Park Use & Temp Street Closing - OKMS Movie in the ParkCITY OF OKEECHOBEE
55 SE THIRD AVENUE
OKEECHOBEE, FL 34974
Te%: 863-763-9821 Fax 863-763-1686
e-mail: qneu@cityofokeechobee.com
Park Use and Street Closure Permit
Permit Number: 21-016
Date(s) of Event: VARIOUS DATES. (seeattachment #��
Permit Expiration: 11:59 p.m. each day of event.
Purpose of Request: MOVIE IN THE PARK WITH SNACK VENDORS & KIDS ACTIVITIES
Street Closure: SW 3rd AVENUE FROM SR 70 AND SW PARK STREET (5:00 p.m. — 9:00 p.m.)
Property Owner: CITY OF OKEECHOBEE
Address: 55 SE THIRD AVENUE
City: OKEECHOBEE State: FLORIDA Zip Code: 34974
Applicant: OKEECHOBEE MAIN STREET INC. Applicant's Address: 111 NE 2ND STREET
Phone Number: MARION HEDDESHEIMER — 863-532-1757 (CELL)
Address of Project: FLAGLER PARK # 3.
Current Zoning: P
FLU Designation: PUBLIC
Subdivision: CITY OF OKEECHOBEE
Restrictions/Remarks:
PLEASE CONTINUE TO MONITOR CORONA VIRUS - COVID-19 AND ADHERE TO STATE AND LOCAL
GUIDELINES REGARDING LARGE GATHERINGS. PLEASE CONTACT THE CITY @ 863-763-9821 IF
YOUR EVENT IS CANCELLED OR RESCHEDULED. ALL DEBRIS MUST BE REMOVED WITHIN 24 HOURS
OF EXPIRATION DATE.
�C� I • / �PitiL
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General Services Administrative Secretary
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Permit # 21-016
Attachment # 1
OKEECHOBEE MAIN STREET
MOVIE IN THE PARK
DATES
2021
October 9t�'
November 13t�'
December lOt�'
2�22
January gtn
February 12tn
March Stn
April 9t�'
Page 1 of 3
Revised 3/5/19
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Date Received:
Annlication No:
Information:
Organization:
Mailin Address:
Contact Name: '
E-Mail Address:
n
Please check requested Parks:
CITY OF OKEECHOBEE
55 SE THIRD AVENUE
OKEECHOBEE, FL 34974
Tele: 863-763-9821 Fax: 863-763-1686
PARK USE AND/OR TEMPORARY STREET/
SIDEWALK CLOSING
PERMIT APPLICATION
Date Issued:
Date(s) & Tiines of Event:
lt?�� if- !3 /�- >
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Flagler Parks: ❑ City Hall Park ❑ # 1 Memorial Park ❑ #2 � #3 ❑ #4 ❑ #5 ❑ #6
[Park 3 is location of Gazebo. Park 4 is location of andstand]
(If other private properly used in conjunction with this Park Use Permit please provide the address and
parcel number below along with notarized letter of autharization from property owner)
Additional Addresses, if applicable
Parcel ID:
� Wark: � � Home: � � Cell: �,�%„3- ��- /�-�jZ, .-J
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Page 2 of 3
Revised 3/5/19
TEMPORARY STREET AND SIDEWALK CLOSING INFORMATION
(Street Closings require City Council approval. Meetings lst & 3rd Tuesdays but subject to change)
Address ofEvent: )� .5� �. �� ,���_
t(s) to be closed: �,.; .� �¢ tj�`�-t�i�
s) to be closed: t`C -�C /ct- C� [�-dC� 1-
Time(s) to be closed: �� ? �c; � y�n
Purpose of Closing: '�p ,5� 1 t� i� O
Attachments Required for Use of Parks
► Site Plan
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Attachments Required for Street/Sidewalk
► Site Plan
► Copy of liability insurance in the amount of ► Copy of liability insurance in the amount of $1,000,000.00
$1,000,000.00 with the City of Okeechobee as with the City of Okeechobee and R.E. Hamrick Testamentary
additional insured. Trust as Additional Insured.
► Proof of non-profit status
► State Food Service License if > 3 day
► Notarized letter of authorization from
owner, if annlicable.*
► Original signatures of all residents, property owners and
business owners affected by the closing.
► State Food Service License if > 3 days.
► State Alcoholic Beverage License, if applicable.*�
* Required if private property used in conjunction with a Park Use application.
** Alcoholic beverages can be served only on private property. Alcoholic beverages NOT ALLOWED in City
Parks, City streets or City sidewalks. See additional note below.
❑ Please check if items will be sold on City streets/sidewalks. Each business will need to apply for a Temporary
Use Permit 667 along with the Street Closing application.
Note:
► Clean-up is required within 24 hours.
► No alcoholic beverages permitted on City property, streets or sidewalks.
► No donations can be requested if any type of alcoholic beverages are served on private
property/business unless you possess a State Alcoholic Beverage License. Please note there are inside
consumption and outside consumption licenses. You must have the appropriate license(s).
► The Department of Public Works will be responsible for delivering the appropriate banicades.
► Dumpsters and port-o-lets are required when closing a street for more than three (3) hours.
Applicant must meet any insurance coverage and code compliance requirements of the City and other re�ulations
of other governmental re u� latory a e�ncies. The applicant will be responsible for costs associated with the event,
including dainage of property. By receipt of this permit, the applicant agrees and shall hold the City harmless for
any accident, injury, claim or demand whatever arises out of applicant's use of location for such event, and shall
indemnify and defend the City for such incident, including attorney fees. The applicant shall be subject to
demand for, and payment of, all of the actual costs incurred by the City pertaining to the event including, but not
limited to, Police, Fire, Public Works or other departmental expenses. The City reserves the right to require from
an applicant a cashier's check or advance deposit in the sum approximated by the City to be incurred in providing
City services. Any such sum not incurred shall be refunded to the applicant of this Park Use/Street Closing
Permit.
Page 3 of 3
Revised 3/5/19
I hereby acknowledge that I have read and completed this application, the attached Resolutions No.(s) 03-8 and
04-03, concerning the use and the rules of using City property, that the information is correct, and that I am the
duly authorized agent of the organization. I agree to conform with, abide by and obey all the rules and
regulations, which may be lawfully prescribed by the City Council of the City of Okeechobee, or its officers, for
the issuance
Certificate of Insurance must name City of Okeechobee as Additional Insured as well as R.E. Hamrick
Testamentary Tru�t if closing streets or sidewalks.
r, _ . � . �
pplicant Signature
Staff Review
Fire Department:
Building Official:
Public Works•
Police Department:
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Date: �'`�l' Z�
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Cit Administrator: ,;:,?'' �'' ; --`� Date: ��� ��
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City Clerk: �� �� �,��..� Date: g�� �o�,
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NOTE: APPLICATION AND INSURANCE CERTIFICATE MUST BE COMPLETED AND
RETURNED TO THE GENERAL SERVICES DEPARTMENT TffiRTY (30) DAYS PRIOR TO
EVENT FOR PERMITTING.
Temporary Street and Sidewalk Closing submitted for review by City Council on
Date
Temporary Street and Sidewalk Closing reviewed by City Council and approved
Date
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AC0I2L�"
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OKEEC29
CERTIFICATE OF LIABILlTY INSURAN.CE
DATE(MMfDDIYYYY)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATiVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(5), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFfCATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on
this certificate does not confer riahts to the certificate holder in lieu of such endorsement(sl.
PRODUCER. 863'467'�s��
ISU Lawrence. insurance Agency
PO Box 549
Okeechobee, FL 34973
Heath Lawrence �
ecrFiobee Main Stree�
NE 2nd Street
echobee, FL 34972
Neath Lawrence
..,. 863-467-0600
863-467-51d2
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LiSTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCE� BY PAID CLAIMS. '
INSR TYPEOPINSIJRANCE ADDLSUBR pOLICYNUMBER POLICYEFF POLICYEXP ' LIMITS
A X COMMERCIAL GENERAL LIA8ILITY • EACH OCCURRENCE 5 �>OOO�OOO
CLAIMS�MADE a OCCUR x NBP25b2460C 10/25/2020 10/25/2021 PRMAGETORENTED g ��0�0��00
MED EXP An one rson g 3�0�0
X Directors & Offic PERSONAL 8 ADV INJURY S ��OOO�OOO
GEML AGGREGATE LIMIT APPLIES PER: � i GENERAI AGGREGATE 5 2rOOO�OOO
X POUCY ❑ j�� � LOC PRODIJCTS - COMP/OP AGG 5 ��C
OTHER� 5
A AUTO�dOBILEIIABIUTY COMBINEOSINGLELIMIT 5 1,OOD,000
ANY AUTO NBP25b2460C 10/25/2020 10/25/Z021 BODILY INJURY Per erson 5
OWNm SCHEDULED
AUTOS ONLY AIITOS 80DILY INJURY er accfdent 5
X AUTOS ONLY X AU�TNOS ONL� PROPERN DAMAGE
er accident 5
S
UMBRELLA LIAB OCCUR EACH OCCURRENCc 5
EXCESSLIAB CLAIMS-MADE AGGREGATE S
DED RETENTION 5 5
WORKERSCOMPEN5ATION PER OTH-
ANDEMPLOYERS'LIABILITY Y/N
ANY PROPRIETOR/PARTNERIIXECUTIVE ❑ EL EACH ACC1DENi 5
OFFICER/MEMBEREXCLUDED? N!A
(Mandatory in NH)
EL.DISEASE-EAEMPLOY 5
If , describe unde< <
D SCRIPTION OF OPERATIONS below E.L DISEASE- POLICY IIMIT
1
DESCRIPTION OF OPERATIONS ! LOCATIONS! VEHICLES (ACORD 101, Addidonal Remarks Scheduie, may he attachetl if more space is requiretl)
City of Okeechobee 8� RE Hamrick Testamentary Trust is included and
additional insureds with respect to the General Liability
CTYOKEE
SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL. BE DEI.IVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
City of Okeechobee
RE Hamrick Testamentary Trust
�JJr $.E. 3fC� AV@nU@ AUTHORIZEDREPRESENTATIVE
Okeechobee, FL 34974 ��`,��;�
ACORD 25 (2018/03) � p 1988-2015 ACORD CORPORATION. Ali rights reserved.
The ACORD name and logo are registered marks of ACORD
CITY OF OKEECHOBEE FIRE DEPARTMENT
APPLICA'TION FOIZ SPECIAL E'VElV'I"
Anvlication Number:
Date Received:
NAME OF EVENT: t�G1lt� 1r� (}�� �,�t2�c�
ADDRESS OF EVENT: J�S 5• �. ��� �' ��E' C�I��-E'-�'1 C._Y.���' ,��-
DESCRIPTION OF EVENT:
i��C . �U� t
NAME OF SPONSOR ORGANIZATION: �f (�� �^ � U_S
,�:_::- before and during event OF RESPONSIBLE PERSON: (,�[�.� .5�� - ��-��
RESPONSI6LE PERSON'S
- l�R� o�/ �-1Ec�c��sh��mE �'.
DATE(S) AND TIME(S) OF EVENT:
Date: �� � ftAeh�C,i Starting Time: .`(� n_ Closing Time: ��'�..r� �
Date: Starting Time: Closing Time:
ARE ANY ROADWAYS TO BE BLOCKED/CLOSED? �� LOCATION SL� �Ki..i eA\I � �X �LI�C�NN �G
Will Emergency Apparatus (Fire and Ambulance) have access to area? ��<�
IF NO, THEN [provide alternatives):
WILL ELECTRICITY BE USED? YGS ONO 0(circle)
Locations:
Provided By:
WILL HEATING/OPEN FLAMES FOR FOOD BE PROVIDED? (circle) YES 0 �NO '
Type of Heating Equipment Used:
��- 5 w Pr� �k
WILL A TENT BE ERECTED? (circle) YES � NO �
Tent Manufacturer: Size fire rating posted:
Tent have sides and how many?
Are there Fire Extinguishers accessible and ready for use? (circle) Yes No
•�'�'ATTACH SITE MAP OF EVENT LAYOUT'�''�''�'
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FIRE DEPARTMENT LIFE SAFETY & FIRE SERVICES REQUIREMENTS: (See aboee�
O Tents/canopy fire rating certificate required.
O Tent Size require life safeiy inspection (900 square feet or less then no permit is required)
O Floor plan / seating / setup drawing required showing exits, etc.
O Emergency access must be maintained. (REFERS TO VEHICLES AND EQUIPMEN'1�
U Fire extinguishers must have current tag, and be operational and readily accessible.
O Cooking requires LPG outside of tent pointing away from exposures.
O Electrical wiring e�erior rated, not overloaded.
U Fire Services inspection required.
U Fire watch or inspector(s) REQUIRED? FIRE WATCH Amount:
O Firefighter/Inspector Amount: O Other:
FIRE DEPARTMENT OFFICIAL (PRINT):
SIGNATURE: Please call the FD at 863-467-1586 for any questions.
Revised 11-6-19
Okeechobee Main Street
Dates for `Movie in the Park' events:
2021
October 9
November 13
December 10
2022
January 8
February 12
March 5
Apri 1 9
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1/1
RESOLUTION NO. 03-8
. A RESOLUTIUN OF THE Cl7Y OF OKEECHOBEE, FLORtDA TO
ESTABLISH GUIDELINES �OR USE OF PUBLIC PARKS OR OTHER
LANDS OWNED BY THE CITY OF OKEECHOBEE FOR CER'iAiN
CHAR1TABlE OR BENEVOLENT ORGANlZA710NS; OR THE GENERAL
PUBLIC; PROVIDtNG EOR AUTHORI7Y TO REV{EW SIfCH
APPLICATIONS; PROVIDING FOR STANDARDS FOR REVIEW;
PROVIptNC FOR GU{DELINES FOR SUCH ORGANIZATIONS TO
FO�.LOW; PROVIDING FOR IWSURANCE REQUIREMENT; PRQVIDING
FOR AN EFFECTiVE DAiE.
WHEREAS, there are located wiihin the City of Okeechobee certain pubiic parks and other
areas owned by the City of Okeechobee that are intended for, and open for use by,
the general public, with certain restrictions; and
WHEREAS, these functions range from large gatherings which attract many participants,
to very small groups, which may or may not cause traffic control problems, and vary
in intensity; and
WHEREAS, current regu(ations require the same liability insurance coverage for any such
group authorized to gather in the parks or on city lands, which creaies a hardship
on the smailer gatherings;
NOW, 7HEREFORE, be it resolved and adopted by the City Council for the City of
Okeechobee, Florida the following resolution:
1: THAT permission for charitable or benevolent organizations, or non profit
groups, to engage in ce�tain activities in City parks or on City lands, is
govemed by Article IV, Sections 14-141 to 14-149 of the City Code of
Ordinances, which regulations and restrictions shall be considered by
Generai Services whenever an application or request for use of pubiic areas
is made, and foliowed accordingly.
2. THAT for any permit or permission granted by the Department of Genera!
Services for such activities on public lands, such permit shall be atso
executed by the City Administrator, prior to such event taking pface.
3. THAT most applicants #ar use of parks and public lands are charitable or
civic graups, who stage large events and attract many people. However,
smaller groups for prayer meetings; weddings; boy and girl scouting; and
similar type events are also authorized in parks and in public places, but are
also subject to the requirements of Article IV of the City Code.
4. THAT current regulations require the applicant for an event to procure
liability insura�ce in the sum of $ 1 million; the cost of which is or may be
prohibitive for smailer and more informal groups.
5. THEREFORE, for any application wherein it appears to the Qepartment of
General Services that the participants thereof may be 100 or fewer persons,
the liability insurance requfrement shall be waived. The City reserves the
. right to require the participants to execute a hold harmless agreement,
depending upon the nature and impact of the event.
Page 1 of 2
INTRODUCED AND ADOPTED this 6'" day of August„ 2003.
� .
• :. � �
'��,�. • - James. E, Kirk, Mayor
ATTEST:. ' •�
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( !_� � .-��IJ�LCL�; ��. •
Lane Gamiotea, City Clerk
REVIEWED FOR LEGAL SUFFICIENCY:
�
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Cook, City Aftorney
��
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Page 2 of 2
RESOLUTION NO. 04-03
• A RESOLUTIDN OF THE CITY OF OKEECHOBEE, FLORIDA
SUPPLEMENTING RESOLU710N NO. 03-08; GUIDELINES FOR USE OF
PUBLIC PARKS �R OTHER LANDS OWNEO BY THE ClTY OF
dKEECNOBEE FOR CERTAIN CHARITABLE OR BENEVOLENT
ORGANIZATIONS; PROVIDING FOR AUTWORITY TO REVIEW SUCH
APPLICATtONS; PROVIDING FOR STANDARDS FOR REVlEW;
PROVIDING FOR Gt11DELINES FOR SUCH ORGANIZATIONS TO
FOLLOW; PROVIDING FOR AN EF�ECTIVE DATE.
WNEREAS, there are located within the City of Okeechobee certain public parks and other
areas ow�ed by the City of Okeechobee that are intended for, and open for use by,
the general public, with certain restrictions; and
WHEREAS, these uses change from time to time, and problems arise by certain uses that
are not anticipated, but shouid be the subject of regulation and controi by the City
of Okeechobee for the safety and welfare of its citizens, and which requfres
supptementing existing rules as necessary;
NOW THEREFORE, it is resolved before the City Council for the City of Okeechobee,
Florida; presented at a duly advertised public meeting; and passed by majority vote
of the City Council; and properly executed by the Mayor or designee, as Chief
presiding Officer t'or the City:
1. THAT permission for charitable or benevolent organizations, or nan-profit
groups, to engage in certain activities in City parks or on City lands, is
govemed by Article IV, Sections 14-141 to 14149 of the City Code of
Ordinances, which regulations and restrictions shall be considered by
General Services whenever an application or request for use of public areas
is made, and followed accorclingly.
2. THAT for any authorized use of the public parks or rights-of-way within the
City, the following regulations shall be followed, as appiicable:
a. The organization or permit holder, or their designee, shall be
responsible to completely clean up the public area used by the permit,
within two days of completion of the event, unless otherwise
designated in the permit.
b. No trailers unattached to a motor vehicle shall be parked along any
street or avenue ar public right-of-way, or in a marked parking spot,
unless the right-of-way is closed for the event, not otherwise blocked
off by the City. No other motor vehicles or traiiers will be allowed to
park or remain on the Park grounds unless prior written approval is
obtained from the City Public Works Director or their designee, or
such vehicle or t�ailer is participating in an event such as a permitted
activity or car show. Any motor vehicte or t�ailer parked in violation of
this section may be towed by the City at the owner's expense, who
shall be liable for all towing and storage fees.
c. Golf carts, 4-whesters or other vehicfes not ticensed for use on public
rights-of-way, will not be permitted on the Park grounds without prior
written approval of the City Public Warks Director or their designee.
. d. Certain events, such as but not limited to parades, or those which
draw a large number of people, require significant incurring of costs
Page 1 of 2
by the City, for traffic control, crowd controi, fire safety, paramedic
service, or general policing, which often requires adding persannel,
and incurring overtime labor expense. For any such event, the City
may require the organizatian or permit holder to be responsible for
� these additional costs, including property or personai injury damages
that may occur during the event. There will be a mandatory inspection
meeting between the Public Works Qirector or their designee and a
representative from the permit holder prior to and after each event.
Any additional expenses as stated above, witl be billed to the
organization or permit holder, who shaN pay such sum to the City.
e. For activitfes in Flagler Park, the use of generators for power is
encouraged, as elect�ic outlets are timited and subject to the right of
the City to deny their use. When generators or extension cords are
used, the applicant shall cause a U.L. approved extension cord of
proper gauge to be safely attached, and routed so as to not intertere
with any pedestrian path, or in such area as may pose a risk of harm
to the public or other participants.
INTRODUCED AND ADOPTED this � day of March, 2004.
�. G
-�':ATT'EST:.� � .
. , ,',/ � !.' \ �. ;�
_ •� .
La' e-Gamiote , Cfty Clerk
REVIEWED FOR LEGAL SUFFlCIENCY:
John R. Cook, City Attomey
C�
Page 2 of 2
�;- �_ .. �,..._ � � 1
%' James. E. Kirk, Mayor