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2021-08-17 Handwritten Minutes� . : �i .Y. - -,. . . ....., .: . . .r : N m.. _.� ._45 s _ . � _.. .. ., _ ' � � - � " ' � . � 3''�.-:.� " . 1 � �. CITY OF OKEECHOBEE, FLORIDA AUGUST 17, 2021, REGULAR MEETING & BUDGET WORKSHOP LANE GAMIOTEA HANDWRITTEN MINUTES I. CALL TO ORDER Mayor Watford called the regular meeting of the City Council for the City of Okeechobee to order on Tuesday, August 17, 2021, at �; C1(� P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida. 1 � The invocation was offered by �_L�, followed by the Pledge of Allegiance by �� II. ATTENDANCE taken by City Clerk Gamiotea to establish a quorum: Mayor powling R. Watford, Jr. Council Member Chandler Council Member Clark Council Member Jarriel Council Member Keefe � PR� NT ABSENT � l,� � Staff present were: City Attorney John Fumero k��J��t�.� City Clerk Lane Gamiotea, ✓---�-�4 City Administrator Gary Ritter, Deputy City Clerk Bobbie Jenkins, Assistant Police Chief Donald Hagan, Fire Chief Herb Smith, Public Works Director Allen, Finance Director India Riedel III. PUBLIC COMMENTS A. Mayor Watford asked whether there were any agenda items to be added, deferred or withdrawn; . �+ �,� l�-� f�. cl� ls+, 1�� :�c,� �t� �� = �.iY15 .STL'. ;'� . � -�4 ,'�. � - Cx .�,��1,- il: �n 1 B. Motion by Council Member /V '" seconded by Council Member �J �b approve the agenda as presente amended , VOTE: Watford�, Chandler�_, Clark�, Jarriel�, Keefe�. Motio arri ailed. �-a . �� • .. �,� � `� ti ,-.. C. There were � agenda item forms or comment cards submitted for public participation for anX issues not on the agenda. Q{ � �`�� 't� �`�' �" �'�- �'� J r�- ��'�� L�`�'� R'`Ck,��'� c� �-�� m . _ _ _ __ IV. PRESENTATION AND PROCLAMATIONS • A. Proclaim the month of September 2021 as Hunger Action Month. Mayor Watford proclaimed the month of September 2021 as Hunger Action Month. A proclamation was presented to Ronald Wise and Holly Mixon of the Treasure Coast Food Bank. The document was read into the record as follows: "Whereas, hunger and poverty remain issues of grave concern in the United States, the State of Florida, _ the Treasure Coast, and the City of Okeechobee, with 7,776 children and adults in Okeechobee County now categorized as food insecure; and Whereas, the City of Okeechobee is committed to taking steps to raise awareness — about the need to combat hunger in every part of our City and to provide additional resources that the citizens of Okeechobee need; and Whereas, the City of Okeechobee is committed to working with the Treasure Coast Food - Bank in mobilizing people about the role and importance of food banks and other hunger relief organizations in addressing hunger and bringing attention to the need to devote more resources and attention to hunger issues; and � Whereas, food banks and hunger relief organizations across the country, including the Treasure Coast Food Bank, -� coordinated Hunger Action Day on September 17, 2021 and will continue to host numerous events throughout the -�" month of September to shed light on this important issue and encourage involvement in efforts to end hunger in their local community. Now, Therefore, I, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of September 2021 as 'Hunger Action Month'.° . . . _ � � I�c�d l,� (��: �}�C� I l y(1�1 ��c� — ��lJ( (,''t ititi i t1�I�i.�J � TU � ��.�. �`�,�y�yL ��{.. �i � ��ltil�t�- ��.I ru'�C ��L _ �.0� -�:c� ��.c�� . �P� k.�-�c��:�` � �� ph�u1 ��, � rr �'�-% 11��C�(�'1 UG ► ci,ni-CC�� `�'�•�.� � , � � L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 1 of 24 . , I�� ' $y .,�� , :�� i � � , ` � �'� B. Present a Certificate of Appreciation to Former City Administrator Marcos Montes De Oca. Mayor Watford presented a Certificate of Appreciation to former City Administrator Marcos_Montes De Qca,_which__ .__ was read into the record as follows: "Certificate of Appreciation extended to Marcos Montes De Oca for his faithful _____ ___ s_ervice and dedication as the City Administrator_City of Okeechobee,-Flor-ida- Octaber '�; 2015-to June 18, 2Q2�t��{-a -- V: A. B. CONSfNT AGENDA - �� -�- Consider a Temporary Street Closing request from Okeechobee Main Street to close SW 3�d Avenue 6etween Hwy 70 and SW Park Sfreet for "Movie Night in the Park" on October 9, 2021, November 13, 2021, December 10, 2021, January 8, 2022, February 12, 2022, March 5, 2022, and April 9,_2022 from 5:00 p.m. to 9:00 p.m. (Exhibit 1). Consider a Temporary Street Closing request from Okeechobe� Main Street to close SW 3�d-Avenue and SW 4th Avenue for the Labor Day Festival on September 5, 2021 at 3:00 p.m. until September 6, 2021 at 40:00 p.m. (Exhibit 2), _ __ _ _ ---�;� �a � - -�lotion by Council Member � y � , seconded-by Council Member _� - � , . _._.. _. _ ' r VOTE: at � Chandler� �' ' _ _.___-_--__ ._ _-- , , Clark�, Jarriel , Keefe � I Motio , arriedlF i d. __. . _ _. _ d �-i ,_I, _ ��; ti� �� > �c�� i _ __ _ ,_ _ � ,�� .'I VI. - NEW BUSINESS � -k : ��. � A. Motion to read by title only and set September 7, 2021 as the final public hearing date for roposed g p � g . g y -------- _, Ordinance No. 1236 to revise Section 2-172, Cha te� 34 of the Cit -� Code of Ordinances to reflect chan es as a result of the Cit enterin into an Interloca A reement — with Okeechobee County to provide fire services within the City (Exhibit 3). ! Motion by Council Member , seconded by Council Member � , VOTE: W tford� , Chandler , Clark �, Jarriel (.� , Keefe ` x Motio ar ir e /Fa�l'ed. � � � � �; � . .; c� i�� 4�� i--�, (,�.. �,,,-.� :- �.`.� -� �L.� � 1�.:� � `� . AN ORDINANCE OF THE CITY OF OKEECHOB�E, FLORIDA; REVISING SECTION 2-172 AND CHAPTER 34 OF THE CODE OF ORDINANCES TO REFLECT CHANGES AS A RESULT OF THE CITY ENTERING INTO AN INTERLOCAL AGREEMENT WITH OKEECHOBEE COUNTY TO PROVIDE FIRE SERVICES WITHIN THE CITY; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. ��l l�� l� - (1�',� � � . ,.. �1C'�,v�x- E�.:�� 1,�� ,--�, Q�,�(�. � .. ��jC � ��j ��lc� ��-�� .��I� . Motion by Council Member �, seconded by Council Member �(7� to approve the first reading. VOTE: W� tf.aGd� , Chandler�, Clark,�, Jarriel�, Keefe�. Motion Carri IFa.iled. � _ B. Consider adoption of Resolution No. 2021-06 to amend the schedule of fees for inspection and enforcement of ire safety codes to atlopt Okeechobee County's inspection fee schedule (Exhibit 4). — �- � '�_�� i'ci� ` E1JLC�.1� �i-L�'�i�,; A R�SOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING RESOLUTION N0. 2018-10, APPENDIX G, TABLE 2, OF THE CODE OF ORDINANCES WHICH ADOPTS THE SCHEDULE OF FEES FOR INSPECTION AND ENFORCEMENT OF FIRE SAFETY CODES; PROVIDING FOR AN EFFECTIVE DATE. --- r . J�. _ __ _ _ � Motion by Council Member �, seconded by Council Member �_ � - . . � - -_ --- -- ---- -- - ! VOTE: Watfo d�, Chandler�, Clark�, Jarriel�, Keefe� _..._ .___ Motion �arrie F ' ed. -- -- ---- C. Consider settlement offer for Bella Rose Day Spa and Salon, LLG, D/B/A Bella Rose Day Spa, in the - -- appellate case of Bella Rose Day Spa and Salon, LLC, D/B/A Bella Rose Day Spa v. City of Okeechobee, Florida, in the Circuit Court of the Nineteenth Judiciai Circuit in and for Okeechobee County, Circuit Case No. 21-AP-100, City Case No. 200312003 (Exhibit 5). _ _. L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 2 of 24 � � __ .. , . . d � ��.- _ ,,, - - _ _ - _ _ _ � _ � _�--- ___ - - __ _ - . _ �� -1 y' . � __� - . ,, ' - i � , _ � l.• . : � �,t,� �i�A�'x�.r� _ �,�t.i� ,, .� , ��--i-�.�,c�c� �-Fr i.�,�. P o� �� G�f� � Y r � � . �.f�� ,'��2i1U2.C� �.�C.A..u� � __ _._ _ -- _ _ �e . C� i� 1 i.,c� �� C��.,� ��.. � �,��-- � c�.�- ��- '� _ . �� - _. : �� r�� 4 P � �` ;`---- _ _ `�'� 1;��-t � �- lj , ,.. � �. �� .� 44 \� . � . aa ' . ( tit� h � . .a , t r . y � . + � . _ . > , , . .. . . � , • — _ �. , :. :•�,�s..;.�,� _ , . � • . __ , _ � , .��, �. I .�� - . � . a 4 � � _ ' .�yr e - ` _ . . .. .. April 20, 2021 Council approved a fine reduction [to 50-percent of the accumulated fines of $14,600.00 togetherwith applicable administrative fees]. Property location: 311 Northeast 2�d Street [legal description: Lots 11 and 12 of Block 143, CITY OF OKEECHOBEE, Plat Book 5, Page 5, public records of Okeechobee County, Florida]. Following a code enforcement hearing, the City recorded a lien/order issued by the magistrate. After the City recorded the lien, the property owner timely filed an appeal of the magistrate's order with the Circuit Court. The property is now in compliance. The City staff, through the City attorney and the attorney for the property owner have negotiated a settlement of the lien/order with the purpose of avoiding legal fees and costs of an appeal. The proposed settlement amount is $4,500.00 and will cover the City's attorneys' fees and costs. _�__ _...._ ---_._._�.._�_. _.._.__.a_._.___._. �� 8 i .�� Motion by Counal Member �, seconded by Council Member _� � --__ __ . ____._ _____ ___.__ ________----- _ --- - _ _ ---_...__ - .� VOTE: Watf d�.. , Chandler , Clark , Jarriel `, Keefe Motion ar e �. � � � � _ ._ _ _ -----.. __ _ -- --. �� ` , � . . �C�S�.: �,�x. `f-(,��- �� (� ��,�� ..�.� � ��'—� i�- � ` , . . ��a C�� `�l�j CUu2- v�- C� � �.e� - �.��-c�c�- _ ___ ___ _ _ __ - � -- � � � , �, C �� "r` �..�.�-, C�.�-� �----�-��. . --� . f� i�-c��-- � a�-�� _ _ - � . �,�, S��c�.� �, c.,F-- � ; L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 3 of 24 �` . i +F ` "- C �,n��r c�� -k�� s� . � - � �� VII. CITY ATTORNEY UPDATE � _ _ __ - _ _ _.,- --. .-- ._ - -- _ ._ ._ _ - --__. . - _----- .i4e' '. � " . �, : , �12� -._.�._--- - . --- ;� ;�: � , t� ----------- . _ . __;.i��'iY4; . ' . .. ; ��; — � VIII. CITY ADMINISTRATOR UPDATE . _ ___.. . _ _- _ _�_ __.. _ _ _ - _ � _ .. . C'1.�.t�.�'►�,ati� _ _ -- ___ �R- 1- �P l��C� l�t , _ `� � 4�,r� uv _ �,i�� - T�M -�.�r ��e C��t-c�-- _ --- , � , �_ � � � �i _ . . S��st, � ��t� �:m�-�e., �o _ ��-,Ur� ��u ��-_. _, � _ ` ��_."!J �Y'� .- - _ . . /�1C�.�J�P,`�-. ��.�'). `�---��- f)'�!� Cc�i��l C� ��2��t�-�Z - �-- - - -- .__ . �� f /?'1 �'�. _ . _�— � _ �. .�� _ ��'�=�r�-c� -�-i� 7�e ��v�.c.ti ; _ �. . _ _ .------__.__.__— ---s--�----- .__- -- .� �. � � , �'t. � n��lS C�f�r�- �� .� ` �t ,�u.cnn c� :�"�..�� .�,�� C�- �pi �r ��, � .Qu..� �- '� ^ � , , (�� .�=ti.,�-�r �-� �3 -t-� C �rc�...,�� . c�c dti� c c�� c�a �� c�,�z.r�, �v- �� , -� �•�' �� - . � �� C� ' ' ��C--� �C�,�! ern� �-t�.�� 1 �-�/�'� � (�G�.Q.� �t {? ,(c��y c�% Lt�� tx. COUNCIL COMMENTS �ti�� c��,,;. ��ti�s �P�..� ,��c�._�,l;c.�+i. E�%_��:c� __ __ . , � _ ��, . �fl Tr� �,, ��+�-�ti�4�.�- ��.� ��;.�+ /�, zL�,��-, �c� ��z�� , c �L�c�..%� �� . � �-� , � � . ��' � �t�tu -�c��,; � �1,t. �, l� �.►��.c<� , . �� -e.rn� G� t�P1 �c�� c� �s.c �"� r� i�, � �� . � . . _ i,�vC�- i,� 1'0 �i- ��I�CiJb�Q.. 1�(. -- L I� `'�l j�,i)u� _(� l�C,, , _. , �'tCm1l �i� � � .� Y - .. �. � �c��-�� -e;�n;�-, C,�-��. �x.�. �c�.,, do�.�� -E-�� .� .� �- - - __ . . C��,.�.rv�:�^� � �y"" c�t C��) �,��..' , �Cc� �vZ� f �1r�.,S h��tc;��1 C;�-[�� -t>u:� � f : 111�✓t.�- . . __ _ . �� u�. .�_c�c��, ��r-�. C�C� i�� un.� - l�� %1;�.�- 4ZC:��.,�-;,. V�C° � j� f.��Ll� iv �l �'��.� � U m �U�ti�� `%�t ��1��( � , .:.� � �'1.i� 51"L�'�'� � . . ..�.._._ .: c�`c� � l�v�.(.�,��. ��C��t�C. v�� _� . 1V� . C��;F�t.1�;��► I��, �.-� u,� �. ��o�c�t �-r �``�? Pc�; �� :.�c �ni��.� l��---� , _ ICY� �. G�r�6�u�.es� .i�o � C � - - - _ _ _ �.� � rv� �,�r , �� . -��-�c� ��;,�[<� , �.��:►�� e:. �vi. c��. �-� , �'�-�� i u�l,�r� �.� G�lctx+� — _ - L. 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' � �V ' � �� j� C�i,t� {`� ��u-�� -i`� • �( C.i_t�LlZ.�.�.� .�--r.`� ��c�.�.m�-. , . . , c.1 � `�-��.�.�- � �- � �1 �� - � Y� �►� 7C� /Cti��, , , / C� U�C.�., Q i�.. c� . �. � l�G�,� � c�.�,. C',i�� . . _ _ __ _ - - . ___. _ '' C�d,c� R�i�.,c�U'c.,�, -�'1(,�!'� �' �.��rL�,a� c,�:P ,`�3 6� �(.� �� mC-- L� �'�.�,��.1a- `.�. I I� C�,�� J�"u (.�,;�� f�-�:� �.,�.�_ C;� v�� n_�-� :_ C C�n a-��.- � 11�C�...� JCtI,� �Z 1 CC`� �y. , � ( I 1�P �� •. �'j � . �'� :� �Zc'.� a�� ;z�� , �� xc �. � %.a� �� (�. `� _ � �� c,va-� � �� IC -�zJ-� `�1�� c�� ..�,:��-�-� . � �C�f� � u9 h C�-� _ _ - - . n� c.��r�-l►�-z.�=►�.� �-f � ,�c�-� c�,�1 ��-e.JS�2..�.,c..��o; lc,�.2�,�v �-��c- _, , , .. �-� %�.� �� 1 �.c.�� yUu- {� c�.� �� C� ��- ��e� _ . , : . C�� - f�t �� .�- � �c.�c.�o C�J,f1 C�L'o �z) .�/1�C�uc��:� _ — '��, "� ��- `�_ Z21 �� ,� � � �C2.�- .�4.c��' �7LzG�� - - , � � � `� - �C�..�� .� 1� ��( l�'c�.1C ��u C�r�c.� l� � (,�� C`c�v'�tie�--- _ _ �� f ��'�`'�� . . C -__ _ _ - - . _ _ _.__- _ ___ _ _ __ - __ _ _ _ �� - _ �+�Yn �A�-: -� �� __. _ - .._ ��C� .e � � � � ___ ___ __ �t � "U-'� �� __� � � � - � � '1 �- � _ �-� �r i:. (�� _ �; � � � :;�� . ,� . � o ;. . � I � X. RECESS REGULAR MEETING AND OPEN BUDGET WORKSHOP time;�p%1� A. Discuss the proposed 2021-2022 fiscal year bud�e,It � �` - (.��(�l.iuC.�;;,.0 �} 1�, � Cy u U'� �F�4�u .. ��'s �:� � Page 1 ��- C��-v�iY)�C�-tid. �U� ��e�. o� r�ut� �� C h� � d�t,��- GENERAL FUND RECAPITULATION - REVENUE AND �-�-� S;� � �� ' EXPENSES 201912020 202012021 202012021 202112022 EOY MID YEAR ESTIMATES PROPOSED F/Y Be innin Fund Balance $ 4,337,467 $ 4,342,501 $ 4,342,501 $ 4,342,501 REVENUES 96% AD VALOREM PY 7.6018 $2,305,000 OTHER FEES $ 826,800 INTERGOVERNMENTAL $ 1,753,480 CHARGES FOR SERVICES $ 1,134,559 FINES, FORFEITURES & PENALTIES $ 30,175 USES OF MONEY & PROPERTY $ 94,400 OTHER REVENUES $ 75,199 $ 6,219,613 TRANSFERS-IN Public Facilities Fund Transfer-In $ 350,000 Ca ital Pro� /lm rovement Fund $ as�,sss TOTAL REVENUES $ 7,037,511 EXPENDITURES LEGISLATIVE $ 299,952 EXECUTIVE $ 233,589 CITY CLERK $ 268,775 FINANCIAL SERVICES $ 326,445 LEGAL COUNCIL $ 116,780 GENERAL SERVICES $ 432,800 LAW ENFORCEMENT $ 2,559,850 FIRE PROTECTION $ 1,624,940 ROAD & STREET FACILITIES $ 1,210,880 TOTAL GEN. OPER. EXPENDITURES $ 7,074,011 ENDING FUND BALANCE I$ 4,300,967 $2,424,459 $2,446,000 $2,537,990 $ 729,400 $ 753,400 $ 748, $ 1,501,476 $ 1,844,700 $ 1,773, $ 1,036,600 $ 1,149,200 $ 1,099, $ 21,475 $ 28,620 $ 21, $ 13,000 $ 8,500 $ 8, $ 108,203 $ 153,103 $ 39, $ 5,834,613 $ 6,383,523 $ 6,228, $ 350,000 $ 350,000 $ $ 1,780,715 $ 736,839 $ $ 7,965,328 $ 7,470,362 $ 7 $ 217,721 $ 213,595 $ $ 252,322 $ 299,760 $ $ 308,057 $ 299,386 $ 1 134 $ 333,055 $ 320,580 $ 337,930 $ 216,400 $ 196,240 $ 519,873 $ 496,518 $ 3,140,525 $ 3,073,327 $ 1,401,796 $ 1,344,251 $ 1,227,986 $ 1,226,705 $ 7,617,735 $ 7,470,362 $ 4,690,094 $ 4,342,501 $ 190,400 $ 558,794 $ 3,141,673 $ 1,145,865 $ 1,394,125 $ 7,531,814 501 / -- � --- � _ _ ------ _ � _._._ - - _ _. _ - -- , � i '�'j�' ' _ �J C�..�,� � �l�- Q1� I V1� " . .._ � 61 � i,� � i�.� V�� l��C�, ___ I~ � � c� � �� - _--- � _ . . ^ � . � � � � �� r�� c� �� c�� ' �ti�. _ __ . � _ . �c,�� c��.�. `( _ `� � � �� C� ��" ��k!-�.��--+��-� .nz.,i� __ Cjc�,� � _ �{ 1 ` �� _ �lr � C� c.� �� d� �ic�� c� � !� ��;�oo� t�C � `` ` �� _ _ _ _ � _ , �'7 �. __ _ _ - --- - - _ _ -- _. PC� f ` ` � � $�, ��. _ w � . r . . �n� ��. < < �� c�c�c.__l (�� P�� _ __ _ _ � e�.��Q ` -`- - .. - ��o�1��C,Jr - �,� :.�C I(: � r- ��;, � �v��.�� crJ��-�,�� cl c� ct-z-� .' �� K C� ��.� �r� y--'t,ua F`y. - _ _ �I�� ,�.��t `�(�'�� C` C�4�1�,�� 0'u.:f '��-�- IC � � �� C,�c�.,�i,,�;r c�, r-_ _._, , c�l dY,r�.� j�ci.c.�, C� �,�� c�6�rj � c'�.�c.�r�.c�-, ic� -�i� c;-s - n� c�u� C,ti1c� nc - _ ��v�,-� �,�v��.t, u�. ) C�.�1'� .��,� i� 1'�-Lt,�-� f��Cc�(.�' �, SiCi� t_-�C.�.. C� �c2�d C,�,; ,(-� i.+ -- :_ _ . L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 5 of 24 .�.._.�_. .•,� . ., _ .� .. . - - �. .� . �, ..- . , _ __ � _ ` ry ,� �, �. >, . . i � �1.41 . - ^ ... � . � . . ' . . s � :�.. : k. . ' . , . � . . . . _ L , ' • '_ � _ . . •�� . . . � � i 1 .. _._,�___.._ . ..._ _ ..._ _.' __. _"_�"'____ '-. _ .__._. _ Page 3 _... - - __ _�__ ..._ _ : �1, . /�, � ( GENERAL FUND ��l';-� l.1,�1�1J�,` CL��__.��LJ �'� ��%LG'11.,'� � IOO� � __ � _ _ _ _ _.__ RECAPITULEXP NSES ENUEAND � 1�_��j�� r, n rn�l SC�,I(� `S-�'L� ��i�� z'��CT�- �� Y�i l, „�r _ - - _ _.. . ` -- _- -- ', --- -- . 201912020 202012021 202012021 202112022 `� - -- , EOY MID YEAR ESTIMATES PROPOSED �__ `_�v� �� _ _ _ _ __ FUND �� - -- . BALANCE $ 4,342,501 $ 4,342,501 $ 4,342,501 $ 4,342,501 Roll Forward from previous year 'r � _ _ _ _ _ $ 4 342,501 $ 4,342,501 $ 4,342,501 $ 4 342 501 \�(,�!.' (��11-h �(,� �� _ _ ___ REVENUES ', �-,J� __---- . TAXES: ._ �� _ �C�-_�.� _ � .^ _ � �� 7 ��Q� 96% AD VALOREM @ PY ' __ . __ __ 311-1000 . . 7.6018 $ 2,305,000 $2,424,459 $ 2,446,000 $2 537,990 ��- - __`-�'�� _ -- _ _• TOTAL $ 2,305,000 $ 2,424,459 $ 2,446,000 $ 2,537,990 ' ]� . _..._. _OTHERFEES: ��l�J�_�_ r _ _.._, 312-5100 ' Fire Insurance Premium ---- Casualty Insurance Prem 312-5200 Tax Police 314-1000.. Utilit Tax-Electric 314-4000 Utilit Tax/Natural Gas 314-8000 Utilit Tax/Pro ane Prof & Business Tax - _ 318-0000 Recei t 319-0000 Public Service Fee TOTAL INTERGOVERNMENTAL REVENUES: - 335-1210 SRS Ci arette Tax 335-1400 Mobile Home Licenses Alcoholic Beverage 335-1500 Licenses 335-1800 112 Cent Sales Tax 312-6000 1 Cent Sales Surtax Communications Service 315.0000 Tax 335-2300 Firefi hters Su tement Public Safety - SRO 337-2000 OCSB 338-2000 Count Business Licenses - TOTAL � $ 52,600 $ 45,800 $ 45,800 $ $ 90,300 $ 62,000 $ 62,000 $ $ 542,300 $ 500,000 _ $_ 515,600 $ $ 23,200 $ 20,500 $ 21,000 $ $ 38,300 $ 24A00 $ 18,700 $ $ 826,800 I $ $ 216,000 $ $ 16,000 $ $ 7.300 $ $ 300 100 I $ 17.100 __. ___ -� S � - - _ . - - --�i 20, 500 18,700 73,000 4,000 748,800 205,106 - $ 214,600 $ 206,000 11,000 $ 11,300 $ 12,500 5,300 $ 5,900 $ 5,300 309,600 $ 410,000 $ 400,100 663,625 $ 872,000 $ 837,000 204,445 $ 230,000 $ 210,000 800 $ 600 $ 400 $1 $ 95,100 $ 96,900 $ 5,200 $ 5,200 $ 1.844.700 $ 1.773.400 CHARGES FOR CURRENT SERVICES Building & Inspections 322-0000 Fees $ 112,010 $ 80,000 $ 99,000 $ 80,000 322-1000 Exce tion & Zonin Fees $ 8,685 $ 11,000 $ 18,400 $ 3,000 323-1000 Franchise-Electric $ 404,200 $ 350,000 $ 381,000 $ 365,800 323-4000 Franchise-Natural Gas $ 12,100 $ 10,500 $ 11,500 $ 11,000 323-7000 Franchise-Solid Waste $ 119,500 $ 110,000 $ 120,200 $ 115,400 329-0000 Plan Review Fees $ 14,500 $ 5,900 $ 10,600 $ 2,000 341-2000 Alle /Street Closin Fees $ - $ - $ 600 � 341-3000 _ , Ma Sales $ - $ - $ - $ - 341-4000 Photoco ies $ - $ - $ - 342-1000 . Public Safet - SRO OCA $ 75,500 $ 76,700 $ 74,700 $ 77,500 342-2000 S ecial Details $ 38,800 $ 33,000 Solid Waste Collection 343-4010 Fees-Resd. $ 388,064 $ 392,500 $ 395,000 $ 411,000 ,. TOTAL $ 1,134,559 $ 1,036,600 $ 1,149,200 $ 1,099,300 1.501 L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 6 of 24 � _ ` _.' _ i�.l'�4 liil� � " _._ -Yi'i�AT��.._ - - -'.. n_ .i � � ! _.- , . . . 4 . . F , _ _ . . . . . . . .,_� e .. . ._ ... . . . . � . � ' - • " � . - ` T I � . r � Page 4 _. GENERALFUND � - RECAPITULATION - REVENUE AND EXPENSES 201912020 202012021 202012021 202112022 __._ _ _. EOY MID YEAR ESTIMATES PROPOSED FINES, FORFEITURES & PENALTIES: - - 351-1000 Court Fines $ 23,900 $ 13,900 $ 15,900 $ 13,900 351-2000 Radio Comm. Fee $ 4,200 $ 5,000 $ 9,600 $ 5,000 351-3000 Law Enforcement Education $ 1,000 $ 1,500 $ 2,020 $ 1,500 351-4000 investi ation Cost Reimbursement $ 925 $ 925 $ 1,100 $ 900 351-5000 Unclaimed Evidence $ - $ - 354-1000 . Ordinance Violation Fines $ 150 $ 150 $ - $ 150 TOTAL $ 30,175 $ 21,475 $ 28,620 $ 27,450 USES OF MONEY & PROPERTY: 361-1000 InterestEamin s $ 94,400 $ 13,000 $ 8,500 $ 8,500 361.3000 Investment Eamin s 364-1000 Su lus Ci Pro e TOTAL $ 94,400 $ 13,000 $ 8,500 $ 8,500 I OTHER REVENUES: 334-2000 Public Safe Grant $ - $ - $ - 334.5000 S ecial Pu ose Grant CARES $ 47,450 $ 66,203 $ 66,203 343-9000 DOT H Maint.Landsca elMowin $ 8,700 $ 7,210 $ 9,100 $ 8,720 343-9100 DOT MasterTraffic Si nals Maint. $ 15,064 $ 17,500 $ 18,100 $ 17,500 343-9200 DOT Maint. Li hts 8 Li hts Contract 366-1000 OtherRevenues 369-1000 Miscellaneous $ 1,335 $ 1,200 $ 3,900 $ 1,200 369-4000 Code Enforcement Fine $ 500 $ 14,190 $ 53,900 $ 10,000 369-5000 Potice Accident Re orts $ 2,150 $ 1,900 $ 1,900 $ 1,820 383-0000 Ca ital Lease Proceeds TOTAL $ 75,199 $ 108,203 $ 153,103 $ 39,240 i _, :�� --:,,; i � OTHER REVENUES AND TRANSFER IN $ - $ - $ - Capital Project Improvements (Transfer- In $ - $ 1,780,715 $ 736,839 $ 953,134 - - - - CDBG Fund Transfer-In 381-1000 Public Facilities Im rovement Transfer-In $ 350,000 $ 350,000 $ 350,000 $ 350,000 -- -- TOTAL $ 350,000 $ 2,130,715 $ 1,086,839 $ 1,303,134 TOTAL REVENUE 8� OTHER FUNDING SOURCES $6,569,613 $ 7,965,328 $ 7,470,362 $ 7,531,814 _ OPERATING TRANSFERS - OUT Due From CDBG $ - Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT �� _ � �. �i � I L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 7 of 24 '�^. _ :� ;_,;L • �:�--�a . �.� > . o � . _-.- 9F � �- .. ' . g - .l--# - ' ' � . _� "i ! DEPARTMENT: LEGISLATIVE (0511� 201912020 202012021 2020/2021 202112022 EOY MID YEAR ESTIMATES PROPOSED - --"- -" -"—"- $ $ $ 1100 _ EXECUTIVE SALARIES 46,100 _ _ 4S,90Q __ __ . 46,1Q0_- _-- _ $ _ 46,100 __. _ _ _ _ _.__. _ _---..___ . _ _. __ _ - _ $ $ $ 1510 LONGEVITY/SERVICE INCENTIVE - - - $ - $ _ _ _ _$- $ _ _� 2100 FICA 3,380 3,600 3,555 $ 3,600 $ $ $ �200 " RETIREMENT 4,388 4,600 4,390 $ 3,820 � $ $ $ 2300 . __ LIFE ANQ HEALTH INSURANCE_ 49,100.. _. 3Z,280 36,400 --- --- $ 60,200 --- S $ $ 2400 WORKERS COMPENSATION 256 394 350 $ 415 $ $. _ _ _ $ _ . TOTAL PERSONNEL COSTS: 103,224 91,974 90,795 $ 114,135 . _. - _ �r�l, . ' -=r � , . � ># Y. � —=i ,) - ,9 �� - �5.�� t: - — - — �- -1 I • �_� � "a;5. . .. ' _ ' , L' ' L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 8 of 24 �� , � 1 i3� � _.IL _-11J1-.,,lll,.� � z 1 _ i . � , .� ° �.a � � ' i . . _ k .e � DEPARTMENT: EXECUTIVE (05121 PERSONNELCOST: 201 1100 EXECUTIVE SALARIES $ 1200 REGULAR SALARIES $ 1510 LONGEVITY/SERVICE INCENTIVE $ 2100 FICA $ 2200 RETIREMENT $ 2300 LIFE AND HEALTH INSURANCE $ 2400 WORKERS COMPENSATION $ TOTAL PERSONNEL COSTS: $ I �_ DEPARTMENT: EXECUTNE (0512) SUPPLIES & OTHER SERVICES 20191202 EOY 3400 Other Contractual Services 4000 TRAVEL AND PER DIEM $ 1,40( i • � .� . ...... . ... _..... _ ......... .. .. _ _... - __�� .:y 912020 202012021 202012021 202112022 EOY MID YEAR ESTIMATES PROPOSED 113,000 $ 117,500 $ 173,900 $ 93,100 47,900 $ 48,900 $ 48,990 $ 54,170 - $ 250 $ 250 $ - 12,600 $ 12,850 $ 14,200 $ 11,540 15,150 $ 15,600 $ 14,800 $ 13,940 23,200 $ 24,050 $ 23,500 $ 42,300 870 $ 1,046 $ 980 $ 1,380 212,720 $ 220.196 $ 276.620 $ 216,430 { 0 202012021 202012021 2021/2022 � Mid Year ESTIMATES PROPOSED � 4100 COMM. & FREIGHT $ 3,300 $ 4,000 $ 4,300 $ 4,300 4400 RENTALS & LEASES $ 2,920 $ 4,100 $ 2,950 $ 4,100 4500 INSURANCE $ 4,163 $ 2,551 $ 2,490 $ 3,750 4600 R&M VEHICLES $ 2,050 $ 1,700 $ 1,100 $ 1,900 4609 R&M EQUIPMENT $ 2,950 $ 1,800 $ 3,900 $ 3,200 4901 EDUCATION $ 400 $ 2,200 $ 500 $ 1,000 4909 MISCELLANEOUS $ 260 $ 500 $ 300 $ 500 5100 OFFICE SUPPLIES $ 250 $ 800 $ 350 $ 500 5200 OPERATING SUPPLY $ 310 $ 1,750 $ 950 $ 750 5201 FUELANDOIL $ 1,390 $ 2,525 $ 1,600 $ 3,475 5400 BOOKS, PUBLICATIONS, ETC $ 1,476 $ 1,300 $ 1,300 $ 1,300 TOTAL SUPPLIES AND OTHER SERVICES $ 20,869 $ 32,126 $ 23,140 $ 51,575 GRAND TOTAL FOR DEPARTMENT $ 233,589 $ 252,322 $ 299,760 $ 268,005 1200 Placement of Executive Assistant on 5tep Plan commiserate with duties & responsibilities 34D0 Grant writer and Grant Administration ._.....:�-- , " � 4609 Upgrade software 4100 Fiber wnnectivity spread throughout departments ' 4000 Decrease travel expense � 4901 Decrease Education expense ' � --_ --- --- --______-..------.^ _ 11 _ - - � � L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 9 of 24 f _ ' e " ' .. . _ r r . . . - . r� � DEPARTMENT: CLERK OFFICE (2512) � PERSONNEL COST: 207912020 202012021 202012021 - EOY - - MID YEAR ESTIMATE' 1100 EXECUTIVE SALARIES $ 68,100 $ 70,350 $ 70,350 - 1200 REGULAR SAtARIES $ 64,500 $ 70,50Q $ 70,900 1300 OTHER SALARIES $ 350 $ - $ - 1400 OVERTIME $ 850 $ 850 $ 400 1510 LONGEVITYISERVICE INCENTIVE $ - $ - $ - 2100 FICA $ 9,990 $ 10,900 $ 10,800 2200 RETIREMENT $ 12,590 $ 13,200 $ 13,200 2300 LIFE AND HEALTH INSURANCE $ 32,300 $ 36,850 $ 35,300 2400 WORKERS COMPENSATION $ 850 $ 1,012 $_ .. . 95.1 TOTAL PERSONNEL COSTS: $ 189,530 $ 203,662 $ 201,907 Is r 202U2022 P120POSED _ _ _ _ _ __ _ $ 72,432 $ 75,600 _ _ _ $ - $ 1,500 - - __ _ _ _ _.__ _ $ - _ ___„ _...__. . __ __... _ ._ _ $ 11,300 $ 10,930 $ 38,700 ^ $ 1,125 _ _ _ $ 211,587 I! .. •. ' - . . _ DEPARTMENT: CLERK OFFICE (2512) SUPPLIES & OTHER SERVICES 201912020 202012021 2020/2021 202112022 i EOY MID YEAR ESTIMATES PROPOSED --- -- - -- 3103 MUNICIPAL CODE $ 7,775 $ 4,000 $ 4,000 $ 13,600 ,- . OTHER CONTRACTUAL 3400 SERVICES $ 22,500 $ 19,800 $ 19,800 $ 17,300 4000 TRAVEL AND PER DIEM $ 1,630 $ 3,500 $ 1,900 $ 3,300 � 4100 COMM. & FREIGHT $ 2,100 $ 3,425 $ 3,400 $ 4,700 -" � 4500 INSURANCE $ 5,730 $ 13,770 $ 13,700 $ 13.900 _! 4609 R&M EQUIPMENT $ 9,200 $ 9,800 $ 9,800 $ 9,800 _ 4900 ,. ADVERTISING/OTHER CHARGES $ 21,540 $ 18,000 $ 18,000 $ 16,000- 4901 EDUCATION $ 1,050 $ 2,400 $ 2,000 $ 2,300 4909 - MISCELLANEOUSlELECTION $ 2,820 $ 24,500 $ 20,785 $ 2,500 5100 OFFICE SUPPLIES $ 2,850 $ 2,500 $ 1,600 $ 2,300 5400 � BOOKS, PUBLICATIONS, ETC $ 2,050 $ 2,700 $ 2,500 $ 2,800 TOTAL SUPPLIES AND OTHER SERVICES $ 79,245 $ 104,395 $ 97,485 $ 88,500 _ _ _ _ --=,+ GRAND TOTAL FOR DEPARTMENT $ 268,775 $ 308,057 $ 299,386 $ 300,087 _� 1200 Placement of Deputy Clerk on Step Plan commiserate with duties & responsibilities 1400 Increase OT line item based on number of additional meetings; intend to pay out OT instead of ` using Comp Time as the Deputy City Clerk is close to the maximum annual and additional time off - is not going to be approved due to the work load anticipated for FY 21-22. _,. ___ 3103 Supplement #18 will include ordinances required after FD leaves, State mandatetl Comp Plan � Amendment, Council required Comp Plan & LDR amendments. Optional add Comp Plan to be ''� " _._ codified and add to webhosting on MCC site. _� 3400 Global Map annual contract same, shredding services costs increased, Phase 4 of the of the back- logged scanning project (planning & zoning records and all minute packets). ' i 4100 Fiber connectivity spread throughout departments ' 4909 Decrease due to election not paid from this FY; number of employees receiving 5, 10 & 15 yr - , service awards reduced by 3 due to FD leaving and 1 retired last FY. 5400 Increased based ontrend for subscription costs. [I L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 10 of 24 li , • . ... , �a� e� .5�. " � - _ � T�' � y' . �,�:� _ 3., '� , , - : R — � � `'� . q �.. � DEPARTMENT: LEGAL SERVICES (0514) °� SUPPLIES & OTHER SERVICES 201912020 2020/2021 202012021 202112022 EOY MID YEAR ESTIMATES PROPOSED 2300 HEALTH INSURANCE $ 2,675 $ - $ - $ - 3100 PROFESSIONAL SERVICES $ 87,500 $ 162,800 $ 158,000 $ 112,800 3101 PPROFESSIONAL SERVICES CODE, ETC $ 50,000 3300 LEGAL COST $ 25,800 $ 50,500 $ 38,000 $ 25,000 4000 TRAVEL AND PER DIEM $ - $ 1,000 $ - $ 1,000 4100 COMM. AND FREIGHT SERVICES $ 150 $ 500 $ - $ - 4609 R&M EQUIPMENT $ 575 $ 800 $ 240 $ 800 4901 EDUCATION $ 80 $ 500 $ - $ 500 5100 OFFICE SUPPLIES $ - $ 300 $ - $ 300 5400 MEMBERSHIP & SUBSCRIPTIbNS $ - $ - $ - $ _ TOTAL SUPPLIES AND OTHER SERVICES $ 116,780 $ 216,400 $ 196,240 $ 190,400 . GRAND TOiAL FOR DEPARTMENT $ 116,780 $ 216,400 $ 196,240 $ 190,400 ____-____�._.._---� _— .__,.._ .__--- li — _ _ _ . ----- � . '• , - - �� . }il � � � :V ....._ }i _ 'T..r:-- : . _ L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 11 of 24 �. -. II �. . _�___ , . � ._. _ , 4 � � _ __ _ _ _ .-- . _ � - . �� I . � 'NL , ,� '� i � �� DEPARTMENT: FINANCE DEPARTMENT (0513) `� PERSONNEL COST: 201912020 2020/2021 202012021 202112022 EOK MID YEAR - ESTIMATES PROPOSED - - - - -- --- - - - 1100 EXECUTIVE SALARIES $ 65,350 $ 66,500 $ 66,500 $ 68,500 1200 . . - REGULAR SALARIES $ 82;100 $ 82,900 $ - 83,800- $ 85�600 - - - -- 1510 LONGEVITY/SERVICE INCENTIVE $ - $ - $ - $ - 2100 • - FICA $ 10,050 $ T1,550 $ " 11;050 $ . 11,780 - -_____ ._----_ . _, ___ 2200 RETIREMENT $ 13,700 $ 14,100 $ 13,920 $ 11,600 __ ___ _._ -- 2300 LIFE AND HEALTH INSURANCE $ 35,900 $ 37,725 $ 37,400 $ 39,500 2400 WORKERS COMPENSATION $ 900 $ 1,030 $ 1,010 $ 1,250 - - 2500 � UNEMPLOYMENTTAXES $ - $ - TOTAL PERSONNEL COSTS: $ 208,000 $ 213,805 $ 213,680 $ 218,230 �"'i _ _____ _.. __ _. _ I V , i DEPARTMENT: FINANCE DEPARTMENT 0513 - ¢ 201912020. 202012021 202012027 2U12112022 � EOY MID YEAR ESTIMATES PROPOSED C f 3200 ACCOUNTING & AUDIT $ 36,800 $ 33,800 $ 33,800 $ 36,300 �" 3400 OTHER CONTRACTUAL SERVICES $ 42,900 $ 37,600 $ 32,800 $ 35,960 4000 '' TRAVEL AND PER DtEM $ 200 $ 2,000 $ 650 $ 1,606 4100 COMM. & FREIGHT $ 2,140 $ 3,580 $ 3,550 $ 4,700 � 4500 ' WSURANCE $ 7,380 $ 9,220 $ 9,100 $ 9,970 � 4609 R&M EQUIPMENT $ 12,100 $ 14,200 $ 10,900 $ 16,770 � _ �__,.___ -----� 4901 EDUCATION $ 400 $ 1,250 $ - $ 1,000 4909 MISCELLANEOUS $ - $ 500 $ - $ 400 __,;; 5100 OFFICE SUPPLIES $ 1,750 $ 1,200 $ 1,100 $ 1,200 5200 OPERATINGSUPPLY $ 14,600 $ 15,650 $ 14900 $ 11,700 '„�.� 5400 B O O K S, P U B L I C A T I O N S, E T C $ 1 7 5 $ 2 5 0 $ 1 0 0 $ 1 0 0 .. TOTAL SUPPLIES AND OTHER SERVICES $ 118,445 $ 119,250 $ 106,900 $ 119,700 - , TOTAL COST: $ 326,445 $ 333,055 $ 320,580 $ 337,930 ; 3200 Added piace card for Actuary Study, $2,800 �=;:;�� '' Y'�'�' _ 4100 • Fiber connectivity spread throughout departments A'-. . 4609 Accounting & 8TR software Maintenance cost, email licensure, other misc. equip repair <_;,:�, :� _ ;- �i �_.�.�..�..�..- _ _ _. _ . ,- 5200 Assessment program , Postage for tax notices _.___ _ _ ' +.�.�. :�'. � , }. � � L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 12 of 24 li _ � .� - � �_�.�. - . .-vd1 - ��. ._ .. � < F' �i:�f"1.;1-, I.... " -"""' �""` a =� I I ,� � DEPARTMENT: GENERAL SERVICES (0519) � PERSONNEL COST: 201912020 202012021 202012021 202112022 EOY MID YEAR ESTIMATES PROPOSED -�:. $ $ $ 1200 REGULAR SALARIES 105,900 111,700 108,300 $ 119,400 � 1300 OTHER SALARY � . $ 1400 OVERTIME 850 $ 850 1510 LONGEVITYISERVICE INCENTIVE $ $ $ 2100 FICA 8,070 8,770 8,250 $ 9,200 $ $ $ 2200 RETIREMENT 9,660 10,600 9,600 $ 8,880 $ $ $ 2300 LIFE AND HEALTH INSURANCE 31,000 35,500 35,200 $ 39,100 $ $ $ __ 2400 WORKERS COMPENSATION 950 835 800 $ 1,100 $ $ $ � TOTAL PERSONNEL COSTS: 155,580 168,255 162,150 $ 178,530 ' - -- __. -__, --- �� DEPARTMENT: GENERAL SERVICES (0519) SUPPLIES & OTHER SERVICES 201912020 2020/2021 2020/2021 202112022 "� - �:� EOY MID YEAR ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ 115,500 $ 131,200 $ 120,500 $ 172,700 � � 3400 OTHER CONTRACTUAL SERVICES $ 97,500 $ 105,536 $ 108,260 $ 103,900 � 3401 PUBLIC MEETING CONTRACT COST $ - $ 25,800 $ 25,700 $ 5,400 4000 TRAVEL AND PER DIEM $ 2,675 $ 4,960 $ 2,850 $ 4,960 _,,,;�; 4100 COMM. & FREIGHT $ 2,150 $ 3,790 $ 3,700 $ 5,740 4300 UTILITIES $ 8,570 $ 9,100 $ 8,990 $ 10,600 . 4400 RENTALS AND LEASES $ 3,700 $ 3,694 $ 3,911 $ 3,700 •� 4500 INSURANCE $ 21,600 $ 25,200 $ 24,600 $ 28,500 - 4600 R&M VEHICLES $ - $ 3,000 $ 1,200 $ 3,000 `� ,� 4609 R&M BUILDING & EQUIPMENT $ 16,700 $ 27,373 $ 25,450 $ 22,124 "'� i 4901 EDUCATION $ - $ 1,000 $ - $ 1,000 � 4909 MISCELLANEOUS $ 400 $ 1,000 $ - $ 1,000 5100 OFFICE SUPPLIES $ 3,200 $ 2,900 $ 2,500 $ 2,900 5200 OPERATING SUPPLY $ 1,575 $ 1,600 $ 1,600 $ 2,000 - 5201 FUEL AND OIL $ - $ 365 $ 100 $ 540 __ _ 5203 Surchar es remitted for ermits $ - $ - $ - $ 5,000 5204 POSTAGE & SUPPLIES $ 3,650 $ 5,000 $ 5,007 $ 7,000 5400 BOOKS, PUBLICATIONS, ETC $ - $ 100 $ 200 _ _ TOTAL SUPPLIES AND OTHER SERVICES $ 277,220 $ 351,618 $ 334,368 $ 380,264 GRAND TOTAL FOR DEPARTMENT $ 432,800 $ 519,873 $ 496,518 $ 558,794 i �- 1200 Placement of General Sery Coordinator position on Step Plan commiserate with duties & responsibilities __ __, ' 3100 Engineering Services, $20,000; Building Official; Planner; FLUM and Zoning Maps (continue reconciliation) 3401 BIS & Zoom cost 4100 Fiber connectivity spread throughout departments Postage increase and added $1,000 for add'I mailing based on councils decision on plan to proceed with 5204 conflicts with LDRs, etc. 5203 Shifted $5000 from 3100 for 1 8� 1 112 Surcharges to be paid to State _L.� _ .. .. L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 13 of 24 ` � � � �. : ,� _ ?< - . _ e ,. � �' � I ;�e-�; _ -.� _ , . FN _ � C.� R . .........._.... __ . . . . ... _ . ,....._ .___._._ . . ..._. _ . Tl DEPARTMENT: POLICE DEPARTMENT (0521) ;i PERSONNEL COST: 201912020 202012021 202012021 202112022 � 1 ---- - EOX MID YEAR -- EST1MAiES PROP_OSED _._..: 1100 EXECUTIVE SALARIES $ 77,300 $ 124,864 $ 123,800 $ 81,200 _�_ _ _______.. -1200 REGULAR SALARIES -$-1;230;800 - $ 1;479,283 $ 4,445,900 $ - 1,510;500 ' 1201 HOLIDAY PAY $ - $ - $ 5,600 $ 7,000 . . 1202 OFFICERS HOCIDAYPAY $ 23;300 $ 29;000 $. 23,900 $ 29,000 - 1300 OTHER SALARY $ 31,500 $ 44,500 $ 32,000 $ 44,500 1400 OVERTIME $ 1,950 $ 3,100 $ 2,772 $ 3,100 - 1402 Dis atch OT $ - $ 8,500 $ 8,700 $ 8,500 s 1403 OFFICERS OVERTIME PAY $ 82,500 $ 107,OOD $ 140,000 $ 90,000 '� 1404 OFFICER OT SPECIAL DETAIL $ 35,000 _ . _ _ _ _ _ -- 1501 AUXILIARY PAY $ 1,200 $ 1,200 $ 1,200 $ 1,200 1510 LONGEVITYISERVICE INCENTIVE $ 1,000 $ - $ - $ - ' _ . ._... _... - _ _ 1520 OFFICERS LONGEVITY/SERVICE $ 250 $ 500 $ 500 $ 500 1540 CAREER E�UCATION $ 12,500 $ 15,000 $ 13,800 $ 15,600 2100 FICA $ 112,500 $ 133,667 $ 129,800 $ 139,450 2200 RETIREMENT $ 245,500 $ 285,385 $ 280,000 $ 204,300 2300 LIFE AND HEALTH INSURANCE $ 342,500 $ 388,140 $ 378,300 $ 407,475 2400 WORKERS COMPENSATION $ 55,300 $ 89,660 $ 84,600 $ 99,100 2500 UNEMPLOYMENT COMP. $ 10,000 TOTAL PERSONNEL COSTS: $ 2,218,100 $ 2;709,799 $ 7,670;872 $ 2,686,425 �"�'! i - - _. _._ _ _ _�_ __ . _ _ _ _.. _ _. _ . - ... ' ' . ' . ! ,. - �. . - ' ._ .. , , ^ ' �f iI j I � �� ` � � � , � DEPARTMENT: POLICE DEPARTMENT � .d SUPP❑ES & OtHER SERVICES 207912020 202012021 202012021 202112022 EOY MID YEAR ESTIMATES PROPOSED � 3100 PROFESSIONAL SERVICES $ 39,600 $ 41,328 $ 39,325 $ 41,328 � 3400 OTHER CONTRACTURAL SERVICES $ 21,300 $ 35,228 $ 34,500 $ 35,000 4000 TRAVEL AND PER DIEM $ 3,560 $ 4,000 $ 2,550 $ 11,500 ��_' _ 4100 COMM. & FREIGHT $ 38,500 $ 49,000 $ 45,600 $ 47,500 � 4300 UTILITIES $ 12,900 $ 17,000 $ 14,800 $ 16,000 - _ 4400 RENTALS AND LEASES $ 4,550 $ 5,420 $ 4,980 $ 5,420 , 4500 INSURANCE $ 57,040 $ 61,500 $ 59,400 $ 64,500 4600 R&MVEHICLES $ 16,90� $ 20,000 $ 17,000 $ 25,000 __ _ i 4609 R&M EQUIPMENT $ 36,900 $ 53,950 $ 46,700 $ 37,600 4700 • PRINTING $ 500 $ 3,000 $ 1,600 $-- - 2,000 - ---� 4901 EDUCATION-RESTRICTED $ 1,350 $ 3,200 $ 6,300 $ 8,200 4902 EDUCATION - NON-RESTRtCTED $ 600 $ 2,900 $ 2,100 $ 5,400 , 4903 CODE ENFORCEMENT $ 8,100 $ 9,000 $ 9,100 $ 9,000 4909 MISCELLANEOUS $ 1,900 $ 1,500 $ 100 $ 1,900 . ""' 5100 OFFICE SUPPLIES $ 2,850 $ 5,000 $ 2,800 $ 5,000 5101 DETECTIVE SUPPLIES $ 3,600 $ 3,000 $ 2,600 $ 3,600 5102 INVESTIGATION FEES $ 3,200 $ 3,000 $ 2,800 $ 3,200 5200 OPERATING SUPPLY $ 14,800 $ 17,100 $ 13,700 $ 15,000 �� 5201 FUEL AND OIL $ 49,900 $ 62,000 $ 62,000 $ 86,000 r g� V� 5202 OPERATING SUPPLIES TIRES $ 6,700 $ 9,500 $ 10,700 $ 8,000 � - 5203 UNIFORMS/PATCHES $ 15,500 $ 21,600 $ 21,600 $ 21,600 5400 BOOKS, PUBLICATIONS, ETC $ 1,500 $ 2,500 $ 2,200 $ 2,500 TOTAL SUPPLIES AND OTHER SERVICES $ 341,750 $ 430,726 $ 402,455 $ 455,248 GRAND TOTAL FOR DEPARTMENT $ 2,559,850 $ 3,140,525 $ 3,073,327 $ 3,141,673 1200 Not funding Major position; adding 2nd Lieutenant � 1404 � Special Detail line item broken out from regular OT 4609 Add remaining City emails for all department employees L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 14 of 24 ; �:. : i � � e 0 4100 Fiber connectivity spread throughout departments 3400 Maintenance contract on CAD/Spillman system 4000 & 4901 & 4902 Travel, education budgeting per last year (amend mid year for the OT budget) (Travel& ED to be back to normal and additional training (non-covid years) 5201 ^ Continuing with the same 24,000 gallons estimate for fuel DEPARTMENT: FIRE DEPARTMENT (0522) PERSONNEL COST: 201912020 EOY 1100 EXECUTIVE SALARIES $ 78.700 1200 1200 1201 1202 1300 1400 1401 1501 1510 1540 2100 2200 2300 2400 2500 TOTAL PERSONNE REGULAR SALARIES SEPARATION EST INCL LEAVE BALANCES HOLIDAY PAY ACTING LIEUT/PLANNER OVERTIME PAYIANNUAL & SICK VOLUNTEER PAY LONGEVITYISERVICE INCENTIVE CAREER EDUCATION FICA RETIREMENT LIFE AND HEALTH INSURANCE WORKERS COMPENSATION UNEMPLOYMENT COMPENSATIC r 202012021 202012021 MID YEAR ESTIMATES 80,400 $ 80,400 $ 19,500 $ 10,470 $ 7,500 $ 600 $ 57,800 $ 15,600 $ 61,200 $ 49,160 $ 37,500 $ 38,660 $ 15,400 $ 11,300 $ 250 $ - $ 1,200 $ 800 $ 166,400 $ 141,700 $ 147,300 $ 116,300 $ 48,800 $ 49,750 $ - $ 1,396,550 $ 925,567 DEPARTMENT: FIRE DEPARTMENT (0522) 10 202112022 �ROPOSED 57,100 110,950 $ - $ - $ 70,500 $ - $ 72,000 $ - $ 14,200 $ - $ - $ 750 $ - $ 400 $ 52,500 $ 7,600 $ 110,500 $ 45,000 $ 138,700 $ 7,100 $ 45.600 $ 1.980 $ - $ 25,000 $ 1.045.500 $ 255.880 SUPPLIES & OTHER SERVICES 2019/2020 202012021 202012021 202112022 EOY MID YEAR ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES MD $ 8,400 $ 5,100 $ 6,100 $ - 3102 PROF SERV PHYS FOR SCBA $ 2,570 $ 550 $ 250 $ - 3103 WELLNESS PROGRAM G m $ 2,700 $ 1,920 $ 2,400 $ - 3400 FIRE CONTRACTUAL SERVICES $ - $ 235,000 $ 98,611 $ 609,000 3401 C.ONTRACTUAL SER-3 TEMP FF $ 770 $ 71,600 $ 42,600 $ 225,000 4000 TRAVEL AND PER DIEM $ 11,600 $ 300 $ 300 $ - 4100 COMM. & FREIGHT $ 1,400 $ 14,100 $ 9,100 $ 10,000 4300 UTILITIES $ 35,800 $ 13,000 $ 13,500 $ 7,500 4400 RENTALS AND LEASES $ 15,80Q $ 1,100 $ 1,450 $ 250 4500 INSURANCE $ 18,700 $ 30,650 $ 29,650 $ 16,500 4600 R&M VEHICLES $ 15,200 $ 30,000 $ 25,000 $ 3,000 4609 R&M BUILDING & EQUIPMENT $ 71,000 $ 33,575 $ 33,000 $ 9,000 4700 PRINTING $ 3,600 $ 200 $ - $ 125 4901 EDUCATION $ - $ 7,175 $ 7,400 $ - 4902 PUBLIC EDUCATION & FIRE PREV. $ 1,400 $ 1,800 $ 990 $ - 4905 TR,4INING & MATERIALS $ 400 $ 2,200 $ 1,400 $ - 4909 MISCELLANEOUS $ 2,200 $ 500 $ 100 $ 200 5100 OFFICE SUPPLIES $ 12,900 $ 1,600 $ 400 $ 400 5200 OPERATING SUPPLY $ 9,200 $ 9,259 $ 9,100 $ 3,900 5201 FUELANDOIL $ 4,100 $ 4,850 $ 7,400 $ 2,660 5202 OPERATING SUPPLIES TIRES $ 8,400 $ 5,000 $ 4,500 $ 1,500 5203 UNIFORMSIPATCHES $ 2,250 $ 4,750 $ 3,800 $- 750 5400 BOOKS, PUBLICATIONS, ETC $ - $ 2,000 $ 1,700 $ 200 TOTAL SUPPLIES AND OTHER SERVICES: $ 228,390 $ 476,229 $ 298,751 $ 889,985 �C►� ? � i�, Gz�G �. n l+'� , � 1L. - `t'�7 G' �. � � _ _ �-�=� i,�jv.,, �p��i�e.d '4"�i'1'� U.�,�4� � � 1.�= `� l.Ul..� L�i,l�' l.ti� - -- i,�.�,1.�. SQ,�,�j t`�C ��-c��, �`� �� mu�1-ta,L ? ��e ,�1��-� ��z��- �p �, ��.� f rw� �cz� ��,� c�v �tU pa, y -�� L� , .. ��C - G� f�k a'�G�� c.� ', CCej� �-f-z� Cc �.c��ty �- l�C � �l�,a�x Ci %�_ � S �1.t ��C(iyn � ' �c/ �bC-. �t.��L2''1.� Cc.7�'� i'1'iC.t�i,'bt� I-„"J - `-�J l �`�,l�l� �'�,f�v ..S�f-� cfi1�T c� t�%��;t'- b� U�i Ct.ulS�t„c,�i;^�J : GRAND TOTAL FOR DEPARTMENT $ 1,624,940 $ 1,401,796 $ 1,344,251 $ 1,745,865 _ ___..... ____. ___-_ _ _ _ _ 3400 Fire Services Contract Cost 3401 3 Temp Firefighters estimated cost L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 15 of 24 fl � . m:... —� . e;a�s� .t . ., _ . _ � � � � � _ -- - � � I - • { � 4400 May need to Travel due to liquidation of vehicle and equipment liquidation _____.__ __— 4600 " lf anything needs to 6e done to vehicles/equipmenfto prepare to sell ' 4600 & . , _ _. __ _ _ _ __ 4609 Line items include all remaining vehicles and equipment. Required maintenancelrepair needed to Liquidate, etc. -' � � .� � 5200 Keep Soflware for Emergency Reporting �;I --�._ . � � � � _ i y �� _ . � . ,, � � � j: . , - � ��---------._�_----__._.. ---.-------_._ __._____._�._.___._________ . , L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 16 of 24 i I ,. -- � � _ _. DEPARTMENT: PUBLIC WORKS (0541) PERSONNEL COST: 201912020 202012021 202012021 202112022 _. - ---- EOY MID YEAR ESTIMATES - PROPOSED - 1100 EXECUTIVE SALARIES $ 79,800 $ 82,400 $ 82,700 $ 84,900 1200 - REGULAR SALARIES ---$ 338,700 $ 339,800 $ 343,400 $ 386,100 1300 OTHER SALARIES $ - $ - $ - $ - - - - - 1400 . OVERTIME $ 9;800 $ 7;500 $ 7,775 $ 8,000 1510 LONGEVITY/SERVICE INCENTIVE $ 250 $ - $ - $ - 2100 � FICA $ 32,800 $ 32,800 $ 32,700 $ 36,100 2200 RETIREMENT $ 39,600 $ 40,900 $ 39,400 $ 35,800 2300 LIFE AND HEALTH INSURANCE $ 116,600 $ 121,500 $ 121,000 $ 141,900 2400 WORKERS COMPENSATION $ 37,800 $ 24,800 $ 20,500 $ 32,700 2500 UNEMPLOYMENT COST $ - $ - $ - $ - TOTAL PERSONNEL COSTS: $ 655,350 $ 649,700 $ 647,475 $ 725,500 DEPARTMENT: PUBLIC WORKS 0541 201912020 202012021 202012021 202112022 EOY MID YEAR ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES $ 100 $ 2,500 $ - $ 5,000 3400 OTHER CONTRACTUAL SERVICES $ 5,270 $ 8,000 $ 2;900 $ 5,000 3401 GARBAGE COLLECTION FEE $ 381,200 $ 384,766 $ 384,565 $ 402,900 4000 TRAVEL AND PER DIEM $ - $ 1,500 $ 1,065 $ 1,250 4100 COMM. & FREIGHT $ 5,800 $ 7,000 $ 10,200 $ 16,000 4300 UTILITIES $ 19,200 $ 25,OD0 $ 24,450 $ 25,000 4400 RENTALS & LEASES $ 3,600 $ 3,500 $ 2,420 $ 3,500 4500 INSURANCE $ 36,200 $ 39,470 $ 39,100 $ 41,500 4600 R&M VEHICLES $ 6,300 $ 7,000 $ 6,730 $ 7,000 4605 R&M PARKS $ 22,800 $ 14,000 $ 19,000 $ 22,500 Demolition costldeanup/admin cost, 4608 etc $ - $ - $ - $ 25,000 4609 R&M BUILDING & EQUIPMENT $ 35,600 $ 31,750 $ 40,700 $ 47,500 4901 - EDUCATION $ 910 $ 2;000 $ 2,200 $ 2,500 4909 MISCELLANEOUS $ 100 $ 500 $ - $ 250 5100 OFFICE SUPPLIES $ 900 $ 700 $ 500 $ 500 5200 OPERATING SUPPLY $ 9,050 $ 9,000 $ 9,000 $ 9,000 5201 FUELAND OIL $ 21,300 $ 27,000 $ 23,900 $ 39,125 5202 OPERATING SUPPLIES TIRES $ 1,050 $ 2,000 $ 1,500 $ 2,000 5203 UNIFORMS $ 6,100 $ 6,000 $ 5,350 $ 6,000 5204 DUMPING FEES $ - $ 500 $ 450 $ 1,000 5205 MOSQUITO CONTROL $ - $ 6,000 $ 6,000 $ 6,000 5400 BOOKS, PUBLICATIONS, ETC $ 50 $ 100 $ - $ 100 TOTAL SUPPLIES AND OTHER SERVICES: $555,530 $578,286 $579,230 $668,625 GRAND TOTAL FOR DEPARTMENT $1,210,880 $1,227,986 $1,226,705 $1,394,125 1200 Addition on Maintenance Operator; move operator to Lead Operator FICA, Ret, Insurance EC reflects increase in adding person and promotion 4100 "� Includes fiber service and additional cell phone reimbursement for PW employees 4605 Includes one (1 replacement Chickee ($6500) and replacement large flags ($2500) 4608 � Demolition cost for denlict propeRies, incl admin cost, liens, etc (not legal cost) 4609 General increase due to large increase in material costs $10,000 for water infiltration issue and repair at Chamber Building 5201 FY21-22 Estimate Gallons Unleaded 6,750 Off Road Diesel 3,000 ' On Road Diesel - 1,000 L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 17 of 24 il -,�; -�..f «. �..��,�,.�,,.r.. .. . .. _ I - . I;f r � �+ir � Public Facilitv Fund (Transportation) I'l.� �j . .� zo�si2ozo 202� EOY MID FIY BEGINNING FUND BALANCE $ $ 1.021.107 844. 301-313.4100 301-313.4200 301-335.1220 - 301-312.3000 301-335.4100 301-361.1000 301-361.1000 301-369.1000 EVENUES LOCAL OPTION GAS TAX LOCAL ALTER, FUEL USER SRS EIGHT CENT MOTOR f NINTH CENT FUEL TAX MOTOR FUEL TAX REBATE MISCELLANEOUS APv1ERICAN P,ESCUE PLAN TOTAL REVENUES $ $ 6� $ 1.; � � 1 1 `� '021 201912020 : _ -`i�"��-- 345,120 $ 347 211,800 $ 212 62,340 $ 60, 61,200 $ 61, 1,200 $ 1, 162,455 $ 334, 900 $ 5 s :� �F FIY ENDING P��y _ _�. _ _ __ 3100 Eng/Prof Services - SE 5th Ave Scop 30,000 � __-- EnG/Prof Services -Storm Water Mapping 45,000 En /Prof Services -Other $ - - 25,000 ' 3400 Grounds MainUStreet Swee in $ $ 90,000 90,000 - $ $ I4609 Sitlewalk Repair and ADA ramp Installation 50,000 65,000 Roadway Striping $ I 20,000 $ $ _ _____ _ Re lacement small ROW e ui ment 1,500 1,500 5300 Sign Repair/Replacement $ $ 20,000 20,000 Traffic Si nal E ui U rades $ $ 9 q p p9 7,500 10,000 .. $ $ ROW Drainage 10,000 10,000 �- - - R&M Bridges & Culverts � � 10,000 10,000 __ L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 18 of 24 _ .� e � . . . . . , . , .:� ., � .. . ' _ . , ' . � - . . - ... -� � -_ • , � � -- Storm Wafer Infiiltration Yepair -- � � 10;000 - 20,000 � $ - . Storm-Water Ditch Maint Ad'ustments- --- --- - 10;000 $ $ � 6300 Asphalt antl Roadway Reconst _ 12Q000 _ _ _ 100,.000 _ . _ _ _ ' _ _ _ _ __ _ _ . _ _ _ $ Sidewalk Program 15,000 $ - S __ . Storm Water Infiltration re air i e linin 1�,000.000 � $ - - - $ _ -- --- - -- _ __ - -- I — — . . _ -- -- --- - _ 6301 SCOP SE 5th Avenue 177,537 334,951 ^ , $ _ .. _ _ __ _ _._. 6302 New/Re lace Trash cans, Parks and S Park St 5,000 ! 6400 . . _ ____. ___ Inverter Generators _ $ � � _ __.....3,250 �� Trailer Mount VaclJet syslem storm $ � �� drain cleaner ,_ _.... _ _. ._ _ . __._. _ . __ __ _.__ _ _ . 140,000 _ . __ _._ Inkjet plan plotter $ _ _ _- � -- _ ___ _. , $_ ' Replacement Diesel Pump 17,500 ' - -- - - --..___ Arm Tractor $ _ _. $ 160,750 _� .-�''�`�_ �'�;__f't�.�.� _(,�.,��y'�t11.. �SC�.i: Cn,IC/ �I��.�,�2._ (,�,�1_�--___�=� .. S�(�,-x.� �� _ - _ _ __ _ �c� � � �- ._: -� � � _ , _ _ __ _ _ _ _ __ _ _ _ _ _ �_ .s�;� _r_�-,c.�� -��-c�.ti��e_�__. _ - I'�- . : L��_ `�r_._G�.`�-�rc � _ �� - ;S��n-�+ �r� �/ �u �,� � G�� .c�:� � - ti r�n c.�; � 1 C�.� �'�-t- -� , � ' - � . . � � . ��-1-� � _ _ ti c��.,; _ _ 5��ze ��-% �.�c�. � � . , , � .. , C`� S{ c�-i � . ��,►� I1C:�,�.�. � v c�C� C �� " � � �,� C �1cc 2t C�,a �'�- _ �"� ., � _ /� , - ,, . . . , ; � �: _ _ .� 10� U� ii (.L`�.� _ `�_ _ _ _ _ _ . ' . � � - � �f-� ��ii�� `�G1c�� Zrt,c; �'�C�."' fx� � ��.e�' �' - . �� ___ _ _ .. �- � _ � � , - J��--� _ .f�- r^ c��.�. _ ��`Z.� � , . . - � ., , � , -- �� . . .�.�.� � C�_��ti�-�� - �c.`z;�'c�_11c� �s-�,� �_ ' - .- _. �`t.i�L:'�.t,� U� f�-{� � ti1(� L�- _ �i � �k �C�'.l� (/1L � s _ �-� �:; ��Li,� . , . . _ �, � . ; f��- �� 1�� f_�� jT� C0� ��n��__ r�. �____— ; �j � ,��.�,�,� . . : I`�k. �.�� -u� �;�.�� .�� C,� , - __ _ _ -- _ _ �. ii ;� . �I ! ! � L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 19 of 24 $ 10,000 _ _ __.. l�`- - `' `� � �„ y ' � I � II II I f5 . � i n� CAPITAL PROJECTS IMPROVEMENTS . . � 201812019 202012021 202012021 202112022 EOY MID YEAR ESTIMATES PROPOSED FIY BEGINNING FUND BALANCE $ 4,800,600 $ 3,190,195 $ 4,633,600 $ 3,685,067 REVENUES 304- F 383.0000 $ _ � _ $ _ '� 304- � i 364.1000 DISPOSITION OF FIXED ASSETS $ 65,700 $ 6,000 $ 23,500 $ 121,000 � 304- 361.1000 INTEREST EARNINGS $ - $ - $ _ $ _ _� 304- _ 369.1000 MISCELLANEOUS $ - $ 550 $ - $ - `, TOTAL REVENUES $ 65,700 $ 6,550 $ 23,500 $ 121,000 �' EXPENDITURES 304-549- 3100 Professional Services $ - $ 94,000 $ 94,000 $ - 304-512- 3100 Professional Services $ 9,500 $ 3,500 $ 3,500 $ - 304-511- 6400 ADMINISTRATION CAPITAL $ 6,900 $ - $ - $ - 304-512- 6400 ADMINISTRATION CAPITAL $ 600 $ - $ - $ - 304-513- . 6400 FINANCE CAPITAL $ 120,400 $ 3,600 $ 3,200 $ 2,500 304-519- 6400 GENERAL SERVICES CAPITAL $ 39,900 $ 6,100 $ 5,800 $ 47,500 304-521- 6400 LAW ENFORCEMENT CAPITAL $ 165,500 $ 114,600 $ 84,200 $ 144,300 304-522- 6400 FIRE PROTECTION CAPITAI $ 41,200 $ 16,700 $ - $ - 304- 536.6400 SEWERIWASTEWATER $ - $ - $ - 304-541- 6400 PUBLIC WORKSCAPITAL $ - $ - $ - $ - 304-549- 6400 Other Ca ital Pub Safe , Trans . $ 41,800 $ - $ 15,000 304-549- 6401 PARKS CAPITAL IMPROVEMENT $ - $ 36,000 $ 34,500 $ 55,000 304-549- 6402 MEDIAN REPLACEMENT & ROW $ 172,500 $ 14,000 $ 5,000 $ 1,000 304- 549.6403 TREE PROGRAM $ 9,200 $ 15,500 $ 5,000 $ 15,000 304- 584.6400 . FUTURE CAPITAL PROJECTS $ 15,000 $ - $ - 304-2512- 6400 CLERK CAPITAL $ 5,050 $ - $ - $ - TOTAL EXPENDITURES $ 627,550 $ 304,000 $ 235,200 $ 280,300 OTHER REVENUES AND TRANSFER IN $ - Other Grants - Transfer In $ - $ - TOTALTRANSFERINS $ - $ - $ - TRANSFER OUT TO Other Funds $ - $ - $ - TRANSFER OUT TO GENERAL FUND $ 467,898 $ 1,780,715 $ 736,839 $ 953,134 7'OTAL TRANSFER OUT $ 467,898 $ 1,780,715 $ 736,839 $ 953,134 ASSIGNED FUND BALANCE - TOTALASSIGNED FUND BALANCE $ - $ - $ - FIY ENDING FUND BALANCE $ 3,770,852 $1,112,030 $ 3,685,061 $ 2,572,627 � I � �� `� 6 -- - : . � �. .. << .. `� 1 i i . Capital Projects Improvements Specific Projected cost/estimates � . „ �, � _. . . _ -, �� . ��=, y �� . �4 �� ; _ y . ,r ..�, y � . � _- � _ .__ -.____. � ��..�..�......�.:....�,..�,,..;�..�_�_....w_.ww_.�.:.�..�:_ -____>r..�._.::.�.��_,.A��w.�_.��_. _._.__..... _,._�_.�.:_..�..,. _,,.: _. _ _ _ ��4 ° .;i� , _ 541-3100 Professional Services - (Landscape Designer) $ - _; L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 20 of 24 ;! _ . _ i ��- �� II . . ' �;' ' W� � pu. . ... _ ..._..I . ' 512-3100 . 512-3100 513-6400 513-6400 519-6400 519•6400 521-6400 521-6400 541-6400 __,__ . _ 549-6403 549-6403 � 541-640�1'' '�� 1 541-6401' 541-6402 I 541-6402 I 2512- . . 6400 2512- 6400 . �; .� - Admin Finance. -- Finance General Services General Services Police _ -- -- Pofice Public Works Public Works Public Works Public Works Parks _ _ _---- Parks Median Rep Med Replacement Clerk Clerk _ Subtotal_ �----- - Professional-Services-(Appraisal #or-Industrial-L-ots} ; $ -----r----- Admin Subtotal $ . ` Replacement Computers,credit card machine j$ 2,500 _ _ _.__. _ Fin Subtotal ; $ 2,500 __ -- - . _ _ _ _ :� - _ __ --- I__ ___ _ _ _ _ _ __ _ _ _ _ ; Patio Awing replace both rear porches; railings & ADA ramp $ 35,000 Interior poor replacement-Admin & Council �$ 7,500 City Hall Landscaping. _ _ $ _ _ 5,000 _ _ _ ' GS Subtotal $ 47,500 � � , 1 - Radar _ __ __ _ _ - i $ 2,400 �' _ __.. _ _ __ �=' Computers and related equipment _ ___ j$ 13,000 ` � 1 - Tasers _ _ - � $ 1;550 _ - .�..._.�..� _ _-- -- - � 4- Replacement cars incl equipment i$ 120,000 _ _. Harris Radio Displays (2) -- $ 1,500 i Power DMS Policy/Training Management System ___ .�I $ 5,850 = _ __ , _ __ $ - '; �- PD Subtotal ' $ 144,300 - � _ _ _ - - - - _ _ _ _ ,_ _ _- _ _ _ ----_� � <, � P-ubic Works AssetlWorkarder Ma�iagemer�# Software- $ 15,000 -- i PW Subtotal $ 15,000 ? _, __ - _ _ --� , ,, __._ �,,_ _. _____ _ - Tree Program ` _ j $ 15,000 � - ' _ PW Trees Subtotal $ 15,000 . I -- "a _� _ � .__ .. ______ � Centenniaf Park - ', ; -- -.__. -- __ ___ i ,; Bank Stabilization (sod/rip-rap) - - - � $ 5,000 � : . Flagler Park Impr-concrete pads, etc ', $ 50,000 Parks Subtotal ', $ 55,000 ; _ Median Replacement/Right of Way/Parks I$ 10,000 �� _ : Med Rept Subtotal ; $ 10,000 --"� . _ , , _ �� -- ------- --------- I ---- - --�---� � _ _ ___. _., _ . ._--- - _ � 1 ,�.. � - - --- - Clerk Subtotal $ - ----; _ _ � L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 21 of 24 ri ��a . _� �`a��".`�=v; L � y . r. � . ' � _. � I � Other Grants _ RECAPITULATION - REVENUE & EXPENSES . FIY BEGINNING FUND BALANCE REVENUES 302-331.3903 TMDL Grant 302-331-3904 Stormwater Draina e �rant 302-331.3905 Section 319 Grant i' 201912020 202012021 202012021 202112022 � EOY MID YEAR ESTIMATES PROPOSED — � 8,575 $ 260,000 $ 260,000 -_:'s 302-361.1000 Interest Earnin s $ - � 302-381.0000 TRANSFER IN -CAPITAL ASSIGNED FUNDS $ 300,000 $ - ��: 302-381.0000 TRANSFER IN -CAPITAL FUND RESERVES $ 100,000 $ - -_ TOTAL REVENUES $ 400,000 $ 300,000 $ 300,000 -- I EXPENDITURES ; 302-2552.3100 PROFESSIONAL SERVICES $ - —� 302-2552.3200 ADMINISTR,4TIVE SERVICES $ - - 302-2552.4609 TEMPORARYRELOCATION $ - �—"'i 302-2552.4609 HOUSING REHAB DEMO/REPURELOC $ - ,I 302-2552.4909 MISCELLANEOUS $ - 302-2000-4909 MISCELLANEOUS - BANKING EXP � 302-2752.3100 PROFESSIONAL SERVICES $ 5,905 $ 35,000 $ 45,000 302-2752.3200 ADMINISTRATIVE SERVICES $ 5,000 $ 13,500 $ 13,500 302-2752.4909 MISCELLANEOUS $ 100 $ 1,500 $ 1,500 � 302-2752.4609 STREET IMPROVEMENTS/ADDITIONS $ - ,,,,�; ;i 302-2752.6300 INFRASTRUCTUREIMPROVEMENTS $ - $ - $ - � 302-2752-6400 Park and Canal Im rovemenis $ 389,924 $ 370,000 $ 37Q000 `---�ti TOTAL EXPENSES $ 400,929 $ 420,000 $ 430,000 � Retum General Fund Loan $ - $ - � FIY ENDING FUND BALANCE $ 7,646 $ 140,000 $ 130,000 , _ i DUE TO GENERAL FUND $ 150,000 •4 , . -- . _ . _--.� i Grant project related to: � �-- — - — � Taylor Creek SE 4th Street _ �� _ _ _ _ -- __ __._._ . -- -- .._ , � , I . . I _ _�. —____ -- — - -� � i - ,, i L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 22 of 24 �� '4+p,:9'.�iu--�s=-r ,'a y. 'a L�� e.i . ,. , - . a. _ L = v . � ' _ `*� - . .,a_ �. - � 1 e � � . y ... .� � -�,� . - � � � � � Appropriations Grant -_ _. . _ _ _ _ __ _ _ _ _ _ _ _._, RECAPITULATION - REVENUE & EXPENSES -- • _ _ ___.._- ------- - _ _. _ 201812019 2020/2021 2020/2021 202112022 _ _ EOY Mid Year Estimates PROPOSED _ FIY BEGINNING FUND BALANCE $ 1,000 $ 593 $ 593 $ -_ ____ _. � REVENUES �, _ 307-334.390Q A ro riation Funds $ - $ 209;000 $ 184,814 $ -- - - -- -- - - _. 307-361.1000 Interest Eamin s $ - $ _ $ _ $ _ 307-381.0000 TRANSFER IN -GAPITALfUND RESERVES $ - - $ - $ - -$ --- - -_ - ---- - ---- - - ---- TOTAL REVENUES $ - $ 209,000 $ 184,814 � $ - EXPENDITURES PROFESSIONAL SERVICES-Engineering 307-559.3100. Sentices $ - ' 307-559.3102 PROFESSIONAL SERVICES-Grant Admin $ - $ - $ - $ _ - - ---- -307-559.4909 --ADMINISTRATIVE-SERVICES $ - $ 593 $ � � 307-559.6300 STREET IMPROVEMENTS/ADDITIONS $ - $ 209,000 $ 184,814 $ - � TOTAL EXPENSES $ - $ 209,000 $ 185,407 $ - FIY ENDING FUND BALANCE $ - $ 593 $ - $ - DUE TO GENERAL FUND $ - $ - $ - $ - r------_----------- �._._�.._.._.__._ ..--_ , .. __��-------------_.----_____._________----_._.___.._-- ------- �,: . , �) � ' • L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 23 of 24 t�1 �,'�.. LAW ENFORCEMENT SPECIAL FUND RECAPITULATION - REVENUE & EXPENSES FIY BEGINNING FUND BALANCE 601-351.2000 601-354.1000 601-361.1000 601-369-1000 CONFISCATED PROPERTY $ FINES LOCAL ORD. VIOL. 2,100 INTEREST EARNINGS $ MISCELLANEOUS 1,600 $ TOTAL REVENUE 3.700 EOY $ 1.200 - I Mid Year ESTIMATES PROPOSED $ $ $ 9.920 15.990 15.600 $ $ $ 1,000 100 1, $ $ $ 1,000 100 1, � '�� ::; r ,i JI --;-� r j �i ,1 G EXPENDITURES $ $ $ $ � 601-529.4909 LAW ENF. SPECIAL MISC. 800 1,000 800 1,000 d LAW ENF. SPECIAL EDUCATIONAL $ ' � 601-529.5200 MAT. - LAW ENF. SPECIAL $ $ + --- 601-549.6300 IMPROVEMENT - - - $ $ $ - I 601-549.6400 LAW ENF. SPECIAL MACH & EQUIP - 5,500 10,500 ,,. ,� TOTAL EXPENDITURES 800 6,500 800 11,500 $ $ $ $ FIY ENDING BALANCES 4,100 4,420 15,290 5,100 ' XI. ADJOURN WORKSHOP AND RECONVENE IN REGULAR SESSION time:�`i /�-� �� A. Unfinished items or issues discussed during the budget workshop to be addressed. ��' " � _ - -- — --- -_. i I�� . , C C� ►'t � ��- ��.�,�,i� �-�re�. � � '-�r �C�� CC2t� ��z�r _�� , '�. ' � 1c�� . _____. ___ _ _ _ _ _ _ _- __ _ . _ _ ��u ` I�cu� �-u ��. ��-r�.. c� � c,��. t , � � C �. _ . �� -. ��-��rc�. (c�L�C��.. Z�. S� ��,�.rC S�f� C'O�n,��+-� �(�.��, � lC� �-1� Cu�- �� -haS� �-�.�� F Cr�1 �,�� .� i C��(,� cc� � XII. There being no further_items on the agenda, Mayor Watford adjourned the meeting at -_�1 Si�l�. .__ i P.M. _ _ _ __ _ _ - - _ i �- . i2.�� - �cZ� c� ;�, l�� M�c��y� c � . �, c � __ _ �� (�� c��,.�t� �, �� -�- - . � _ _ __ _ _ _ __ __ ___ . �(� � �� a �I--r� ; �r-��f-�.+-_ c;�.;�y I�� E-��,� �� (� r�tc��d___ -_ �.�- 1.�.��:o� � � __ __ _ L. Gamiotea Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 24 of 24 CITY OF OKEECHOBEE, FLORIDA AUGUST 17, 2021, REGULAR MEETING & BUDGET WORKSHOP HANDWRITTEN MINUTES BY BOBBIE .1ENKINS CALL TO ORDER Mayor Watford called the regular meeting of the City Council for the City of Okeechobee to order on Tuesday, August 17, 2021, at 5:00 P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida. The invocation was offered by DW , followed by the Pledge of Allegiance by MC II. ATTENDANCE taken by City Clerk Gamiotea to establish a quorum: Mayor powling R. Watford, Jr. Council Member Chandler Council Member Clark Council Member Jarriel Council Member Keefe PRESENT _x_ x x x x ABSENT Staff present were: City Clerk Lane Gamiotea, City Administrator Gary Ritter, Assistant Police Chief Donald Hagan, Public Works Director Allen, ll� PUBLIC COMMENTS Police Chief Bob Peterson Deputy City Clerk Bobbie Jenkins, Fire Chief Herb Smith, Finance Director India Riedel A. Mayor Watford asked whether there were any agenda items to be added, deferred, or withdrawn; LG-due to advertising and we did run this by the City attorney, when the agenda is approved, approving it amended so that we will be handling III, IV, VII, VIII, IX if there is time before 6 PM, we will need to recess the meeting until 6PM to handle V and X. Administrators and Council Comments will be heard first. B. Motion by Council Member NC , seconded by Council Member _BJ to approve the agenda as amended. VOTE: Watford_y_, Chandler_y , Clark_y_, Jarriel_y , Keefe_y Motion Carried. C. There were _none agenda item forms or comment cards submitted for public participation for any issues not on the agenda. Casey Rogers-Rite Life Services Incorporated 202 NE 2�d Street, building behind dunkin donuts. Non profit peer support organization. Help homeless, substance abuse, mental helaht. We have funding for medication, treatment, transporation, housing, so basically anyone walks off the street, we have the funding to get them the services. Grand Opening August 25th at Noon. Same day, having a virtual walk for overdose awareness month. August 29th at 3PM Narcan classes. Right now we have a suicide awareness meeting from 6-730pm. Anyone is welcome. We have a zoom link set up if people don't want to attend in person. Not a treatment facility, simply a peer support organization. Let them know where they need to go, get those servies and paid for. Cleaned up, new clothes, hair cuts, mock job interviews. Tried to make them a productive citizen. Recovering addict for 21 years. Get the word out so we can get support here. DW-thank you very much. Have you been on HOGOC. Casey-Southeast and Hanley Foundation. Open 7 days a week from 8-8. Number posted on door for emergencies. Distributed some information. Email the flyer for Narcan class. Brandon Tucker-ECOK good evening, good to be here with all of you. Chairman of ECOK, behalf of the members, pleasure to be here tonight. Start by saying one thing. Governance Committee appreciate your time and speak with us. Greater conversation here is discuss and look into policy relative to your reserve fund. $11.9 to $10.9 million according to the numbers received from staff. Chairman of Faith Farm ministries. When our auditors come to us, we keep a 90-day expenses. We would ask that their be a plan or framework on how we could invest those dollars back into the community. Streets, sidewalks, parks, or whatever it is. Reserve balance is larger than it needs to be. Strategic way to move forward. I know that the challenges, Speaking to CM Clark, not a lot of options to increase revenue. Increase tax base, bring businesses in, increase the foot print of the city, or raise taxes. Whatever we can do to help you with that. Looking at the framework we hae today. Rising tide raises all ships. Appreciate the opportunity to come speak with you, look forward to working with you. B. Jenkins Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 1 of 18 IV. PRESENTATION AND PROCLAMATIONS A. Proclaim the month of September 2021 as Hunger Action Month, Mayor Watford proclaimed the month of September 2021 as Hunger Action Month. A proclamation was presented to Ronald Wise and Holly Mixon of the Treasure Coast Food Bank. The document was read into the record as follows: "Whereas, hunger and poverty remain issues of grave concern in the United States, the State of Florida, the Treasure Coast, and the City of Okeechobee, with 7,776 children and adults in Okeechobee County now categorized as food insecure; and Whereas, the City of Okeechobee is committed to taking steps to raise awareness about the need to combat hunger in every part of our City and to provide additional resources that the citizens of Okeechobee need; and Whereas, the City of Okeechobee is committed to working with the Treasure Coast Food Bank in mobilizing people about the role and importance of food banks and other hunger relief organizations in addressing hunger and bringing attention to the need to devote more resources antl attention to hunger issues; and Whereas, food banks and hunger relief organizations across the country, including the Treasure Coast Footl Bank, coordinated Hunger Action Day on September 17, 2021 and will continue to host numerous events throughout the month of September to shed light on this important issue and encourage involvement in efforts to end hunger in their local community. Now, Therefore, I, Dowling R. Watford, Jr., by virtue of the authority vested in me as Mayor of the City of Okeechobee, Florida, do hereby proclaim the month of September 2021 as `Hunger Action Month'." Mr. Wise-good evening, director of programs and joined by holly and her family. On behalf of th epresident and ceo, staff, and board of directors. The TCFB securing millions of ineals and providing them to people facing hunger. Provide them to over 400 facilities on the treasure coast. TCFB will be hosting many events, comedy show and outrun hunger 5k. visit stophunger.org. Thank you for your continued support in the fight against hunger. DW-CM Keefe's mom works all of the distributions. Don't want to embarrass you, but your mother is a good dancer. Great project and appreciate you supporting our community. B. Present a Certificate of Appreciation to Former City Administrator Marcos Montes De Oca. Mayor Watford presented a Certificate of Appreciation to former City Administrator Marcos Montes De Oca, which was read into the record as follows: "Certificate of Appreciation extended to Marcos Montes De Oca for his faithful service and dedication as the City Administrator City of Okeechobee, Florida October 1, 2015 to June 18, 2021." MDO-I want to say thank you for everyone giving me the sot. Look forward to working with you guys coming in September. Love the jump up for me. Look forward to the future. Just remember your folks are your people. Be nice to them. Everyone of them wears more than one hat. V. CONSENT AGENDA A. Consider a Temporary Street Closing request from Okeechobee Main Street to close SW 3�d Avenue between Hwy 70 and SW Park Street for "Movie Night in the Park" on October 9, 2021, November 13, 2021, December 10, 2021, January 8, 2022, February 12, 2022, March 5, 2022, and April 9, 2022 from 5:00 p.m. to 9:00 p.m. (Exhibit 1). B. Consider a Temporary Street Closing request from Okeechobee Main Street to close SW 3�d Avenue and SW 4th Avenue for the Labor Day Festival on September 5, 2021 at 3:00 p.m. until September 6, 2021 at 10:00 p.m. (Exhibit 2). Motion by Council Member BK , seconded by Council Member MC VOTE: Watford_Y_, Chandler Y_, Clark_Y , Jarriel_Y_, Keefe Y_. Motion Carried. DW-like the movie in the park idea. Good use of park. VI. NEW BUSINESS A. Motion to read by title only proposed Ordinance No. 1236 to revise Section 2-172, Chapter 34, and Table 2 of Appendix G of the City Code of Ordinances to reflect changes as a result of the City entering into an Interlocal Agreement with Okeechobee County to provide fire services within the City (Exhibit 3). Motion by Council Member bj , seconded by Council Member mc by title only. VOTE: Watford_y_, Chandler_y_, Clark_y_, Jarriel_y , Keefe_y Motion Carried. AN ORDINANCE OF THE CITY OF OKEECHOBEE, FLORIDA; REVISING SECTION 2-172 AND CHAPTER 34 OF THE CODE OF ORDINANCES TO REFLECT CHANGES AS A RESULT OF THE CITY ENTERING INTO AN INTERLOCAL AGREEMENT WITH OKEECHOBEE COUNTY TO PROVIDE FIRE SERVICES WITHIN THE CITY; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. B. Jenkins Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 2 of 18 Motion by Council Member bj , seconded by Council Member mc to approve the first reading and set September 7, 2021 as the final public hearing date. Discussion: DW housekeeping to bring ordinances up. BK-assume the attorney created this. Why I ask, maybe it's a technicality, we are technically providing, we are conracting with the County. We do provide them, just contracting. GR-if you read "and fire services are provided by Okeechobee County" we will clarify this with the attorney before the final public hearing. DW-we still provide fire services, just by contract. Public comments: none VOTE: Watford_y_, Chandler_y_, Clark y_, Jarriel_y_, Keefe_y Motion Carried. B. Consider adoption of Resolution No. 2021-06 to amend the schedule of fees for inspection and enforcement of fire safety codes to adopt Okeechobee County's inspection fee schedule (Exhibit 4). Motion by Council Member bj , seconded by Council Member bk A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF OKEECHOBEE, FLORIDA; AMENDING RESOLUTION N0. 2018-10, APPENDIX G, TABLE 2, OF THE CODE OF ORDINANCES WHICH ADOPTS THE SCHEDULE OF FEES FOR INSPECTION AND ENFORCEMENT OF FIRE SAFETY CODES; PROVIDING FOR AN EFFECTIVE DATE. Discussion: DW assume this is a housekeeping item. VOTE: Watford_y_, Chandler y_, Clark_y_, Jarriel y_, Keefe�_. Motion Carried. C. Consider settlement offer for Bella Rose Day Spa and Salon, LLC, D/B/A Bella Rose Day Spa, in the appellate case of Bella Rose Day Spa and Salon, LLC, D/B/A Bella Rose Day Spa v. City of Okeechobee, Florida, in the Circuit Court of the Nineteenth Judicial Circuit in and for Okeechobee County, Circuit Case No. 21-AP-100, City Case No. 200312003 (Exhibit 5). April 20, 2021 Council approved a fine reduction [to 50-percent of the accumulated fines of $14,600.00 together with applicable administrative fees]. Property location: 311 Northeast 2°d Street [legal description: Lots 11 and 12 of Block 143, CITY OF OKEECHOBEE, Plat Book 5, Page 5, public records of Okeechobee County, Florida]. Following a code enforcement hearing, the City recorded a lien/order issued by the magistrate. After the City recorded the lien, the property owner timely filed an appeal of the magistrate's order with the Circuit Court. The property is now in compliance. The City staff, through the City attorney and the attorney for the property owner have negotiated a settlement of the lien/order with the purpose of avoiding legal fees and costs of an appeal. The proposed settlement amount is $4,500.00 and will cover the City's attorneys' fees and costs. DW-get the attorney on the phone. BP-this is an older case, new code enforcement division has a professional relationship with MR. Rose. He's in compliance and everything is looking good. We highly recommend we take the offer on the table. I think the problem has resolved itself. GR-don't know if greg needs to add anything to that. DW-any questions of the attorney. I know Bella Rose's attorney is here. BJ-I tink we need to accept it. Its in court, we can't win. The attorney costs and everything is just going to put us in the whole. Motion by Council Member bj , seconded by Council Member mc accept the settlement VOTE: Watford_y_, Chandler_y_, Clark_y_, Jarriel y_, Keefe�_. Motion Carried. VII. CITY ATTORNEY UPDATE NONE VIII. CITY ADMINISTRATOR UPDATE GR-I just have three items tonigh. The first one is the FPDRAC. Update on that. One of the reasons they came before the council last itme to see what kind of commitment the council was going to have with the parks. I relayed the message. Quick summary, I will get together with architect and main street and come up with a realistic budget B. Jenkins Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 3 of 18 for cowboy park. Consultant still has a commitment to us to come up with a conceptual p�an. Come up with budget and submit to committee, they will be charged with soliciting funds from Cunty, TDC, community. Made it clear to be a collaborative/community effort. That's our game plan right now. We can come up with some direction for the committee. Last Friday we sent the contract to tamer properties. Have not heard back from them but they have the draft contract. Craig A Smith contract for permitting and existing stormwater treatment out there. Starting on that at the end of September. DW-Commissioner Burroughs would you like to make some comments. You were at that meeting yewterday. Terry-I think gary articulated very well. It seemed to me, its my first meeting. I lost an hour of my life but I will say to you that I made the suggestion to Bert that Bridgette, the architect, and gary get together. Been frank with all of you, Main Street can do this whole thing. I don't see any reason why they can't do. Successful and on time with other projects. I don't see why OKMS couldn't do the whole thing. I think Gary's got the right idea. IX. COUNCIL COMMENTS MC-on the TDC Board, brought up flagler park last quarter. Talked to Sharie today and asked about the process. Under the state wide guidelines of the tdc, they have to be careful on what they can do with their money. We were doing most of the funding today. We are try9ing to accommodate all of the funding rquestes from tDC. Sharie is on board. I think everybody is excited about doing things in the park. Want it to be reasonable. Have their support and oKMS support DW-thank you for the comments and serving on the TDC. MC-Healthy Start Andrea is the Executive Director of Healthy Start. She's doing a great job. Almost 238 clients that they are treating on a permanent basis and 200 clients with one thing or other. Highest freshman class numbers they've had in over 10 years. Over 500. People say the community is not growing but we have more kids in schools. BK-come back to me Mayor BJ-I'm just glad to be back. I'll have comments after we do our budget. It's nice to hear that we have some many involved to get our parks done. Something very important to neighborhoods and it has to be done correctly. Worked together on it. NC-glad to be hear too. Last meeting I put a lot of thought and met with 3 of the economic council guys. I'd like to see a budget before we go buying anything. That's a project but not shoved done my throats. Too many people on the committee is too many people. BK-wholeheartedly agree with you. Final budget workshop this evening. They're going to be creating a budget. Previous meeting didn't give any parameters or budget stay within reasoning. I would like to be able to discuss tonight at least giving them some skin in the game. We've already talked about concrete pads. Come back to us with a budget but the workshop is going to be over. Do us and the community good to get that ball rolling and infuse energy into that process. I think I would really like to infuse some energy into this proect. DW-clarify the subcommittee is going to have a budget for the cattle drive sculpture. GR-yes just that park. The one that we're focusing on. DW-i understand, I think we need to wait for the conceptual plan, it's going to take some discussion. We may accept or deny it. Kind of hard to budget for that without a plan. I think we will get the cattle drive portion done this year. I dn't foresee us doing any of the other this budget year. May be better that we wait until next budget year to budget soe for the parks. Do it each budget year as we go. GR-its my goal to by the next council meeting, have you some dollar figures for the cattle drive sculpture park. DW-if worse comes to worse. We have the ability at the first budget hearing. We can amend if we need to. If we have a mechanism to do the cattle drive sculpture, we can get that done this budget year. We can do it within our timeframe. BK-Gary can you express then what this process is. SO from my underwstanding and the presentation at the last meeting. Lack of guidance and no budget direction, that's why he had that $1.1 million presentation. We haven't given them guidance. Had some figures of low, medium, high. So now they're going to go back and do another budget. I really feel that we should give them some parameters to work within. Express a dollar figure we were willing to put up to begin with. Know we have this investment, find some other sources of funding. Here's who's going to support us with the City's investment. Obviously sculptures are being paid for. Utilities, foundation, etc. still need to be paid for. What if they come back with a budget plan they're not pleased with. Give them some guidance of the dollar figure to stay within. Designating some funds to that park. Future parks are for future years. Dw-$50,000 was budgeted GR-terry said, our charge is to come up with a built out budget for the cattle drive sculpture. It is understood by the FPDRAC that the total buiold out comes to $250k. the purpose of our group is to come up with that number and then reach out to various entities to come up with those costs. We know what we have right now. Shipping costs that are associated with that. We've thrown out a dollar figure. Come back with a totai and ask if you want to contribute anymore. DW-OKMS was going to do the instaliation and landscaping all along. They had a plan for that. Does that help you or not. DW-only 30 minutes-recess until 6 and continue on with our normal agenda and do the budget workshop. 5:34 recess. B. Jenkins Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 4 of 18 Reconvene: 600 PM return to regular meeting. Because of our time situation. We do have a public comment card and take the public comment. X. RECESS REGULAR MEETING AND OPEN BUDGET WORKSHOP time: 6:19 A. Discuss the proposed 2021-2022 fiscal year budget GR-before she begins, just want to commend staff for the work they've put in over this past week and reducing the budget down and meeting the goals of the council. Can't say enough about the hard work they put in. Thank you very much. DW-we also received an email from India IR-significant typo, distributed single page Identification of revised items. Focus a little bit and hit the high points. Just a significant note. Within the budget workbook before you. Decrease in the use of budgeted reserves. We'll go over my new detail a lot of the decreases in department. 1.5% COLA incorporated. So with that being said, our departments worked very hard the next morning looking at those budget numbers, asked for additional information from me on trends and where they were. They looked at every single line item. Came up with these specific decreases as well as the other items taken off the table. Admin decreased $1,800; Clerk decreased $2,800; Finance decreased $2,825; General Services decreased $249600; Police decreased $51,400; Fire decreased $4,175; Public Works decreased $185,700; Centennial Park decreased $59,000. Overall total decreases of $557,300.00. Departments have listened. There are some line items that we may come to you mid year and ask for an amendment for repairs and maintenance. DW-understood like if you decrease utilities you have very little control on that. I have a couple of questions, apologize I didn't get with you a head of time. Doing floors what about doors/ DH-have it covered this year. DW-public works arm tractor, gets used a lot. Is that going to hurt us. DA-it's a big dollar item, leasing one but at the end of five years still have opportunity costs incorporated. Looking for contractors but they're aren't any. Found some used equipment out west. 75% reliability on the current arm tractor. Doing a lot of maintenance on it right now. If something happens I can't get one right away. Will significantly impact the ability to keep the drainage flowing. DW-is there any, I don't want to sit here for 4 hours and go thru it like we did the other night. Any specific areas you have questions on. NC-CM Clark suggested at the last meeting that she would consider Option 2 if we saved at least $500,000 dollars off the budget. DW-what is our fire contractual services. What are we paying the county. 609? IR-iYs 618, let me correct my statement. The initial workbook had $618k. after contacting Okee County, they had reduced the contract amount. They used a different fire assessment amount. $609k is correct. That's what they will be charging us for the upcoming year. Dw-so basically from this year we saved over $200k BK-did we get a response from the City Attorney. At the last budget workshop I brought up fire assessment, the fact that we still have to pay for fire services, are we able to do a fire assessment. There was a discussion on whether we could or not. T GR-talked with Gloria this afternoon. She's researching that. Go back to the County and have the county to an assessment and citizens pay county directly. She hasn't found a situation as unique as ours. She's still researching. DW-we odn't know yet. Dw-like to sort of clarify something on page 24 the items in red are from the American Rescue Plan, those items are what we are spending the money on. Sormwater lining plus Stormwater mapping and the vacuum. Jut want to make sure we have, I agree with that, we definitely need to get that done instead of doing SCOP grants BK-can the arm tractor be purchased with that? DW-doubt that DA-guidelines for that funding state revolving program, list specifically street sweepers and vac trucks, never told me couldn't, can't quantify that we're making a reduction. DW-problem is they make us pay it back. BJ-just like to say to all the staff, thank you for the work you've put in. this is what we've asked for. Our job is to raise revenue this year. MC-echo bob, threw out that number. I would have loved to retluced it more. Not a lot of fat in our budget. Thank you india and staff. We may be in the market for a long arm tractor. DA-deferring that purchase. Essential piece of equipment. Will purchase next year. MC-better place next year with grant writer and other sources of revenue. BK-agree with Mr. Jarriel, revenues that's why I brought up fire assessment again. Stil Ihave thing to pay for. Page 1 GENERALFUND RECAPITULATION - REVENUE AND EXPENSES 201912020 I 2020/2021 I 202012021 I 202112022 B. Jenkins Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 5 of 18 EOY MID YEAR ESTIMATES PROPOSED F/Y Be innin Fund Balance $ 4,337,467 $ 4,342,501 $ 4,342,501 $ 4,342,501 REVENUES 96% AD VALOREM PY 7.6018 $2,305,000 $2,424,459 $2,446,000 $2,537,990 OTHER FEES $ 826,800 $ 729,400 $ 753,400 $ 748,800 INTERGOVERNMENTAL $ 1,753,480 $ 1,501,476 $ 1,844,700 $ 1,773,400 CHARGES FOR SERVICES $ 1,134,559 $ 1,036,600 $ 1,149,200 $ 1,099,300 FINES, FORFEITURES & PENALTIES $ 30,175 $ 21,475 $ 28,620 $ 21,450 USES OF MONEY & PROPERTY $ 94,400 $ 13,000 $ 8,500 $ 8,500 OTHER REVENUES $ 75,199 $ 108,203 $ 153,103 $ 39,240 $ 6,219,613 $ 5,834,613 $ 6,383,523 $ 6,228,680 TRANSFERS-IN Public Facilities Fund Transfer-In $ 350,000 $ 350,000 $ 350,000 $ 350,000 Ca ital Pro� /Im rovement Fund g 4s�,ss8 $ 1,780,715 $ 736,839 $ 953,134 TOTAL REVENUES $ 7,037,511 $ 7,965,328 $ 7,470,362 $ 7,531,814 EXPENDITURES LEGISLATIVE $ 299,952 $ 217,721 $ 213,595 $ 194,935 EXECUTIVE $ 233,589 $ 252,322 $ 299,760 $ 268,005 CITY CLERK $ 268,775 $ 308,057 $ 299,386 $ 300,087 FINANCIAL SERVICES $ 326,445 $ 333,055 $ 320,580 $ 337,930 LEGAL COUNCIL $ 116,780 $ 216,400 $ 196,240 $ 190,400 GENERAL SERVICES $ 432,800 $ 519,873 $ 496,518 $ 558,794 LAW ENFORCEMENT $ 2,559,850 $ 3,140,525 $ 3,073,327 $ 3,141,673 FIRE PROTECTION $ 1,624,940 $ 1,401,796 $ 1,344,251 $ 1,145,865 ROAD & STREET FACILITIES $ 1,210,880 $ 1,227,986 $ 1,226,705 $ 1,394,125 TOTAL GEN. OPER. EXPENDITURES $ 7,074,011 $ 7,617,735 $ 7,470,362 $ 7,531,814 ENDING FUND BALANCE $ 4,300,967 $ 4,690,094 $ 4,342,501 $ 4,342,501 Page 3 GENERALFUND RECAPITULATION • REVENUE AND EXPENSES FUND BALANCE $ 4,342,501 $ 4,342,501 $ 4,342,501 $ 4,342,501 Roll Forward from previous year $ 4,342,501 $ 4,342,501 $ 4,342,501 $ 4,342,501 REVENUES TAXES: 96% AD VALOREM @ PY 311-1000 7.6018 $ 2,305,000 $2,424,459 $ 2,446,000 $2,537,990 TOTAL $ 2,305,000 $ 2,424,459 $ 2,446,000 $ 2,537,990 OTHER FEES: 312-5100 Fire Insurance Premium $ 52,600 $ 45,800 $ 45,800 $ 45,000 Casualty Insurance Prem 312-5200 Tax Police $ 90,300 $ 62,000 $ 62,000 $ 62,000 314-1000 Utilit Tax-Electric $ 542,300 $ 500,000 $ 515,600 $ 525,600 314-4000 Utilit Tax/Natural Gas $ 23,200 $ 20,500 $ 21,000 $ 20,500 314-8000 Utilit Ta�Pro ane $ 38,300 $ 24,000 $ 18,700 $ 18,700 Prof & Business Tax 316-0000 Recei t $ 70,300 $ 73,000 $ 73,200 $ 73,000 319-0000 Public Service Fee $ 9,800 $ 4,100 $ 17,100 $ 4,000 TOTAL $ 826,800 $ 729,400 $ 753,400 $ 748,800 INTERGOVERNMENTAL REVENUES: 335-1210 SRS Ci arette Tax $ 216,000 $ 205,106 $ 214,600 $ 206,000 335-1400 Mobile Home Licenses $ 16,000 $ 11,000 $ 11,300 $ 12,500 Alcoholic Beverage 335-1500 Licenses $ 7,300 $ 5,300 $ 5,900 $ 5,300 335-1800 1/2 Cent Sales Tax $ 386,000 $ 309,600 $ 410,000 $ 400,100 312-6000 1 Cent Sales Surtax $ 808,000 $ 663,625 $ 872,000 $ 837,000 Communications Service 315.0000 Tax $ 225,800 $ 204,445 $ 230,000 $ 210,000 335-2300 Firefi hters Su lement $ 300 $ 800 $ 600 $ 400 Public Safety - SRO 337-2000 OCSB $ 88,000 $ 96,400 $ 95,100 $ 96,900 338-2000 Count Business Licenses $ 6,080 $ 5,200 $ 5,200 $ 5,200 TOTAL $ 1,753,480 $ 1,501,476 $ 1,844,700 $ 1,773,400 B. Jenkins Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 6 of 18 CHARGES FOR CURRENT SERVICES Building & Inspections 322-0000 Fees $ 112,010 $ 80,000 $ 99,000 $ 80,000 322-1000 Exce tion & Zonin Fees $ 8,685 $ 11,000 $ 18,400 $ 3,000 323-1000 Franchise-Electric $ 404,200 $ 350,000 $ 381,000 $ 365,800 323-4000 Franchise-Natural Gas $ 12,100 $ 10,500 $ 11,500 $ 11,000 323-7000 Franchise-Solid Waste $ 119,500 $ 110,000 $ 120,200 $ 115,400 329-0000 Plan Review Fees $ 14,500 $ 5,900 $ 10,600 $ 2,000 341-2000 Alle /Street Closin Fees $ - $ - $ 600 341-3000 Ma Sales $ - $ - $ - $ - 341-4000 Photoco ies $ - $ - $ - 342-1000 Public Safet - SRO OCA $ 75,500 $ 76,700 $ 74,700 $ 77,500 342-2000 S ecial Details $ 38,800 $ 33,000 Solid Waste Collection 343-4010 Fees-Resd. $ 388,064 $ 392,500 $ 395,000 $ 411,000 TOTAL $ 1,134,559 $ 1,036,600 $ 1,149,200 $ 1,099,300 Page 4 GENERALFUND RECAPITULATION - REVENUE AND EXPENSES 201912020 202012021 FINES, FORFEITURES & PENALTIES: 351-1000 Court Fines 351-2000 Radio Comm. Fee 351-3000 Law Enforcement Education 351-4000 Investi ation Cost Reimburs 351-5000 Unclaimed Evidence 354-1000 Ordinance Violation Fines TOTAL USES OF MONEY & PROPERTY: 361-1000 Interest Eamin s 361.3000 Investment Eamin s 364-1000 Su lus Ci Pro e TOTAL 23,900 $ 13,900 4,200 $ 5,000 1,000 $ 1,500 925 $ 925 150 $ 150 30,175 $ 21,475 94,400 $ 13,000 94.400 $ 13,000 202012021 202112022 ESTIMATES PROPOSED 15,900 $ 13,900 9,600 $ 5,000 2,020 $ 1,500 1,100 $ 900 - $ - - $ 150 28,620 $ 21,450 OTHER REVENUES AND TRANSFER IN $ - $ - $ - Capital Project Improvements (Transfer- In $ - $ 1,780,715 $ 736,839 $ 953,134 CDBG Fund Transfer-In 381-1000 Public Facilities Im rovement Transfer-In $ 350,000 $ 350,000 $ 350,000 $ 350,000 TOTAL $ 350,000 $ 2,130,715 $1,086,839 $ 1,303,134 TOTAL REVENUE & OTHER FUNDING SOURCES $6,569,613 $ 7,965,328 $ 7,470,362 $ 7,531,814 OPERATING TRANSFERS-OUT Due From CDBG $ - Capital Project Building & Improvements Capital Project Vehicles TRANSFERS OUT B. Jenkins Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 7 of 18 1100 1510 2100 2200 2300 2400 DEPARTMENT: LEGISLATIVE (0511) 201912020 202012021 202012021 EOY MID YEAR ESTIMATES $ $ $ EXECUTIVE SALARIES 46,100 46,100 46,100 $ $ $ LONGEVITY/SERVICE INCENTIVE - - - $ $ $ FICA 3.380 3.600 3.555 IEALTHINSURANCE COMPENSATION $ 49,100 $ 256 $ 37,; $ 394 NEL COSTS: DEPARTMENT: EXECUTIVE (05121 PERSONNEL COST: 1100 EXECUTIVE SALARIES 1200 REGULAR SALARIES 1510 LONGEVITY/SERVICE INCENTIVE 2100 FICA 2200 RETIREMENT 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION TOTAL PERSONNELCOSTS: 201912020 2020/2021 EOY MID YEAR 113,000 $ 117,500 47,900 $ 48,900 - $ 250 12,600 $ 12,850 15,150 $ 15,600 23,200 $ 24,050 870 $ 1.046 202112022 100 $ 415 114.135 2020@021 202112022 :STIMATES PROPOSED 173,900 $ 93,100 48,990 $ 54,170 250 $ - 14,200 $ 11,540 14,800 $ 13,940 23,500 $ 42,300 980 $ 1,380 276,620 $ 216,430 DEPARTMENT: EXECUTIVE (0512) SUPPLIES & OTHER SERVICES 201912020 202012021 202012021 202112022 EOY Mid Year ESTIMATES PROPOSED 3400 Other Contractual Services $25,000 4000 TRAVEL AND PER DIEM $ 1,400 $ 8,900 $ 3,400 $ 2,000 4100 COMM. & FREIGHT $ 3,300 $ 4,000 $ 4,300 $ 4,300 4400 RENTALS & LEASES $ 2,920 $ 4,100 $ 2,950 $ 4,100 4500 INSURANCE $ 4,163 $ 2,551 $ 2,490 $ 3,750 4600 R&M VEHICLES $ 2,050 $ 1,700 $ 1,100 $ 1,700 4609 R&M EQUIPMENT $ 2,950 $ 1,800 $ 3,900 $ 3,200 4901 EDUCATION $ 400 $ 2,200 $ 500 $ 1,000 4909 MISCELLANEOUS $ 260 $ 500 $ 300 $ 500 5100 OFFICE SUPPLIES $ 250 $ 800 $ 350 $' 500 5200 OPERATING SUPPLY $ 310 $ 1,750 $ 950 $ 750 5201 FUEL AND OIL $ 1,390 $ 2,525 $ 1,600 $ 3,475 5400 BOOKS, PUBLICATIONS, ETC $ 1,476 $ 1,300 $ 1,300 $ 1,300 TOTAL SUPPLIES AND OTHER SERVICES $ 20,869 $ 32,126 $ 23,140 $ 51,575 GRAND TOTAL FOR DEPARTMENT $ 233,589 $ 252,322 $ 299,760 $ 268,005 1200 Placement of Executive Assistant on Step Plan commiserate with duties & responsibilities � � 3400 � � Grant writer and Grant Administration �� M ��'g�� 4609 Upgrade software ' �°+ 4100 Fiber connectivity spread throughout departments �:�"�-� , - 4000 Decrease travel expense .� k � ;. - *� � ' � . ` i ' : 4901 Decrease Education expense A p +�` ;,, , a � '...., �� - �� " � DEPARTMENT: CLERK OFFICE (2512) PERSONNEL COST: 2019/2020 202012021 EOY MID YEAR 1100 EXECUTIVE SALARIES $ 68,100 $ 70,350 1200 REGULAR SALARIES $ 64.500 $ 70.500 202012021 202112022 ESTIMATES PROPOSED B. Jenkins Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 8 of 18 1300 OTHER SALARIES $ 350 1400 OVERTIME $ 850 1510 LONGEVITYISERVICE INCENTIVE $ - 2100 FICA $ 9,990 2200 RETIREMENT $ 12,590 2300 LIFE AND HEALTH INSURANCE $ 32,300 2400 WORKERS COMPENSATION $ 850 TOTAL PERSONNEL COSTS: S 189.530 DEPARTMENT: CLERK OFFICE (2512) SUPPLIES & OTHER SERVICES 201912020 EOY 3103 MUNICIPAL CODE $ 7,775 OTHER CONTRACTUAL 3400 SERVICES $ 22,500 4000 TRAVEL AND PER DIEM $ 1,630 4100 COMM. & FREIGHT $ 2,100 4500 INSURANCE $ 5,730 4609 R&M EQUIPMENT $ 9,200 4900 ADVERTISING/OTHER CHARGES $ 21,540 4901 EDUCATION $ 1,050 4909 MISCELLANEOUS/ELECTION $ 2,820 5100 OFFICE SUPPLIES $ 2,850 5400 BOOKS, PUBLICATIONS, ETC $ 2,050 TOTAL SUPPLIES AND OTHER SERVICES $ 79.245 . - a - .n - 850 $ 400 $ 1,500 - $ - $ - 10,900 $ 10,800 $ 11,300 13,200 $ 13,200 $ 10,930 36,850 $ 35,300 $ 38,700 1,012 $ 951 $ 1,125 03.662 $ 201.907 S 211.587 202012021 2020f2021 MID YEAR ESTIMATES 4,000 $ 4,000 19,800 $ 19,800 3,500 $ 1,900 3,425 $ 3,400 13,770 $ 13.700 18,000 $ 18,000 2,400 $ 2,000 24,500 $ 20,785 2,500 $ 1,600 2,700 $ 2,500 104.395 $ 97.485 PROPOSED 13,600 17,300 3,300 4,700 13.900 1200 Placement of Deputy Clerk on Step Plan commiserate with duties & responsibilities � �, L'�4'� �•�E 1400 Increase OT line item based on number of atlditional meetings; intend to pay out OT instead of � ' using Comp Time as the Deputy City Clerk is close to the maximum annual and additional time off is not going to be approved due to the work load anticipated for FY 21-22. � 3103 = Supplement #18 will include ortlinances required after FD leaves, State mandated Comp Plan �� ' Amendment, Council required Comp Plan & LDR amendments. Optional add Comp Plan to be �,�• � codified and add to webhosting on MCC site. '��;� ` � 3400 Global Ma annual contract same, shreddin services costs increased, Phase 4 of the of the back- {` � a�w' ��' � p 9 ` °� ? , ��. loggetl scanning project (planning & zoning records and all minute packets). �`, 4100 Fiber connectivity spread throughout departments y*s W� � � 4909 Decrease due to election not paitl from this FY; number of employees receiving 5, 10 & 15 yr �' �'` �., ` seNice awards reduced by 3 due to FD leaving and 1 retired last FY. 5400 Increased based on trend for subscription costs. DEPARTMENT: LEGAL SERVICES (0514) SUPPLIES & OTHER SERVICES 201912020 EOY 2300 HEALTH INSURANCE $ 2,675 3100 PROFESSIONAL SERVICES $ 87,500 3101 PPROFESSIONAL SERVICES CODE, ETC 3300 LEGAL COST $ 25,800 4000 TRAVEL AND PER DIEM $ - 4100 COMM. AND FREIGHT SERVICES $ 150 4609 R&M EQUIPMENT $ 575 4901 EDUCATION $ 80 5100 OFFICE SUPPLIES $ - 5400 MEMBERSHIP & SUBSCRIPTIONS $ - TOTAL SUPPLIES AND OTHER SERVICES $ 176,780 GRAND TOTAL FOR DEPARTMENT $ 116.780 MID YEAR $ - 1,000 500 800 500 300 202012021 2021/2022 ESTIMATES PROPOSED - � - 240 1,000 800 500 300 DEPARTMENT: FINANCE DEPARTMENT (0513) PERSONNEL COST: 201912020 2020/2021 202012021 202112022 EOY MID YEAR ESTIMATES PROPOSED B. Jenkins Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 9 of 18 1100 EXECUTIVE SALARIES 1200 REGULAR SALARIES 1510 LONGEVITY/SERVICE INCENTIVE 2100 FICA 2200 RETIREMENT 2300 LIFE AND HEALTH INSURANCE 2400 WORKERS COMPENSATION 2500 UNEMPLOYMENTTAXES TOTAL PERSONNELCOSTS: 100 050 700 900 900 $ 11,550 $ 14,100 $ 37,725 $ 1,030 $ 213,805 11,05( 13,92( 37,40C 1,01( 213.680 $ 39,100 $ 1,100 $ 178,530 DEPARTMENT: FINANCE DEPARTMENT 0513 2019/2020 202012021 202012021 20121/2022 EOY MID YEAR ESTIMATES PROPOSED 3200 ACCOUNTING & AUDIT $ 36,800 $ 33,800 $ 33,800 $ 36,300 3400 OTHER CONTRACTUAL SERVICES $ 42,900 $ 37,600 $ 32,800 $ 35,960 4000 TRAVEL AND PER DIEM $ 200 $ 2,000 $ 650 $ 1,600 4100 COMM. & FREIGHT $ 2,140 $ 3,580 $ 3,550 $ 4,700 4500 INSURANCE $ 7,380 $ 9,220 $ 9,100 $ 9,970 4609 R&M EQUIPMENT $ 12,100 $ 14,200 $ 10,900 $ 16,770 4901 EDUCATION $ 400 $ 1,250 $ - $ 1,000 4909 MISCELLANEOUS $ - $ 500 $ - $ 400 5100 OFFICE SUPPLIES $ 1,750 $ 1,200 $ 1,100 $ 1,200 5200 OPERATING SUPPLY $ 14,600 $ 15,650 $ 14,900 $ 11,700 5400 BOOKS, PUBLICATIONS, ETC $ 175 $ 250 $ 100 $ 100 TOTAL SUPPLIES AND OTHER SERVICES $ 118,445 $ 119,250 $ 106,900 $ 119,700 TOTAL COST: $ 326,445 $ 333,055 $ 320,580 $ 337,930 3200 Addetl place card for Actuary Study, $2,800 4100 Fiber connectivity spread throughout departments 4609 Accounting & BTR software Maintenance cost, email licensure, other misc. equip repair 5200 Assessment program , Postage for tax notices PERSONNEL COST: 1200 1300 1400 1510 2100 2200 2300 2400 TOTAL DEPARTMENT: GENERAL SERVICES (0519) 201912020 2020/2021 202012021 202112022 EOY MID YEAR ESTIMATES PROPOSE[ $ $ $ REGULAR SALARIES 105,900 111,700 108,300 $ 119,401 OTHER SALARY OVERTIME LONGEVITYISERVICE INCENTIVE $ FICA 8,07 $ RETIREMENT 9,6E $ LIFE AND HEALTH INSURANCE 31,( $ WORKERS COMPENSATION 950 $ 155 DEPARTMENT: GENERAL SERVICES (05191 SUPPLIES & OTHER SERVICES 2 01 912 0 2 0 EOY 3100 PROFESSIONAL SERVICES $ 115,500 3400 OTHER CONTRACTUAL SERVICES $ 97,500 3401 PUBLIC MEETING CONTRACT COST $ - 4000 TRAVEL AND PER DIEM $ 2,675 $ 8,770 $ 10,60 $ 35,50 $ 835 $ 168,2 202012021 MID YEAR 131,200 105,536 800 $ 162.150 202012021 :STIMATE 120,500 108,260 25,700 2,850 11.780 1,25C 218.23C 850 2021@022 'ROPOSEI 172,700 103.900 4100 COMM. & FREIGHT $ 2,150 $ 3,790 $ 3,700 $ 5,740 4300 UTILITIES $ 8,570 $ 9,100 $ 8,990 $ 10,600 4400 RENTALS AND LEASES $ 3,700 $ 3,694 $ 3,911 $ 3,700 4500 INSURANCE $ 21,600 $ 25,200 $ 24,600 $ 28,500 4600 R&M VEHICLES $ - $ 3,000 $ 1,200 $ 3,000 4609 R&M BUILDING & EQUIPMENT $ 16,700 $ 27,373 $ 25,450 $ 22,124 4901 EDUCATION $ - $ 1,000 $ - $ 1,000 4909 MISCELLANEOUS $ 400 $ 1,000 $ - $ 1,000 B. Jenkins Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 10 of 18 5100 OFFICE SUPPLIES $ 3,200 $ 2,900 $ 2,500 $ 2,900 i 5200 OPERATING SUPPLY $ 1,575 $ 1,600 $ 1,600 $ 2,000 5201 FUEL AND OIL $ - $ 365 $ 100 $ 540 5203 Surcha es remitted for ermits $ - $ - $ - $ 5,000 5204 POSTAGE & SUPPLIES $ 3,650 $ 5,000 $ 5,007 $ 7,000 5400 BOOKS, PUBLICATIONS, ETC $ - $ 100 $ 200 TOTAL SUPPLIES AND OTHER SERVICES $ 277,220 $ 351,618 $ 334,368 $ 380,264 GRAND TOTAI FOR DEPARTMENT $ 432,800 $ 519,873 $ 496,518 $ 558,794 1200 Placement of General Sery Coordinator position on Step Plan commiserate with duties & responsibilities � 3100 y Engineering Services, $20,000; Building Official; Planner, FLUM and Zoning Maps (continue reconciliation) ,;; � h£ a��:� .� •� 3401 BIS & Zoom cost �°x�' "-= � � « � 4100 Fiber connectivity spread throughout departments - Postage increase and added $1,000 for add'I mailing based on councils decision on plan to proceed with 5204 conflicts with LDRs, etc. ` � s . . . . . . f �`^f 5203 Shifted $5000 from 3100 for 1& 1 1/2 Surcharges to be paid to State DEPARTMENT: POLICE DEPARTMENT (0521) PERSONNEL COST: 201912020 2020/2021 202012021 202112022 EOY MID YEAR ESTIMATES PROPOSED 1100 EXECUTIVE SALARIES $ 77,300 $ 124,864 $ 123,800 $ 81,200 1200 REGULAR SALARIES $ 1,230,800 $ 1,479,283 $ 1,445,900 $ 1,510,500 1201 HOLIDAY PAY $ - $ - $ 5,600 $ 7,000 1202 OFFICERS HOLIDAY PAY $ 23,300 $ 29,000 $ 23,900 $ 29,000 1300 OTHER SALARY $ 31,500 $ 44,500 $ 32,000 $ 44,500 1400 OVERTIME $ 1,950 $ 3,100 $ 2,772 $ 3,100 1402 Dis atch OT $ - $ 8,500 $ 8,700 $ 8,500 1403 OFF�CERS OVERTIME PAY $ 82,500 $ 107,000 $ 140,000 $ 90,000 1404 OFFICER OT SPECIAL DETAIL $ 35,000 1501 AUXILIARY PAY $ 1,200 $ 1,200 $ 1,200 $ 1,200 1510 LONGEVITY/SERVICE INCENTIVE $ 1,000 $ - $ - $ - 1520 OFFICERS LONGEVITYISERVICE $ 250 $ 500 $ 500 $ 500 1540 CAREER EDUCATION $ 12,500 $ 15,000 $ 13,800 $ 15,600 2100 FICA $ 112,500 $ 133,667 $ 129,800 $ 139,450 2200 RETIREMENT $ 245,500 $ 285,385 $ 280,000 $ 204,300 2300 LIFE AND HEALTH INSURANCE $ 342,500 $ 388,140 $ 378,300 $ 407,475 2400 WORKERS COMPENSATION $ 55,300 $ 89,660 $ 84,600 $ 99,100 2500 UNEMPLOYMENT COMP. $ 10,000 TOTAL PERSONNEL COSTS: $ 2,218,100 $ 2,709,799 $ 2,670,872 $ 2,686,425 DEPARTMENT: POLICE DEPARTMENT SUPPLIES & OTHER SERVICES 201912020 EOY 3100 PROFESSIONAL SERVICES $ 39,600 3400 OTHER CONTRACTURAL SERVICES $ 21,300 4000 TRAVEL AND PER DIEM $ 3,560 4100 COMM. & FREIGHT $ 38,500 4300 UTILITIES $ 12,900 4400 RENTALS AND LEASES $ 4,550 4500 INSURANCE $ 57,040 202012021 202012021 202112022 MID YEAR ESTIMATES PROPOSEI 41,328 $ 39,325 $ 41,32 35,228 $ 34,500 $ 35,00 4,000 $ 2,550 $ 11,50 49,000 $ 45,600 $ 47,50 17,000 $ 14,800 $ 16,00 5,420 $ 4,980 $ 5,42 61.500 $ 59.400 $ 64,50 4600 R&M VEHICLES $ 16,900 $ 20,000 $ 17,000 $ 25,000 4609 R&M EQUIPMENT $ 36,900 $ 53,950 $ 46,700 $ 37,600 4700 PRINTING $ 500 $ 3,000 $ 1,600 $ 2,000 4901 EDUCATION-RESTRICTED $ 1,350 $ 3,200 $ 6,300 $ 8,200 4902 EDUCATION - NON-RESTRICTED $ 600 $ 2,900 $ 2,100 $ 5,400 4903 CODE ENFORCEMENT $ 8,100 $ 9,000 $ 9,100 $ 9,000 4909 MISCELLANEOUS $ 1,900 $ 1,500 $ 100 $ 1,900 B. Jenkins Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 11 of 18 5100 OFFICE SUPPLIES 5101 DETECTIVE SUPPLIES 5102 INVESTIGATION FEES 5200 OPERATING SUPPLY 5201 FUEL AND OIL 5202 OPERATING SUPPLIES TIRE 5203 UNIFORMS/PATCHES 5400 BOOKS, PUBLICATIONS, ETC TOTAL SUPPLIES AND OTHER SERVICES 3 $ 15 $ 1 17,100 $ 13,700 $ 1 E 62,000 $ 62,000 $ 8E 9,500 $ 10,700 $ E 21,600 $ 21,600 $ 21 GRAND TOTAL FOR DEPARTMENT �$ 2,559,850 �$ 3140 525 �$ 3 073 327 �$ 3141 673 � 1200 Not funding Major position; adding 2nd Lieutenant 1404 Special Detail line item broken out from regular OT ; 4609 Add remaining Ciry emails for all department employees 4100 Fiber connectivity spread throughout departments � �� r K ��,,,�, 3400 Maintenance contract on CAD/Spillman system a�� fi 4000 & 4901 � �� _�� ` � � � & 4902 Travel, education budgeting per last year (amend mid year for the OT budget) ;} �` a�;_ : (Travel& ED to be back to normal and additional training (non-covid years) 5201 Continuing with the same 24,000 gallons estimate for fuel DEPARTMENT: FIRE DEPARTMENT (0522) PERSONNEL COST: 201912020 EOY 1100 EXECUTIVE SALARIES $ 78,700 1200 REGULAR SALARIES $ 685,700 1200 SEPARATION EST INCL LEAVE BALANCES 1201 HOLIDAY PAY $ 19,500 1202 ACTING LIEUT/PLANNER $ 7,500 1300 OTHER SALARY $ 57,800 1400 OVERTIME $ 61,200 1401 OVERTIME PAY/ANNUAL & SICK $ 37,500 1501 VOLUNTEER PAY $ 15,400 1510 LON�EVITYISERVICE INCENTIVE $ 250 1540 CAREER EDUCATION $ 1,200 2100 FICA $ 69,300 2200 RETIREMENT $ 166,400 2300 LIFE AND HEALTH INSURANCE $ 147,300 2400 WORKERS COMPENSATION $ 48,800 2500 UNEMPLOYMENT COMPENSATION $ - TOTAL PERSONNEL COSTS: $ 1,396,550 DEPARTMENT: FIRE DEPARTMENT (0522) 202012021 2020/2021 202112022 MID YEAR ESTIMATES PROPOSED 80,400 $ 80,400 $ 57,100 371 859 � a�n �nn � _ 10,470 600 15,600 49,160 38,660 11,300 800 38,968 141,700 116,300 49.750 10,60C $ $ 52,500 $ 110,500 $ 138,700 $ 45,600 $ - $ 1.045.500 750 400 7,600 45,000 7,100 1,980 25,000 255,880 SUPPLIES & OTHER SERVICES 201912020 202012021 202012021 202112022 EOY MID YEAR ESTIMATES PROPOSED 3100 PROFESSIONAL SERVICES MD $ 8,400 $ 5,100 $ 6,100 $ - 3102 PROF SERV PHYS FOR SCBA $ 2,570 $ 550 $ 250 $ - 3103 WELLNESS PROGRAM G m $ 2,700 $ 1,920 $ 2,400 $ - 3400 FIRE CONTRACTUAL SERVICES $ - $ 235,000 $ 98,611 $ 609,000 3401 CONTRACTUAL SER-3 TEMP FF $ 770 $ 71,600 $ 42,600 $ 225,000 4000 TRAVEL AND PER DIEM $ 11,600 $ 300 $ 300 $ - 4100 COMM. & FREIGHT $ 1,400 $ 14,100 $ 9,100 $ 10,000 4300 UTILITIES $ 35,800 $ 13,000 $ 13,500 $ 7,500 4400 RENTALS AND LEASES $ 15,800 $ 1,100 $ 1,450 $ 250 4500 INSURANCE $ 18,700 $ 30,650 $ 29,650 $ 16,500 4600 R&M VEHICLES $ 15,200 $ 30,000 $ 25,000 $ 3,000 4609 R&M BUILDING & EQUIPMENT $ 71,000 $ 33,575 $ 33,000 $ 9,000 4700 PRINTING $ 3,600 $ 200 $ - $ 125 4901 EDUCATION $ - $ 7,175 $ 7,400 $ - 4902 PUBLIC EDUCATION & FIRE PREV. $ 1,400 $ 1,800 $ 990 $ - 4905 TRAINING & MATERIALS $ 400 $ 2,200 $ 1,400 $ - 4909 MISCELLANEOUS $ 2,200 $ 500 $ 100 $ 200 5100 OFFICE SUPPLIES $ 12,900 $ 1,600 $ 400 $ 400 5200 OPERATING SUPPLY $ 9,200 $ 9,259 $ 9,100 $ 3,900 5201 FUEL AND OIL $ 4,100 $ 4,850 $ 7,400 $ 2,660 B. Jenkins Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 12 of 18 � 5202 OPERATING SUPPLIES TIRES $ 8,400 $ 5,000 $ 4,500 $ 1,500 5203 UNIFORMS/PATCHES $ 2,250 $ 4,750 $ 3,800 $ 750 5400 BOOKS, PUBLICATIONS, ETC $ - $ 2,000 $ 1,700 $ 200 TOTAL SUPPLIES AND OTHER SERVICES: $ 228,390 $ 476,229 $ 298,751 $ 889,985 GRAND TOTAL FOR DEPARTMENT $ 1,624,940 $ 1,401,796 $ 1,344,251 $ 1,145,865 3400 Fire Services Contract Cost 3401 3 Temp Firefighters estimated cost � %„K �� 4400 May need to Travel due to liquitlation of vehicle and equipment liquidation �, :,a �. � � : . - 4600 If anything needs to be done to vehicles/equipment to prepare to sell �- 4600 & 4609 Line items include all remaining vehicles and equipment. Required maintenance/repair needed to Liquidate, etc. "'' 5200 Keep Software for Emergency Reporting DEPARTMENT: PUBLIC WORKS (0541) PERSONNEL COST: 201912020 EOY 1100 EXECUTIVE SALARIES $ 79,800 $ 1200 REGULAR SALARIES $ 338,700 $ 1300 OTHER SALARIES $ - $ 1400 OVERTIME $ 9,800 $ 1510 LONGEVITY/SERVICE INCENTIVE $ 250 $ 2100 FICA $ 32,800 $ 2200 RETIREMENT $ 39,600 $ 2300 LIFE AND HEALTH INSURANCE $ 116,600 $ 2400 WORKERS COMPENSATION $ 37,800 $ 2500 UNEMPLOYMENT COST $ - $ 3100 3400 3401 4000 4100 4300 4400 4500 4600 4605 4608 4609 4901 4909 5100 5200 5201 5202 5203 5204 5205 201912020 EOY PROFESSIONAL SERVICES $ 100 OTHER CONTRACTUAL SERVICES $ 5,270 GARBAGE COLLECTION FEE $ 381,200 TRAVEL AND PER DIEM $ - COMM. & FREIGHT $ 5,800 UTILITIES $ 19,200 RENTALS & LEASES $ 3,600 INSURANCE $ 36,200 R&M VEHICLES $ 6,300 R&M PARKS $ 22,800 Demolition cosUcleanupladmin cost, etc $ - R&M BUILDING & EQUIPMENT $ 35,600 EDUCATION $ 910 MID YEAR 82,400 339,800 7,500 32,800 40,900 121,500 24,800 202012021 MID YEAR $ 2,500 � 7 14 31,750 2,000 500 700 9,000 27.000 MISCELLANEOUS $ 100 $ OFFICE SUPPLIES $ 900 $ OPERATING SUPPLY $ 9,050 $ FUEL AND OIL $ 21,300 $ OPERATING SUPPLIES TIRES $ 1,050 $ UNIFORMS $ 6,100 $ DUMPING FEES $ - $ MOSQUITO CONTROL $ - $ BOOKS, PUBLICATIONS, ETC $ 50 $ 3 AND OTHER SERVICES: 100 202012021 202112022 ESTIMATES PROPOSED 82,700 $ 84,900 343,400 $ 386,100 - $ - 7,775 $ 8,000 - $ - 32,700 $ 36,100 39,400 $ 35,800 121.000 $ 141.900 ' y ' 647,475 $ 725,500 202012021 202112022 ESTIMATES PROPOSED - $ 5,000 2,100 $ 5,000 384,565 $ 402,900 1,065 $ 1,250 10,200 $ 16,000 24,450 $ 25,000 2,420 $ 3,500 39,100 $ 41,500 6730 $ ' 7.000 � - y LJ�VVV $ 40,700 $ 47,500 $ 2,200 $ 2,500 $ - $ 250 $ 500 $ 500 $ 9,000 $ 9,000 $ 23,900 $ 39,125 $ 1,500 $ 2,000 $ 5,350 $ 6,000 $ 450 $ 1,000 $ 6,000 $ 6,000 $ - $ 100 $579,230 $668,625 $1.226.705 $1.394.125 1200 Addition on Maintenance Operator; move operator to Lead Operator FICA, Ret, Insurance EC reflects increase in adding person and promotion �� "" "� ' B. Jenkins Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 13 of 18 � 4100 4605 4608 4609 5201 Includes fiber service and additional cell phone reimbursement for PW employees Includes one (1 replacement Chickee ($6500) and replacement large flags ($2500) Demolition cost for derilict properties, incl admin cost, liens, etc (not legal cost) General increase due to large increase in material costs $10,000 for water infiltration issue and repair at Chamber Building FY21-22 Estimate Gallons Unleaded 6,750 �'w �' � �Off Road Diesel � ` 3,000 ' , , , ,a � � On Road Diesel � � � 1,000 �'�;''. � Public Facilitv Fund (Transportation) FIY BEGINNING FUND BALANCE ' ` tr . �, °�� p' � w . ; y �� ;� �'_'�: y"a � '�" `fi' - � �� = :,,;; - �*� � x�� r a� .�; i � .� �. 201912020 2020/2021 2019/2020 2021/2022 EOY MID YEAR ESTIMATES PROPOSED 1,107 REVENUES $ $ 301-313.4100 LOCAL OPTION GAS TAX 343,000 321,575 $ 345,120 $ 347,800 $ $ 301-313.4200 LOCAL ALTER, FUEL USER FEE 209,000 186,452 $ 211,800 $ 212,300 $ $ 301-335.1220 SRS EIGHT CENT MOTOR FUEL 63,400 59,890 $ 62,340 $ 60,500 $ $ 301-312.3000 NINTHCENTFUELTAX 62,000 56,423 $ 61,200 $ 61,050 $ $ 301-335.4100 MOTOR FUEL TAX REBATE 1,260 1,200 $ 1,200 $ 1,200 $ $ 301-361.1000 SCOP Fundin - 532,488 $ 162,455 $ 334,951 $ $ 301-361.1000 INTEREST EARNINGS 7,600 6,000 $ 900 $ 900 301-369.1000 MISCELLANEOUS AMERICAN RESCUE PLAN � 1,200,000 $ TOTAL REVENUES 686,260 1,164,028 $ 845,015 $ 2,218,707 EXPENDITURES $ $ 301-549.3100 PUBLIC FAC.-PROFESSIONAL SER. 750 20,000 $ 20,000 $ 100,000 $ $ 301-549-3400 PUBLIC FAC. CONTRACTUAL SERVICES 62,900 90,000 $ 74,400 $ 90,000 $ $ 301-549�3300 PUBLIC FAC. UTILITIES 58,600 61,500 $ 61,200 $ 65,000 $ $ 301-54911609 REPAIR & MAINTENANCE 30,400 41,500 $ 10,500 $ 86,500 $ $ 301-549-4909 MISC-PARK HOLIDAY LIGHTS 4,800 10,000 $ 4,900 $ 1,000 $ $ 301-549-5300 PUBLIC FAC. ROAD & MATERIALS 61,500 57,500 $ 67,700 $ 80,000 $ $ 301-549-6300 PUBLIC FAC. IMPROVEMENTS 95,700 90,000 $ 90,000 $1,100,000 $ $ 301-549-6301 SCOP IMPROVEMENTS - 532,488 $ 185,000 $ 334,951 $ $ 301-549.6302 PUBLIC FAC. BEAUTIFICATION - 5,000 $ - $ 5,000 $ $ 301-549.6400 PUBLIC FAC. MACHINERY & EQUIP 64,400 2,500 $ 4,200 $ 160,750 $ $ TOTAL EXPENSES 379,050 910,488 $ 517,900 $ 2,023,201 $ $ Transferto General Fund 350,000 350,000 $ 350,000 $ 350,000 $ $ FIY ENDING FUND BALANCE 978,317 748,347 $ 923,970 $ 769,4T0 202012021 PROPOSED 3100 Eng/Prof Services - SE 5th Ave Scop �, � Eng'P of SE:rvices -Storm �Nater M�ippin�� Eng/Prof Services -Other 3400 Grounds MainUStreet Sweeping �: $ 25,000 $ $ $ 30,000 � 45.00!i $ I4609 Sidewalk Repair and ADA ramp Installation 50,000 65,000 $ I�, t�a �' �u��. Roadway Striping " 20,000 $ $ Re lacement small ROW e ui ment 1,500 1,500 $ $ 5300 Sign Repair/Replacement 20,000 20,000 B. Jenkins Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 14 of 18 �$V. � �'1 � � �� Traffic Signal Equip Upgratles �h � :�� `r ., � � ROW Drainage �! k b � 4- ;` ; R&M Bridges & Culverts �� . �. `"'" �" Storm Water Infiltration repair _ Storm Water Ditch Maint Adju, 6300 Asphalt antl Roadway Reconst '� x�� - Sidewalk Program Str�rrn W�atcr Ini�iltration re��ir pipe li��,inc� �� 6301 SCOP SE 5th Avenue 6302 New/Replace Trash cans, Parks and S Park St 6400 Inverter Generators �� Trailer Moun� VaclJe:t syslei7i sloriY� . �"'°' � tlrain cleaner � � � . .� � b �T� � ' Inkjet plan plotter � r " " Replacement Diesel Pump ��= �S Arm Tractor :�. ,.. CAPITAL PROJECTS IMPROVEMENTS FIY BEGINNING FUND BALANCE REVENUES 304- 383.0000 304- 364.1000 DISPOSITION OF FIXED ASSETS 304- 361.1000 INTEREST EARNINGS 304- 369.1000 MISCELLANEOUS TOTAL REVENUES � � ' � ` `� 7,500 10,000 $ $ 10,000 10,000 W W 10,000 10,000 $ $ 10,000 20,000 $ $ 10,000 10,000 $ $ 120,000 100,000 $ 15,000 $ - 1y,000;0U0 $ $ 177,537 334,951 $ 5,000 � $ 3,250 �� 140,000 $ - $ 17,500 $ - $ 160,750 201812019 2020/2021 2020f2021 202112022 EOY MID YEAR ESTIMATES PROPOSED $ 4,800,600 $ 3,190.195 $ 4.633.600 S 3.685.061 - � - 700 $ 6,000 - $ - - $ 550 700 $ 6,551 121,000 121,00( EXPENDITURES 304-549- 3100 Professional Services $ - $ 94,000 $ 94,000 $ - 304-512- 3100 Professional Services $ 9,500 $ 3,500 $ 3,500 $ - 304-511- 6400 ADMINISTRATION CAPITAL $ 6,900 $ - $ - $ - 304-512- 6400 ADMINISTRATION CAPITAL $ 600 $ - $ - $ - 304-513- 6400 FINANCE CAPITAL $ 120,400 $ 3,600 $ 3,200 $ 2,500 304-519- 6400 GENERAL SERVICES CAPITAL $ 39,900 $ 6,100 $ 5,800 $ 47,500 304-521- 6400 LAW ENFORCEMENT CAPITAL $ 165,500 $ 114,600 $ 84,200 $ 144,300 304-522- 6400 FIRE PROTECTION CAPITAL $ 41,200 $ 16,700 $ - $ - 304- 536.6400 SEWERIWASTEWATER $ - $ - $ _ 304-541- 6400 PUBLIC WORKS CAPITAL $ - $ - $ - $ - 304-549- 6400 Other Ca ital Pub Safe , Trans . $ 41,800 $ - $ 15,000 304-549- 6401 PARKS CAPITAL IMPROVEMENT $ - $ 36,000 $ 34,500 $ 55,000 304-549- 6402 MEDIAN REPLACEMENT & ROW $ 172,500 $ 14,000 $ 5,000 $ 1,000 304- 549.6403 TREE PROGRAM $ 9,200 $ 15,500 $ 5,000 $ 15,000 304- 584.6400 FUTURE CAPITAL PROJECTS $ 15,000 $ - $ - 304-2512- 6400 CLERK CAPITAL $ 5,050 $ - $ - $ - TOTAL EXPENDITURES $ 627,550 $ 304,000 $ 235,200 $ 280,300 � ��A, ts. JenKins I1anclwritten Mlnutes, 8-17-20Z1 Regular Meeting & Budget Workshop No. 2, Page 15 of 18 ER REVENUES AND TRANSFER IN Other Grants - Transfer In TOTAL TRANSFER OUT TO OthE TO GENERALFUND TOTALTRANSFER OUT ASSIGNED FUND BALANCE TOTALASSIGNED FUND BALANCE FIY ENDING FUND BALANCE ' `�� ,� �`. r 541-3100 * ; y L 512-3100 � 512-3100 Admin 513-6400 513-6400 519-6400 519•6400 521-6400 Finance Finance I General Services General Services Police 521-6400 541-6400 549-6403 549-6403 541-6401 541-6401 541-6402 B. Jenki Police - Public Works Public Works Public Works Public Works Parks Parks Median Rep ns Handwritten Minut $ - - $ - - $ - 467,898 $1,780,715 467,898 $ 1,780,715 - $ - 770.852 $1.112.030 Capital Projects Improvements Specific Projected cost/estimates 953,134 953.134 ,�� : �a� . : �. � � t�: :�k. . � �- Professional Services - (Landscape Designer) $ - Subtotal $ . ' Professional Services (Appraisal for Industrial Lots) $ - Admin Subtotal $ _ . _ _ _ _ Replacement Computers,credit card machine ;$ 2,500 _ __ _ _ Fin Subtotal � $ 2,500 �_ - �- � _ ,� �-- � � � �i;: k , .s � a� � � � � Patio Awing replace both rear porches; railings & ADA ramp $ 35,000 Interior poor replacement-Admin & Council $ 7,500 City Hall Landscaping $ 5,000 ,� GS Subtotal $ 47,500 ...�4.. _..� . � . i 1 - Radar ' $ 2,400 Computers and related equipment '$ 13,000 1 - Tasers $ 1,550 4- Replacement cars incl equipment I$ 120,000 Harris Radio Displays (2) �'i $ 1,500 Power DMS Policy/Training Management System I$ 5,850 j� _ PD Subtotal $ 144,300 Pubic VVorks Asset/Workarder M�nagement Scaftw�re $ 15;000' PW Subtotal $ 15,000 Tree Program - _ I $ 15,000 PW Trees Subtotal j$ 15,000 _ _ __ __ _ _ _ - _ � - Centennial Park ; _ _ __ _ __ _ Bank Stabilization (sod/rip-rap) � $ 5,000 Flagler Park Impr-concrete pads, etc �$ 50,000 Parks Subtotal j $ 55,000 � Median Replacement/Right of Way/Parks ;$ 10,000 �s, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 16 of 18 541-6402 2512- 6400 2512- 6400 Med Replacement Clerk Clerk Other Grants RECAPITULATION • REVENUE & EXPENSES 260 201912020 2020/2021 2020f2021 EOY MID YEAR ESTIMATE FIY BEGINNING FUND BALANCE REVENUES 302-331.3903 302-331-3904 302-331.3905 302-361.1000 302381.0000 302-381.0000 Med Repl Subtotal �$ 10,000 I ..� I . . _ ��:� r � � _ , �� . �� -- �� ; Cierk Subtotal $ TMDL Grant Stormwater Drainage Grant Section 319 Grant Interest Earnings TRANSFER IN -CAPITAL ASSIGNED FUNDS TRANSFER IN -CAPITAL FUND RESERVES TOTAL REVENUES 1 300 �n - $ - EXPENDITURES 302-2552.3100 PROFESSIONAL SERVICES $ - 302-2552.3200 ADMINISTRATIVE SERVICES $ - 302-2552.4609 TEMPORARY RELOCATION $ - 302-2552.4609 HOUSING REHAB DEMO/REPL/RELOC $ - 302-2552.4909 MISCELLANEOUS $ - 302-2000-4909 MISCELLANEOUS - BANKING EXP 302-2752.3100 PROFESSIONAL SERVICES $ 5,905 $ 35,000 $ 45,000 302-2752.3200 ADMINISTRATIVE SERVICES $ 5,000 $ 13,500 $ 13,500 302-2752.4909 MISCELLANEOUS $ 100 $ 1,500 $ 1,500 302-2752.4609 STREET IMPROVEMENTSIADDITIONS $ - 302-2752.6300 INFRASTRUCTURE IMPROVEMENTS $ - $ - $ - 302-2752-6400 Park and Canal Im rovements $ 389,924 $ 370,000 $ 370,000 TOTAL EXPENSES $ 400,929 $ 420,000 $ 430,000 Return General Fund Loan $ - $ - FIY ENDING FUND BALANCE $ 7,646 $ 140,000 $ 130,000 DUE TO GENERAL FUND $ 150,000 , , Grant project related to: ' � `� "�� `�� "�; Taylor Creek SE 4th Street � " �� `* �°�� '� � " ��, � � � "�, �" Appropriations Grant RECAPITULATION - REVENUE & EXPENSES FIY BEGINNING FUND BALANCE REVENUES 307334.3900 A ro riation Funds 307-361.1000 Interest Earnin s 307-381.0000 TRANSFER IN -CAPITAL FUND RESERVES TOTAL REVENUES 2018/2019 202012021 202012021 202112022 EOY Mid Year Estimates PROPOSED 6 1,000 $ 593 $ 593 $ - - $ 209,000 $ 184,814 $ - - $ - $ - $ - - $ - $ - $ - _ a�n4 nnn � 1Rd R1d a _ B. Jenkins Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 17 of 18 � 307-559.3102 307-559.4909 307-559.6300 PROFESSIONAL SERVICES-Engineering Services PROFESSIONAL SERVICES-Grant Admin ADMINISTRATIVE SERVICES STREET IMPROVEMENTS/ADDITIONS 593 $ - 814 $ FIY ENDING FUND BALANCE $ - $ 593 $ - $ - DUE TO GENERAL FUND LAW ENFORCEMENT SPECIAL FUND RECAPITULATION - REVENUE 8� EXPENSES FIY BEGINNING FUND BALANCE REVENUES 601-351.2000 601-354.1000 601-361.1000 601-369-1000 EXPENDITURES 601-529.4909 601-529.5200 601-549.6300 601-549.6400 CONFISCATED PROPERTY FINES LOCAL ORD. VIOL. INTEREST EARNINGS $ 201812019 202012027 EOY Mid Year $ $ 1,200 9,920 $ $ ?.100 1.000 _� - $ - $ - $ - 202012021 I 2021 $ 1,600 $ $ $ AL REVENUE 3.700 1,000 100 LAW ENF. SPECIAL MISC. LAW ENF. SPECIAL EDUCATIONAL $ MAT. - LAW ENF. SPECIAL LAW ENF. SPECIAL MACH & EQUIP $ $ 800 1 $ � � 0 � TOTAL EXPENDITURES I 800 � 6 500 � 800 � 11 500 � $ $ $ $ F/Y ENDING BALANCES 4,100 4,420 15,290 5,100 XI. ADJOURN WORKSHOP AND RECONVENE IN REGULAR SESSION time: 642 A. Unfinished items or issues discussed during the budget workshop to be addressed. MC-can we earmark the tree budget for flagler park 5? Landscaping in Flagler Park 5? DW-I guess we can, it's budgeted for trees, so it will have to be trees. GR-if I may, one of the other things we are looking at is like to improve landscapes, stub outs that are along park street. Right vegetation and be consistent all the way down. Goals to use some of that money. MC-if we're going to change it instead of buying trees to landscape. IR-$15k in tree program, additional $10k in median landscape replacement. MC-just saying trying so hard to get the park done, DW-wait until they come back to us with budget. DA-one caveat, tree assessment city hall has two trees that are in pretty bad shape. XII. There being no further items on the agenda, Mayor Watford adjourned the meeting at 645 P.M. B. Jenkins Handwritten Minutes, 8-17-2021 Regular Meeting & Budget Workshop No. 2, Page 18 of 18