated his proposed use of this property is to allow employee parking, likely other vehicles to be parked for the business. He wants to fence in the entire property and use for his business. In order to do that, for the parking to be provided, staff felt it necessary to move forward with a map change for consistency. Even though there is no proposed development at this time, no detrimental effects to roads, consistent with comp plan, parcel consistent with FLU and zoning map. Have any questions? DW-any questions of Ben? Any public comments B. Jenkins Handwritten Minutes, 9-7-2021 Regular Meeting & 15Y Budget PH, Page 2 of 14 Steve Dobbs-project consultant. We agree with the staff report and planning board. Hopefuliy you all will approve this application DW-any questions of Steve? None Council Discussion: none DW-sounds logical. BK-only comment is here goes another application that's not cheap, this is ridiculous. When are we going to do this workshop. Correct the discrepancies of the maps. DW-any other comments? None Existing FLU: North SFR & IND; East IND; South: SFR; West SFR. Existing Zoning: North IND; East IND; South Residential Multiple Family; West IND. Existing Use: North IND; East Vacant; South SF residences; West Contractor's office. Development Potential as Single-Family Residential: The property is currently designated as SFR on the City's FLU Map and IND on the City's zoning map. FLU Policy 2.1(a) allows a maximum standard density in the Single-Family Residential FLU Category of four units per acre or five if the units qualify as affordable housing. With the affordable housing bonus, maximum development potential for 1.6 acres would be eight single-family dwellings. However, in order to develop single family dwelling units at this property, a zoning map amendment would be required, as single family dwelling units are not permitted in the IND Zoning District. Development Potential as IND: 1. Practical Maximum Likely Future Development Potential; Policy 2.1(e) of the City's FLU Element: IND. Permitted uses include large-scale manufacturing or processing activities, business offices and schools, wholesaling and warehousing, public facilities, public utilities, limited retail and service uses, and off-site signs, limited agriculture, and accessory uses customary to permissible uses. Other uses related to and consistent with IND development such as adult entertainment, salvage yards, fortunetellers, bulk storage of hazardous materials and manufacturing of chemical or leather products may be permissible under certain circumstances. 1. IND Development shall not exceed a floor area ratio of 3.00 and the maximum impervious surface for development within this category shall not exceed 85 percent of the site. 2. Zoning districts considered appropriate within this FLU category include only RH and IND. The Applicant has stated that there are no plans to develop this parcel at this time, and that it will be used to park vehicles for his abutting facility. However, if this map change is approved, the property may be developed according to standards of the Comprehensive Plan and the Land Development Code. While the IND FLU category allows for a maximum FAR of 3.0, the IND zoning district only allows a maximum building coverage of 50% and a maximum building height of 45 feet (without a special use exception). These limitations allow for a potential three story structure, a maximum FAR of 1.5 and a theoretical maximum floor area of approximately 104,544 square feet on 1.6 acres. However, given that a three story IND structure is not likely, it may be more practical to expect a one or two story structure if this map change is approved. A one story structure occupying 50% of 1.6 acres would be about 34,848 square feet of floor area and a two story structure with the same footprint would have about 69,696 square feet of floor area. Consistency and Compatibility with Comprehensive Plan and Adjacent Uses: Policy 2.2 of the FLU Element recommends that the City protect the use and value of private property from adverse impacts of incompatible land uses, activities and hazards. Objective 12 states that the City of Okeechobee shall encourage compatibility with adjacent uses, and curtailment of uses inconsistent with the character and land uses of surrounding areas and shall discourage urban sprawl. The railroad right-of-way runs along the northern property line of the subject property with existing IND uses operating on the north side of the railway. The adjacent properties to the east and west of the subject property are vacant and currently designated as SFR on the FLU Map. However, those same vacant properties are zoned IND and are also adjacent to the railroad. To the south of the subject property, across NW 7t" Street, are several single family residences. Despite the proximity of these residences, the IND designation seems more compatible and consistent with the surrounding area. Adequacy of Public Facilities: Traffic Impacts-When the Applicant submitted a traffic statement for the abutting contractor facility, the estimated traffic generation was 33 daily vehicle trips with 5 of those trips occurring during the PM peak hour. However, the traffic statement provided for this application estimates that 77 daily vehicle trips (with 8 occurring B. Jenkins Handwritten Minutes, 9-7-2021 Regular Meeting & 15S Budget PH, Page 3 of 14 during the PM peak hour) would be generated if the maximum allowable density of SFR units were developed at this site; and that 728 daily vehicle trips (with 101 occurring during the PM peak hour) would be generated by the maximum allowable IND development at this site. This represents an increase of 651 daily trips with 93 of those occurring during the PM peak hour. In addition to the estimated total vehicle trips, it is also important to consider that IND uses are likely to generate more heavy truck traffic than residential uses. Demand for Potable Water and Sewer Treatment-The applicant has provided an analysis on the potential change in demand for potable water and sewer services if these map changes are approved. That analysis indicates an increase of 13,402 gallons per day. We agree with this analysis. The Applicant has included in his submission letters from the Okeechobee Utility Authority and indicating that there is adequate excess capacity to accommodate the demand for potable water and wastewater treatment. Though, at this time, the wastewater generated at the Applicant's abutting facility is handled by an on-site septic system. Demand for Solid Waste Disposal-The applicant has provided a letter from an engineer with Waste Management which generally states that there is adequate capacity in the landfill for the next 100 years. Environmental Impacts: From the US Fish & Wildlife Service Wetland Inventory Map submitted by the Applicant, there appear to be no wetlands on the site. From the FIRM Map submitted by the Applicant, there appears to be minimal risk of flooding. Aerial photography indicates that this property has been cleared of most vegetation and is unlikely to contain any significant habitat or endangered species. The Immokalee fine sand present on the property should not cause any limitation on development. VOTE: Watford_y , Chandler y , Clark y , Jarriel_y , Keefe y Motion Carried. B. Read by title only and adopt proposed Ordinance No. 1236, amending Code Section 2- 172 and Chapter 34 related to the Fire Services Interlocal Agreement with Okeechobee County (Exhibit 5). Motion by Council Member NC , seconded by Council Member MC to read proposed Ordinance No. 1236 by title only, amending Code Section 2-172 and Chapter 34 related to Fire Services Interlocal Agreement with Okeechobee County (as provided in Exhibit 5). VOTE: Watford y_, Chandler_y , Clark y , Jarriel y , Keefe y Motion Carried. Mayor Watford read proposed Ordinance No. 1236 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; REVISING SECTION 2-172 AND CHAPTER 34 OF THE CODE OF ORDINANCES TO REFLECT CHANGES AS A RESULT OF THE CITY ENTERING INTO AN INTERLOCAL AGREEMENT WITH OKEECHOBEE COUNTY TO PROVIDE FIRE SERVICES WITHIN THE CITY; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." Motion by Council Member BJ , seconded by Council Member MC to adopt proposed Ordinance No. 1236. DW-public comments: none. Housekeeping item Council comments: BK I failed to follow up during the week regarding the terminology of no longer provides. 2"d Whereas....questioned whether that should remain in there because we contract the service, we're obligated to provide it. DW-2"d whereas (read). NO longer provides fire services. We do provide services but with an interlocal with the county, we still provide it indirectly. JF-fire services thru an interlocal BK-it says we don't provide it but we do thru an interlocal. Difference befinreen our decision and a referendum. JF-if you wish to adopt it with modifications DW-City no longer has a fire department Motion to amend: BK; second NC (Whereas, as of 8/2/21 the city no longer has a fire department and fire services are provided by okee county by an iLA B. Jenkins Handwritten Minutes, 9-7-2021 Regular Meeting & 15L Budget PH, Page 4 of 14 VOTE ON MOTION TO AMEND: Watford_y , Chandler y , Clark y , Jarriel y , Keefe y Motion Carried. VOTE ON MOTION AS AMENDED: Watford_y , Chandler y , Clark y , Jarriel y_, Keefe y Motion Carried. MAYOR WATFORD CLOSED THE PUBLIC HEARING AT 616 P.M. VII. FIRST READING — PUBLIC HEARING OF BUDGET ORDINANCES TIME: 616 A. Mayor announces that the purpose of this public hearing is to consider the first reading of ordinances for the proposed millage rate levy and proposed budget for Fiscal Year (FY) 2021-2022. B. Mayor announces that the proposed millage rate levy represents 3.68% more than the roll back rate computed pursuant to Florida Statutes 200.065(1). C. Read proposed Ordinance No.1237 by title only and set September 27, 2021 at 6:00 P.M. as a final public hearing date, levying a millage rate of 7.6018 on all real and tangible personal property for proposed FY October 1, 2021 through September 30, 2022 (Exhibit 6). Motion by Council Member MC , seconded by Council Member BJ to read proposed Ordinance No. 1237 by title only, levying a millage rate of 7.6018 on all real and tangible personal property for proposed FY October 1, 2021, through September 30, 2022 (as provided in Exhibit 6). VOTE: Watford y_, Chandler y , Clark y_, Jarriel y , Keefe y Motion Carried. City Attorney Fumero read proposed Ordinance No. 1237 by title only as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; LEVYING THE AD VALOREM PROPERTY TAX MILLAGE RATE FOR MUNICIPAL PURPOSES ON ALL TAXABLE PROPERTY WITHIN THE CITY IN ACCORDANCE WITH THE PROVISIONS OF STATE LAW FOR THE FY BEGINNING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022; PROVIDING THAT 7.6018 PER THOUSAND DOLLAR VALUATION SHALL NOT BE LEVIED ON HOMESTEAD PROPERTY; THAT 7.6018 VALUATION SHALL BE USED FOR GENERAL CITY PURPOSES; THAT SAID MILLAGE RATE IS 3.68 PERCENT (3.68%) MORE THAN THE ROLL- BACK RATE OF 7.3317 COMPUTED IN ACCORDANCE WITH FLORIDA STATUTES 200.065(1); PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Motion by Council Member MC , seconded by Council Member BK to approve the first reading of proposed Ordinance No. 1237 and set the Final Public Hearing for 6:00 P.M., September 27, 2021. DW-this is to set the millage rate of 7.6018. will take any public comments if anyone would like to make a comment. Frank Irby-just as a clarification, you may want to clarify the rollback rate. Not raising the rate, rollback rate is reduced to keep your budgeted revenue as the roll back rate. Some people to understand it. DW-if you understand what he said. The rollback rate would generate the same amount of money as last year. But due to the increased value and new construction, it would have raised the same money. If you have any questions, ask India. Any discussion from council on first reading? None VOTE: Watford y_, Chandler y_, Clark y , Jarriel y_, Keefe y_. Motion Carried. D. Read proposed Ordinance No. 1238 by title only and set the final Public Hearing for September 27, 2021, at 6:00 P.M., setting the annual budget for proposed FY October 1, 2021 through September 30, 2022 (Exhibit 7). B. Jenkins Handwritten Minutes, 9-7-2021 Regular Meeting & 15Y Budget PH, Page 5 of 14 L Motion by Council Member BJ , seconded by Council Member BK to read proposed Ordinance No. 1238 by title only, setting the annual budget for proposed FY October 1, 2021, through September 30, 2022 (as provided in Exhibit 7). VOTE: Watford_y , Chandler_y , Clark y , Jarriel y_, Keefe y Motion Carried. City Attorney Fumero read proposed Ordinance No. 1238 by title only as follows: "AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR THE CITY OF OKEECHOBEE, FLORIDA; FOR THE FY BEGINNING OCTOBER 1, 2021, AND ENDING SEPTEMBER 30, 2022; APPROPRIATING FUNDS FOR OPERATING EXPENSES OF THE CITY OF OKEECHOBEE FOR THE GENERAL OPERATION OF THE SEVERAL DEPARTMENTS OF THE CITY AND OTHER FIXED OBLIGATIONS OF THE CITY FOR AND DURING THE FISCAL YEAR; PROVIDING FOR CONFLICT AND SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE." Motion by Council Member NC , seconded by Council Member MC to approve the first reading of proposed Ordinance No. 1238 and set the Final Public Hearing date for 6:00 P.M., September 27, 2021. DW-sets amount of money we budget for each item. Any public comment: none Council discussion: none GENERALFUND Revenues: Fund Balance Ad Valorem Taxes - 7.6018 Other Fees Intergovernmental Revenue Charges for Current Services Fines, Forfeitures and Penalties Uses of Money and Property Other Revenues TOTALREVENUES Transfer-In from Public Facilities Improvement Fund Transfer-In from Capital Improvement Projects Fund TOTAL REVENUES AND TRANSFERS $ $ $ $ $ $ $ $ $ $ $ $ 4,342,501.00 2,537,990.00 748,800.00 1,773,400.00 1,099,300.00 21,450.00 8, 500.00 39,240.00 10,571,181.00 350,000.00 873,534.00 11,794,715.00 Expenditures: Legislative Executive City Clerk Financial Services Legal Counsel General Services Law Enforcement Fire Protection Road and Street Facilities TOTAL EXPENDITURES GENERAL FUND BALANCE $ $ $ $ $ $ $ $ $ $ $ 182,835.00 268,005.00 300,087.00 337,930.00 190,400.00 558,794.00 3,149,173.00 1,070,865.00 1, 394,125.00 7,452,214.00 4,342,501.00 PUBLIC FACILITIES IMPROVEMENT FUND Revenues: Fund Balance $ 923,970.00 Revenues $ 2,158,701.00 TOTAL REVENUES $ 3,082,671.00 Expenditures: TOTAL EXPENDITURES $ 1,978,201.00 Transfer-Out to General Fund $ 350,000.00 TOTAL EXPENDITURES AND TRANSFERS $ 2,328,201.00 PUBLIC FACILITIES IMPROVEMENT FUND BALANCE $ 754,470.00 CAPITAL IMPROVEMENT PROJECTS FUND B. Jenkins Handwritten Minutes, 9-7-2021 Regular Meeting & 1St Budget PH, Page 6 of 14 Revenues: Fund Balance $ 3,685,061.00 Revenues $ 171,000.00 TOTAL REVENUES $ 3,856,061.00 Expenditures: TOTAL EXPENDITURES $ 318,800.00 Transfer-Out to General Fund $ 873,534.00 TOTAL EXPENDITURES AND TRANSFERS $ 1,192,334.00 CAPITAL IMPROVEMENT PROJECTS FUND BALANCE $ 2,663,727.00 OTHER GRANTS FUND Revenues: Fund Balance Revenues TOTAL REVENUES Expenditures: TOTAL EXPENDITURES OTHER GRANTS FUND BALANCE LAW ENFORCEMENT SPECIAL FUND Revenues: Fund Balance Revenues TOTALREVENUES Expenditures: TOTAL EXPENDITURES LAW ENFORCEMENT SPECIAL FUND BALANCE $ 260,000.00 $ 300,000.00 $ 560,000.00 $ 430,000.00 $ 130,000.00 $ 15,600.00 $ 1,000.00 $ 16,600.00 $ 11,500.00 $ 5,100.00 VOTE: Watford y_, Chandler y , Clark y , Jarriel y , Keefe_y Motion Carried. 623 VIIi. NEW BUSINESS A. Read proposed Ordinance No. 1239 by title only and set September 27, 2021 as a final public hearing date, amending the General Employees' Pension Plan (Exhibit 8). Motion by Council Member MC , seconded by Council Member BJ to read proposed Ordinance No. 1239 by title only, amending the General Employees' Pension Plan (as provided in Exhibit 8). VOTE: Watford_y , Chandler y , Clark y , Jarriel_y , Keefe y_ Motion Carried. City Attorney Fumero read proposed Ordinance No. 1239 by title only as follows: "AN ORDINANCE OF THE CITY OF OKEECHOBEE FURTHER AMENDING THE CITY OF OKEECHOBEE GENERAL EMPLOYEES' RETIREMENT SYSTEM, RESTATED PURSUANT TO ORDINANCE 1141; AMENDING SECTION 6, BENEFIT AMOUNTS AND ELIGIBILITY; AMENDING SECTION 10, OPTIONAL FORMS OF BENEFITS; AMENDING SECTION 15, MINIMUM DISTRIBUTION OF BENEFITS; AMENDING SECTION 25, REEMPLOYMENT AFTER RETIREMENT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY OF PROVISIONS; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE." Motion by Council Member MC , seconded by Council Member BJ to approve the first reading of proposed Ordinance No. 1239 and set September 2, 2021, as the Final Public Hearing date. Section 6, Benefit Amounts and Eligibility, Section 10 Optional Forms of Benefits, and Section 15 Minimum Distribution of Benefits are all being amended to provide for recent changes to the Internal Revenue Code (IRC) changing the required distribution age from 70-1/2 to 72. B. Jenkins Handwritten Minutes, 9-7-2021 Regular Meeting & 15L Budget PH, Page 7 of 14 Section 25 Reemployment After Retirement is being amended to provide that normal or early retirees who are reemployed by the City may continue receipt of their benefits if or when they have reached age 59-1/2. This reduction from age 62 is a change in accordance with recent changes to the IRC. There is no actuary impact in connection with the adoption of the Ordinance. DW-public comment: none Council comment: none VOTE: Watford_y , Chandler y_, Clark y_, Jarriel y_, Keefe y Motion Carried. B. Motion to adopt proposed Resolution No. 2021-07 regarding Lake Okeechobee System Operating Manual (Exhibit 9). Motion by Council Member BK , seconded by Council Member BJ to adopt proposed Resolution No. 2021-07 regarding the Lake Okeechobee System Operating Manual (as provided in Exhibit 9). City Attorney Fumero read proposed Resolution No. 2021-07 by title only as follows: "A RESOLUTION OF THE CITY OF OKEECHOBEE, FLORIDA; ON THE RE-EVALUATION OF LAKE OKEECHOBEE OPERATIONS BY THE U.S. ARMY CORPS OF ENGINEERS PURSUANT TO THE NATIONAL ENVIRONMENTAL POLICY ACT ASSESSMENT FOR THE LAKE OKEECHOBEE SYSTEM OPERATING MANUAL; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE." DW-any discussion on this? Gary any comments? Gary-the reason I brought this before the council is because we are getting ready to put together the legislative package and it has been requested to contain some verbiage on the process of evaluating the LOSOM and participating in the project development meetings. It was brought before the Council in similar form in the past. Identified the Water savings clause. The other thing I'd like to point out at the very top whereas, council to consider where it says interconnected....(add agriculture in the first sentence). Otherwise Item A and a few minor changes for flood control, this will be put in the legislative package. DW-any objections to the changes Gary mentioned? None. Very important to our community. VOTE: Watford_y , Chandler y , Clark y_, Jarriel y_, Keefe y_. Motion Carried. C. Consider a request by Okeechobee Main Street to place personalized hometown veteran's banners in the Downtown area during the month of November to celebrate our local veterans (Exhibit 10). Motion by Council Member BJ , seconded by Council Member MC to approve Okeechobee Main Street's request to place personalized hometown Veterans' banners in the downtown area during the month of November to celebrate our local Veterans. Bridgette Waldau, Arts & Cultural Alliance Director OKMS, place banners downtown and we want to start a tradition in November that a lot of other main streets do that honor our veterans with a banner on the business side and each banner will represent a service member, hang them up from first part of November until Christmas banners are put up. Already reached out to local sign companies, talked to veterans group for costs assistance. Then after its done, it will be a gift to the family member. I counted, we have 58 light poles on the business side. How many of those poles do you have the hanging posts for? Right now there is none up there. Then we can determine how many banners. DW-you counted all the poles, but no have posts. BW-not right now. DA-we should have poles for all of them. BW-as long as we have the number, that will be the goal DW-how do you propose to select? BW-first come first serve, application that filled out? Don't know how many veterans are here DW-There are thousands. great idea, love it, just worry about someone feeling left out. BW-spoke to director in Wauchula and it grows each year. Angie Griffin-we can also use the banners to put along 70......on the light poles B. Jenkins Handwritten Minutes, 9-7-2021 Regular Meeting & 15t Budget PH, Page 8 of 14 DW-they put lights on AG-what about putting them in the park if we run out of spaces. DW-maybe we do Veterans on...we do deceased veterans on memoria� day. That's just a thought that I had. Just concerned that some may be upset. I just hate to have someone BW-we could double up on the banners but not give them away. BK-your intent is to have these up the whole month of November or centered around veterans d ay? BW-whole month BK-do you think that the month of May is military appreciation month. Veterans day in November, however you have the whole month of May. Thought is rotating. There are 1000's of veterans here. You may be flooded with applications. Rotating them for a week maybe. Obviously a lot of work, next question who is responsible for taking them down and putting them up and delivering to families. Is public works going to be supervising. There's a lot to it beside just making banners AG-volunteers? We would be responsible for delivering the banners. DW-we can put them up, DA-it's our busy season, but I can say public works can do it. DW-taking down and putting up Christmas at the end of November. Things to work out here? Any other discussion? I love it, great way to honor our veterans is great. Put some thought into it and that may come when you get the applications. May be a good idea to rotate them. Or use May. BJ-let them deal with it. DW-I think they're going to be flooded with applications. NC-why can't we start it earlier? BW-that's why we needed the approval to start the campaign. AG-Wanted to do a dedication of the banners to the family. Sort of like a festival in the park with veteran services available BK-we're voting to approve the hanging of banners and the coordination here forward is going to be between OKMS and public works DW-yes sir MC-have any idea of how much they're going to be. BW-$70 apiece. These are temporary so we want to do them locally. AG-there not as heavy a material. VOTE: Watford_y , Chandler y_, Clark y , Jarriel y , Keefe_y Motion Carried. D. Motion to approve Committee Ranking of RFQ NO. ADM 01-32-07-21, Professional Engineering Services (Exhibit 11). RANKING Max Craig A. Smith Culpepper & Kimley South Florida CRITERIA Points & Associates Terpening, Inc. Horn Engineering & Consulting LLC Qualifications 25 25 25 24 21 Past Performance 25 21 22 23 20 Task A roach 25 22 24 25 20 Staff Availabili 5 4 4 5 3 Familiarit 20 17 19 18 18 TOTAL 100 89 94 95 82 COMPANY NAME OVERALL RANKING 1 -4 Kimle Horn 1 Cul e er & Ter enin , Inc. 2 Crai A. Smith & Associates 3 South Florida Engineering & Consultin LLC 4 B. Jenkins Handwritten Minutes, 9-7-2021 Regular Meeting & 15Y Budget PH, Page 9 of 14 Committee: Monica Clark, Gary Ritter, David Allen, Jeff Newell, Patty Burnette, Robin Brock DW-asked Gary to explain this before we get a motion Gary-finally come to the conclusion of finalizing the engineering services. Want to thank staff for all of the effort they put in and CM Clark for joining us on the review committee. We had 4 very good consultants. I feel like what we should do is use that pool to select our engineering services. Even though we have ranked them, we should use the entire pool because there is going to be instances where one may not be available. Recommend working with all 4 firms on a rotating basis, or on the basis of qualifications on individual items. DW-attorney are we allowed to do that. JF-established a pre-qualified list of engineers. Any time in the future, number of agencies that do that routinely. So he can move quickly the next time there is a need without going thru the RFQ process. DW-example CAS could be used on the Commerce Center. JF-out of fairness, noted not a guarantee of work to any firms, if o Motion by Council Member BK , seconded by Council Member BJ to appoint the four selected firms as qualified to utilize when needed of Request For Qualification No. ADM 01-32-07-21 (as provided in Exhibit 11). VOTE: Watford y_, Chandler y_, Clark y_, Jarriel_y , Keefe_y Motion Carried. E. Motion to authorize the City Administrator to approve temporary part-time personnel as needed (Exhibit 12). Suggested Motion: Motion to authorize the City Administrator to approve temporary part-time positions when appropriate; i.e. full-time personnel absent for an extended period of time; workload requiring additional resources. Gary Ritter provided Background: When key personnel is absent for an extended period of time, departments (especially smaller departments) may need temporary part- time personnel to assist with daily duties and responsibilities. The City Administrator shall determine if temporary personnel is needed to assist in continuing vital services to our community, as all services provided by the City must continue. What we're asking is giving us approval to go out and seek part-time help under those situations when they occur. One currently in the finance department and another in the public works department right now. In the past we needed someone in the planning department. Finally do have someone on board, put that department pretty far behind on the workload. Requesting you allow us to seek temp help. DW-not to add to a department, just to fill in for an employee. GR-absolutely DW-pleasure of the Council?? Motion by Council Member MC , seconded by Council Member BJ to authorize the City Administrator to approve temporary part-time positions when appropriate; i.e. full-time personnel absent for an extended period of time; workload requiring additional resources (as provided in Exhibit 12). BK-so the pay for this temporary employee comes from that department's budget. GR-yes BK-pay cap or time cap? What is the request and approval process for any department to request. DW-IR address the money IR-as Gary is proposing as well as myself, that department will have to absorb that. The smaller budgets don't have other salaries. Occasion to amend the budget. Discussed what the process is and the Administrator would be the authority to establish if the need is there. DW-if the employee is out long term they may not be receiving any salary IR-may not because of no accumulated leave. And it would be based on the part-time salary schedule adopted during the budget process BK-pay cap or time cap? Limit if that said employee is out beyond this? How long do we keep this temp person? Gary-it all depends on what the workload is and how long someone is going to be out. Not going to be 40 hours a week but some amount of time to take care of the particular workload BK-Lane what are the HR implications? Benefits or otherwise. B. Jenkins Handwritten Minutes, 9-7-2021 Regular Meeting & 15t Budget PH, Page 10 of 14 CC_currently when we hire pt employees, every 6 months they are evaluated for salary increases. That would be the only difference is that if they are here more than 6 months then they get a step. Chances are extremely rare. As IR said, min number of hours they can work. No benefits either. VOTE: Watford y_, Chandler y , Clark y , Jarriel y , Keefe y Motion Carried. F. Motion to appoint Gary Ritter as the City Administrator effective September 21, 2021, completing the three-month probationary period. Motion by Council Member BJ , seconded by Council Member MC to appoint Gary Ritter as the City Administrator effective September 21, 2021, completing the three-month probationary period. BK-I have a few questions. ...... just kidding DW-appreciate the work you've done so far. Wish you well as the permanent administrator. VOTE: Watford y_, Chandler y , Clark y_, Jarriel y , Keefe y Motion Carried. G. ITEM CHANGED TO H. Motion to promote Assistant Police Chief Donald Hagan to Chief of Police effective August 1, 2021 (Exhibit 13). Motion by Council Member MC , seconded by Council Member NC to promote Assistant Police Chief Donald Hagan to Chief of Police effective August 1, 2021 (as provided in Exhibit 13). Discussion-none DW-one question, sure you want this thing? DH-yes sir, I'm positive. DW-I know we have quite a few members of your family here. Former Chief Peterson is here as well. Any other comments, VOTE: Watford_y , Chandler y , Clark y , Jarriel y_, Keefe y Motion Carried. Lane-presenting you with a bracelet from the MOPO. Town of Palm Shores came across an organization that gives bracelets with a bible verse to all officers. Administered the Oath of Office to Donald Hagan, wife Jeannie and children pinned him with his Chief Badge Right hand raised: I Donald Hagan do solemnly swear that I will support protect and defend the constitution of the united states and the state of Florida and that I'm dually qualified [put exact words here]. DH-been a god training mission with Chief Peterson, really appreciate it. I promised I wouldn't cry but iYs an accomplishment. GR-really want to say I've appreciated so much for working with this guy. I worked with his dad at the water management district for a hundred years and it's a pleasure working with all the Hagans. Can't wait to continue our journey together. MC-I have to take credit for him going into law enforcement. He came to work for me at 16 and said he'd never work for this woman again. Appreciate you, look forward to you serving the council. H. ITEM ADDED TO AGENDA AS G: Consider a recommendation by the Flagler Park Design Review Advisory Committee for approval of the Cattlemen's Square design as presented by Architect Tammy Cook-Weedon of Calvin, Giordano & Associates, Inc. (as presented in Exhibit 14). DEMOLITION COST: $15,366.00; PROPOSED SITE PLAN COST: Sculpture Foundation and Sidewalks Cost: $71,303.00; Site Furnishing Cost: $38,800.00; Kiosk and Ranch Entrance Site Features Cost: $24,000.00; Misc. Construction Cost: $10,200.00; Sub-Total Cost: $144,303.00; PROPOSED LANDSCAPE PLAN COST: B. Jenkins Handwritten Minutes, 9-7-2021 Regular Meeting & 15t Budget PH, Page 11 of 14 $47,916.00; Sculpture Uplighting Cost: $26,000.00; Irrigation Cost: $30,000.00; Sub- Total Cost: $103,916.00; GRAND TOTAL: $263,585.00 Gary-segway into this. Thank the FPDRAC for all the work on this. I think they were patient and diligent in reviewing what we had and coming to this reasonable design and cost for the Cattlemen's Square. Thank Tammy for her patience in working with OKMS and coming up with a design that we have all been able to agree on. Now at the point where let's get to rocking and rolling on this thing. Again thank you for all the work you've done. Tammy-we just have a few slides. City staff will be providing demolition. What we've done with the previous design is simplified it, walkways will be 6ft instead of 5ft. darker beige color is a 6" walk. Greenish color and around bases are special paving with a different treatment. Down south is where the sponsor/donor bricks are going to be located. The picnic tables are on the south end so they can utilize the shops on park street. Central spine so that when you close the road off for a festival you have that link as well. Here to answer any questions. DW-I know when you did your other presentation it was very detailed. Trying to figure out the landscaping here. Tammy-mostly shrubs and ground covers, no sable palms. Sodding the entire square after paving and irrigation and electrical. Creating grasses is what the donors asked us. Make it look like a pastor. DW-no palmettos or myrtle bushes. Tammy-some but along 70 for buffering DW-top of the drawing is buffering? Tammy-yes DW-what are the little circles on each. Tammy-live oaks (adding so we have some shade) DW-put some more picnic tables in somewhere? Tammy-on the southside DW-any other questions for Tammy? Tammy-thank OKMS they were very helpful on pulling all this together. MC-FPDRAC have approved this? G R-yes Tammy-changes last Thursday to have it on the agenda Friday. All comments were part of this design. DW-thank you Tammy. I know you had a lot of deadlines to meet. I don't know, we have a lot of FPDRAC members here. Frank was there a specific comment to make Bert Culbreth Vice-Chair-again I want to thank Gary and the architect firm and OKMS for coming together and giving us a more practical plan to approve. I believe Mr. Irby has something to add. Frank Irby-represent the Altobello Fund, and on that committee is Susan Clemons, Bert Culbreth, Tabitha Trent and Me. We have the opportunity to donate money to worthy things in the community. Most of you probably knew Frank, he moved here and actually became a very important part of the is community. He decided to leave most of his will in this fund to benefit the community he loved. His wife told him one time, because he lived in Okeechobee that was the best thing that ever happened to him. We, the committee, meet routinely to figure out how to donate money. Supporting Denise Whitehead in her efforts to expand things in the county parks, one is a splash park. We've decided to fund $250k to match a grant she is working on. BOCC has to approve this donation. But tonight we are offering to the City Council to match up to $100k that the City wil� put into the improvement to the park. I know up to $50k is committed, but we will match up to $100k if the Council can figure out how to come up with the additional funds. DW-wow, thank you. I knew Frank well also. He was a WWII veteran and had quite an experience. He told me his story and it was something. Very active businessperson in our town. He owned Western Auto, the big deal when I was growing up was riding bikes around town on Saturday. Then we would go to western auto, and it had the same stuff every time. We'd look at the baseball gloves and put them on. Frank would ask us if we were going to buy it. NC-one fire truck and several volunteers, western auto caught on fire. Get all the books then you can go back and get anything you want before it burnt down. DW-thank you very much for that, don't need to take action on this tonight but will when we continue on this process. Do we need to approve this recommendation so we have it official. GR-I don't think we need to? DW-BW where are we in the process of the sculptures. BW-mid January first part of Feb. we have to get thru the holidays. GR-might want to approve the design and costs. The other thing I don't know is if there is a deadline with the funds the Altobello Trust is offering. B. Jenkins Handwritten Minutes, 9-7-2021 Regular Meeting & 15t Budget PH, Page 12 of 14 Frank-very good question. Don't want to put any pressure on you but we want to get it done. We think making this investment in that park will greatly be appreciated by Altobello. There is no time limit but we want to get this done. We believe this is one of the best investments to make because when you get the park done you will have a place where people will stop and participate in the park. We don't have to give it all at one time either. GR-if I may, the other thing and I've expressed this to the Council, once this park is completed, you're going to find a lot more people to be eager to move on to the next parks. This park will be a showcase. Remind the council and citizens that the city is contributing $93k for the architect. The architect will still be presenting a conceptual plan for the entire parks. $50k in this budget plus $25-$25k in-kind services. Motion by Council Member BJ , seconded by Council Member BK to approve the recommendation of the FPDRAC. Frank-Willing to match new money not money already spend. We can put it in writing if you need us to? DW-split it with other parks? Frank-just for this one, put it in writing. Bert-goal get this park done. Once we get this approved thru you we can go to their sources as well. This is a huge opportunity to get this rolling BK-what's the avenue to committing the $100k to get this going? Is that part of the budget stuff we're almost to the end of? Amendment? Obviously a timeline and needs to be done before the arrival of the sculptures. DW-can make an amendment IR-since we've already had our first budget hearing, must go forward with that. Present an amended budget immediately thereafter. DW-any other discussion on the motion. Thank you to the FPDRAC. Appreciate your service. VOTE: Watford_y , Chandler y_, Clark_y , Jarriel y , Keefe_y Motion Carried. IX. CITY ATTORNEY UPDATE JF-want to introduce Gloria Velasquez, land use and planning arena. Already been working closely with patty, gary and ben. Pleased to have gloria, she volunteered to drive today and we got a flat tire. DW-welcome aboard. DO you know what you're in for. X. CITY ADMINISTRATOR UPDATE Gary-keep it short, pleasure working with Gloria as well. Thank you for all the help with all the issues we've thrown at you. Commerce Center update: building has been contracted. Delay because of construction costs. Frito lay is waiting on construction costs to go down. Several other buildings Tamer properties have been working on have been trouble in getting parts. They haven't left us. The other thing about the commerce center, bringing before you hopefully an offer from OUA to purchase the 3 lots at the north end that can't be built on. Been In communication with Hayford, they need to remain a green space because of being on the border of the well field. One last thing is we are working with David's group and kay and we're going to be pressure cleaning the sidewalks along park street in the near future. XI. COUNCIL COMMENTS NC-honor to be here to have home grown people come back and serve our community. They know the people and they know their way around. Gary knows everyone. Appreciate to have people on board to understand and who to go see when they've had problems. The staff has worked really hard. The FPRAC has come back with something reasonable. Okeechobee can appreciate and understand it. I think in the next 5 years you're going to see a big difference in the area. BJ-good to be back full time. Appreciate the new leadership coming in. Council has a lot of responsibility and we've taken it very seriously. Appreciate all the people in the park, talked about for a long time, you guys have put the effort out. We've looked for people to pitch in for the parks. It's a use for all of our county residents. I think we should have the vote on the extra money. Hopefully that will open the door for some other people pitch in. appreciate the work you've done. Looking forward to it. Not a great year financially, looking to increase our revenue, next budget year hope to give taxpayers a break. B. Jenkins Handwritten Minutes, 9-7-2021 Regular Meeting & 15t Budget PH, Page 13 of 14 BK-I'm hungry, although I've missed you John, glad you're back. Welcome aboard Gloria, congrats Hagan. Echo what Chandler and Jarriel said. MC-ditto DW-got a call just before I left the house tonight. Charlie Norris is my first and third cousin. He's commander of the VFW 10539 and he apologized that he was late doing this. All first responders that on 9/11 they will be having a lunch for all first responders and council was invited from 12-4, come and go as you please. Extend the invitation. DH-shared on Facebook as well. XII. There being no further items on the agenda, Mayor Watford adjourned the meeting at 739 P.M. B. Jenkins Handwritten Minutes, 9-7-2021 Regular Meeting & 15t Budget PH, Page 14 of 14