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2021-08-11 Handwritten Minutes- -��Ir" ' ` CITY OF OKEECHOBEE, FLORIDA AUGUST 11, 2021, BUDCET WORKSHOP LANE GAMIOTEA HArv��►vRiTTEN MirvuTEs L CALL TO ORDER Mayor Watford called the Fiscal Year (FY) 2021-2022 Budget Workshop of the City Council for the City of Okeechobee to order on Wednesday, August 11, 2021, at �` � P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeech o b e e, Florida. -- , ed�b�h�. PL��f�e_ of -A�}egia�ee- by II. ATTENDANCE taken by City Clerk Gamiotea to establish a quorum: PRF�SENT ABSENT Mayor powling R. Watford, Jr. ✓ Council Member Chandler � Council Member Clark � Council Member Jarriel � Council Member Keefe -� taff present were: -_ ------ --- , City Clerk Lane Gamiotea, � X ��SS'� R��P� City Administrator Gary Ritter, Deputy City Clerk Bobbie Jenkins, ��L Assistant Police Chief Donald Hagan, Fire Chief Herb Smith, ------ Public Works Director Allen, Finance Director India Riedel III. PUBLIC COMMENTS A. There were � agenda item forms or comment cards submitted for public participation for any issues not on the agenda. IV. OPEN BUDGET WORKSHOP -� A. Discuss the proposed FY 2021-2022 Budget as presented in Exhibit 1�� e�� C�' G,ENERAL FUND n G.,_ RECAPITULATION-REVENUEANDEXPENSES �.�1�� fI,Jy'� 201912020 202012021 2020/2021 202112022 �fi `� .�v��' 1 , EOY MID YEAR ESTIMATES PROPOSED �1� �v� �K�� F/Y Be innin Fund Bafance 4,337,467 4,342,501 4,342,501 4.342.501 �� 1 �-'� $ - $ 4,337,467 $ 4,342,501 $ 4 REVENUES 96% AD VALOREM @ PY OTHER FEES INTERGOVERNMENTAL CHARGES FOR SERVICES FINES, FORFEITURES & PE USES OF MONEY & PROPE OTHER REVENUES $ 2,305,000 $ 2,424,459 $ 2,446,000 $ $ 526,800 $ 729.400 $ �5� ann . 1,753,480 '$ 1,501,476 1,134,559 $ 1,036,600 30,175 '$ 21,475 94,400 '$ 13,000 75,199 $ 108,203 6,219,613 5.834.613 TRANSFERS-IN Public Facilities Fund Transfer $ 350,000 $ 350,000 Ca ital Pro'ecls Im rovement Fund 46�.8g8 ' 1,780,715 � � 8, 500 'I 53,103 383.523 350,000 736,839 �, 73�', y�l,<<7�, TOTAL REVENUES '$ 7,037,511 $ 7,965,328 7,n70,362 $ -',--,�,�„r �] ;j5�, ;�Cl, EXPENDITURES LEGISLATIVE $ 299,952 217,721 213,595 $ 194,935 EXECUTIVE $ 233,589 $ 252,322 $ 299,760 $ 265,655 CITY CLERK $ 268,775 308,057 $ 299,386 $ 298,607 FINANCIAL SERVICES $ 326,445 '$ 333,055 $ 320,580 $ 339,275 LEGAL COUNCIL 116,780 $ 216,400 $ 196,240 $ 190,400 GENERAL SERVICES '$ 432,800 $ 519,873 $ 496,518 $ 655,526 LAWENFORCEMENT '$ 2,559,850 $ 3,140,525 3,073,327 $ 3,153,423 FIRE PROTECTION $ 1,624,940 $ 1,401,796 1,344,251 $ 1,189,685 ROAD & STREET FACILITI 1,210,880 1,227,986 $ 1,226,705 $ 1,366,025 TOTAL GEN. OPER. $ 7,074,011 $ 7,617,735 $ 7,470,362 $ 7,653,531 FISCAL YEAR ENDING FUND $ 4,300,967 '$ 4,690,094 '$ 4,342,501 $ 4,342,501 L. Gamiotea Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 1 of 16 4,342,501 2,537,990 748,800 1,773,450 1,099, 300 21,450 8.500 . � GENERAL FUND RECAPITULATION • REVENUEAND EXPENSES 201912020 202012021 2020/2021 202112022 EOY MID YEAR ESTIMATES PROPOSED FUND BALANCE $ 4 342,501 $ 4,342,501 4,342,501 4,342 501 Roll Forward•from previous year $ 4,342,501 $ 4,342,501 $ 4,342,501 $ 4,342,501 REVENUES TAXES: 311-1000 96% AD VALOREM @ PY 7.6018 $ 2,305,000 $ 2,424,459 $ 2,446,000 $ 2,537,990 TOTAL $ 2 305 000 $ 2 424 459 $ 2 446 000 $ 2 537 990 OTHER FEES: ' 312-5100 Fire Insurance Premium 52 600 $ 45,800 $ 45,800 $ 45,000 �'�.. �,�� ;� 5��,��-�� 312-5200 Casual Insurance Prem Tax Police $ 90 300 $ 62,000 $ 62 000 $ 62,000 314-1000 Utili Tax-Electric '$ 542,300 $ 500 000 $ 515,600 $ 525 �00 �l�t�C� '� O--'i� l.'�lI�JU-�ti".� 314-4000 Utili Tax/Nah�ral Gas $ 23,200 $ 20 500 $ 21 000 "$ 20,500 ,��[�-Q, ��Ci_�"Cz� 314-8000 Utili Tax/Pro ane 38,300 $ 24,000 '$ 18,700 $ 18,700 - 5ccv�c C� �Cti�l G�� 316-0000 Prof & Business Tax Recei t 70 300 $ 73 000 $ 73 200 73 00.0 ---S c��..t p.,� L�ti �► c.�Y 319-0000 Public Service Fee $ 9,800 $ 4100 '$ 17,100 '$ 4,000 - C� �}-i, TOTAL $ 826 800 $ 729,400 $ 753 400 $ 748 800 m�. �ti� �� , ��,� �� eV�v� INTERGOVERNMENTAL REVENUES: . � 7 � � ; . � �C� � �� 335-1210 SRS Ci arette Tax $ 216 000 $ 205,106 $ 214 600 $ 206,000 ��' �� 335-1400 Mobile Home Licenses 16,000 $ 11,000 $ 11 300 $ 12,500 �'-�'�� '�� (�� 335-1500 Alcoholic Bevera e Licenses $ 7,300 5,300 $ 5 900 5,3D0 � '�'��-��. ��, jx'�,yi,�j_ 335-1800 1/2 Cent Sales Tax $ 386 000 $ 309,600 $ 410,000 $ 400 100 Q,C'v� 5`tt�E�- � t�� ', 312-6000 1 Cent Sales Suriax 808 000 $ 663,625 $ 872 000 $ 837,000 �(1(�r�, �,� u;� �} �� R� J• 315.0000 Communications Service Tax $ 225,800 $ 204,445 $ 230,000 210,000 ��;,,- � �„i� q;ti1{-, 335-2300 Firefi hters Su lement 300 800 $ 600 $ 450 ---- 337-2000 Public Safe `SRO OCSB 88 000 $ 96 400 $ 95100 96 9Q0 ��`'�''�''�" ��"�"` � ��kr.� j�ti' ��+ 338-2000 Coun Business Licenses 6 080 $ 5,200 $ 5,200 $ 5,200 �'ti'� �'L'�'�' �� 4�1,taL•�,� TOTAL $ 1 753480 $ 1 501476 $ 1 844700 $ 1 773 50 �`''� h' �� `"� fi�'� CHARGES FOR CURRENT SERVICES �"� �-r ti'n+� � ��u'"-`L�� • 322-0000 Buildin & Ins ections Fees 112 010 $ 80 000 '$ 99 000 $ 80,000 ;j��, f�1.Q, Qn C.l.;,ti-'l:l..-�� 322-1000 Exce tion&Zonin Fees 8,685 $ 11,000 $ 18,400 $ 3,000 323-1000 Franchise-Electric $ 404,200 $ 350,000 $ 381 000 "$ 365 800 323-4000 Franchise-Natural Gas 12100 $ 10 500 11,500 $ 11 000 323-7000 Franchise-Solid Waste 119,500 $ 110,000 $ 120,200 $ 115,400 �lO lc - i G�Id ru�.� 5� � 329-0000 lan Review Fees $ 14,500 $ 5,900 $ 10,600 $ 2,000 �L? d�''�"'� �� I�� 341-2000 Alle /StreetClosin Fees $ - $ - $ 600 ��K`� 341-3000 Ma Sales $ - $ _ � _ $ _ 341-4000 Phoroco ies $ - $ _ g _ ��w��--• 342-1000 Public Safe RO OCA � 75 500 76 700 $ 74 700 '$ 77 500 � 342-2000 S ecial Dehails G4'�v" " $ 38,800 $ 33 000 t��l�L` �'l,'v �ti l��l� :(��i �C�EC 343-4010 Solid Waste Collection Fees-Resd. 388,064 $ 392,500 $ 395,000 $ 411,000 (�.t;C�j�� '�.�' �`L�7+ ��`'`'�� - ��'�\ TOTAL $ 1 134 559 $ 1 036 600 $ 1 149 Z00 $ 1 099 300 �C�-ti��' i► ,.�; {�L� FINES FORFEITURES & PENALTIES: w`� l'.V �'� C 351-1000 Court Fines �-�0.'"'=t � � �� aC�� $ 23 900 $ 13,900 $ 15 900 $ 13 900 \ CLc;.� � 351-2000 Radio Comm. Fee $ 4,200 $ 5,000 '$ 9 600 $ 5,000 �----- -- - 351-3000 Law EnforcementEducation 1,000 $ 1 500 2,020 $ 1,500 L.��%� 'i t SCz�`� C�� '��i�G'ti�yi� 351-4000 Investi ation CostReimbursement 925 $ 925 1 100 '$ 900 Y10'� C�' l��-f c�� f�'iU-�'_�C�^�i� 351-5000 Unclaimed Evidence $ - $ _ 354-1000 Ordinance Violation Fines 150 150 $ -$ 150 TOTAL $ 30 175 $ 21 475 $ 28 620 $ 21 450 USES OF MONEY 8� PROPERN: 361-1000 InterestEarnin s $ 94,400'$ 13,000 $ 8,500 $ 8,500 361.3000 Investrnent Earnin s 364-1000 Sur lus C� Pro e TOTAL $ 94 400 $ 13 000 "$ 8 500 $ 8 500 OTHER REVENUES: 334-2000 Public Safe Grant $ - $ - $ _ . 334.5000 S ecial Pur ose Grant CARES 47 450 66 203 '$ 66 203 . e 'r a.l'F'��(��'-�' Z� e�' �' �jt� �'� a'�,�`�� 343-9000 DOT Hwy MaintLandscapelMowing 8,700 7,210 ' 9,100 8,720 343-9100 DOT MasterTraffic Signals Maint 75,064 17,500 18,100 17,500 343-9200 DOT Maint Lighis 8 Lights Contract 366-1000 Other Revenues 369-1000 Miscellaneous 1,335 1,200 3,900 1,200 _. _ - 369-4000 Cade Enforcement Fine 500 ` 14,190 53,900 ' +,�00` I6 ��' � 369-5000 PoliceAccidentReports 2,150 ' 1,900 1,900 1,820 _ _ _ _ _. - 0 CapAal Lease Proceeds TOTAL 75,199 108,203 ` 153,103 �� -��'3 � NC OTHER REVENUES AND TRANSFER IN --- - $ - $ - $ - \ Capital Projectlmprovemencs (Transfer-In) $ - 1,780,715 736,839 �T083;69;-� �j L(�( �, i� �'.�C�"�� (�-��l CDBG Fund (Transfer-In) 381-1000 Public Facilibes Improvement (Transfer-In) 350,000 350,000 350,000 350,000 • TOTAL 350,000 2,130,715 1,086,839 -�f;439;fi91 (�'3 i�(, � f j( TOTAL REVENUE & OTHER FUNDING SOURCES 6,569,613 7,965,328 7,470,362 7;653;531�• , �� C,� OPERATING TRANSFERS - OUT Due From CDBG $ - Capihal Project Building & Improvemenis Capihal Project Vghicles TRANSFERS OUT L. Gamiotea Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 2 of 16 � �.�,�,.. DEPARTMENT: LEGISLATIVE (0511) �1100 �EXECUTIVE SALARIES .. � 1510 LONGEVITY/SERVICE I Y MID YEAR 46,100 46,100 $ 3,600 0 202012021 202012021 2021/2022 Y MID YEAR ESTIMATES PROPOSED 10, 000 77,500 59,750 67,500 $ 18,000, 1,208 ' 4,000 500 2,000 �'�:�:'� �.-.�:.;Si � --- 2200 RETIREMENT � 4,388 `$ 4,600 4,390 3,820 , � 2300 LIFE AND HEALTH INSURANCE 49,100 ' 37,280 36,400 60,200 ��-y`��" �� '�' _._ __ 2400 WORKERS COMPENSATION 256 394 $ 350 415 t'��'�h ��'� TOTAL PERSONNEL COSTS: 103,224 91,974 90,795 114,135 C.�LIAT f1�il(� �' �-- '-- ,-1�' P� - 1�.1"� 1\ E> t� l,l.`-fi�U.jUS `�- b��,i::'sy- ��` ��JJk,''�'l. .,,�,�vi.{""��. �YUL1ti� i Cja r`1 s 0 i.h [��Yl;� iC i4. �t,c.�''t-�'YIG� _ . . c.�� d.,��-v�.s�.�--, � � (� � �' � f-u.��u..�,.,J d � `t--i�ti.�..�-- �=�C� s, F. _r,�.a h�c.�+ bQ c=a c..wi-4�#d • - .D C.s... - r�� 1�s-J � �,,�-'`�L'�' il C. r!(1yJ CLn.c,� . _ . � �}� �Ce,'v..C,�- �Q�11, '� �.A�.l.�,'�..��.,/ Q�Se: f1-�,�t<rl,�..,_: „� r(1� C�. - C'�, fl� �y'i_:�vt.�.,:�, CJLti.�- t!`n- Yl Cil�%� ��-i� ��OOOL C�iX�'OiYu..�Q , __. . _ _ _ _ DEPARTMENT: LEGISLATIVE (0511) 3100 PROFESSIONAL SERVICES 3400 OTHER CONTRACT SERVICES 4000 TRAVEL AND PER DIEM 4100 COMM. & FREIGHT 4500 INSURANCE 4609 REPAIR & MAINTENANCE 1,605 $ 3,200 3,250 4,597 2019/2020 2021/2022 ESTIMATES PROPOSEI 6,100 $ 46,100 - $ - 3,555 3,600 4,200 2,400 4901 EDUCATION $ 250 $ 2,000 $ - $ 2,200 4909 MISCELLANEOUS 1,100 ' 2,000 400 2,000 5400 BOOKS, PUBLICATIONS, ETC 925 1,200 800 1,200 $100 SHARED SER/EDUCATION FOUN. 8,940 4,000 4,000 4,000 8200 AID TO PRIVATE ORGANIZATIONS $ - $ - 8202 LOCAL COMMUNITY REQUEST 50,000 ' 40,000 40,000 40,000 559-8300 COMPETETNE FL PARTNERSHIP GRAN 40,000 $ -$ - $ - TOTAL SUPPLIES AND OTHER SERVICES 196,728 ` 125,747 122,800 80,800 GRAND TOTAL FOR DEPARTMENT 299,952 217,721 213,595 194,935 OPERATIONS & SUPPLIES 4609 Continue eamils for Charter Committeeand Flagler park Committee _ 4609 Other maintence of soflware, etc - ,� � , ., _ . . ,��I�' tZ�U..(`U'�G �._ :� _ h G� � LQ.ks'�l,fn� �1.i-e'�L�,n-��' _ i�(��t., ��.n..��1..� C�f��., � _ � i . __ ----- --�--___..�� IC�o -- C.E.��- �-�. hc�f -� l,ct,�� vJc�r,, _�,�,� ��.e _ ___ ___--__ -�-- � ' b�c:�:� �+�,.� cU�.:� c�.. i..e�a-� , ' a� ..-7 ��c�:��, f�c��c�:-f:u�.c�-��- ' - - -- _. . _��_ _ , �1�; `�I'�(:��u.U� S�OIJ�.� i�C.�'J , L 11,t� i��:°�3ti _� ��Cl i�l,c.si:�"�-��-�,� _`('L`1,�.Z�IC��.G�Gr�i�-il`-(.c� � . , . � _ . , . _ �:� (�, �-� ��.i�u, ��;v�� c�c��w j � �t�L�� U� cc�� C�'� i c,��w � _ . r, . - , . � '�� rY1�� - �\J�.�.�� . �t,t�'l�� -1��' J �j .1.. ' �'l �� 0!p `�! � l U, . K.�,(.-(� (1-1-. _� , • � �L l�l, ___.... - � �C �- � �� I C�.b� t �� t�� .e_.�..� , _� c�c� c�C.�. ��rv�. (�. u�._� ��v� c�,�. � .� . � . . 5�1��,�,Qc� r��v�u�... , C�St.�vl o �4 �,,�..Lp ��:c+.�.c;,� C�,�� u,}� �,.��v� � (�2��Zc�m ---: . ` _ _�1.l�t,�� 1c��(��►�-u� ��(,�.u�- _e.i.�, � ��t� �-�-' � l�-�c�- . . v� ��c� �- - '� � � � _ __:� _ _ ,�� ti� Q:�ax- _ rnC` - i�. C�..m� ��w�j �d ��h,�-- �7 ��c�� _ _ . � � -_ �.� ��;� �,� a��- '� C�o�- c�,i�� uA�. ��u�- a ��. -- - _ _---- . ( c Y�i� � ��'1�l'�"l�t'�' ��l(�. S f �,''�.� �� 1; 1�`� �u� j � ��t� � �u� �/ti1Ni.�,U'�t,� . _ ._ 4 �.-1��(�; �- ��,.�� p - L. Gamiotea Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 3 of 16 ��: ,:�,"',, . �,M . �,�= DEPARTMENT: EXECUTIVE (0512) 1100 EXECUTIVE SALARIES 1200 REGULAR SALARIES 1510 LONGEVITY/SERVICE INCENTIVE 2100 FICA 2200 RETIREMENT 201912020 202012021 EOY MID YEAR 113,000 117,500 47,900 ' 48,900 $ - 250 12,600 ' 12,850 15,150 15,600 . _, . � ' . . _ 173, 900 '� 48,990 250 $ 14,200 ' 14,800 PROPOSED 93,100 1,500 1,100 2300 LIFE AND HEALTH INSURANCE 23,200 24,050 23,500 42,300 2400 WORKERS COMPENSATION 870 ' 1,046 980 ' 1,380 TOTAL PERSONNEL COSTS: 212,720 $ 220,196 276,620 212,280 PERSONNEL COST: , • -, , � �� it, ��:tis�r�;�l� ( � � ' � � rn,�� _ _ - � ^ (.,C�'`i�� L� �-r, C n��i6�fcc�n Gl;�.s��.. �n , . .. n�,��S..-yv�� .�. �i��c�..�;L�.�C�c�:ti.�-k..�nt c�,�r�i r�;��z-iud , .8��-�-�- - ... , -- ____ _ __ _. Sc�c�;�y,�c ��t��e. f�� , (�C� � (�,��, �V1tiCJ�cX,�Jt�i � � � ��,;.k.-, r� C - ►-� - �,u c�-Q..u��. 5� �,(� (� ��C,�:�n-- `� h c� c.� u�� C� � s-e. ��c:��_ _ c, - � -- , C��U`Q�Y� -6�� -E � ICp.�j. i��-�i; r�s'� l'C�111((� C� (;�� E'A,�� (J�.Q�,2)`r 110�G1Cil ' U)�'�t 201912020 2020/2021 202012021 202112022 7� � y�-� �% EOY Mid Year ESTIMATES PROPOSED ��I'�%�,,�/�� 3400 OtherContractualServices 25,000 '4��C..� �' C��`��. - 4000 TRAVEL AND PER DIEM 1,400 ' 8,900 3,400 2,500 •��'-'C� �-�lC'� ��`�� ` 4100 COMM. & FREIGHT 3,300 4,000 '$ 4,300 4,300 � C7 __ a_� 3"�, ( 6(� .._ _ v 4400 RENTALS & LEASES 2,920 " 4,100 ' 2,950 4,100 4500 INSURANCE 4,163 2,551 2,490 3,750 C��.1� `�(�i/�i�� 4600 R8M VEHICLES 2,050 1,700 1,100 1,700 `� 4609 R8M EQUIPMENT 2,950 1,800 3,900 3,200 n�� J� �� 4901 EDUCATION 400 2,200 500 ' 1,000 4909 MISCELLANEOUS 260 500 ' 300 500 •+-t; ��'1j(%jt41C(',�,� 5100 OFFICE SUPPLIES 250 800 350 800 5200 OPERATING SUPPLY 310 1,750 ' 950 1,750 ��(�(,� (•(��,j�,�;�;' 5201 FUEL AND OIL 1,390 2,525 1,600 3,475 . 5400 BOOKS, PUBLICATIONS, ETC 1,476 1,300 1,300 1,300 C`� •-� (�'l;� � TOTAL SUPPLIES AND OTHER SERVICES 20,869 32,126 23,140 53,375 SUPPLIES & OTHER SERVICES �� /� �,_,��c�� GRAND TOTAL FOR DEPARTMENT 233,589 ' 252,322 299,760 265,655 �C � 1200 .ln v�e-Asst-�q-$2�;501b ^� �.•�, � � . 3400 GrantwriterandGrantAdministration �J �.2J 4609 , - 4100 �-' �� l�r}t,� � �.�.� Upgrade soflware _ _. _ _ _ _ - _ _ - - _.._ Fiber connectivily spread throughout departrnenls / �/�� y,�� 4000 Decrease travel expense - - - -�� `� `'�� """ `'"'r• 4901 Decrese Education expense ' i�2c� - {�G'.�� Ol�� . ��- ��p�� ;�, �Q,M b �t�'t�.� C` �'v�� .�/lti-�'t<��z� �. i'l�i,t,� �f-r� ��7�� u-�c��- _ (��.L'_-..,,_ WJ � , , � _:.�I-4�.��. �i�- s�u� a�u c�.u� cu.� c� �fL � cc� �z�c�tv-x� , ,:�C" - CJ�c� e� �iro 13�r� w� rn o--rc� O� lr � � �U�� ` i�.� .�,U.(1��uC�`, �'ZC� � . . 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Gamiotea Handwritten Min - �? � �,Ct�� ' � �� utes, 8 11-2021 Budget Workshop No.. 1, Page 4 of 16 `fCi � ,�. �_+ �I 1 � b-�-� ��Ci�.� , : 0 ,. . _ �� . . , ;. _ ____-- . __ - --- -_ _ - - - --_ _ --�--- _. _ . - ----- _ .--- ------------ -------. � - f , �; _ ____ ` � � ��► �--� �� . . .� .. � �,��-� �� }��;�� ti� �� . � . - �?� �� .�l C�'�N ; 1�'�--�� `�. �� -=-. �FI. � ' ��l � � ' � ' � � z� ��-��' � �C�}. -�:.-�� . _ �� O�v��' v ' � �� `�1 U ��CJ� G`�;7�!�G'�`� . . �� - � ��"� � .. _ _ _ _ �►,� c . ��:u,� �� ,��- �� u � ��b' � h � �/ �,�' _ . _-- � �� , fi� ��.s G�.,-� �� o S c�-� �: �� ,u _ . �� :�c� cn� c�? CJc� __ �� = Q�� . . � � = �;�j o�, _ �-��,� ' �n.,��.�� r�� . . . ___ _;- -.� _ __ _ �/ , � ,� , . - �' _ _ , ��,�n�A A'_ �''''1 .. -_ ___ _ • _ � � �� 11 i � U y�-T�`J 1 n� -vt.�� t�"1' J�� 1 G3��}-� �e� � Q � � � �C/�l�1(�'1�V`1 �� f % Q Q�i�� , . � _ _�- ---- _ _ Prn�s�� i � �rr�U -� Gr��-�i c�J� � �.� �� . C � , , � � ��ti��.. � - � ��. ;� �a � �ourae,� �n� -�v o ' �u,l� � !�r�' �1 � f �S ��`�? . . � /o�y� � �,� � ' �� '�e� c��,s � c�-�� -�n � v� . ��u � � � , � �� -�� U �� e�.,,�� {� ��n �� :�.�, ,._ :T _ - �{ _:_� �� _ ,�. . � 'I ' DEPARTMENT: CLERK OFFICE (2512) 2019/2020 202� ------ EOY MID 1100 EXECUTIVE SALARIES 68,100 _ ___ 1200 REGULAR SALARIES 64,500 1300 OTHER SALARIES 350 $ 1400 OVERTIME 850 1510 LONGEVITYISERVICE INCENTIVE $ - $ 2100 FICA 9,990 2200 RETIREMENT 12,590 ' 2300 LIFE AND HEALTH INSURANCE 32,300 ` 2400 WORKERS COMPENSATION 850 TOTAL PERSONNEL COSTS: $ 189,530 PERSONNEL COST: _ _ __ . . _ _ . .� - -_ _ ��' _ . � 2021 2020l2021 'EAR ESTIMATES 70,350 ' 70,350 70,500 70,900 - $ $ 850 400 - $ $ 10,900 ' 10,800 t3,200 ' 13,200 ' 36,850 35,300 1,012 ' 951 13,662 $ 201,901 _ _ _ _ � . �; 202112022 'ROPOSED 1,500 11,250 8, 900 38,700 1,125 207,307 .��,J.� . _ 201912020 202012021 2020/2021 EOY MID YEAR ESTIMATES 3103 MUNICIPAL CODE $ 7,775 $ 4,000 ' 4,000 $ 13,600 3400 OTHER CONTRACTUAL SERVICES 22,500 19,800 19,800 17,300 4000 TRAVEL AND PER DIEM 1,630 3,500 1,900 3,500 4100 COMM. & FREIGHT 2,100 3,425 3,400 ' 4,700 4500 INSURANCE 5,730 13,770 ' 13,700 ' 13,900 - 4609 R&M EQUIPMENT 9,200 9,800 9,800 ' 9,800 4900 ADVERTISIN�/OTHER CHARGES 21,540 18,000 18,000 18,000 - - 4901 EDUCATION 1,050 2,400 2,000 ' 2,400 4909 MISCELLANEOUS/ELECTION 2,820 24,500 20,785 � 2,800 5100 OFFICE SUPPLIES 2,850 2,500 1,600 ' 2,500 5400 BOOKS, PUBLICATIONS, ETC 2,050 2,700 2,500 2,800 ----. -- ---- TOTAL SUPPUES AND OTHER SERVICES `$ 79,245 104,395 97,485 $ 91,300 --- - --- - - GRAND TOTAL FOR DEPARTMENT 268,775 308,057 299,386 298,607 SUPPLIES & OTHER SERVICES 1200 Increase in Depuiy Clerk base salary by $2500 � � 1400 - Increase OT line item based on number of additional meetings; intend to pay out OT instead of using Comp Time as the Deputy City Clerk is close to the maximum annual and additional time oft is not going � be approved due to the work load anticipa�d for FY 21-22. _, 3103 - Supplement#18 will include ordinances required after FD leaves, State mandated Comp Plan Amendment, Council required Comp Plan & LDR amendmenls. Optional add Comp Plan � be codified and add to webhosting on MCC site. � 3400 - Global Map annual contr�act same, shredding services costs increased, Phase 4 of the ofthe back- logged ` scanning project (planning & zoning records and all minute packets). 4100 - Fiber connectivity spread throughoutdepartrnenis 4909 - Decrease due b� election not paid from this FY; number ofemployees receiving 5, 10 & 15 yr service awards -- ---- --- --- -- --- reduced by 3 due to FD leaving and 1 retired last FY. 5 0- Increased based on �end for subscription cosis. --�- - --- .�.. L. Gamiotea Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 5 of 16 Y � �� ;&� ' � � DEPARTMENT: LEGAL SERVICES 2019/2020 2020f2021 202012021 202112022 _ __ EOY MID YEAR ESTiMATES PROPOSED 2300 HEALTH INSURANCE 2,675 $ - $ - $ _ 3100 PROFESSIONAL SERVICES 87,500 162,800 158,000 112,800 -- 3101 PPROFESSIONAL SERVICES (CODE, ETC) 50,000 3300 LEGAL COST 25,800 ' 50,500 38,000 25,000 4000 TRAVEL AND PER DIEM $ 1,000 $ - 1,000 4100 COMM. AND FREIGHT SERVICES 150 500 $ - $ - --- 4609 R&M EQUIPMENT 575 $ 800 240 800 4901 EDUCATION 80 500 $ - 500 5100 OFFICE SUPPLIES $ 300 $ - 300 5400 MEMBERSHIP & SUBSCRIPTIONS $ $ - $ _ $ _ TOTAL SUPPLIES AND OTHER SERVICES 116,780 216,400 796,240 190,400 GRAND TOTAL FOR DEPARTMENT 116,780 216,400 196,240 190,400 SUPPLIES & OTHER SERVICES � ` ` ` ^ � 1 r ' i � . : � � l�� cG:1..��C�.S�C� �j1.�1- l� C,l'`t--� �1�C _ �_�'J� _ _'�_-�� 4�4 ---- _ _. __._. - - : a�U ` 1 J ; rZ�(? `�.�,'..' 1,-� � � �-`��.1_t_ � U l` �'�-�,( Jt�1 � S _ . (J� �-�it�l. � .�'�- t� V`� �,- �k.i..�G��'l � C� . . _ . �j��C; S�C�c,s ��-�-�.' C;� ��s�.�-�� . _ : : �i (.r' C:�� ,�.,,� ��- � v �.c�. � � I Q�a 7`� =�_ C� �..►��. ��e.i. �..f�-�- l�erv�,� -�-� �.��" �o�'.�n�-f-i �-- `�- �i�- -- � � ..� � � , . . �� . _ _ _.._. .. . �� 1��, Co� C o i,�+ �n ��;� �� .c.�c��` ---------r , �� ---___� __ . � _-- - : __ _ _ _ --- _ _ __ . - _ _ _ __ ,� . _.._, . _ _ _ __ - _ _- - _ - _ - _ _ _ _ - �� : iI . � � � . . .. � � ; _ _--- - - - -- _ . _ I . L. Gamiotea Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 6 of 16 ��,. ,.: ; � _ a� �; . �- DEPARTMENT: FINANCE DEPARTMENT (0513) (�^ �\il 201912020 2020/2021 2020/2021 202112022 <<• �%S EOY MID YEAR ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES 65,350 66,500 66,500 67,600 1200 REGULAR SALARIES 82,100 ` 82,900 ' 83,800 84,600 1510 LONGEVITY/SERVICE INCENTNE $ - $ $ _ $ _ 2100 FICA 10,050 11,550 11,050 ' 11,700 2200 RETIREMENT 13,700 14,100 13,920 12,100 2300 LIFE AND HEALTH INSURANCE 35,900 37,725 37,400 39,500 --- , 2400 WORKERS COMPENSATION 900 1,030 1,010 1,250 2500 UNEMPLOYMENT TAXES $ _ $ _ TOTAL PERSONNEL COSTS: 208,000 $ 213,805 213,680 216,750 PERSONNEL COST: �� 201912020 202012021 202012021 2021/2022 EOY MID YEAR ESTIMATES PROPOSED 3200 ACCOUNTING & AUDIT 36,800 ' 33,800 33,800 36,300 3400 OTHER CONTRACTUAL SERVICES 42,900 ' 37,600 32,800 37,960 4000 TRAVEL AND PER DIEM 200 2,000 650 ' 2,000 _ -- 4100 COMM. & FREIGHT 2,140 3,580 3,550 4,700 4500 INSURANCE 7,380 9,220 ' 9,100 ` 9,970 4609 R&M EQUIPMENT 12,100 14,200 10,900 16,770 4901 EDUCATION 400 1,250 $ - 1,250 4909 MISCELLANEOUS $ - 500 $ - qpp �i 5100 OFFICE SUPPLIES 1,750 1,200 1,100 1,200 ----# 5200 OPERATING SUPPtY 14,600 15,650 14,900 11,700 _ 5400 BOOKS, PUBLICATIONS, ETC 175 250 � 100 275 TOTAL SUPPLIES AND OTHER SERVICES • 118,445 $ 119,250 106,900 122,525 TOTAL COST: 326,445 333,055 ' 320,580 339,275 -._.s 4100 - Fiber connectiviiy spread throughout departrnents ,� i� . C<<��c� `�-�j s-�u �/��-�!/�t SCr'��C C��c� C;�� - � � - , �� - .. . �U,�.:�, � � -�, ts�; �. �-;,��., � y Cc � � c� ( � _ _ . . __ _ -.�, - �; - . � L� �U �u..f i� (� P�cJ C�C,!�,t./t;i�u� �C ' �,c,��t�.n� � - _ , _ , . �(� _. U _ _ _ .:. _ _ I�L �`��G�C� f�`�iti2..�C/�, � �� f�'r �Ct.�rn�-�,� �'�.�u.�,c .'_ _. . __�. ___-_ _ -- -- -- - --- __ _.__ ..._ � _. _.__- , . I (�. , ' � t�- �- _ C:t.CC�� ,1.+1'�-�-� j 5��-��- �-- ----------- --- - -- . .---- ----- _ _ --_ ,_. - - _ - -..------- -�--._ _ _ -.-------- _ _ _ _ __ _ __ � L. Gamiotea Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 7 of 16 A, �j . DEPARTMENT: �ENERAL SERVICES �G I'-� 1200 REGULAR SALARIES 1300 OTHER SALARY 1400 OVERTIME 1510 LONGEVITY/SERVICE INCEN'fP 2100 FICA 2200 RETIREMENT 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL PERSONNEL COSTS: PERSONNEL COST: 519) 201912020 202012021 EOY MID YEAR 105,900 ' 111,700 850 8, 070 '$ 8, 770 9,660 10,600 31,000 ' 35,500 835 155,580 '$ 168,255 h � , ;;:� av .�� :� . s� d��- -�- > 202012021 2021/2022 ESIIMATES PROPOSED 108, 300 116, 900 $ 850 8,250 8,912 9,600 8,800 35,200 39,100 S00 1,100 162,150 175,662 _ - -__ ___ P� �5 3100 PROFESSIONAL SERVICES 3400 OTHER CONTRACTUAL SERVICES 3401 PUBLIC MEETING CONTRACT COST 4000 TRAVEL ANO PER DIEM 4100 COMM. & FREIGHT 4300 UTILITIES 4400 RENTALS AND LEASES 4500 INSURANCE 4600 ft8M VEHICLES 4609 R&M BUILDIN� & EQUIPMENT 4901 EDUCATION 4909 MISCELLANEOUS 5100 OFFICE SUPPLIES 5200 , OPERATING SUPPLY 5201 FUEL AND OIL 5204 POSTAGE & SUPPLIES 5400 BOOKS, PUBLICATIONS, ETC TOTAL SUPPLIES AND OTHER SERVICES 20191202D 2020/2021 EOY MID YEAR 115,500 131,200 97,500 ' 105,536 $ 25,800 2,675 4,960 2,150 3,790 8,570 ' 9,100 3, 700 ` 3, 694 21,600 25,200 $ 3,000 16,700 27,373 $ -'$ 1,000 $ - "$ 365 3,650' 5,000 - 100 $ 202012021 ESTIMATES 120, 500 108, 260 25,700 2, 850 3,700 8,990 3,911 24,600 1,200 25,450 2, 500 1,600 100 334, 368 202112022 252, 700 103, 900 5,740 10,600 3,700 . 28,500 3, 000 24,624 . 1,000 1,000 2,900 • 540 7, 000 200 479, 864 _ �� Surrut5 � ui htrc 5trcvi�t5 - GRAND TOTAL FOR DEPARTMENT 432,800 519,873 496,518 655,526 � 1200 Proposed base salary increase for General Service Coordinator, $3,500 increase to base pay 3100 - Engineering Services, $20,000; uilding 0 i b Planner, Added items for Planner ! 34011 - BIS, Escribe, Zoom annual subscription and contract cos --- � 1 4100 - Fiberconnectivity spread throughoutdepartrnents -�v� V�-�� 5204 - Postage increase and added $1,000 for add'I mailing based on councils decision on plan to _. 5200 - Shifted,$5000 from 3100 for 1& 1 1/2 Surcharges to be paid to State � �l SC�.��a�c�j ��:�I�.�l:�. F�1� ��. 0� '�"+'1 �JU�t.� - - _ _ �Ia : . ►��.�1 � c c��.� �--� �-� �.�� 1 ��-�-- C� c� � , - ��- � � � �� l�� P� �� .�.�.,:�� c�-�o � -� {}-�� `��C � e Z�z. _ _ I �. : . ��-( 0 ( (��G�l� i�.�� CO�='�r�.� l`�.�t. �- aC(°,e�-�� .�t�� cca� _ . . C�S��S. � ��. CC�� i;'�.- �-�-e ��-t,�.� S�S�-�lYf. (,�`j %��- 'Cc�r��.�°� : . ��_ c3�, � ��-r C��`�� 1�►�.,�a� � ��►- S� h�'�-' �'� - . I c�- ��;� -�=-�,c �,�3 �,�,cr�.�'--�,aY' � � - - � _�� j 7� -� . . �� c��. , , _ - ��L . . ��v.s�� -�-� ? l�v� - � ��S- � �'+ r�.� � � ��. �C,u� -z t o�n � , - -- _ . . �� C�� r��.�. 1 (�. �u� �-r�, ��, � f �i� C�s� � . . l�4 �. '�- L I (�,1 � � � , � ,�,c�-� ? /� --C�,(� , 11�C 1 ��-�. 'u�� . (��., � �� L. Gamiotea Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 8 of 16 _� -...� '_=a� , _ , , - _ � �. „ � . �- . . C c rnm-Qu� - ��Y:R 'v �� .1��.��..��, �- �� r�r�.�.�i �-- � �-� __ __ .- , , . . , _ _ . . C�.�_��.�l,t u i ��1;� 1�� ; 1 Ci.-�-f'�c) � �� f `�._ �� t.1-�J� �'� U�i�.�-�?-_�_ _ _ . ._ . �.�- l� `�4--��- ��.�.�.,�-�� _ - . _ (l� '�►_�:� ( � � ��., �-h,�� . ,` _; , : _ �'�O� h �R � - _ . _ _ _ _ ------ _ _ �� . . �`�'�:.�:��nu �.�� -� �� , i�� nQ� C�-��c,'�o�c�x,� - . . ��. � . - - - _ _ _ _ i�� - d��f i�n.U� i��- � �c�.u�. �� n.�-�� m�-�.�;�,�- _ -- - -- _ _ - -__ . _ t � � ��_ .�. �'�Sl,v� ' �-�i � G`l;� �.�--� G1� _ � . _ _ _ __ _ .. G;.�-v �- G.� hc� � t�.0 �, _ -- --- --- _.- ------ ---- _ --- _.._.�.: � - - - , ,� _ � _ _ _ _-- __-- -- � _, � "�� . 5� 0 ► � �� , ��./ , ai �-�--r �-f -L�� .151 ��' �� _ _ .. __. �� _ ��LC� S6rl �f� � .�� t� `� c`r� �� ! �o �-E-�v�r � I �- �.% Su� -� ��,---- � I� �d. � sl ��..�� _ : ��6�� .: . __ _ _ _-- _--- _____ - _ --- �. . . _� y� .r,_ _ _-- - _ _- _ _ - _ -- -_ - _ � � : _ _. --__ - _ � . ;� � - - _ - - - ---- -_ .-- - - -- - __ _- -- _ __ _ _ -- - -- ---- -_�: :' ('C,,�-� �a o-� 1 � _ _ _ , - . .� Is"�, ��t.. . 4. _ ; . . .--"` . - '_.'s'��.r�-v,..:.`�5:. ..- A 't9 . r� ( i DEPARTMENT: POLICE DEPARTMENT (0521) � - 2019/2020 2020/2021 2020/2021 2021/2022 �` ��' EOY MID YEAR ESTIMATES PROP05ED 1100 �XECUTIVE SALARIES 77,300 ' 124,864 123,800 ' 78,900 1200 REGULAR SALARIES 1,230,800 1,479,283 1,445,900 1,496,400 1201 HOLIDAY PAY $ -$ 5,600 7,000 1202 OFFICERS HOLIOAY PAY 23,300 29,000 23,900 29,000 1300 OTHER SALARY 31,500 44,500 32,000 44,500 1400 OVERTIME 1,950 3,100 2,772 3,100 1402 Dispatch OT $ - 8,500 $ 8,700 8,500 1403 OFFICERS OVERTIME PAY 82,500 107,000 140,000 90,000 1404 OFFICER OT SPECIAL DETAIL 35,000 1501 AUXILIARY PAY 1,200 1,200 1,200 1,200 1510 LONGEVITY/SERVICE INCENTIVE 1,000 $ $ - 500 � 1520 OFFICERS LONGEVITY/SERVICE 250 500 $ _ 1540 CAREER EDUCATION 12,500 ' 15,000 13,800 15,600 2100 FICA 112,500 ' 133,667 129,800 138,600 2200 RETIREMENT 245,500 285,385 280,000 $ 202,500 2300 LIFE AND HEALTH INSURANCE $342,500 388,140 378,300 407,475 2400 WORKERS COMPENSATION $ 55,300 89,660 84,600 97,500 -- 2500 UNEMPLOYMENT COMR 10,000 TOTAL PERSONNEL COSTS: 2,218,100 2,709,799 ' 2,670,872 2,665,775 PERSONN.EL COST: ,, -- _�� ,�4' �C�., ,CV.��i� t�-:� � 1.:��na.� �� ,��-�-cc�- Cr� �. �F� ►�.t � m�`� �� ►�� C��-�-�,-�.�;� fn� � ; � �.T's 1 ��c��,�� c�j .�-�{ u� �.,� � t�-�.i�(1,'vr�, � T �-- f� �G�c�(:. i�a.�;�Y1cvt. �7'r Gl.��k.fJt�� G �i�-CO , - - _ tve��- ��.c��, l�.t,uc.�j �n- 5t-e� P�Ct�r� �-r �-c.�� • � � 201912020 2020/2021 2020/2021 2021/2022 -"' EOY MID YEAR ESTIMATES PROPOSED > 3100 PROFESSIONAL SERVICES 39,600 41,328 39,325 41,328 .�� " ----- 3400 OTHER CONTRACTURAL SERVICES 21,300 35,228 34,500 42,100 � (,�,,�!, ' 4000 TRAVEL AND PER DIEM 3,560 4,000 ' 2,550 11,500 , I4' ` 1`��t� 4100 COMM. & FREIGFIT 38,500 49,000 45,600 49,000 '� eJY�, 4300 UTILITIES 12,900 17,000 14,800 17,000 __ _. ____ 4400 RENTALS AND LEASES 4,550 ' 5,420 4,980 5,420 4500 INSURANCE 57,040 61,500 59,400 64,500 4600 R&M VEHICLES 16,900 20,000 17,000 25,000 • 4609 R&M EQUIPMENT 36,900 ' S3,950 46,700 �7�t;600 4700 PRINTING 500 3,000' 1,600 3,000 _ 4901 EDUCATION-RESTRICTED 1,350 ` 3,200 6,300 8,200 4902 EDUCATION - NON-RESTRICTED 600 2,900 ` 2,100 5,400 � 4903 CODE ENFORCEMENT 8,100 9,000 9,100 9,OOD 4909 MISCELLANEOUS 1,900 ' 1,500 100 1,900 5100 OFFICE SUPPLIES 2,850 5,000 2,800 5,000 5101 DETECTIVE SUPPLIES 3,600 3,000 ` 2,600 3,600 5102 INVESTIGATION FEES 3,200 3,000 ' 2,800 3,200 5200 OPERATING SUPPLY 14,800 ' 17,100 '$ 13,700 17,100 5201 FUEL AND OIL 49,900 62,000 62,000 86,000 5202 OPERATING SUPPLIES (TIRES) 6,700 9,500 10,700 10,700 5203 UNIFORMS/PATCHES 15,500 21,600 21,600 21,600 5400 BOOKS, PUBLICATIONS, ETC 1,500 ' 2,500 2,200 $ 2,500 TOTAL SUPPLIES AND OTHER SERVICES 341,750 430,726 402,455 487,648 _� '- ,3 GRAND TOTAL FOR DEPARTMENT 2,559,850 3,140,525 3,073,327 3�.6A;�- SUPPLIES & OTHER SERVICES 1200 Not funding Major position; adding 2nd Lieutenant -- � 4609 Add remaining City emails for all departrnent employees 4100 - Fiber connectiv ity spread throughout departrnen4s 3400 Maintenance contract on CAD/Spillman system 4901 & Travel, education budgeting per last year (amend mid year tor the OT budget) (Travel& Ed to be back to normal and additional training (non-covid years) r---- 5201 Contlnuing wilh ihe same 24,000 gallons estimate for fuel , � L. Gamiotea Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 9 of 16 . .;,1 • .: •� c . DEPARTMENT: FIRE DEPARTMENT (0522) ��C, I� 201912020 202012021 202012021 EOY MID YEAR ESTIMATE 1100 EXECUTIVE SALARIES 78,700 80,400 1200 REGULAR SALARIES 685,700 371,859 q 1200 SEPARATION EST INCL LEAVE BALANCES 1201 HOLIDAY PAY 19,500 ' 10,470 1202 ACTING LIEUT/PLANNER 7,500 600 $ 1300 OTHER SALARY 57,800 ' 15,600 $ 1400 OVERTiME 61,200 49,160 1401 OVERTIME PAY/ANNUAL & SICK 37,500 38,660 1501 VOLUNTEER PAY 15,400 11,300 1510 LONGEVITY/SERVICE INCENTIVE 250 $ - $ 1540 CAREER EDUCATION 1,200 800 $ 2100 FICA 69,300 38,968 2200 RETIREMENT 166,400 ' 141,700 1 2300 LIFE AND HEALTH INSURANCE 147,300 ' 116,300 1 2400 WORKERS COMPENSATION 48,800 49,750 2500 UNEMPLOYMENT COMPENSATION $ $ TOTAL PERSONNEL COSTS: 1,396,550- 925,567 1,4 PERSONNEL COST: .-.r 1 � - �,�:�. t`��Cy-�.:� �\CU�. SG�`�. �►.li. '�ti ` � t;�C . �7UrrLICJ Ca V I fICR JCRVIIiCJ GRAND TOTAL FOR DEPARTMENT 1,624,940 1,401,796 1,344,251 3400 Fire Services ContractCost 3401 3 Temp Firefighters estimated cost 4_4�00 �+� �'May need to Travel due to liquidation of vehicle and equipment liquidation ------ ---- -- 4600 If anything needs to be done to vehicles/equipment � prepare to sell ? ': --- ' • . •,� �,'�'i.� Line items include all remaining vehicles and equipment .Required maintenance/repair needed to Liquidate, etc. ��_; 5200 Keepp Software'Target Solutions' for one year �_ 202112022 PROPOSED 81, 700 109,200 45, 000 14,200 3, 975 25,000 -- 111 C ? �(,�u„+, � 85,925 U ��J ,. L. Gamiotea Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 10 of 16 _ �_�_ .._ .� 10,600 $ - $ - $ 70,500 $ 72,000 $ 14,200 $ - $ 52, 500 � �,� ( �,� 201912020 2020/2021 202012021 202112022 ` EOY MID YEAR ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES (MD) 8,400 ' 5,100 6,100 $ - 3102 PROF SERV (PHYS FOR SCBA) 2,570 550 250 $ - 3103 WELLNESS PROGRAM (Gym) 2,700 ' 1,920 2,400 $ - 3400 FIRE CONTRACTUAL SERVICES $ - 235,000 98,611 618,000 3401 CONTRACTUAL SER-3 TEMP FF 770 71,600 42,600 225,000 4000 TRAVEL AND PER DIEM 11,600 ' 300 300 '$ 1,000 4100 COMM. & FREIGHT 1,400 14,100 9,100 10,000 4300 UTILITIES 35,800 ' 13,000 13,500 7,500 4400 R�NTALS AND LEASES 15,800 ' 1,100 1,450 500 4500 INSURANCE 18,700 ' 30,65G 29,650 16,500 4600 R8M VEHtCLES 15,200 30,000 25,000 3,000 4609 R&M BUILDING & EQUIPMENT 71,000 ` 33,575 ' 33,000 10,600 4700 PRINTING 3,600 200 $ - ,250 4901 EDUCATION $ - 7,175 7,400 ._� '239Q- 4902 PUBLIC EDUCATION & FIRE PREV. 1,400 ' 1,800 990 $ - 4905 TRAINING & MATERIALS 400 2,200 1,400 $ - 4909 MISCELLANEOUS 2,200 ` 500 100 250 5100 OFFICE SUPPLIES 12,900 1,600 400 500 5200 OPERATING SUPPLY 9,200 9,259 9,100 3cj �� .�,�A6 5201 FUEL AND OIL 4,100 ' 4,850 7,400 2,660 5202 OPERATING SUPPLIES (TIRES) 8,400 ' 5,000 4,500 2,000 5203 UNIFORMS/PATCHES 2,250 4,750 3,800 1,000 5400 BOOKS, PUBLICATIONS, ETC $ - 2,000 1,700 500 TOTAL SUPPLIES AND OTHER SERVICES: $ 228,390 $ 476,229 298,751 $ 903,79? �., _...."'�` DEPARTMENT: PUBLIC WORKS (0541) �('� r�; 2o�s�zozo 2ozo�zo2� zo2o�zoz� 2ozvzo22 J� EOY MID YEAR ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 79,800 $ 82,400 $ 82,700 $ 83,600 1200 REGULAR SALARIES $ 338,700 $ 339,800 $ 343,400 $ 380,100 1300 OTHER SALARIES $ - $ - $ _ $ _ 1400 OVERTIME $ 9,800 $ 7,500 $ 7,775 $ 8,000 1510 LONGEVITY/SERVICE INCENTIVE $ 250 $ - $ - $ _ 2100 FICA $ 32,800 $ 32,800 $ 32,700 $ 36,100 2200 RETIREMENT $ 39,600 $ 40,900 $ 39,400 $ 34,900 2300 LIFE AND HEALTH INSURANCE $ 116,600 $ 121,500 $ 121,000 $ 141,900 2400 WORKERS COMPENSATION $ 37,800 $ 24,800 $ 20,500 $ 32,100 2500 UNEMPLOYMENT COST $ - $ - $ _ $ _ TOTAL PERSONNEL COSTS: $ 655,350 $ 649,700 $ 647,475 $ 716,700 PERSONNEL COST: � . �� T c� o C� �(1� C��,�j Q�� (��,��' � �}. - �� - �� `C�� _ . �(�h '� I 2019/2020 2020/2021 2020/2021 202712022 �`�, EOY MID YEAR ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ 100 $ 2,500 $ -$ 5,000 3400 OTHER CONTRACTUAL SERVICES $ 5,270 $ 8,000 $ 2,100 $ 5,000 3401 GARBAGE COLLECTION FEE $ 381,200 $ 384,766 $ 384,565 $ 402,900 , 4000 TRAVEL AND PER DIEM $ - $ 1,500 $ 1,065 $ 1,500 4100 COMM. & FREIGHT $ 5,800 $ 7,000 $ 10,200 $ 16,000 4300 UTILITIES $ 19,200 $ 25,000 $ 2A,450 $ 25,000. -- 4400 RENTALS 8 LEASES $ 3,600 $ 3,500 $ 2,420 $ 3,500 4500 INSURANCE $ 36,200 $ 39,470 $ 39,100 $ 41,500 ----.-- .- - . - 4600 R8M VEHICLES $ 6,300 $ 7,000 $ 6,730 $ 7,500 4605 R&M PARKS $ 22,800 000 �__22,50� ---� �� 9 R&M UILDN &EQUIPMENT $ 35,600 $ 31,750 $ 40,700 $ 1b&,@B9r� � 4901 EDUCATION $ 910 $ 2,000 $ 2,200 $ 3,000 4909 MISCELLANEOUS $ 100 $ 500 $ -$ 50Q 5100 OFFICE SUPPLIES $ 900 $ 700 $ 500 $ 700 5200 OPERATING SUPPLY $ 9,050 $ 9,000 $ 9,000 $ 10,000 5201 FUEL AND OIL $ 21,300 $ 27,000 $ 23,900 $ 39,125 5202 OPERATING SUPPLIES (TIRES) $ 1,050 $ 2,000 $ 1,500 $ 2,000 5203 UNIFORMS 6,100 6,000 5,350 6,50D 5204 DUMPING FEES $ - 500 450 1,000 5205 MOSQUITO CONTROL $ - 6,000 6,000 ' 6,000 _ __ . . . _ _. . - -- 5400 BOOKS, PUBLICATIONS, ETC 50 100 $ - 100 TOTAL SUPPLIES AND OTHER SERVICES: 555,530 578,286 579,230 ' '9d9;72r (o7c� 3�5 GRAND TOTAL FOR DEPARTMENT $ 1,210,880 $ 1,227,986 $ 1,226,705 '$ �;�6,6$�5- �� Jr c�.;1; ,zoo _ - Addition on Maintenance Operator; move operatorto Lead Operator �� ^,•_ ,,�/,� �,� �,�I�.j FICA, Ret, Insurance EC reflecis increase in adding person and promotion (� Y��_ �Mi � - 4100 Includes fiber service and additional cell phone reimbursement (or PW employees � �„ � y �O �� n ^,� 4605 Includes one (1 replacement Chickee ($6500) and replacement large flags ($2500) � �r v� �• � 4609 General increase due to large increase in material cosLs $10,000 for water infiltration issue and repair at Chamber Building ,� /19 �(' (��+n �� C� �:�� ,n �� _ 5201 FY21-22 Estimate Gallons l�rlclt � � � �� r�ti t.e7'r Unleaded 6,750 �, U � � ` � ' ,., ,� I n �/ �1 Off Road Diesel 3,000 , �i�-�`'' UU �L ___ On Road Diesel 1,000 � � � " , , (�Vy� "l:� ��,�- `�l (� G , (;t_C�CI..e� � �-l't��va _ . refle ts .; �" o C_� `J�" ��' r}'� � i'7 tU.�� l..Ql�.��J -- . . V' • ' � � ... . �... � ` -- i -Y . 1 �i\� .�� . J � `. �l/�W" - . � . S �� / / y � .1 _..___. ' 1 / f� . _ .._.. \l � � � �-G�= . � ��,� � , z _ _ -- - _ _ �� (� � �l ��,� �� C� ��cU�.. on�- 11, � . G�uc� - �..�. w��ua� ��n., ��:.��e,o , i �- � (`"'�"J wo � � C�'�Cc n� �'ic ��.� , t��-�.1� u��,�c - - ,, _ ^ C--� � ��- �� P Sl�i� �- �c�-�� S(�� I c�_.. �.�(�� . 3�3 c� �- 4�. ��:�j� �;� �� . `�3 �� `C�.i:;��l, � �� C.�S� � �l�f� '� • �� l�i y�Ct�IlUCIYI.�d r �.LL��1�� L. amio ea andwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 11 of 16 .� _ . -- . . i .. _. ,il _ _. _._ _--- ---_ � � � ,� x�� d,c�� 4��:f-e� � e.-�'.�r�.�-c�.o �-c-�� " � — . , . �- `� ----- ------------ . . ��.�-�t�� C_�S-l-S v�. � ..�� -U� . . . �o � c�;a. ��ti�.� � _ � C 5,�� 1 C� , �i oC� ,, .� � _.. l� �. r� �� 7�7,�Co _ .. �x i�i c�.Z �� 3�, ooa . i _.. -- ___. _ __ _. ____ - -- _ -- - _ _ .. ��;`SU�,� - _ ___ __. __ _ . __ � �SOr OC�� ' _� .. y.�. . . �. . . `� '✓/�� O� .. . ' I ._�_"�"_ �. . _ _�� ..�. _. ,�. � . .... � � � � � V _ _ �. -._. ? I � .. . -_. . . . .. . . . � (, � �` �c� C �� -`�,`,� ' � � � �( r t�C d - — - � _ � �7C3; �QC� _ _ . . l�.�e'�--� V �..�.�,� .� _._. _ _ _ _ . . __ . : g° `� -�J �� _ _ _ - --- - - ---� ._�� _ --- - _ _ . _ _ ., _ „ .� ��- - _ __ ._ _ _ _ _._ ._ __ _ __ __ � . . .__ __ � I1 . . .5� _ _________ __ _ _ _ , p�:� � 1 �t �-� l � _ _ -_ �� - . _ � �»�� Public Facility Fund (Transportation) �C� �� FIY BE INNING FUND BALANCE REVENUES 301-313.4100 LOCAL OPTION GAS TAX 301-313.4200 LOCAL ALTER, FUEL USER FEE 301-335.1220 SRS EIGHT CENT MOTOR FUEL 301-312.3000 NINTH CENT FUEL TAX 301-335.4100 MOTOR FUEL TAX REBATE 301-361.1000 SCOP Funding 301-361.1000 INTEREST EARNINGS 301-369.1000 MISCELLANEOUS NNIERICAN RESCUE PLAN TOTAL REVENUES EXPENDITURES 301-549.3100 PUBLIC FAC.-PROFESSIONAL SER. 301-549-3400 PUBLIC FAC. CONTRACTUAL SERVICE 301-549-4300 PUBLIC FAC. UTILITIES 301-549-0609 REPAIR & MAINTENANCE 301-549-4909 MISC-PARK HOLIDAY LIGHTS 301-549-5300 PUBLIC FAC. ROAD & MATERIALS 301-549-6300 PUBLIC FAC. IMPROVEMENTS 301-549-6301 SCOP IMPROVEMENTS 301-549.6302 PUBLIC FAC. BEAUTIFICATION 301-549.6400 PUBLIC FAC. MACHINERY & EQUIP TOTAL EXPENSES Transfer m General Fund $ 350,000 FIY ENDING FUND BALANCE �,' 3100 `� � 3400 2019/2020 EOY 1,021,107 343, 000 209, 000 ' 63,400 62, 000 ' 1,260 $ ' 7,600 686,260 750 62, 900 58,600 30,400 4, 800 61,500 95,700 64,400 379,050 350,000 978,317 Eng/Prof Services - SE 5th Ave Scop Enq/Prof Services -Storin UVater IVlauuin9 EnglProf Services - Centennial Park kayak launch design EnglProf Services -Other Grounds M ainUStreet Sweeping Sidewalk Repair and ADA ramp Installation Replacement small ROW equipment Sign RepaidReplacement Traffic Signal Equip Upgrades ROW Drainage R&M Bridges & Culverks Storm Water Infiltra6on repair .. Storm Water Ditch M aint Adjustrnents 6300 Asphalt and Roadway Reconst Sidewalk Program Stonn UVater Infiltration repair pi�,� hninq 6301 SCOP SE 51hAvenue 6302 New/Replace Trash cans, Parks and S Park St 6400 Inverler Generators Tiailei Mouni VadJe( system sionr� drain cleaner Zero'inmivfower � Inkjet plan plotter Replacement Diesel Pump Arm Tractor $ 17,500 $ 1�5,000 1,200,000 I� � (� _- 2,218,701 �� - �i5,000 �`t��.�shu.d-<.� 90,000 s5,000 S�f'�,l� ln� 51,500 �'�,'�.�Y'�____ 1,000 �,-7� 80,000 �f _ 1,135,000 ))�r ��p � 334,951 �� `+'1� 5,000 ��.11�T 390,000 � 2,267,451 �� l r�'U�`�(iQ l.rl'.•ryl:�� 525,220 >� � :l�t" i1+� l�. - � 13u� C�z C�is ) �e' l�c:=, �{ �t�nt l�,r�#-e,'t��- ��'� la�l'ti.�-c� l�Ci�r1 S is �kL �, I� �L�-�1 { � �,�.�G� � � - �'V 1 lU/lS- �v�.Y S-�'+'`l,p�'N�� .� �'� � � - � I �, GQ� C�.e1U� - ��I, � r�� (.�.�� . _ _ �- c;�-�� -- S-1-Yi,�;� (�I �,n. �� StO�.�. �W: '�.iC �- �S��Gzk.� �(c��t, -Iz �,�i.�_�v��n �-r I��;�-z.�-� � I J� - �4��.t� �L t�u.� � �, � j�. � ��cu� �z� �Q�c.�r� ��,a5� �,�� -� ��.�� ,�� , ��-rt�St-��:�t,�s�, �r �ld i�a.� , � C�'�j �- s'��i�►� ��n 1��G`�f-c��t � - - �12 \�`�.�� J l,� � 1,ts �Ci.�� U�'(�,,� N C� �� ` � (�, �CX) Sifl2.Q G�.k1� , �..�` h�1`, vU � �r� �- � - . . � �,� ` V� \�V � 1 V ' �J V"� �� l l lM� �� i� 1 � �ll,�j��r V �^{--i S i " ' �'1 l 1 - �J U v nP" G�`�,��-1,� S�L�!.�C�.�t� �1•�� C��'��j �'l.�'.�l-i�i�4�, i0 ��'V��f-�i'1i1�.1., �Ci,1,�1� �7}i,�• L. Gamiotea Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 12 of 16 2�2012021 201912020 2021/2022 MID YEAR ESIIMATES PROPOSED 844,807 ' 946,855 923,970 321,575 186, 452 59,890 56,423 1,200 532,488 6,000 1,164,028 20,000 90,000 61,500 41,500 10, 000 57,500 5, 000 $ 2, 500 � 910,488 $ 350,000 748,347 $ 2ozoi2oz� P $ S $ $ 90,000 $ 50,000 $ 1,500 $ $ $ $ $ $ 20,000 $ 7,500 $ 10,000 $ 10,000 $ 10,000 $ 10,000 $ 345,120 '$ 347,800 211,800 212,300 62,340 60,500 61,200 61,050 1,200 1,200 162,455 334,951 900 900 845,015 20, 000 74,400 61,200 10,500 4, 900 67,700 90,000 185,000 4, 200 517,900 350,000 923,970 30,000 45. il0u 15,000 25,000 90,000 50,000 1,500 20,000 10,000 10, 000 10,000 20, 000 10,000 $ 120,000 $ 120,000 $ 15,000 $ 15,000 � 1 �iUU,OI�i $ 177,537 $ 334,951 $ 5,000 $ 3, 2: � 14i;!1( $ �.. . ,e _ -- __ . — — — — -- --- ----- — - �i ��Q �� d . �� . ,; �. :� �s �: - � ;� ;� � � �� . ___ _ _ _ ______ _ . _ .. __ __ __ ___ _ _ _ _._ _ _ _ __ _ __ _� — , � , � .�__ � __ _ _ _ __-___ _._ . .� � � �-� { ; . � � � . �. ._ _ }_ ,c�m,�� -�- �- �-�� _ _ _ _ _ _ _ _ ___ _ � -�.� c� �� -��v, -ua �v�� - . � _ , �, �� S �.� �,� .� .�� U�� _� � —.- - _ __ _ _ � _ _ ,� _��.� �� t-�--`�� h ; ._ . _ � . , _ _ _ _ �`�.S �'� tirc�� ? -� ��j �'1'� ��v`�� C.� ; ��, �.� _ _ . -.___ __ __ _ _..__ , . . �....�_��_�� __�_._�_.... _. . _ . . . . ._. .0 G J __ . __.. . _.�.."_. ._ ____ ' _ . ___. " . .. __. . . . �Y�� (� U� �?'� � ' � p,�-� ;�, ---�� .a �� `,� _ _ �, � , �---- - —. _--- - — - - — -- _ �-- -- ----- —._ _ _ __ ._— --- -- -- ___----_______ __.___ .____ __ __ ___ _ _ � � . , � ..._ . { � . . ., -: �-, ��. � �;. CAPITAL PROJECTS IMPROVEMENTS _ ��'l., � � zo�arzo�s J EOY FIY B GINNING FUND BALANCE $ 4,800,600 REVENUES � 304-383.0000 $ _ 304-364.1000 DISPOSITION OF FIXED ASSETS $ 65,700 304-361.1000 INTEREST EARNINGS $ _ 304-369.1000 MISCELLANEOUS $ � TOTAL REVENUES $ 65,700 EXPENDITURES 304-549-3100 Professional Services $ _ 304-512-3100 Professionai Services $ 9,500 304-511-6400 ADMINISTRATION CAPITAL $ 6,900 304-512-6400 ADMINiSTRATION CAPITAL $ 600 304-513-6400 FINANCE CAPITAL $ 120,400 304-519-6400 GENERAL SERVICES CAPITAL $ 39,900 _ 304-521-6400 LAW ENFORCEMENT CAPITAL $ 165,500 , 304-522-6400 FIRE PROTECTION CAPITAL $ 41,200 304-536.6400 SEWERIWASTEWATER $ _ 304-541-6400 PUBLIC WORKS CAPITAL $ _ 304-549-6400 Other Capital (Pub Safety, Transp.) $ 41,800 304-549-6401 PARKS CAPITAL IMPROVEMENT $ - 304-549-6402 MEDIAN REPLACEMENT & ROW $ 172,500 304-549.6403 TREE PROGRAM $ 9,200 304-584.6400 FUTURE CAPITAL PROJECTS $ 15,000 304-2512-6400 CLERK CAPITAL $ 5,050 TOTAL EXPENDITLJRES $ 627,550 - OTHER REVENUES AND TRANSFER IN $ - Other Grants - Transfer In TOTAL TRANSFER INS $ - TRANSFER OUT TO Other Funds $ - TRANSFER OUT TO GENERAL FUND $ 467,898 , TOTAL TRANSFER OUT _ $ 467,898 ASSIGNED FUND BALANCE , _,� �` . . .. `�� =��_ �� d . �3 � � • -1 2020/2021 202012021 202112022 ', MID YEAR ESTiMATES PROPOSED $ 3,190,195 $ 4,633,600 $ 3,665,061 $ $ - $ 6,000 $ 23,500 $ aL� $ $ - $ _ $ 550 $ - $ _ $ 6,550 $ 23,500 $ 1 ` Ce-� $ 94,000 $ 94,000 $ : $ 3,500 $ 3,500 $ - $ $ - $ - $ $ - $ _ $ 3,600 $ 3,200 $ 2,500 , _. _ _ _ _. __ _ $ s, � oo $ 5, aoo $ �s�ea- y�� r� p $ 114,600 $ 84,200 $ 148,800 --- - "� " -- $ 16,700 $ - $ _ $ - $ £ $ - $ - � _ ___ ___"'r $ - $ 15,000 � 6 36,000 $ 34,500 $ 49,000 Z C��`��-' 6 14,000 $ 5,000 $ 1,000 6 15,500 $ 5,000 $ 15,000 $ - $ - 6 $ - $ - > 304,000 $ 235,200 $ •4P8;BgB- -'�'� :�~r�; �- _. -� _ __._ 1 � $ � $ . � $ - � 1,780,715 $ 736,839 $ , , 01 fr ��f �, ��71 � 1,780,715 $ 736,839 $ �8}- � �� 0'-l�/iY7(. TOTALASSIGNED FUND BALANCE $ - $ g _ FIY ENDING FUND BALANCE 3,770,852 1,112,030 3,685,067 �;i7�6B� $��c�77, ��CJ�D j . �� i �- �� ' - L. Gamiotea Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 13 of 16 .. _F �. .. _ �i � �� Capital Projects Improvements Specific Projecled cosUestimates i541-3100 512-3100 512-3100 513-6400 573•6400 " 519-6400 519-6400 '� 521-6400 . -- j ( 521-6400 541•6400 549-6403 549-6403 541-6401 . 541-6401 541-6402 541-6402 2512-6400 2512-6400 Admin Finance Finance General Services �General Services Police Police Public Works Public Works Public Works Public Works Parks Parks Median Rep Med Replacem t Clerk Clerk Professional Services - (Landscape Designer) Subtotal $ - I Professional Services (Appraisal for Industrial Lots) '$ _ Admin Subtotal $ - _ -- � __.. _ _. _ I . — — _-- -- ReplacementCompu�rs,c[editcacd machine_ i'� 2,500 - � Fin Subtotal�5 2,500 � Patio Awing replc bolh rear porches; railin�s & ADA ramp $ 35,000 � Interior poor replacement-Adim & Coundl '� 7,500 CiNhall Landscapinq � GS Subtotal�'$ 99�;30U- y7,5�C' 1 - Radar '$ 2,400 Computers and related epuipment '� 13,000 1 - Tasers :'� 1.550 ---- . _ -- -_ - Re�lacement cars incl eauipment '$ 120,000 Harris Radio Displays (2) 3��. -,��,�� $ 1,500 Power DMS Poicev/Trainina ManaaementSvs�m '$ 5,850 Realace Kitchen & Restroomfloori q _ �_-,y �� .mC�� _�;,_ � � UF1YS % . PD Subtotal� 14$;800�' ;J PubicvVorksAsseUWorkorderlVlanaqeoientSoflware � ��,,ilqp ✓ � PW Subtotal�$ 15,000 _ _. _.. Tree Proaram ___ _.�,�.�,, _,�,,, _,�_�_... _.- PW TreesSubtotal -- ' _.- Cen�nnialPark ��S(;�,�,��,ry�-Z-{-�'�y�S�(��,L.�— Solar Liqhls (9) _ Benches (51 _ _ _ _ __ _. _ - _. Bank Slabilization (sodlrip-rap) = Pfl �� Y�T--Eti'J � � ��U � V� � f- �c�S;jl� i " UL ��'1G'�{� ��.�{p _ Parks Subtotal __ _. Median ReplacemenURiqht of WavlParks � Med Repl Subtotal 15,000 �� 15,000 11,000 3,000 5,000 30,000 - 48,088- C i �1 � 0C?0 . 10,000 - - 10,000 Clerk Subtotal' S - ---- - ---- ' I -�� - � �� p �� ,, , �j�,�ps 4��. � vt c�� c; ��(o�,�E. - - - - - � � .- - —. �� L��..�� (�Z l��,e,� `4-�i �,�� j �� C.�-j l�l.�-� (� � . C.%��s � � v�� . . � �� ss �-� s �� c��. , (� S�+- s�c�w CL� � � l�� - �- I � � � _ . �:�o��a�n�s,� �-�c:�.:� �I �� `�� i�, I C� y r I ��e �j a�� c� � �r� � � m�.��c� � � h�� n.� �� c. �1�,� ? �4-� . , � _ Q(c� � I� � Cc`� S� �� la� repZ�,� ' _ . l� Q � � �:,k �,� � � � �� c�'��f `�a� a�,�.� , 6-f � �- � � . � � � hU�L�, �c�-�s UU �1C� 1,�� 1�.�1-�i- , 5��`l�''1cn�� _ __ . . c�.9--�. `4-��c� � �� . . � - � s� �� n��- � � � �.�-; ��-�- � -��- � � , � `�`� � f . . Q:S�-te--r-� �i�., `I�'�i..�-� i��1�t� C�^�� -��G��- �� '� �� -�v�� C� � C�C�� -�--� Ce.C_`�-� �+-� � � �5� �s��m t� ��s �� G�.� �ti�%r i�1=►..��tx. �'�` S� � W�1� f-�r - - -- t � 7 � � C � �E-c: c I �I G C � � > .� _ L. Gamiotea Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 14 of 16 0 . aF � . • 1 a ��, ° y. =. . _ _ _ . . . \ C.��` � ��V' Yii �`!� Vv'G f K..�'�'1'- _. _.__. .._--.__ _. . _ __ _ ... __ _ . ._.. . . . .. . _ . . __- --..____.._ .. . VJl`,�.. . �.n� �'�.�. �� i��. �0�-�, ' � - -- _ _ -- . .. � I �(�� S-F��v��.�c� ��OOC� . . __ _ _ _ � i�C .. C�� X�� o�- C.�C ��u.s ��..�s �� rt� . : .Ss��,��.� 7. �(�c�,�.��- �� C,� .� r1� �,��.� . _ -- --- �A- . : i��- �-- 1� S' � � � �1 ��! o.� °�- ��t' � ^ � ,� , � ��. . . I��-�o�..� f �,�,�n�� C�...��-n. � C��r�.�;�.a�: �-v�%' �� .5, �� - ---.:s� i�-� . n� � �, r �fu c� o , � � ��,� � -1�,� \-_�''�'�- _ _ _- � � , , . C.. s��.� �� ---�� h��.,�. r��- �- ��tit �� , � _ _ �fi,�� u.. C�c.c..v�C^�� , � � . .1�.��ti� �� c,� - � � � � � � d . � �C�� r . _� S � -(-� : l�n: ' � n.� - ' � �:I � �C�� _ - --, � _ ,_ ��.��'�� 1C,L1� `l-�. � G Cc�.c�`- '�.� � C�L�` �--� �CC�� ---� 1�-��., v�: i ' �- - - ' _ . ��., � c�_o �-�i �� i� _ _ _ _ _ , _ _____ __ _� � � � ' � �, _ - �. ., .. � . _. Q C � �� . � �C � � . � � RECAPITULATION • REVENUE & EXPENSES FIY BEGINNING FUND BALANCE REVENUES 302-331.3903 TMDL Grant _ 302-331-3904 Stormwater Drainage Grant 302-331.3905 Secbon 319 Grant 302-361.1000 Interest Eamings 302-381.0000 TRANSFER IN -CAPITAL ASSIGNED FUN� ` 302-381.0000 TRANSFER IN -CAPITAL FUND RESERVE; TOTAL REVENUES EXPENDITURE 302-2552.3100 PROFESSIONAL SERVICES 302-2552.3200 ADMINISTRATNE SERVICES 302-2552.4609 TEMPORARY RELOCATION 302-2552.4609 HOUSING REHAB DEMOIREPURELOC 302-2552.4909 MISCELLANEOUS 3022000-4909 MISCELLANEOUS - BANKING EXP 302-2752.3100 PROFESSIONAL SERVICES 302-2752.3200 ADMINISTRATIVE SERVICES 302-2752.4909 MISCELLANEOUS 302-2752.4609 STREET IMPROVEMENTS/ADDITIONS 302-2752.6300 INFRASTRUCTURE IMPROVEMENTS 302-2752-6400 Park and Canal Improvements TOTAL EXPENSES S Return General Fund Loan �FIY ENDING FUND BALANCE DUE TO GENERAL FUND � 150, 000 Grant project related to: Tay lor Creek SE 41h Street 'r,��{i� .�`.e. $ R �_� � �, �� i �— �� 260,000 300, 000 $ $ $ r � � � '$ 100 $ - $ - $ 389,924 400,929 $ - 7.646 35, 000 13,500 1,500 370,000 420, 000 140,000 $ 45,000 13,500 1,500 $ - 370,000 30, 000 _ .��, � ! -.--a _ • } ;�"r , ,i , � ,. . . � , _ 7 ----�---._ _�_T _�._.__----�-- - . . . . , _ -� Appropriations Grant — -- RECAPITULATION - REVENUE & EXPENSES , 201812019 202012021 202012021 202112022 EOY Mid Year Estimates PROPOSED �� --- FIY BEGINNiNG FUND BALANCE 1,000 593 593 $ - - REVENUES -"—"' 307-334.3900 Appropriation Funds $ - 209,000 184,814 $ - 307-361.1000 Interest Eamings $ _ $ _ $ _ $ _ 307-381.0000 TRANSFER IN -CAPITAL FUND RESERVES $ _ $ _ $ _ $ - - _ TOTAL REVENUES $ - '$ 209,000 184,814 $ - _ EXPENDITURE 307-559.3100 PROFESSIONAL SERVICES-Engineering Services $ - 307-559.3102 PROFESSIONAL SERVICES-GrantAdmin $ _ $ _ g _ $ _ 307-559.4909 ADMINISTRATIVE SERVICES $ - 593 $ - 307-559.6300 STREET IMPROVEMENTS/ADDITIONS $ - 209,000 ` 184,814 $ - TOTAL EXPENSES $ - 209,000 185,407 $ - S FIY ENDING FUND BALANCE $ - 593 $ - $ _ DUE TO GENERAL FUND $ $ - $ - $ - Grant Project related to: Taylor Creek SE 81h � . . . , _ � �`�l..ikcC �� (;� t G �.� t� �' ��,-� ��'�CU.k ��-� S-� �,t __ ._. . __ ._._.:;�. _ ._ ��- u��... � �; ''� � �-�t ° � ��- �� a� _. � - � � �- �-t, � -- . . - ---C�. . , - L. Gamiotea Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 15 of 16 �,._._v �i .. . �, _.�_ .- . . �,� � �: . � � - �� , .. �: a� LAW ENFORCEMENT SPECIAL FUND RECAPITULATION - REVENUE & EXPENSES 2018l2019 NNING FUND BALANCE REVENUES 601-351.1000 601-351.2000 CONFISCATED PROPERI 601-354.1000 FINES LOCAL ORD. VIOL. 601-361.1000 INTEREST EARNINGS 601-369-1000 MISCELLANEOUS TOTAL REVENUE EXPENDITURES 601-529.4909 LAW ENF. SPECIAL MISC. 601-529.5200 LAW ENF. SPECIAL EDUCATI 601-549.6300 LAW ENF. SPECIAL IMPROVE 601-549.6400 LAW ENF. SPECIAL MACH & TOTAL EXPENDITURES FIY ENUING BALANCES EOY 1,200 2,100 ESTIMATES 9,920 15,990 1,000 10 �'S 1,000 r$ 100 1,000 , 800 $ _ � �� 800 6,500� 800 _ _ " ; . .i � � i � t ?02112022 '� 'ROPOSED � i 15,600 "- i 1,000 � 1,000 _ _ _- � 1,000 ,� � 10,500 � __ �, I�i,� . rC�.�. � S ��.�..� (i� i��f'�.c� r"��'� � ' ' , .---�; � 1Z . 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C i� �i� �%� C� j� ��-� ��- � � � � i1��- G' Gl-�.�Cc..�.� C'�CU��. �-�`'.C� _ � �;�c�,,�-- �� v�.. � ��,,� y � ��c�.� �,�� C� ��'� ��C��t �C� � �� S�r�c� . . � I��,u�1`� ��1 d�c �u C�2� �� :T� u.�. c.,�..�� C1�u,� �� _ � �,��L �,��v�� titi��u�i �� ,�-- o, r�S�x-�,�� K�-� �� uti�, . _ � �� .. �'�,��, ��Q,C�,��,ti , �'��- V�,l�"�.��1�'�i.�,ti�`� �-�; `�C� (��ui�.g V. There�bein no further items on the agenda, Mayor Watford adjourned the meeting at � 45� P.M. L. Gamiotea Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 16 of 16 � 0 � . �s..� � s��, � - +��.. �►� _ �S�'� � �.uu.�� 1�.� C�1-�' � k , �.t�YV� IfV� - r V-��-�- � _ - � =- ��C.. 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'�C.l�:��--1 �z �� - �� .. � (,�1�(J-�i. rti�� t ��,�.�-f'� � C�� f ��':�-�,'� �� l �r� � . . `t��a� �.0 ��-�,�� `��-��1c��f �'�,%� L-� � �--- - --------- ----- �, �- _- ----- _� _ ..__�---- _-- . - - ------___ __ __ _ _-_-------.-- - - ---. _ _ ._.__.. -- ----- _ � �� ,_____ ____ _ _ __ ___ __ � ----__------ ---- �� _. - � ,J� � - � = - - . �� ° _ ._ � �. ,- . . i � - - . . � _�� :�_��__ , , CITY OF OKEECHOBEE, FLORIDA AUGUST 11, 2021, BUDGET WORKSHOP HANDWRITTEN MINUTES BY BOBBIE .IENKINS I. CALL TO ORDER Mayor Watford called the Fiscal Year (FY) 2021-2022 Budget Workshop of the City Council for the City of Okeechobee to order on Wednesday, August 11, 2021, at 5:00 P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida. II. ATTENDANCE taken by City Clerk Gamiotea to establish a quorum: PRESENT ABSENT Mayor powling R. Watford, Jr. Council Member Chandler Council Member Clark Council Member Jarriel Council Member Keefe _x_ x x x x Staff present were: City Clerk Lane Gamiotea, Deputy City Clerk Bobbie Jenkins, City Administrator Gary Ritter, Assistant Police Chief Donald Hagan, Fire Chief Herb Smith, Public Works Director Allen, Finance Director India Riedel III. PUBLIC COMMENTS A. There were no agenda item forms or comment cards submitted for public participation for any issues not on the agenda. IV. OPEN BUDGET WORKSHOP TIME: 5:01 P.M. A. Discuss the proposed FY 2021-2022 Budget as presented in Exhibit 1. GR-significance for first aid kit. IR-thank you mayor and council. Provided you with updated version of proposed budget tonight. Each of you know we've met and looked at some things to tweak. Definitely point those changes out as we move forward. Provided you with a paper with additional discussion items. Again this is our second budget worksho9p, first was an information sharing process. What do we have, where does it derive from, unassigned, assigned, committed, and restricted. This is the numbers workshop. PG 1 culmination of the general fund. Beginning fund balance, revenues, transfers-in if needed from other funds, bottom of course are the total department expenditures, not focusing too much on this, focus on department details. PG 3 Ad valorem revenue, using 96%, FS states must use at least 95% within the general fund. Prior year rate 76018 generate $2.5 million dollars. There will be some discussion on what the millage rate should be. Anything that affects the roll back rate will affect reserves. Utility Tax: see on the news this morning, FPL wants to increase an average of $6-$9 per month, which will increase our revenue stream. They called me two months ago to let me know of the increase. Budgeted about what has come in this year as a decrease in propane. BTR we're tracking right at the amount budgeted. Explained about the CO, so we budgeted $4000. Questions on revenue streams? MC-public service fee, real estate tax in lieu of ad valorem tax? Only city or does county get some? IR-only city, formula used to generate cost. IR Intergovernmental revenues will see the largest increase. State estimates in every avenue used 96% of state estimates. Called FDOR because the increases were double digits and wanted to make sure the numbers were accurate. FDOR assured me that when they were looking at the past trends, they felt a reasonable amount. Cigarette tax coming in about the same, budget a little bit more, mobile homes increasing a little bit, alcoholic beverage licenses about the same, big jump in '/z and 1 cent sales tax. We budgeted $309,000 for half cent, anticipating over $400,000. FDOR only because of stimulus checks, tax credits, can't determine what it is so they see the trend stay the same for next year. Strong revenue streams that are coming higher are offsetting the use of reserves for the end of year budget. Excited this is happening. Charges for current services: we are budgeting the same amount as last B.lenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 1 of 24 year. Franchise fees for electric budgeting a little bit more than last year, natural gas about the same, solid waste is the 90/10 rule I split out at end of year, Plan review fees taking it back down to $2000. One plan review fee could be $1600 but there is a lot of times that those plans don't come thru. Those items are offset by LaRue costs. Alley Fees for advertising fees. New line item I have is special details revenue line items. In the past we have posted any special detail (Walmart requests officers for additional security during Christmas) We charge them for the service. We've taken the revenue source and posted it to the overtime line item. Want to see what the actual costs are for that line item. Special detail line item in PD expenses. Speaking with the PD, identify that is something they need to review. The balance of the solid waste fee we receive thru ad valorem taxes. PG 4: fine, forfeitures and penalties left the budgetary amounts the same, revenue streams don't fluctuate much. Leaving it there for time being. Not receiving any interest dollars from the savings acct. Other revenues — CARES dollars and not anticipating receiving any this year. Miscellaneous could be scrap metal. Increased fines to $10000. Huge increase in this line item due to increase code enforcement presence. We've received money from many properties. These fines also include the legal costs associated with them as well. Police accident reports budgeting because we're right at that amount for the year. The bottom of Page 4 is the same as you will see in the summary. Transfer in $350,000 because we have transportation expenses within the general fund. PG 5: Legislative Budget, I did include all 5 members in the health insurance. Currently not all council members choose to participate. BJ-if we have two council members that don't take the insurance, why would we add it, just take it out now. IR-open enrollment is going on right now. Anyone who has not taken it in the past has to put it in writing that they don't want it. BJ-last year you only have 3 of 5 that have it. That's a lot of money, $24000 IR-Council Member did not take the coverage, resigned and someone else needed the coverage. BJ-when I look at the total budget, add in things that might happen, hate to see the expenses in the budget way out of line. Every item we can keep to a closer figure would be beneficial DW-defer to the finance director as she has experience in this, those situations do happen. In the scheme of things its not that big of deal money wise, if we don't spend, we don't spend it. I will defer to her expertise on this. MC-I think a nice compromise is chances of having two take it, cut it in half and add $12000 in. BK-good compromise. MC-the chance of two people to replace is slim IR-noted, thank you. Any other discussion? PG 6: decreased a couple items in the budget, 3400 estimating $67k professional services facilitating the CCRAC. Reducing back to $18000 as prior years. Reduced travel due to inactivity. Kept education about the same, two items to discuss. $4000 for shared services, until this past year we budgeted the full amount $8940. Local community request of $40000 same as last year. DW-ill just update the council on the shared services council. The mayor and p9olice chief represent the city. Undergone quite a few changes, Erin Moore resigned. The educational foundation has hired their own PT executive director. The shared services council debating the role of the SSC and if iYs a viable organization any more. Suggest to leave the $4000 there in case it does continue. If it doesn't we won't fund that. MC-the $4000 fund the executive position? DW-yes MC-original reason put together was duplication of service in the community. Right? DW-the collaborative council, everyone when we had our last discussion. Nick blount felt even if the shared services council goes away, the collaborative council should remain. Its almost a duplication of the shared services. The problem is someone needs to facilitate everything. That's the discussion right now, can someone else do the duties. Have had equite discussion on this. MC-so this $4000 doesn't help fund the education foundation. We're not funding andrea's position. DW-like to ask about the Econ Dev Corp. Originally last year we budgeted $20000 but we bumped it to $40000. So we want to leave it at $40000. MC-after looking at our budget and see how strapped we are, want to focus on things that bring revenue into the city. GR-extremely helpful in suggesting grant p9ossibilities. In the future, we will be discussing that. B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 2 of 24 PG 7-8: Globally tell you what's in the department budgets. So, under retirement we are budgeting a lesser contribution amount is due to the stock market. Projecting a dramatic decrease in the amount of per dollar for payroll. That's a very big cost savings within each departments budget. Health insurance had an increase, so each line item will have an increase there. I have computed $150 per month with one person who wants dependent coverage. Budgets are very thin when it comes to that. Also within the budget, I implement the understanding that all will receive a satisfactory evaluation. Administration has looked at Exec Asst, Deputy Clerk, Gen Svc Coordinators salaries. Have placed them on a step that better represents their responsibilities. MC-I have some concerns when it comes to personnel cost. We highlighted three positions in the city that are not going to follow procedures set up by city council. 3rd year we've considered this. We need to re-evaluate the step pan and how we give increases within the city. We are a small city, if one person gets a raise, the other departments start talking and we shouldn't handle it that way. The step plan is interpreted by years. We need to address this this year and not have it come up again. I expressed this to Gary, I don't think this is how we handle personnel. Everyone works hard and we all feel that we are underpaid and we have to find the right way to compensate these people and for going above and beyond. DW-so we had three positions? IR-Exec Asst, Deputy Clerk, Gen Svcs Coordinator GR-we agree with CM Clark. Bring someone in to evaluate our job descriptions and additional job descriptions within each department giving another level to increase. Within those steps it would be nice to have a range, mid or max, to where you have growth within the range. I think we need to bring in someone to evaluate that, but our performance plans too on how we evaluate staff. BJ-I don'[ have a problem with that. I've complained about the step plan since I've been on the council. The step plan definitely needs a lot of work. MC-the other side of that is the perFormance side. Superior gets more than a satisfactory. Raises shouldn't be handled on the individual basis. DW-salaries are always touchy and hard to deal with. We need to evaluate and it's going to be another expense. MC-I think it creates problems with moral and giving individuals pay increase without justification. DW-you really get into problems giving raises based on evaluation. Same arguments will be heard over and over. Its very difficult thing to do. We've had this same committee at church. The only thing I would say I'm usually against those. One of these positions have been put off for several years. This is the way we've been doing it. We are going to punish these positions and at least one of them have been put off several times. Please remember, almost everyone of these we have put extra duties on. I th9ink we should take staff's recommendation. If we want to do a study on our salaries go ahead. I will say the step plan, before we had this, we had a lot more of these issues than we have now. Is everybody at the right level. NC-I agree with you on these salaries. We've given them a lot more details than what we were hired them for. Some people will excel in what they do. Hired a group of people, management is where the money was. These three employees have had a load the last couple of years. People are always going to complain. DW-consensus on what we want to do with the 3. MC-move them up in steps instead of a flat rate. School system uses a step program. Based on your evaluation. Don't have to spend a lot of money to evaluate the program. BJ-an employee that produces should get a raise. If we want to give someone $2500 it costs us about $5000. IR-we did not use the added $2500. MC-you gave us a salary program right here. Executive Dept does not match what's on the step program? Why? IR-what's on the spreadsheet is what they currently make and what they will increase to. MC-we're going to move this person up 4 steps and this year they're going to get another 1.5% IR-that's the annual evaluation process. MC-but the mid year is more than the step. If you look at $47900, just trying to figure out. IR-Christmas bonuses included MC-what you're saying going up to step 24.......that's fine DW-looks like 3 agree to increase those positions. IR-Pg. 8 new line item added is admin feels strongly to contract a grant writer and administration. Looking for outside sources to find revenue sources is the best way to do that. Updated software for all departments, fiber throughout the city, decreased travel and education expense. B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 3 of 24 PG 9-10: Discuss salaries already. Slight change in the overtime budget. In the past, we haven't had an overtime budget, but realizing accumulate comp time decreases productivity. Clerk feels better to pay OT costs in lieu of comp time. Pg. 10 municode large increase, all things need to be codified and uploaded to our website. Global Mapping is reduced due to phase 4, shredding services. LG-Line item 3103, in addition to code supplements, a project that was shelved was codifying the comprehensive plan and cross reference with the code book. Linking comp plan, FLUM, and zoning. MC-not available through the building department. LG-a pdf but there is no correlation with the Comp Plan, GR-its like the FS website LG-that's the reason for the larger increase DW-any questions. LG-Line item 3400 Phase 4 is our final year. We are behind so the commercial plans should have been sent off very soon and we'll get those going. Phase 4 will begin in January. Then we will be done in January. DW-anything else on Clerk PG 11: 3100 is monthly costs of Nason Yeager. Other line item 3101 is for back log of code enforcement. Also this past year we tasked them with additional services we usually don't have (fire, pension, etc.). Those specialty legal services will come out of those line items. When we see a need to identify specific item, better to pull it out in a separate line item. MC-where did you come up with the $50,000? What are you using as a base line. IR-its incorporated together in the current year. PG 12-13: no personnel changes, slight increase in accounting and audit. Merge some things in pension possibly. Other contractual services increased slightly more from IT Service, $6000 included for a public relations firm. Firefly we believe that when the CCRAC and CC meet together, determine when it goes referendum, put info out. BJ-what line are you on? IR-Pg. 13, line 3400. Did minimal travel this year. Hoping myself and my staff will get to go to conference. DW-questions? MC-$6000 increase in R&M IR-maintenance fees for the accounting program. MC-pretty extensive for software IR-BTR and Accounting software PG 14-already reviewed. $850 for overtime. PG 15: 3100 building official, planning services, and engineering services. Look to additional discussion page there are other items that we have included in that figure that we have identified as items that council members have said that we need to get done with the EAR, Comp Plan, and zoning. GR-these are four items that eventually need to be done. Direction from Council. We probably can't do all 4 in one year, but probably two of those. Some of the money will come off. Needs to be done, part of bringing together the FLU Map, Zoning Map, Comp Plan, which really does not coincide with each other. LG-didn't do the 2020, due the 2022 for the EAR. Ben will know. GR-the FLUM and Zoning Maps to get done if we can. DW-I agree with that. MC-agree B K-ag ree IR-remove the others. LG-clarify DW-that line item will decrease. 3400-animal control and our planning services within city hall and fire department 3401-BIS Maintenance Contract required for audio and video, escribe contract and the zoom subscription based on providing live meetings. Both of those are reoccurring annual cost. Make sure there is some discussion on this. There have been some change on ADA compliance. Do we really need to provide closed captioning. We are on a 3 year contractual basis. Continuing service this year to see how many individuals log in for live streaming to determine if this is money well spent moving forward. DW-do we want to keep that in for this year. MC-don't have a choice on that. B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 4 of 24 DW-attorney is working on that. MC-other option is to not do live meetings. IR-if we're not going with escribe, MC-a lot of money, as much as I'm all for transparency I have a problem spending a lot of money MC-hire an interpreter? Isn't ADA compliant LG-explained ADA a little more BK-share my comments. This is a lot of money, I think the video archive is a worthwhile and beneficial asset. Dividing the numbers by live stream isn't accurate. I don't watch them live, the value added is archival video. And I had a question that day. Where is that archived at? Value added for public records request. IR-storing video interpreter. MC-at the time talking about having this. Don't think it was conveyed that we would have a maintenance contract at $3000 pr year DW-attorney answer ADA questions. Do we want to leave this in the budget or not. BK-do we have an option DW-ask attorney to cancel the contract? Leave it in and get some additional answers. 4000-plannig board per diem and as well as conferences for department. 4300-utilities increased a little, our portion is going to be a lot higher due to the fire department. 5201-this past budget year we used a$2.50 per gallon rate in computing. Each line item for fuel has increased due to the cost of fuel. 5203-surcharges for permits. 1% and 1.5% surcharge required to collect. PB-3100 account the 4th one down, planning services the last item should be $20000-should be $60000 not $86000 DW-any questions? PG 16-New police chief after Peterson leaves. Computer his wage as the existing chief's salaries. Asst. Chief shared some ideas with me on some changes. Within the step plan, chief, major and lieutenant. Choosing not to fund the major, fund an additional lieutenant position. He believes this is a better fit on how he sees his department moving forward. Road patrol lieutenant and an administrative lieutenant. Addressing overtime changes. Not removing Major position, just not funding it. 4600-only replacing 3 vehicles per year, anticipating more costs on older cars MC-are we looking into leasing again? DH-no its not cost effective 1404-pulled out from regular OT to determine actual cost BJ-on 2500 why? We are budgeting going forward because we are seeing that trend. IR-minimal unemployment we had to pay DW-employee leaves, goes to another agency, gets fired and they can go back 2 years. PG 18-salary has been adjusted to drop date. MC-why are we budgeting $25000 in unemployment IR-we may have someone go to work for another agency, and could possibly file unemployment DW-we are on the hook for it. PG 19 — Fire Chief has been tasked with reviewing all equipment and vehicles left to be auctioned off. If there are small items that need to be repaired prior to auction, that's what those line items are for. PG 20 — as I had mentioned, anything extra. Administration is asking we add a maintenance operator in personnel in public works. We are also asking to promote someone to a lead operator. BK-why increase overtime if you're adding another person? After hour stuff? DA-parades, minimal of on call, IR-we were also still providing additional COVID services. PG 21-wanted to point something out. Garbage collection fee has no say so. 4.2% increase on that contract. Reimbursement for cell usage and that goes along with software we are looking at to purchase from the capital fund. Realizing there may be some cost savings. Suggested globally should we be looking at purchasing phones and have a state contract. State contract may decrease our costs in time. 4608-Demolition Costs/cleanup/admin costs: ordinance for demolition will be brought forward. Put a place holder of $25000 because that's going to take some extra fees. Hearing the need, we're trying to provide the means. B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 5 of 24 DA-R&M there has been a dramatic increase in costs of the materials we use. Budgeting for chamber building now. Between the slab and the wall. Building built too low, landscape holds water. Bottom of conference room has water coming in. GR-keep in mind, me it was an eye opener, total supplies, and other services 2/3 cost is waste management. 1/3 is what our public works department has to use of that IR-going to purchase another arm tractor. RECESSED AT 6:59 RECONVENE 7:06 Revenues within our General Fund budget that offset the costs of the departments expenditures. Police, Public Works, and General Services, legal. IR-any other questions? Public Facilities PG 23-24. Using 96% as an estimate for the state numbers. Anything in red has connotations for being used by the American rescue plan dollars. They'll be providing $1.2 million this year and next. Admin and PW have put together for infrastructure needs. Stormwater plan. GR-S 4th st all the way to first Baptist has some aging pipe that needs to be replaced. Commerce park needs to get stormwater system in place. Have to put some infrastructure in there. DA-has to be used for infrastructure. Act was very specific. Can't build roads. These funds have to be used for stormwater. GR-other good news is we are responsible under the BMAP, we are responsible to improve our stormwater which is required by DEP. IR-expenditures have tagged dollar amounts on page 24. In the future we've determined we can request within a scope of work in the budget, going forward we can request for engineering services costs be covered under SCOP Grants. BK-paving striping fit into this. DA-striping is part of redoing the roads. BK-how about existing? DW-do we have any money in the budget for striping. DA-we're working on that GR-where would this be located in the budget. DA-6300 BK-I apologize I didn't have this answered before hand. Really big on maintenance plans. Asked for striping and sidewalk plans. We have these plans. I want to see some plans because we're at a budget workshop. DA-we may need to adjust because I had planned on using IR-we will look at that and shift some funds around. GR-if I may I want to address BK's comment. ON the striping issue, with the help of the city p9olice, they have provided us with a prioritized list that needs to be striped. David has that list, DA-there is a PO downstairs for $14000 to take care of a portion of it. BK-just wanted to be sure because I didn't see the words "striping plan". Just want to know that the plan is implemented. IR-we will put language on page 29 GR-looked at this $15000 for sidewalk program. My feeling, I would prefer not to put any more new sidewalks in until we repair the sidewalks we have. I would rather take that money and spend it on the existing sidewalks that need repair. DA-$15000 one segment of sidewalk is to be built on SE 6t" Ave from 4th to Centennial Park. John Cook and Marcos, 40' ROW there with easements. One segment hanging out there. BK-so we can give it to repair the existing. MC-we also have an inkjet plan plotter. Is there a possibility that we could put that in general services and be able to charge in getting plans done. Why can't we charge for printing them? DA-not a copier just a printer. DW-Gary work on that PG 26-anticipating money from selling Fire vehicles. GR-remember when we all met individually, we initially had $150000 place holder in for high impact windows for this building. Get a price for infrastructure. Very little maintenance has been done on these buildings. That's going to be part of things that fall off the table in this budget, will be part of the 5 year plan I present to you all. The two awnings where the public comes in, I'm going to call it Niagara falls, come inside and outside the building. The tiles become very slick. They all need to be redone. A lot of work that needs to be done in the next 4 or 5 years. Took them off this year, we can't continue to kick this down the road. We do have a group that B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 6 of 24 is putting in high impact windows who specialize all historic public buildings. Ask them to take a look at these buildings and give us an estimate. MC-hopefully the grant writer can find a grant. IR-when we went to the state operation system years ago. Info purposes, state talking about switching carriers and it will be a large cost to all entities. If they change systems, we're going to see some major expense there. Looking at providing a long term training program to assist in training officers to ensure adequate knowledge and they know what the policies and procedures are. Hagan has investigated quite a bit. SO uses same software. DH-SO highly recommends. Only standalone program that is authorized and required. It replaces Dept SOP, we are in a dire need of updates. It is lacking tremendously. IR-purchased on a 3 yr. plan to save city some money. IR-doors at PD vs replacing kitchen floors and restroom. DH-only one door at the PD. One project in this year's budget. Difficulty getting doors because of supply and demand. IR-$15000 for tree program, centennial park solar lights and benches, bank stabilization or kayak launch or boat dock and board walk. Don't do kayak launch must do bank stabilization. DW-PW asset, I think you said that this lists your assets. My question is that going to allow us to-streets signs are awful DA-street signs last 10 years. DW-if you have them identified in this system, is there a way to mark them in the system. DA-yes DW-we can have some kind of plan — 10000 need to be replaced, this will help do that. Will it help with sidewalks? DA-depending on the system. We budgeted DW-I think that's what we want. To map the roads for paving, sidewalks to repair/replace, street signs replace. GR-to make use of the particular software is to take action, not just collect data. If we're going to use something like tat, start prioritizing what needs to be done. DA-trying to move my dept from reactive to plan maintenance/proactive. Heaven forbid we get hit with a hurricane, wipe every street sign. FEMA funding to replace signs, but it has to be documented. DW-go to centennial parks. Need to decide if we want to do a kayak launch or fishing pier. BJ-only do bank stabilization this year. MC-I think since we close the park at dusk, no reason for solar lights. GR-we close the restrooms at dusk DW-do we need to have something for security DA we did them in phases. MC-isn't that part of the problem, it happens at night. DH-drug users like dark places dA-may alleviate the problems because they can be seen BK-if we're leaning towards kayak launch. Isn't the $15000 for the design? Total price tag of $45000. IR-if you went with dock and boardwalk BJ-don't think this is the year to do the kayak launch, we cant afford. NC-if you stabilize the bank right, you wont need a launch. DW-take the launch, bank stabilization. IR-lights and benches? BJ-no MC-no BK-no DW-Flagler park for cattlemen's sculpture MC-think the impression is we made the commitment not to hold up that project which includes the pads. NC-are we paying for the survey of where to put the pads? MC-main street had that on the plan PG 29-SE 4t'' St, budgeted this current year, not able to get to the project. Increasing the engineering services. We are going to need a second engineer to do the testing. DA-SE 8t" Ave just did a grant project applied $240k for another phase. Take a moment for public comments: Jennifer Tewksbury, City resident. I did just want to point out that I don't want to be in your seats. Have a larger appreciation for your positions. But I know you're constituents have spoken boldly about what they want which is Flagler parks. B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 7 of 24 Biggest asset in helping businesses. They spoke very boldly and wrote checks. $50000 is no where near what is needed to make that a park appropriate. Auditors say you have $10million in reserves and so does your staff. Please take that in to consideration. MC-appreciate the comments Jennifer, part of the Flagler park is a community park located in the city. At no time did I thin the funding for that park would come from the tax payers. We will not have a city left if we continue to pull from reserves. I thought this was a community effort, fundraisers to fund this park, it was a lot just to fund the architect. We've already committed to that. I thought it was a base plan that was presented to us, we were going to be able to finish park 5. The City doesn't own the parks, the Hamrick trust is involved in it. The revenue it brings in that will pay for drainage, streets. The money needs to come from the community. JT-another problem is the difference in narrative in the budget process and the auditors present things. Confusing as a taxpayer is when the narrative this evening is tighten our belts, then the auditors come and say you guys are doing great. What's the reality. MC-it was going to be a tough year because of COVID. DW-don't want us to get into a debate MC-clarification, dollars that come into the city that wasn't expected. The reason we haven't been doing programs because we want to balance the budget. If we would have done all those programs we wouldn't be where we are with the auditors. That's the reason it may be confusing. Right now we're looking at a budget. JT-know difficult decisions to make, large constituents have vocalized it as a great investment strategy. Please consider allocating more this fist year. GR-if I may, I also feel like everyone else. This is a worthy project, I feel like it is and should be a community base project. We haven't explored as a community all the opportunities that are out there. Waste Mgmt sounded like they had an interest. Sent an email to a lady who woks with Walmart and they may be a potential. We haven't sp9oken to people like the TDC who really would benefit from this. We haven't spoken to FPL. I think there's opportunities out there and I don't mind beating some of those bushes, I'm kind of giving what I'm going to say on Monday there are other opportunities there without us shouldering the entire cost. DW-we need to give you direction on millage rate and COLA. IR-page I provided shows option 1 thru 4. Council has historically looked at this information. The first option would be the prior year rate of 7.6018. GF would require additional $1.5 million to be used within the budget. Option 2 is prior year rate with per CPI of 4.43. 7.9836 would generate a little more revenue. Decrease by 0.25 7.3518 with reduction millage rate offset in use of reserves. BJ-I feel like the responsibility of the Council is that we represent the taxpayer. This year we didn't do anything last year and they paid the additional. This year if we don't decrease, business are going to pay a lot more. I feel like our responsibilities are to the taxpayer. Responsibility to balance budget, increase revenue but at the same time to cut costs. With the FD its cost us money, down the road it should show in the finance. When you have older people on a fixed income raising taxes is irresponsible. When taxes go up they have to cut something. That's why I believe in the roll-back. I cannot overlook the elderly people in our community with a fixed income. NC-anybody who draws a paycheck has a fixed income. We're talking about what we're going to do next year. I'm fine with it staying like it is. WE have some things like the min wage going up to $15//hr. Current or Option 2. Maintenance on buildings are not going away. We need to fund that. MC-really concerned that we're going to be taking out money out of reserves. We can't afford to do that we're not going to have a city left if you continue to take this money out of reserves. I think we need to go thru every dept, lot easier to look for extra revenue sources. I think we need to cut'/2 million out of this budget. I think we can find money to fund the rest. Honestly I hope this people start going to the county. We've been dropping or holding steady with our millage rate. I think we need to cut from every dept. stay at current millage rate. BK-echoing Clark, I see the numbers in red, we're slowly steadily bleeding out. She said it right, we can't keep doing this for another 8 years. Increasing revenues, when are we going to talk about a fire assessment, we still have to pay for the services. It's contracted but we still have to pay. I think it's a fair way of spreading the cost across the city. Something we can implement that study. I'm not in favor of reducing the millage rate unless there is an assessment or B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 8 of 24 additional resources implemented. Can't invest in our community. We need to be investing to bring economic develop9ment. Definitely need increase revenue, not in favor of reduction. NC-comments on park because their natural. Dw-millage rate to stay the same. DW-next item we need to discuss is salaries. You've been given a sheet with 3 options. NC-take care of employees, can't go two years without at least a 1.5 BJ-in favor of option 2 DW-only comment I would make is '/z million is unrealistic. When we discussed adding an employee we should have discussed that. Budget workshop is the time to say we don't need that. MC-I view it differently. I think we have the right people heading up the departments. The dept head is the person to decide what gets cut, not us. More important to pay these people... ... ... not my job to dictate what the dept needs to cut. I do not want to be a part of us not having a city. BJ-I'm in agreement with you that we need to cut $400 to $500000 out of our budget. There's a lot of other items in the budget that we need to think about and figure how to cut them out. I agree when you have a problem your employees realize the situation, give them the opportunity to cut some of those expenses. NC-not for taking salary away from people. DW-think they should look at it and take something out NC-don't know where, we've already looked at it BK-Monica's comments reminded me of the comment I made. It appears and has been my perception, this city exists to purely to pay salaries. We're adding positions and we're trying to cut the budget on everything else. We have services to provide to the community. How do we go beyond that. We've got to find revenues. Can't keep cutting the budget. Service have to get better, not worse. Chandler brought up going for a boat ride and the lack of maintenance. MC-so many avenues to cut. Everyone of my employees would make more working here. Why can't we find a way to subcontract or lease out things. It may be cheaper to contract out. BK-borrow or rent from the County. Duplication of services, instead of buying some system to do it. HS-I've brought it up many times. The radio tower has never been used for making money. Revenue source that has never been tapped. DW-city was offered to have that tower there, at that time the city felt like they were competing with commercial business. That's something that we may want to look into. GR-make a comment on salaries. Can any organization salaries are always the biggest part of the budget. Why is that is because the people provide the services. I jut feel like I need to make that comment. Those are our resources. The equipment are the tools the people use. The people drive it and run it. Any where you go. The salaries were the biggest part of the budget. MC-we cannot continue to do budgets by taking out a million dollars in reserves. DW-at some point we price ourselves out of business. Staff's defense several years ago we had a plan that we were working on to get out of this situation. The council made some decisions millage wise that threw that out the window. Within a few years we would be out of trouble. NC-talked about years ago about budget. Might have to give them a dollar and leave it at that. DH-think you're on the right track with the commerce center. Increasing infrastructure. MC-do you think you can cut your budget DH-I'll have to look at it. Difficult to answer that. MC-do you feel the employees expect a raise DH-in the LEO community, going without an increase, they start looking at the coast. Dispatcher just resigned because of pay. Employees usually don't have that discussion with me. BJ-couple of things brought up as far as subbing items out. Don't know how much mowing is done with a long arm tractor. Lease with an option to buy and it was much less per year instead of buying the equipment. DH-did have a dispatcher that was already trained, because wawa pays more than what she was making she chose to go there. DW-staff direction? MC-what's it going to hurt DW-Gary you have your assignment LG-consensus on salary? DW-no not yet MC-if decrease in dept 1.5% ok DH-moving forward the $15/hr is coming, every year we put it behind B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 9 of 24 MC-No. 1 BK-No. 1 DW-No. 1 Consensus option 1 COLA GENERALFUND RECAPITULATION - REVENUE AND EXPENSES 201912020 202012021 202012021 202112022 EOY MID YEAR ESTIMATES PROPOSED F/Y Beginning Fund Balance 4,337,467 4,342,501 4,342,501 4,342,501 $ - 4,337,467 4,342,501 4,342,501 4,342,501 REVENUES 96% AD VALOREM @ PY � 2,305,000 $ 2,424,459 $ 2,446,000 $ 2,537,990 7.6018 OTHER FEES $ 826,800 729,400 753,400 748,800 INTERGOVERNMENTAL $ 1,753,480 1,501,476 1,844,700 1,773,450 CHARGES FOR SERVICES $ 1,134,559 1,036,600 1,149,200 1,099,300 FINES, FORFEITURES & PE $ 30,175 21,475 28,620 21,450 USES OF MONEY & PROPE $ 94,400 13,000 8,500 8,500 OTHER REVENUES 75,199 108,203 153,103 30,440 6,219,613 5,834,613 6,383,523 6,219,930 TRANSFERS-IN Public Facilifies Funtl (Transfer 350,000 350,000 350,000 350,000 Capital Pro'ec� Improvement Fund 467,898 1,780,715 736,839 1,083,601 TOTAL REVENUES 7,037,511 7,965,328 7,470,362 7,653,531 EXPENDITURES LEGISLATIVE 299,952 217,721 213,595 $ 194,935 EXECUTIVE 233,589 252,322 299,760 $ 265,655 CITY CLERK 268,775 308,057 299,386 $ 298,607 FINANCIAL SERVICES 326,445 333,055 320,580 $ 339,275 LEGAL COUNCIL 116,780 216,400 196,240 $ 190,400 GENERAL SERVICES 432,800 519,873 496,518 $ 655,526 LAWENFORCEMENT 2,559,850 3,140,525 3,073,327 $ 3,153,423 FIRE PROTECTION 1,624,940 1,401,796 1,344,251 $ 1,189,685 ROAD & STREET FACILITI 1,210,880 1,227,986 1,226,705 $ 1,366,025 TOTAL GEN. OPER. $ 7,074,011 7,617,735 7,470,362 $ 7,653,531 FISCAL YEAR ENDING FUND 4,300,967 4,690,094 4,342,501 $ 4,342,501 B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 10 of 24 GENERALFUND RECAPITULATION - REVENUE AND EXPENSES IFUND BALANCE Roll Forward from previous year REVENUES TAXES: 311-1000 96% AD VALOREM @ PY 7.6018 TOTAL OTHER FEES: 312-5100 Fire Insurance Premium 312-5200 Casual Insurance Prem Tax Pol 314-1000 Utili Tax-Electric 314-4000 Utili Tax/Natural Gas 314-8000 Utili Tax/Pro ane 316-0000 Prof & Business Tax Recei t 319-0000 Public Service Fee TOTAL INTERGOVERNMENTAL REVENUES: 335-1210 SRS Ci arette Tax 335-1400 Mobile Home Licenses 335-1500 Alcoholic Bevera e Licenses 335-1800 1/2 CentSales Tax 312-6000 1 Cent Sales Surtax 201912 2020I2021 202012021 202112022 MID YEAR ESTIMATES PROPOSED 4, 342, 501 4.342.501 4.342.501 4,342,501 4.342.501 2,305,000 �$ 2,424,459 r$ 2,446,000 542,300 23,200 38,300 70, 300 9,800 826,800 216,000 16.000 62,000 500,000 20,500 24,000 73,000 4,100 205,106 11,000 5,30( 309,600 663.625 515, 600 21,000 18,700 73,200 17,100 753,400 214, 600 11,300 5,90C 410, 000 2,537,990 2,537,990 45,000 62,000 525,600 20,500 18,700 12,500 5,300 400,100 837,000 210,000 450 337-2000 Public Safe - SRO OCSB $ 88,000 96,400 95,100 $ 96,900 338-2000 Coun Business Licenses $ 6,080 5,200 $ 5,200 5,200 TOTAL $ 1 753 480 $ 1 501 476 $ 1 844 700 $ 1 773 450 CHARGES FOR CURRENT SERVICES 322-0000 Buildin & Ins ections Fees 112,010 $ 80,000 99,000 80,000 322-1000 Exce tion & Zonin Fees $ 8,685 11,000 18,400 $ 3,000 323-1000 Franchise-Electric $ 404,200 350,000 $ 381,000 365,800 323-4000 Franchise-Natural Gas $ 12,100 $ 10,500 11,500 $ 11,000 323-7000 Franchise-Solid Waste $ 119,500 110,000 $ 120,200 $ 115,400 329-0000 Plan Review Fees $ 14,500 $ 5,900 $ 10,600 $ 2,000 341-2000 Alle /StreetClosin Fees $ - $ - $ 600 341-3000 Ma Sales $ - $ - $ - $ - 341-4000 Photoco ies $ - $ - $ - 342-1000 Public Safe - SRO OCA $ 75,500 76,700 74 700 $ 77,500 342-2000 S ecial Details $ 38,800 $ 33,000 343-4010 Solitl Waste Collection Fees-Resd. 388,064 392,500 395,000 411,000 TOTAL $ 1 134 559 $ 1 036 600 $ 1 149 200 $ 1 099 300 FINES FORFEITURES & PENALTIES: 351-1000 CourtFines $ 23,900 $ 13,900 $ 15,900 13,900 351-2000 Radio Comm. Fee $ 4,200 $ 5,000 9,600 $ 5,000 351-3000 LawEnforcementEducation $ 1,000 $ 1,500 $ 2,020 1,500 i351-4000 Investi ation CostReimbursement $ 925 $ 925 $ 1,100 900 351-5000 Unclaimed Evidence $ - $ - 354-1000 Ordinance Violation Fines 150 $ 150 $ - 150 TOTAL $ 30,175 $ 21,475 $ 28,620 $ 21,450 USES OF MONEY & PROPERTY: 361-1000 InterestEarnin s $ 94,400 $ 13,000 $ 8,500 8,500 361.3000 Investrnent Earnin s 364-1000 Sur lus Ci Pro er TOTAL $ 94 400 $ 13 000 $ 8 500 $ 8 500 OTHER REVENUES: 334-2000 Public Safe Grant $ - $ - $ - 334.5000 S ecial Pur ose Grant CARES $ 47,450 $ 66,203 66,203 343-9000 DOT Hwy Maint.Landscape/Mowing 8,700 7,210 9,100 8,720 343-9100 DOT MasterTraific Signals Maint. 15,064 17,500 18,100 17,500 343-9200 DOT Maint Lighis 8 LighLs Contract 366-1000 Other Revenues 369-1000 Miscellaneous 1,335 1,200 3,900 1,200 369-4000 CodeEnforcementFine 500 14,190 53,900 1,200 369-5000 Police Accident Reports 2,150 1,900 1,900 1,820 383-0000 Capital Lease Proceeds TOTAL 75,199 108,203 153,103 30,440 OTHER REVENUES AND TRANSFER IN $ - $ - $ - Capital Project Improvemenls (Transfer-In) $ - 1,780,715 736,839 1,083,601 CDBG Fund (Transfer-In) 381-1000 Public Facilities Improvement(Transfer-In) 350,000 350,000 350,000 350,000 TOTAL 350,000 2,130,715 1,086,839 1,433,601 TOTAL REVENUE & OTHER FUNDING SOURCES 6,569,613 7,965,328 7,470,362 7,653,531 OPERATING TRANSFERS - OUT Due From CDBG $ - Capit�l Project Building & ImprovemenLs Capital Project Vehicles TRANSFERS OUT B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 11 of 24 DEPARTMENT: LEGISLATIVE (0511) 1100 EXECUTIVE SALARIES 1510 LONGEVITY/SERVICE INCENTIVE 2100 FICA 2200 RETIREMENT 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL PERSONNEL COSTS: DEPARTMENT: LEGISLATIVE (0511) 201912020 2020/2021 EOY MID YEAR 46,100 46,100 3 -$ 3,380 3,600 4,388 4,600 49,100 37,280 256 394 103,224 91,974 201912020 2020/2021 EOY MID YEAR 3100 PROFESSIONAL SERVICES 10,000 3400 OTHER CONTRACT SERVICES 77,500 59,750 4000 TRAVEL AND PER DIEM 1,208 4,000 4100 COMM. & FREIGHT 1,605 3,200 4500 INSURANCE 3,250 4,597 4609 REPAIR & MAINTENANCE 1,950 5,000 4901 EDUCATION 250 2,000 $ 4909 MISCELLANEOUS 1,100 2,000 5400 BOOKS, PUBLICATIONS, ETC 925 1,200 8100 SHARED SER(EDUCATION FOUN. 8,940 4,000 8200 AID TO PRIVATE ORGANIZATIONS $ 8202 LOCAL COMMUNITY REQUEST 50,000 40,000 559-8300 COMPETETIVE FL PARTNERSHIP GRAN 40,000 $ -$ TOTAL SUPPLIES AND OTHER SERVICES 196,728 125,747 GRAND TOTAL FOR DEPARTMENT 299,952 217,721 OPERATIONS & SUPPLIES 4609 Continue eamils for Charter Committeeand Flagler park Committee 4609 Other maintence of soflware, etc 201912020 2021/2022 ESTIMATES PROPOSED 46,100 46,100 - $ 3,555 3,600 4,390 3,820 36,400 60,200 350 415 90,795 114,135 2020/2021 202112022 ESTIMATES PROPOSED 67, 500 18, 000 500 2, 000 2,700 3,000 4,500 4,200 2,400 4,200 - 2,200 400 2, 000 800 1, 200 4,000 4,000 - $ - 40,000 40,000 - $ - 122,800 80,800 213,595 194,935 B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 12 of 24 DEPARTMENT: EXECUTIVE (0512) 1100 EXECUTIVE SALARIES 1200 REGULAR SALARIES 1510 LONGEVITY/SERVICE INCENTIVE 2100 FICA 2200 RET�REMENT 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL PERSONNEL COSTS: PERSONNELCOST: 2019/2020 202012021 2020/2021 EOY MID YEAR ESTIMATES 113, 000 117, 500 173, 900 47,900 48,900 48,990 $ - 250 250 12, 600 12, 850 14, 200 15,150 15, 600 14, 800 23,200 24,050 23,500 870 ,� 1,046 980 212,720 220,196 276,620 2021I2022 PROPOSED 93,100 52.900 11, 500 11,100 42, 300 1,380 212,280 201912020 202012021 2020/2021 202112022 EOY Mid Year ESTIMATES PROPOSED 3400 Other Contractual Services 25,000 4000 TRAVEL AND PER DIEM 1,400 8,900 3,400 2,500 4100 COMM. & FREIGHT 3,300 4,000 4,300 4,300 4400 RENTALS & LEASES 2,920 4,100 2,950 4,100 4500 INSURANCE 4,163 2,551 2,490 3,750 4600 R&M VEHICLES 2,050 1,700 1,100 1,700 4609 R&M EQUIPMENT 2,950 1,800 3,900 3,200 4901 EDUCATION 400 2,200 500 1,000 4909 MISCELLANEOUS 260 500 300 500 5100 OFFICE SUPPLIES 250 800 350 800 5200 OPERATING SUPPLY 310 1,750 950 1,750 5201 FUEL AND OIL 1,390 2,525 1,600 3,475 5400 BOOKS, PUBLICATIONS, ETC 1,476 1,300 1,300 1,300 TOTAL SUPPLIES AND OTHER SERVICES 20,869 32,126 23,140 53,375 SUPPLIES & OTHER SERVICES GRAND TOTAL FOR DEPARTMENT 233,589 252,322 299,760 265,655 1200 Increase base pay of Executive Asst by $2,500 3400 Grant w riter and Grant Administration 4609 4100 Upgrade software Fiber connectiv ity spread throughout departrnents 4000 Decrease travel expense 4901 Decrese Education expense B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 13 of 24 DEPARTMENT: CLERK OFFICE (2512) 1100 EXECUTIVE SALARIES 1200 REGULAR SALARIES 1300 OTHER SALARIES 1400 OVERTIME 1510 LONGEVITY/SERVICE INCENTIVE 2100 FICA 2200 RETIREMENT 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL PERSONNEL COSTS: PERSONNEL COST: 201912020 EOY 68,100 64,500 850 -$ 9,990 12, 590 32, 300 850 189,530 201912020 EOY 7,775 22,500 1,630 2,100 5, 730 9,200 21,540 1,050 2, 820 2, 850 2,050 79,245 2020/2021 MID YEAR 70,350 70,500 - $ 850 - $ 10, 900 13,200 36, 850 1,012 203, 662 ESTIMATES 70, 350 70, 900 $ 400 $ 10, 800 13, 200 35, 300 951 201,901 2021/2022 PROPOSED 71,450 74,382 1,500 11,250 8, 900 38, 700 1,125 207,307 3103 MUNICIPAL CODE 3400 OTHER CONTRACTUAL SERVICES 4000 TRAVEL AND PER DIEM 4100 COMM. & FREIGHT 4500 INSURANCE 4609 R&M EQUIPMENT 4900 ADVERTISING/OTHER CHARGES 4901 EDUCATION 4909 MISCELLANEOUS/ELECTION 5100 OFFICE SUPPLIES 5400 BOOKS, PUBLICATIONS, ETC TOTAL SUPPLIES AND OTHER SERVICES 2020/2021 MID YEAR 4, 000 3, 500 3, 425 13,770 9, 800 18, 000 2, 400 24,500 2, 500 2, 700 104,395 202012021 ESTIMATES 4, 000 19, 800 1, 900 3,400 13, 700 9,800 18,000 2,000 20, 785 1, 600 2, 500 97,485 202112022 PROPOSED $ 13,600 17,300 3, 500 4,700 13, 900 9, 800 18,000 2,400 2, 800 2, 500 2,800 91,300 GRAND TOTAL FOR DEPARTMENT �$ 268,775 �$ 308,057 �$ 299,386 �$ 298,607 SUPPLIES & OTHER SERVICES 1200 Increase in Deputy Clerk base salary by $2500 1400 - Increase OT line item based on number of addi6onal meetings; intend to pay out OT instead of using Comp Time as the Deputy City Clerk is close to the maximum annual and additional time offis notgoing � be approved due to 1he work load anticipated for FY 21-22. 3103 - Supplement#18 will include ordinances required a1�r FD leaves, State mandated Comp Plan Amendment, Council required Comp Plan & LDR amendments. Optional add Comp Plan to be codified and add to webhosting on MCC site. 3400 - Global Map annual contract same, shredding services cosis increased, Phase 4 of the of the back- logged scanning project (planning & zoning records and all minu� packels). 4100 - Fiber connectiviiy spread throughoutdeparlments 4909 - Decrease due � election not paid from this FY; number of employees receiving 5, 10 & 15 yr service awards reduced by 3 due to FD leaving and 1 retired last FY. 5400 - Increased based on Uend for subscription cosls. DEPARTMENT: LEGAL SERVICES (0514) 2300 HEALTH INSURANCE 3100 PROFESSIONAL SERVICES 3101 PPROFESSIONAL SERVICES (CODE, ETC) 3300 LEGAL COST 4000 TRAVEL AND PER DIEM $ 4100 COMM. AND FREIGHT SERVICES 4609 R&M EQUIPMENT 4901 EDUCATION 5100 OFFICE SUPPLIES $ 5400 MEMBERSHIP & SUBSCRIPTIONS $ TOTAL SUPPLIES AND OTHER SERVICES GRAND TOTALFOR DEPARTMENT SUPPLIES & OTHER SERVICES 201912020 202012021 EOY MID YEAR 2,675 $ - $ 87, 500 162, 800 25,800 50,500 1,000 $ 150 500 $ 575 800 80 500 $ 300 $ $ - $ 116,780 216,400 116,780 216,400 202012021 ESTIMATES - $ 158, 000 38, 000 - $ 240 - $ 196,240 196,240 202112022 PROPOSED 112,800 50, 000 25, 000 1,000 800 500 300 190,400 190,400 B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 14 of 24 DEPARTMENT: FINANCE DEPARTMENT (0513) 201912020 EOY 1100 EXECUTIVE SALARIES 1200 REGULAR SALARIES 1510 LONGEVITYISERVICE INCENTIVE 2100 FICA 2200 RETIREMENT 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION 2500 UNEMPLOYMENT TAXES TOTAL PERSONNEL COSTS: PERSONNEL COST: $ 82,100 $ -$ 10,050 13,700 35, 900 900 208,000 202012021 MID YEAR 66,500 82,900 $ 11,550 14,100 37, 725 1,030 $ 213,805 2020/2021 202112022 ESTIMATES PROPOSED 66,500 67,600 83,800 84,600 - $ - 11,050 11,700 13,920 12,100 37,400 39,500 1,010 1,250 - $ - 213,680 216,750 2019/2020 2020/2021 202012021 202112022 EOY MID YEAR ESTIMATES PROPOSED 3200 ACCOUNTING & AUDIT 36,800 33,800 33,800 36,300 3400 OTHER CONTRACTUAL SERVICES 42,900 37,600 32,800 37,960 4000 TRAVEL AND PER DIEM 200 2,000 650 2,000 4100 COMM. & FREIGHT 2,140 3,580 3,550 4,700 4500 INSURANCE 7,380 9,220 9,100 9,970 4609 R&M EQUIPMENT 12,100 14,200 10,900 16,770 4901 EDUCATION 400 1,250 $ - 1,250 4909 MISCELLANEOUS $ - 500 $ - 400 5100 OFFICE SUPPLIES 1,750 1,200 1,100 1,200 5200 OPERATING SUPPLY 14,600 15,650 14,900 11,700 5400 BOOKS, PUBLICATIONS, ETC 175 250 100 275 TOTAL SUPPLIES AND OTHER SERVICES 118,445 119,250 106,900 122,525 TOTAL COST: 326,445 333,055 320,580 339,275 4100 - Fiber connectiv ity spread ihroughout deparhmenls B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 15 of 24 DEPARTMENT: GENERAL SERVICES (0519) 201912020 EOY 1200 REGULAR SALARIES 105,900 1300 OTHER SALARY 1400 OVERTIME 1510 LONGEVITY/SERVICE INCENTIVE 2100 FICA 2200 RETIREMENT 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL PERSONNEL COSTS: PERSONNEL COST: 8,070 9, 660 31,000 155,580 202012021 MID YEAR 111,700 850 8, 770 10, 600 35,500 835 168,255 202012021 ESTIMATES 108,300 8,250 9, 600 162,150 202112022 PROPOSED 116,900 850 8,912 8, 800 39,100 1,100 175,662 201912020 202012021 2020/2021 2021/2022 EOY MID YEAR ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES 115,500 131,200 120,500 252,700 3400 OTHER CONTRACTUAL SERVICES 97,500 105,536 108,260 103,900 3401 PUBLIC MEETING CONTRACT COST $ 25,800 25,700 22,500 4000 TRAVEL AND PER DIEM 2,675 4,960 2,850 4,960 4100 COMM. & FREIGHT 2,150 3,790 3,700 5,740 4300 UTILITIES 8,570 9,100 8,990 10,600 4400 RENTALS AND LEASES 3,700 3,694 3,911 3,700 4500 INSURANCE 21,600 25,200 24,600 28,500 4600 R&M VEHICLES $ - 3,000 1,200 3,000 4609 R&M BUILDING & EQUIPMENT 16,700 27,373 25,450 24,624 4901 EDUCATION $ - 1,000 $ - 1,000 4909 MISCELLANEOUS 1,000 $ - 1,000 5100 OFFICE SUPPLIES 3,200 2,900 2,500 2,900 5200 OPERATING SUPPLY 1,575 1,600 1,600 7,000 5201 FUEL AND OIL $ - 365 100 540 5204 POSTAGE & SUPPLIES 3,650 5,000 5,007 7,000 5400 BOOKS, PUBLICATIONS, ETC $ - 100 200 TOTAL SUPPLIES AND OTHER SERVICES 277,220 351,618 334,368 479,864 SUPPLIES & Ul HEK StKVIGtS GRAND TOTAL FOR DEPARTMENT 432,800 519,873 496,518 1200 Proposed base salary increase for General Sery ice Coordinator, $3,500 increase to base pay 3100 - Engineering Services, $20,000; Building Official; Planner; Added items for Planner 34011 - BIS, Escribe, Zoom annual subscription and contract cost 4100 - Fiber connectivity spread throughout deparbnents 5204 - Postage increase and added $1,000 for add'I mailing based on counciis decision on plan to 5200 - Shifted $5000 from 3100 for 1& 1 1/2 Surcharges to be paid to State 655, 526 B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 16 of 24 DEPARTMENT: POLICE DEPARTMENT (0521) 201912020 202012021 202012021 EOY MID YEAR ESTIMATES 1100 EXEC UTIVE SALARIES 77,300 124,864 123,800 1200 REGULAR SALARIES 1,230,800 1,479,283 1,445,900 1201 HOLIDAY PAY $ - $ 5,600 1202 OFFICERS HOLIDAY PAY 23,300 29,000 23,900 1300 OTHER SALARY 31,500 44,500 32,000 1400 OVERTIME 1,950 3,100 2,772 1402 Dispatch OT $ - 8,500 8,700 1403 OFFICERS OVERTIME PAY 82,500 107,000 140,000 1404 OFFICER OT SPECIAL DETAIL 1501 AUXILIARY PAY 1,200 1,200 1,200 1510 LONGEVITYISERVICE INCENTIVE 1,000 $ $ - 1520 OFFICERS LONGEVITY/SERVICE 250 500 1540 CAREER EDUCATION 12,500 15,000 13,800 2100 FICA 112,500 133,667 129,800 2200 RETIREMENT 245,500 285,385 280,000 2300 LIFE AND HEALTH INSURANCE $342,500 388,140 378,300 2400 WORKERS COMPENSATION 55,300 89,660 84,600 2500 UNEMPLOYMENT COMP. TOTAL PERSONNEL COSTS: 2,218,100 2,709,799 2,670,872 PROPOSED 78, 900 1,496,400 7,000 29,000 44,500 3,100 8,500 90, 000 35, 000 1,200 500 15, 600 138, 600 202,500 407,475 97, 500 10,000 2,665,775 201912020 202012021 202012021 2021/2022 EOY MID YEAR ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES 39,600 41,328 39,325 41,328 3400 OTHER CONTRACTURAL SERVICES 21,300 35,228 34,500 42,100 4000 TRAVEL AND PER DIEM 3,560 4,000 2,550 11,500 4100 COMM. & FREIGHT 38,500 49,000 45,600 49,000 4300 UTILITIES 12,900 17,000 14,800 17,000 4400 RENTALS AND LEASES 4,550 5,420 4,980 5,420 4500 INSURANCE 57,040 61,500 59,400 64,500 4600 R&M VEHICLES 16,900 20,000 17,000 25,000 4609 R&M EQUIPMENT 36,900 53,950 46,700 54,600 4700 PRINTING 500 3,000 1,600 3,000 4901 EDUCATION-RESTRICTED 1,350 3,200 6,300 8,200 4902 EDUCATION - NON-RESTRICTED 600 2,900 2,100 5,400 4903 CODE ENFORCEMENT 8,100 9,000 9,100 9,000 4909 MISCELLANEOUS 1,900 1,500 100 1,900 5100 OFFICE SUPPLIES 2,850 5,000 2,800 5,000 5101 DETECTIVE SUPPLIES 3,600 3,000 2,600 3,600 5102 INVESTIGATION FEES 3,200 3,000 2,800 3,200 5200 OPERATING SUPPLY 14,800 17,100 13,700 17,100 5201 FUEL AND OIL 49,900 62,000 62,000 86,000 5202 OPERATING SUPPLIES (TIRES) 6,700 9,500 10,700 10,700 5203 UNIFORMS/PATCHES 15,500 21,600 21,600 21,600 5400 BOOKS, PUBLICATIONS, ETC 1,500 2,500 2,200 2,500 TOTAL SUPPLIES AND OTHER SERVICES 341,750 430,726 402,455 487,648 GRAND TOTAL FOR DEPARTMENT 2,559,850 3,140,525 3,073,327 3,153,423 SUPPLIES & OTHER SERVICES 1200 Not funding Major position; adding 2nd Lieutenant 4609 Add remaining City emails forall depar6nentemployees 4100 - Fiber connecfivity spread throughout departrnents 3400 Maintenance contract on CADISpiltman system 4901 & Travel, education budgeting per last year (amend mid year for the OT budget) (Travel8� Ed to be back to normal and addi6onal training (non-covid years) 5201 Continuing with the same 24,000 gallons estimate for fuel B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 17 of 24 DEPARTMENT: FIRE DEPARTMENT 1100 EXECUTIVE SALARIES 1200 REGULAR SALARIES 1200 SEPARATION EST INCL LEAVE BALANCES 1201 HOLIDAY PAY 1202 ACTING LIEUT/PLANNER 1300 OTHER SALARY 1400 OVERTIME 1401 OVERTIME PAY/ANNUAL & SICK 1501 VOLUNTEER PAY 1510 LONGEVITY/SERV�CE INCENTIVE 1540 CAREER EDUCATION 2100 FICA 2200 RETIREMENT 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION 2500 UNEMPLOYMENT COMPENSATION TOTAL PERSONNEL COSTS: PERSONNEL COST: 201912020 EOY 78,700 685,700 19, 500 7, 500 57, 800 61, 200 37,500 15, 400 250 1,200 69,300 166, 400 147,300 48,800 1,396,550 MID YEAR 80,400 371,859 10,470 600 $ 15,600 $ 49,160 38,660 11,300 800 38,968 141,700 116,300 49,750 925, 567 202012021 ESTIMATES 80,400 450,500 $ 10,600 $ - $ - $ 70,500 $ 72,000 $ 14,200 $ - $ 52,500 110,500 138, 700 45, 600 1,045,500 202112022 PROPOSED 81,700 109,200 600 6, 250 45, 000 14,200 3, 975 25, 000 285,925 2019/2020 202012021 202012021 202112022 EOY MID YEAR ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES (MD) 8,400 5,100 6,100 $ - 3102 PROF SERV (PHYS FOR SCBA) 2,570 550 250 $ - 3103 WELLNESS PROGRAM (Gym) 2,700 1,920 2,400 $ - 3400 FIRE CONTRACTUAL SERVICES $ - 235,000 98,611 618,000 3401 CONTRACTUAL SER-3 TEMP FF 770 71,600 42,600 225,000 4000 TRAVEL AND PER DIEM 11,600 300 300 1,000 4100 COMM. & FREIGHT 1,400 14,100 9,100 10,000 4300 UTILITIES 35,800 13,000 13,500 7,500 4400 RENTALS AND LEASES 15,800 1,100 1,450 500 4500 INSURANCE 18,700 30,650 29,650 16,500 4600 R&M VEHICLES 15,200 30,000 25,000 3,000 4609 R&M BUILDING & EQUIPMENT 71,000 33,575 33,000 10,600 4700 PRINTING 3,600 200 $ - 250 4901 EDUCATION $ - 7,175 7,400 2,500 4902 PUBLIC EDUCATION & FIRE PREV. 1,400 1,800 990 $ - 4905 TRAINING & MATERIALS 400 2,200 1,400 $ - 4909 MISCELLANEOUS 2,200 500 100 250 5100 OFFICE SUPPLIES 12,900 1,600 400 500 5200 OPERATING SUPPLY 9,200 9,259 9,100 2,000 5201 FUEL AND OIL 4,100 4,850 7,400 2,660 5202 OPERATING SUPPLIES (TIRES) 8,400 5,000 4,500 2,000 5203 UNIFORMSIPATCHES 2,250 4,750 3,800 1,000 5400 BOOKS, PUBLICATIONS, ETC $ - 2,000 1,700 500 TOTAL SUPPLIES AND OTHER SERVICES: 228,390 476,229 298,751 903,760 SUPPLIES & OTHER SERVIGES GRAND TOTAL FOR DEPARTMENT 1,624,940 1,401,796 1,344,251 1,189,685 3400 Fire Services Contract Cost 3401 3 Temp Firefighters estimated cost 4400 May need to Travel due to liquidation of vehicle and equipment liquidation 4600 If anything needs to be done to vehicles/equipment to prepare to sell 4901 I wantto finish my B.A. Degree-only requires a couple of classes Note: Line items include all remaining vehicles and equipment Required maintenance/repair needed to Liquidate, etc. 5200 Keepp Software'Target Solutions" for one year B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 18 of 24 DEPARTMENT: PUBLIC WORKS (0541 1100 EXECUTIVE SALARIES 1200 REGULAR SALARIES 1300 OTHER SALARIES 1400 OVERTIME 1510 LONGEVITY/SERVICE INCENTIVE 2100 FICA 2200 RETIREMENT 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION 2500 UNEMPLOYMENT COST TOTAL PERSONNEL COSTS: PERSONNEL COST: 201912020 EOY $ 79, 800 $ 338,700 $ - $ 9, 800 $ 250 $ 32,800 $ 39,600 $ 116,600 $ 37,800 $ - $ 655,350 202012021 MID YEAR $ 82,400 $ 339,800 $ - $ 7,500 $ - $ 32,800 $ 40,900 $ 121,500 $ 24,800 $ - $ 649,700 202012021 ESTIMATE; $ 82,7( $ 343,4C $ - �v 7,775 $ - $ 32, 700 $ 39,400 $ 121,000 $ 20,500 $ - $ 647,475 $ $ $ $ 202112022 PROPOSED 83,600 380,100 8, 000 36,100 34,900 141,900 32,100 716,700 201912020 202012021 202012021 2021/2022 EOY MID YEAR ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ 100 $ 2,500 $ -$ 5,000 3400 OTHER CONTRACTUAL SERVICES $ 5,270 $ 8,000 $ 2,100 $ 5,000 3401 �ARBAGE COLLECTION FEE $ 381,200 $ 384,766 $ 384,565 $ 402,900 4000 TRAVEL AND PER DIEM $ - $ 1,500 $ 1,065 $ 1,500 4100 COMM. & FREIGHT $ 5,800 $ 7,000 $ 10,200 $ 16,000 4300 UTILITIES $ 19,200 $ 25,000 $ 24,450 $ 25,000 4400 RENTALS & LEASES $ 3,600 $ 3,500 $ 2,420 $ 3,500 4500 INSURANCE $ 36,200 $ 39,470 $ 39,100 $ 41,500 4600 R&M VEHICLES $ 6,300 $ 7,000 $ 6,730 $ 7,500 4605 R&M PARKS $ 22,800 $ 14,000 $ 19,000 $ 22,500 4609 R&M BUILDING & EQUIPMENT $ 35,600 $ 31,750 $ 40,700 $ 50,000 4901 EDUCATION $ 910 $ 2,000 $ 2,200 $ 3,000 4909 MISCELLANEOUS $ 100 $ 500 $ -$ 500 5100 OFFICE SUPPLIES $ 900 $ 700 $ 500 $ 700 5200 OPERATING SUPPLY $ 9,050 $ 9,000 $ 9,000 $ 10,000 5201 FUEL AND OIL $ 21,300 $ 27,000 $ 23,900 $ 39,125 5202 OPERATING SUPPLIES (TIRES) $ 1,050 $ 2,000 $ 1,500 $ 2,000 5203 UNIFORMS 6,100 6,000 5,350 6,500 5204 DUMPING FEES $ - 500 450 1,000 5205 MOSQUITO CONTROL $ - 6,000 6,000 6,000 5400 BOOKS, PUBLICATIONS, ETC 50 100 $ - 100 TOTAL SUPPLIES AND OTHER SERVICES: 555,530 578,286 579,230 649,325 GRAND TOTAL FOR DEPARTMENT 1,210,880 1,227,986 1,226,705 1,366,025 1"LUU Addition on Maintenance Operator; move operator to Lead Operator FICA, Ret, Insurance EC reflecis increase in adding person and promotion 4100 Includes fiber service and additional cell phone reimbursementfor PW employees 4605 Includes one (1 replacement Chickee ($6500) and replacement large flags ($2500) 4609 General increase due to large increase in material costs $10,000 for w ater infiltration issue and repair at Chamber Building 5201 FY21-22 Estimate Gallons Unleaded 6,750 Off Road Diesel 3,000 On Road Diesel 1,000 4000 Add'I cell reimbursements; Park WiFi for 6 months; Fiber connectivity 1200 Added Maintenance Op; Promoted Maint Op to Lead FICA, Ret, Insurance EC reflects increase in adding person and promotion B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 19 of 24 Public Faciliry Fund (Transportation) FIY BEGINNING FUND BALANCE REVENUES 301-313.4100 LOCAL OPTION GAS TAX 301-313.4200 LOCAL ALTER, FUEL USER FEE 301-335.1220 SRS EIGHT CENT MOTOR FUEL 301-312.3000 NINTH CENT FUEL TAX 301-335.4100 MOTOR FUEL TAX REBATE 301-361.1000 SCOP Funding 301-361.1000 INTEREST EARNINGS 301-369.1000 MISCELLANEOUS AIVIERICAN RESCUE PLAN TOTAL REVEN EXPENDITURES 301-549.3100 PUBLIC FAC.-PROFESSIONAL SER. 301-549-3400 PUBLIC FAC. CONTRACTUAL SERVICE 301-549-4300 PUBLIC FAC. UTILITIES 301-549-4609 REPAIR & MAINTENANCE 301-549-4909 MISC-PARK HOLIDAY LIGHTS 301-549-5300 PUBLIC FAC. ROAD & MATERIALS 301-549-6300 PUBLIC FAC. IMPROVEMENTS 301-549-6301 SCOP IMPROVEMENTS 301-549.6302 PUBLIC FAC. BEAUTIFICATION 301-549.6400 PUBLIC FAC. MACHINERY & EQUIP TOTAL EXPENSES Transfer to General Fund 350,000 FIY ENDING FUND BALANCE 2019/2020 202012021 201912020 2021/2022 EOY MID YEAR ESTIMATES PROPOSED 1,021,107 844,807 946,855 923,970 $ 686,260 43,000 321,575 345,120 09,000 186,452 211,800 63,400 59,890 62,340 62,000 56,423 61,200 1,260 1,200 1,200 - 532,488 162,455 7,600 6,000 900 1,164,028 845,015 � 750 62,900 58,600 30,400 4, 800 61,500 95,700 $ - $ - 64,400 379, 050 350,000 978,317 3100 , EnglProf Seroices - SE 5th Ave Scop � �� Fnr��Proi Seivices-SloiiTi ��A'afe� bl�3p��inq � � � � Eng/Prof Services - Centennial Park kayak launch design Eng/Prof Services -Other 3400 Grounds MaintlStreetSweeping 4609 Sidewalk Repair and ADA ramp Installation Replacement small ROW equipment 20,000 90,000 61,500 41,500 10, 000 57,500 90,000 532,488 5, 000 2, 500 910,488 350,000 748, 347 20,000 74, 400 61,200 10,500 4, 900 67,700 90,000 185,000 '$ 4,200 517,900 350,000 923,970 PROPOSED 347, 800 212, 300 60, 500 61,050 1,200 334,951 900 1. 200, 000 2,218,701 115,000 90, 000 65,000 51,500 1,000 80,000 1,135,000 334, 951 5,000 390,000 2,267,451 525,220 5300 Sign Repair/Replacement Traffic Signal Equip Upgrades ROW Drainage - ' Y ' R&M Bridges & Culverts Storm Water Infiltration repair r� �� Storm Water Ditch MaintAdjus7nents 6300 Asphalt and Roadway Reconst Sidewalk Program Storm�VVzilcr)nfdPrtrtiot�r�;pairF�i��elininy � �� 6301 SCOP SE 5th Avenue 6302 New/Replace Trash cans, Parks and S Park St 6400 I nv erter G enerators � Tr��ailei`Mounl�Ua�IJetsysiein stc�ni�i diain cl��ner $ , 30, 000 ,. � � � � � S �� 4!i,000 � � $ 15, 000 $ 25, 000 � $ 90, 000 $ 90, 000 $ 50, 000 $ 50, 000 $ 1,500 $ 1,500 $ 20, 000 $ 20, 000 $ 7,500 $ 10,000 $ 10, 000 $ 10, 000 $ 10,000 $ 10,000 $ 10, 000 $ 20, 000 - $ 10, 000 $ 10, 000 $ 120,000 $ 120,000 = $ 15, 000 $ 15, 000 e ��.�(Il) 000 $ 177,537 $ 334,951 $ 5, 000 - $ 3, 250 � ti>, � 140,000 _ �„ �- � �: � � � . �.; '�'�,` 5, Zero Turn Mower � -� �" $ 15,000 Mower Trailer ; # � `� * z � $ 1,750 � � g�� Inkjet plan plotter � � ;y � �� a�; �� . �� $ 2,500 � � � � � 3/4 ton Sery ice Body Truck � 'e''° ' �'�' ' $ 35,000 � Replacement Diesel Pump $ 17,500 Arm Tractor $ 175,000 B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 20 of 24 CAPITAL PROJECTS IMPROVEMENTS FIY BEGINNING FUND BALANCE REVENUES 304-383.0000 304-364.1000 DISPOSITION OF FIXED ASSETS 304-361.1000 INTEREST EARNINGS 304-369.1000 MISCELLANEOUS TOTAL REVENUES EXPENDITURES 304-549-3100 Professional Services 304-512-3100 Professional Services 304-511-6400 ADMINISTRATION CAPITAL 304-512-6400 ADMINISTRATION CAPITAL 304-513-6400 FINANCE CAPITAL 304-519-6400 GENERAL SERVICES CAPITAL 304-521-6400 LAW ENFORCEMENT CAP�TAL 304-522-6400 FIRE PROTECTION CAPITAL 304-536.6400 SEWER/WASTEWATER 304-541-6400 PUBLIC WORKS CAPITAL 304-549-6400 Other Capital (Pub Safety, Transp.) 304-549-6401 PARKS CAPITAL IMPROVEMENT 304-549-6402 MEDIAN REPLACEMENT & ROW 304-549.6403 TREE PROGRAM 304-584.6400 FUTURE CAPITAL PROJECTS 304-2512-6400 CLERK CAPITAL TOTAL EXPENDITURES OTHER REVENUES AND TRANSFER IN Other Granis - Transfer In TOTAL TRANSFER INS TRANSFER OUT TO Other Funds TRANSFER OUT TO GENERAL FUND TOTALTRANSFER OUT ASSIGNED FUND BALANCE TOTALASSIGNED FUND BALANCE FIY ENDING FUND BALANCE 201812019 EOY $ 4,800,600 $ - $ 65,700 $ - $ - $ 65,700 $ - $ 9,500 $ 6,900 $ 600 $ 120,400 $ 39,900 $ 165,500 $ 41,200 $ - $ - $ 41,800 $ - $ 172, 500 $ 9,200 $ 15,000 $ 5,050 $ - $ - $ - $ 467,898 $ 467,898 $ 3,770,852 202012021 2020/2021 202112022 MID YEAR ESTIMATES PROPOSED $ 3,190,195 $ 4,633,600 $ 3,685,061 $ $ - $ 6,000 $ 23,500 $ - $ $ - $ - $ 550 $ - $ - $ 6,550 $ 23,500 $ - $ 94,000 $ 94,000 $ - $ 3,500 $ 3,500 $ - $ $ - $ - $ $ - $ - $ 3,600 $ 3,200 $ 2,500 $ 6,100 $ 5, 800 $ 197, 500 $ 114,600 $ 84,200 $ 148,800 $ 16, 700 $ - $ - $ - $ - $ $ - $ - $ - $ 15,000 $ 36,000 $ 34,500 $ 49,000 $ 14,000 $ 5,000 $ 1,000 $ 15,500 $ 5,000 $ 15,000 $ - $ - $ $ - $ - $ 304,000 $ 235,200 $ 428,800 $ - $ - $ - 1,780,715 $ 736,839 $ 1,083,601 1,780,715 $ 736,839 $ 1,083,601 1 I� " 1,112,030 3,685,061 2,172,660 B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 21 of 24 Capital Projects Improvements Specific Projected cosUestimates f"� . u �,��}: ;� .,re.,,. - 541-3100 Professional Services - (Landscape Designer) Subtotal $ - 512-3100 512-3100 513-6400 .�� ,,G,�� • min Finance �dt��'� � $ Professional Services (Aqqraisal for Industrial Lots) � � r� rW,�,m'eF�, _: ��$ Admin Subtotai $ - � _ --_ ReqlacementComputers,creditcard machine_ ___ i"� 2,500 513-6400 Finance ___. FinSubtotal�$ 2,500 i 519-6400 General Services - � ' � � ��`.:� � � � � �� Patio Awing replc bott� rear porches; railings & ADA ramp �� ,� �� t��' �,$�� 35;000 Interior poor replacement-Adim & Council � � 7,500 Cilvhall exterior Windows '� 150,000 CiNhallLandscapinq ' �:. '� 5,000 519-6400 General Services GS Subtotal'$ 197,500 521-6400 Police 1- Radar '� 2,400 Computers and related equipment `� 13,000 . � - Tasers '� 1,550 . _ _ _._._ 4- Replacementcars incl equiqment $ 120,000 Harris Radio Displays (2) $ 1,500 __ Power DMS Poicev/Trainina ManaaementSvstem $ 5,850 Reqlace Kitchen & RestroomfloorinQ . . ___ 521-6400 _ Police _ __ PD Subtotali�5 148,800 � ��N , Public Works � Pubi� W�rks AssellVUorkorder �Manaqemr nt Soflwa�e "�� K 15,000 541-6400 Public Works _��.�w': PW Subtotal'� 15,000 549-6403 Public Works Tree Propram _ ,� 15,000 549-6403 Public Works PW Trees Subtotal ..____, ____.___.__. _____ ..___.__ __ i�5 15,000 _ . _.__ _ .. _._. _ 541-6401 Parks Centennial Park _ __._.,, . _ _,_.__...___ _ _. . _. __ Solar Liqhts (9) _ _ ___ ____ _.. . �"� 11,000 Benches (5) __ _ _ _ - . . i"� 3,000 Bank Stabilization (sod/rip-rap) ,� �, , '� 5,000 Kavak Launch _�;��u �`= ' '� 30,000 541-6401 Parks __. __ ____ Parks Subtotal.�$ 49,000 __ _._ _ 541-6402 Median Rep Median ReqlacemenVRiphtofWav/Parks ,_ � 10,000 541-6402 _ Med Replacement _ Med Repl $ubtotal _ ___ _._ �� 10,000 ; ,.�,. �� ;q � 2512-6400 Clerk 2512-6400 Clerk '' � �� '� • Clerk Subtotal $ • I -------------------_ ___._._______.______._ __ _ � . B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 22 of 24 RECAPITULATION - REVENUE & EXPENSES FIY BEGINNING FUND BALANCE REVENUES 302-331.3903 TMDL Grant 302-331-3904 Stormwater Drainage Grant 302-331.3905 Section 319 Grant 302-361.1000 Interest Earnings 302-381.0000 TRANSFER IN -CAPITAL ASSIGNED FUNDS 302-381.0000 TRANSFER IN -CAPITAL FUND RESERVES TOTAL REVENUES EXPENDITURE 302-2552.3100 PROFESSIONAL SERVICES 302-2552.3200 ADMINISTRATIVE SERVICES 302-2552.4609 TEMPORARY RELOCATION 302-2552.4609 HOUSING REHAB DEMO/REPL/RELOC 302-2552.4909 MISCELLANEOUS 302-2000-4909 MISCELLANEOUS - BANKING EXP 302-2752.3100 PROFESSIONAL SERVICES 302-2752.3200 ADMINISTRATIVE SERVICES 302-2752.4909 MISCELLANEOUS 302-2752.4609 STREET IMPROVEMENTS/ADDITIONS 302-2752.6300 INFRASTRUCTURE IMPROVEMENTS 302-2752-6400 Park and Canal Improvements TOTAL EXPENSES S Return General Fund Loan FIY ENDING FUND BALANCE DUE TO GENERAL FUND � 150,000 Grant project related to: Tay lor Creek SE 4th Street Appropriations Grant RECAPITULATION - REVENUE & EXPENSES 201912020 EOY 8,575 �- $ - $ - $ - 300, 000 100,000 400,000 $ - $ - $ - $ - $ - 5,905 5, 000 100 $ - $ - 389, 924 400,929 $ - 7, 646 202012021 202012021 202112022 MID YEAR ESTIMATES PROPOSED 260, 000 260, 000 300, 000 300, 000 300, 000 35,000 13, 500 1,500 370,000 420, 000 $ - 140,000 300, 000 45, 000 13,500 1,500 370, 000 430, 000 130, 000 201812019 202012021 202012021 202112022 EOY Mid Year Estimates PROPOSED FIY BEGINNING FUND BALANCE 1,000 593 593 $ - REVENUES 307-334.3900 Appropriation Funds $ - 209,000 184,814 $ - 307-361.1000 Interest Earnings $ - $ - $ - $ - 307-381.0000 TRANSFER IN -CAPITAL FUND RESERVES $ - $ - $ - $ - TOTAL REVENUES $ - 209,000 184,814 $ - EXPENDITURE 307-559.3100 PROFESSIONAL SERVICES-Engineering Services $ - 307-559.3102 PROFESSIONAL SERVICES-GrantAdmin $ - $ - $ - $ - 307-559.4909 ADMINISTRATIVE SERVICES $ - 593 $ - 307-559.6300 STREET IMPROVEMENTS/ADDITIONS $ - 209,000 184,814 $ - TOTAL EXPENSES $ - 209,000 185,407 $ - S FIY ENDING FUND BALANCE $ - 593 $ - $ - DUE TO GENERAL FUND $ - $ - $ - $ - Grant Project related to: Taylor Creek SE Sth B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 23 of 24 LAW ENFORCEMENT SPECIAL FUND RECAPITULATION - REVENUE & EXPENSES 201812019 202012021 202012021 202112022 EOY Mid Year ESTIMATES PROPOSED FIY BEGINNING FUND BALANCE 1,200 9,920 15,990 15,600 REVENUES 601-351.1000 601-351.2000 CONFISCATED PROPERTY 601-354.1000 FINES LOCAL ORD. VIOL. 2,100 1,000 100 1,000 601361.1000 INTEREST EARNINGS 601-369-1000 MISCELLANEOUS 1,600 TOTAL REVENUE 3,700 1,000 100 1,000 EXPENDITURES 601-529.4909 LAW ENF. SPECIAL MISC. 800 1,000 800 1,000 601-529.5200 LAW ENF. SPECIAL EDUCATI $ - 601-549.6300 LAW ENF. SPECIAL IMPROVEMENT $ - $ - 601-549.6400 LAW ENF. SPECIAL MACH & $ - 5,500 10,500 TOTAL EXPENDITURES 800 6,500 800 11,500 FIY ENDING BALANCES 4,100 4,420 15,290 5,100 BK-I didn't get an answer from staff, when do we talk about the fire study/assessment. DW-the county talked about including the city in the assessment. MC- LG-notice in last Wednesday paper, ph for assessment inside the city IR-we have not paid the county anything for the fire assessment. V. There being no further items on the agenda, Mayor Watford adjourned the meeting at 859 P.M. B. Jenkins Handwritten Minutes, 8-11-2021 Budget Workshop No.. 1, Page 24 of 24