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2021-05-24 Handwritten MinutesCITY OF OKEECHOBEE FLAGLER PARK DESIGN REVIEW ADVISORY COMMITTEE MAY 24, 2021, REGULAR MEETING HANDWRITTEN MINUTES BY BOBBIE .1ENKINS I. CALL TO ORDER Chairperson Chartier called the Flagler Park Design Review Advisory Committee meeting to on Monday, May 24, 2021, at 3:06_ P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida. II. ATTENDANCE Chairperson Robbie Chartier Vice-Chairperson Bert Culbreth Regular Member Susanne Clemons Regular Member Regina Hamrick Regular Member Kathy Scott Regular Member Jennifer Tewksbury Regular Member Denise Whitehead Alternate Member Gregg Maynard Alternate Member Bob Burdge PRESENT ABSENT _x_ _x_ 3:13 _x_ _x_ _x_ _x_ _x_ _x_ ( _x_ Quorum has been established by attendance. City Administrator Marcos MontesDeOca _x Deputy City Clerk Bobbie Jenkins _x_ Executive Assistant Robin Brock x Administrative Secretary Jacob Smith _x Chairperson Chartier moved Alternate Board Member Burdge position. to voting Chairperson Chartier , Vice-Chairperson Culbreth , Members Clemons-Absent, Hamrick , Scott , Tewksbury Whitehead-Absent. Motion Carried/Denied. � AGENDA AND PUBLIC COMMENTS A. Motion to adopt agenda. MOTION: KS SECOND: RH Chairperson Chartier , Vice-Chairperson Culbreth , Members Clemons-Absent, Hamrick , Scott , Tewksbury Whitehead-Absent, Burdge . Motion Carried/Denied. B. Public participation for items not on the agenda requires a comment form. B. Jenkins Handwritten Minutes, May 24, 2021, Page 1 of 9 Mrs. Courtney Moyett with QuitDoc Foundation presented and distributed information regarding tobacco-free areas in the parks. I did not anticipate this much of a meeting. I pictured a table of people. I did not come with my 3 minute speech but thanks for getting me in last minute. notice. I am the manager of the tobacco free partnership of Okeechobee county. One of the things that I was speaking to the City about is an ongoing about tobacco free parks. MDO supported my initiative but just a matter of all moving parts. Met again last week and recommended I come to you guys. I do have some handouts. [info distributed]. Want to give you enough info to make an inform decision. Working diligently on making the parks a more beautiful area. Piggyback on initiative, why don't we clean up the tobacco litter. Having a tobacco free park, pretty common thing, outside enjoying clean air, shouldn't be subjected to second hand smoke. The litter is the biggest problem. Poses environmental concerns, even though they have street cleaning equipment, doesn't have appropriate screens to pickup cigarette butts. Was required to do a project last year that was focused on tobacco litter. City fared better than the County. However, its 2021 and its not something that needs to be there anymore. Provide you with examples. One thing that prohibits tobacco free parks, preemption clause went in 2005, outdated speaks more to beaches rather than parks. This map is from 2018 report 34 counties that have adopted tobacco free parks and beaches, 5 have adopted resolutions. This is DOH most recent information. Preemption is not a big deal, one person challenged about tobacco free beaches in Sarasota county. Siesta Key was voted #1 beach. Sum it up, consider a tobacco free parks initiative. Resolution, ordinance, or a law. Recommend a resolution. A lot of people don't want to use code enforcement or law enforcement to enforce the policy. About 83% of public health issues is taken care of by signage. Examples provided in packet distributed. 95% of people do not know law. Different ways counties and towns can get by preemption laws. This needs to be done in Okeechobee County. RC-any committee member have comments JT-thank you, I would hope that any signage could go thru the plan for cohesiveness. Make a motion to move forward RC-make a recommendation to city for tobacco free parks. Bring back on the next agenda BC-enforcement CM-83% of signage enforces, write a resolution that was just a signage policy, put them up wherever you feel necessary, most appropriate spot. In most normal communities, peer to peer communication is best enforcement. That's really my idea of enforcement. That's what a lot of local communities do, not perfect but better than nothing. RC-parkland's ordinance states may, its not a shall. At least its an ordinance and its there and tobacco free. CM-ordinance is fine, but reso is a beginning step. Health and wellness. KS-this would be our recommendation to the City. I think most people don't. Don't we do it at the County Parks. RC-its meh CM-it usually works itself out. Consensus of the committee to bring it back for a vote for recommendation to the Council. IV. MINUTES A. Approve the March 29, 2021 minutes. MOTION: JT SECOND: KS B. Jenkins Handwritten Minutes, May 24, 2021, Page 2 of 9 Chairperson Chartier , Vice-Chairperson Culbreth , Members Clemons-Absent, Hamrick , Scott , Tewksbury Whitehead-Absent, Burdge . Motion Carried/Denied. V. NEW BUSINESS A. Discuss the conceptual plan of the Cattle Drive Sculpture Park presented by Landscape Architect Tammy Cook-Weedon with Calvin, Giordano & Associates. [a copy of the presentation will be emailed to me] Tammy-it says I'll be presenting but Gianno Feoli and Dominic Mack will be presenting. GF-super excited to share the ideas we have for the parks. 115 slides to share with you.go thru them quickly. I also teach and very habitual for speaking 4 to 5 hours straight. 4 main points to speak on, Who are we, scope of work and schedule, progress :cattleman's square, progress visioning master plan. Focus on cattleman's square. WE are a full firm multi-disciplinary firm. Our crews have been in town already. Full team of staff that's working on this project and dedicated to making this a spectacular park. The collection of linear park spaces is so unique that needs investment. Well versed in creating a great public space. True to your identity and true to the character of this location. Scop of Work: two main tasks, vision master plan for the park system and the frontage of the commercial establishments, synergy of all that to make that work, economic drivres that are far removed from traffic. Detailed site design for full construction of cattlemens square. Survey crews have been out there. Generally conceptual plans are done sort of on a trace of an area, very loose, but because of the schedule done specific as possible. Completed tree evaluation process, now reviewing so we can start to identify issues. Last time tammy was here, shared process diagram, we are consolidating conceptual and schematic into one, once get feedback, fine tune different components. Survey 85% field work completed, office cad drafting done, once that's done, we will start working on the master plan in earnest. Focus today on cattlemens square. On-going working coordination: review of original artist rendition, coordination with arts & culture alliance the and the city of oekechobee, coordination with artist through the arts and culture alliance, coordination about donor elements. Level of detail is so critical and rich. We did have a meeting at OKMS facility earlier this month. Park consists of 10 sculptures, materiality selections: patina, stone and plaques for donor markers, review of artist progress, goal of completion of sculpture delivery last quarter of 2021, installation near 2021. Talked a lot about ADA compliance, vegetation, wanted to have a panoramic view of everything. Critical thing for us that was interesting is the sculpture of the cowboy standing up against the fence, want to capture that and make truly essence of overall parks. Funding and fundraising components for markers and bricks. Make sure bricks are located centrally and felt cohesively with the overall park. The consensus from the last meeting with OKMS was to have individuals walk around the sculpture not through the sculpture. Want the walkway lifted. We've gotten tons of information regarding donors and components, info on installation of them, sculptures set on a 6" tall plate anchored on a slab, where ethe sculptures are has to have a hardscape material. Artist gave feedback of placement. Red rectangle was a desire for ranch fencing facing WS Park Street for entrance. Most critically able to coordinate with artist for site line of the cowboy standing at the fence. That's the hinge point for the entire movement of the sculpture pieces location. I'm going to tell you how we came about from what I'm going to show you. Wonderful learning process: County is #1 in state in cattle producing. We looked at how nature is portrayed in different circumstances, generally trying to portray history uses dioramas. See large screen TV's, that kind of experience was remote and disconnected. We don't want to do that, it separates individual from the thing that establishes the nature of the activity. Really want to put the people in the site and give them an opportunity to capture the essence of the B. Jenkins Handwritten Minutes, May 24, 2021, Page 3 of 9 overall experience. Looked at how artist represent cattle. Landscape, cowboy, and cattle. This idea of the solitude of the cowboy moving through the day to day passage of the cattle. Interesting quiet powerful experience. Relationship between the cattleman and his dog. Then we looked at the natural landscape, not Disney or palm beach but truly about Okeechobee and the quality of landscape here. Tons of research with regards to the natural landscapes that occur here. Stark, long horizontal line, punctured with vertical moments, with mostly sable palms. As we started to understand how all these pieces come together, appreciate the quality images provided. Never a static moment, landscape and movement is horizontal. Now jumping into site. One of several different parcels, commercial on one side, mostly grassy areas and a lot of heavy traffic along North Park Street. Desire for us is to use that and always make some kind of activity. Doing this ahead of the master plan process, make sure continuity and connectivity with all parks. Blocks have really wide right of ways, under utilized space, minimized to make the connectivity of the parks easier, more attractive and inviting. One of the things lost was the immersive component. Sculptures are a little closer together. The walkways lead your eyes to things you don' want to see when you're visiting the park. The site has no sense of spatial definition. If you look at the renderings it creates a square of trees, to capture and close the space so that they feel like rooms. We looked at the issues of accessibility at the intersections and its truly problematic. No crosswalks, difficult with people with ADA can move through. Need to recognize these issues, pre-anticipate what it is that we are doing. Tons of utilities that we have to deal with, because we sort of jump started the survey of that, we have tangible data to address all those different components early on. Connectivity to the commercial frontage is disconnected right now. Full parking on both sides creates a wall. Recognize that there is a parking component for us, making small gestures to create the necessary linkages. Part of that is the view from across the park. Monoculture of oak trees, crown raise them, get the shade, and the establishments will still be visible. Will tell you we have great renderings to show you of the park, need to go back and recreate the trees but the intent is this. Design objectives: express authenticity in design, capture the essence of the sculptor's story, capture the movement of the herding experience, create an immersive experience, address all the existing conditio'ns: opportunities & constraints, provide viewing area, ADA access and connectivity, various seating opportunities, locations for picnic tables, donor paver area, locations for naming markers, educational signage opportunity, clearly-marked main entrance. Coordinate with the artist. Overlayed the figurine on the map and started working on positioning. What we considered was if we rotate it a little more, you kind of understood what the cowboy was thinking, put the viewer in a sequence of the cowboy being the center focus. Potentially swapping location of bull with the cow, so we can start to create a synergy between the view, the bull, the head of the heard, and the cowboy on the horse. Triangulation is everything. Sonny (leaning against fence, Pete on horse). We designed the location of where sonny is going to be located so when the artist comes, there' flexibility. That relationship we think captures that moment in time. We wanted to bring in the overall horizontal experience of the landscape with the grassiness of the fields. Came up with sketches. How do you look thru the park, how do you approach it as a driver to make them want to come in, those ideas became really critical so we can generate an overall design that encapsulated and hug the entire design. One of the things we recognized first and foremost is the access to the park is the corners because of ADA,currently oak trees planted at every corner, work yourself around the oak tree to have the access from the parks. Unfortunately in this square, those are the largest oaks and we'd have to tear up sidewalks and roadways to relocate them. What we are doing is gesture ideas of bulb outs. Its on 5t", they B. Jenkins Handwritten Minutes, May 24, 2021, Page 4 of 9 have a stop sign. It's so inset from the travel lane. Need to push the edge to define the travels to have better safety. Looked at the main entrance. What we wanted to do is create a light entrance experience. Generally when you do a ranch, every reference we found has the name on top. Because of codes, we are locating the name lower. As your walking along Park Street, feels open and welcoming. The square name is on a boulder on locally quarried rock, lighting it. Make it contemporary, and manifest the horizontal mentality of keeping eyes low. As soon as you walk in is the donor paver area. Shouldn't have to search for it, money people worked hard for and dedicating their name to the park. We came up with a pavement design that could accommodate them all and make easy Fit 313 (4x8) pavers, sold 43; Fit 88 (8x8) pavers, 12 sold; As you walk in, we played a hierarchy trick, kept Sonny on the fence in the center, anchors the whole component. You get the framing of sonny looking at bull and cowboy. You get a 360 panoramic view. For seating we have these large boulders that we are thinking would be indicative of the natural character. Can be slab cut, 18" tall, so that it becomes a place to sit or stand. Give children opportunity to understand sonny's site line. Billboards, static component with historical narrative (need guidance on it). Instead of having a front and back, read all sides of it. Want to float this idea around you. Then we have the display of the sculpture area. Part of what we wanted to do is make it part of viewing environment, but create it when you're in the grassy area, creating ribbons of grass, emphasize horizontal movement across the field. Scale of flagstone, 2x2, saw cut or concrete is too industrial and doesn't speak to the randomness of how cows walk. 3 picnic benches in the park. Having picked the style of benches yet. 6 different locations for people to sit. Donor pavers are going to be concrete, so the concrete we are using is heavy salt finished concrete mimics pixelization. The bronze color of the sculptures and the arch could be quartz and steel so it can have warm earthy feel to it. We don't want to make the landscape too fussy, focus on the sculpture and experience. Next steps for us: input info from slide here. Once we get feedback today, jump into lighting design, create a different night time experience so people have a desire to come at night. Work on markers and finalize planting design. Part of the master plan process, RH-mentioned about the sidewalks, taken out of middle; how do you plan to accommodate wheelchairs. GF-all walkways around sculptures are concrete Visioning Master Plan-generally our process is once survey and analysis is complete, generate a design brief, we would run the objectives by you and get your buy-in, then marching orders. Importance of master plan is e very great place has iconic public spaces and parks, the flagler parks an opportunity to create a necklace of destinations, capitalize on its uniqueness, potential to serve as an economic driver for the appeal to locals and visitors, family and business friendly, a variety of activities, uses and destinations. Cattlemen's square is regional beacon, visitors are as much a critical component as the locals, when we have that conversation, we will talk about events. Example: we are working on the most preeminent park in Miami beach, food and wine festival, arts festival. How do you hide electrical, security, etc. Really spent a lot of time on the vision that was adopted. For us the things that stood out the most, each one is themed, very rich component but unintended consequence is it becomes a fragmented experience. One cohesive canvas to build continuity in the design. Ease of flow is going to be a struggle, last thing you want is to filter through parking to get to commercial establishments. We will be bringing all these issues to you. Continuity of park to park. Concrete maintenance pads on center of blocks. Challenging B. Jenkins Handwritten Minutes, May 24, 2021, Page 5 of 9 things is that gives a message that its an appropriate crosswalk. Issue of seamlessness we want to create. Drainage and infrastructure: still need to figure out what the drainage is. Opportunities to minimize some of the pitch. When we start talking about streetscape design, we can address drainage issues. Splitting electrical racks and circuits from street lights and park lights. Puncture spaces with light to provide illumination to where its going to be most essential. We are going to start making traffic engineering accommodations. It should be a pedestrian friendly environment. Make safer crossing opportunities at each intersection. On the western end of the commercial strip closest to city hall, make sure pitches are ADA accessible, if not, private property owner must provide access adequately or the city fixes the road. The edges on the southside are seamless, edge of the north side feel inviting. In terms of furnishings, they are mismatched. Create a furnishing package that is cohesive to create a unified character. Landscape is going to change from park to park. Predominant canopy is the live oak. If I take off design hat and put on urban forester hat, one tree with live oak disease you lose all of your canopy. Took inventory on existing parks. The one thing I found interesting and moving, this was done by the children. Generational investment in the butterfly garden. Settler's square central flag cannot move. Create a central arrangement to work around so we don't end up with the predictable circle. Our biggest challenge is going o be Veteran's square. Particularly there are so many characters and identity, incredibly sensitive and revamp the memorial its self. There's optical lighting peeling out, tripping hazard, cracked concrete, different dedicated components that are positioned but want to build cohesiveness in the area. That is the front door experience to the town. Clean modern feel of the veteran's memorial with the ramp and stars, we're going to have to work a little bit with architectural theming. Our scope area for the master plan is all the linear parks including city hall and the parking lot to SW 7th including WS Park Street. We think doing that alone and not also looking at the connectivity of the areas immediately to the south of that would be a mistake. Area to the south is important component of the parks. Next steps for the master plan: finalize survey (2"a week or 3rd week of June), commence visioning master plan process; one unified plan, parks conceptual design, streetscape design & beautification, strategies of cohesiveness, connectivity and safety, strategies for branding, strategies for sustainability, strategies to support and catalyze the business. KS-aerial of cattlemens: the walkways to the east and west, wide walkways that will have picnic areas GF-yes, purposely opening them up to create a wider perspective to commercial edge. KS-are there any walkways around the sculptures? GF-no, donors wanted circle with sculptures in middle KS-history plaques are going to be read on the grass. Me going to a park or hotel, you say people can go on the grass, GF-conceptually, not having walkways, you have to make the choice to immerse yourself in the art. Compelling move Tammy-ranchers liked the idea of having sculptures in grass KS-flagstone. GF-toying with ideas of not grouting them, dilutes the moment of the hardscape. KS-authenticity, to me flagstone would not be something authentic. Look at brochures of sculptures. Soil cement with hoof prints. GF-we can control the size of flagstone JT-think because it's a digital rendering, make more natural than that. Hard to show on this B. Jenkins Handwritten Minutes, May 24, 2021, Page 6 of 9 RH-I lived on a ranch, no flagstone or concrete, just grass and dirt. KS-concrete that looks like grass with hoof prints. GF-concrete can be mixed with soil and put impressions into the concrete. Do it very easily is swapping out the material. We have to have a hardscape because of the steel support being exposed. It will rot. We have to have hardscape. We can do stabilized soil/dirt. Compact the dirt, spray a powder, wet it, additional layer of soil, feels like your walking on RC-continuity and cohesiveness, flagstone work through all parks, concrete don't think we're thinking all the way through. GF-whatever material choices we make here are going to set the stage for all parks. KS-just under the cows . RH-not going to be a Seminole park, you bet that's going to be dirt. KS-under the cows doesn't have to have flagstone BC-like the grass, handicap accessibility issues not having pads by the cattle. GF-there could be. If we are going to put donor markers right next to the sculptures with the intent of being read, then we will have to put walkways to them. KS-theres no way to move some of the walkways closer. GF-don't want to increase the amount of impervious that affects drainage. RC-somewhat see the cattle on south side of park, but north side is further from the sculptures. BC-intention of having markers placed by sculptures with brand? MB-couldn't hear her RH-where are the donor bricks going to be. KS-theres also going to be bricks and plaques with those who sponsor a sculpture. GF-if we are putting those right next to the sculptures, we have to have a walkway. BC-can you have a place with everything that's not right next to sculpture. GF-it will be confusing. Plus we're going to have to figure JT-could you get away with ADA with putting turf. GF-when you put it right next to grass, it looks plastic. JT-the way you have rearrange the cattle a little bit, is that authentic to the donors GF-everything here has been accepted by the donors, with the exception of the swap of bull and cow. RC-where are the billboards going to be? KS-educational kiosk BC-so the kiosk will be educational to that specific park? Continuity to all other parks. GF-can't make that decision until we get into the design package. KS-all the green space on the North side, that's all grass?? GF-all shrub planting, in the future if you need to grow, it could naturally go into that area. Also don't want to get too close to the roadway. So corralling that experience and having it face inward. KS-kind of the walkway design entrances from the east and west, considering continuity portion of the rest of the parks. GF-don't want to stack the design from park to park. Think about the flow of people, sort of move them from park to park easily. BC-landscaping, will the landscaping bordering 70 provide safety? GF-subtle moves the create pique of interest. You need 300 linear feet of vegetation to provide sound buffer. KS-don't want to block their view GF-here's what happens, street scapes the more obstacles you put between the establishments and viewing planes, establishments want larger signs, adopting sign ordinance for the corridor B. Jenkins Handwritten Minutes, May 24, 2021, Page 7 of 9 BB-angle parking currently in design, find that acceptable? Parked their for the first time, hard to get out. Find that angle parking to be very dangerous. GF-have to deal with that's why we expanded the focus area. Parking is essential for the survival of economic businesses. Other areas for long-term parking versus short term parking. Whenever there's a F250 or bigger parked there, the tail of the bed sticks out into the travel lane, it's a major accident waiting to happen. Park space should be more important then accommodate parking. JT-I think we have the perception of limited parking, but in reality we have a lot of parking. I walked 4 blocks in another town to get where I want. GF-Patrons want to get straight to the business, and get out. Walking is part of the overall experience. KS-major portion of parking issues is festivals and parades. RH left the meeting at 4:49 PM BC-explain large right of way GF-continuity of pedestrian movement, you want to shorten the edges so it doesn't BC-proposed to enlarge the parks GF-yes, it will slow the cars down as they're moving between the parks. In Miami beach as you walk from block to block, the landscape gets really dense. JT-not the most pedestrian friendly community JT-how do you bridge city hall park with the other parks GF-we have tons of ideas. Solutions that could include everything from raising the road, critical component is having to deal the FDOT. JT-these businesses are left out because access is difficult. GF-441 is going to be quite possibly the one seamlessness that we're not going to be able to achieve. Have to do much more innovative solutions for that, perceptive RC-make City Hall, Park and PD one plaza. BB-question about two way traffic between parks on avenues, talk about one way them, expand the parks themselves, just one way them and be able to use the other part for the parks. GF_100% on table, when you change the street from two-way to one-way, we don't have the data in our scope for traffic engineering, certainly make suggestions. We don't think the approach to the master plan is to give you a single solution, but multiple ones. Provides flexibility. BC-recommending speed bumps GF-traffic engineering things RC-all the utilities, so in this park I don't see poles for lighting. We didn't get into lighting for this park. GF_we haven't designed it yet. Wanted to make sure you were ok with what we're doing to start the design of that. RC-want to be sure they're hidden. Pasture scene on it that blends in and make sense, blending them with the scene. GF-one of the things working against the utilities is the placement. KS-irrigation on this park GF-sod is going to be such an important material. Appreciate your indulgence RC-looks realy nice MDO-we're working on electrical now. Tasked public works to put things in cabinets. The other item is where we go from here. Doing a workshop, is that something you guys want to do before they go into the next stage. RC-we will discuss this on the next item. GF-today, community B. Jenkins Handwritten Minutes, May 24, 2021, Page 8 of 9 MDO-this one is going to be the first one. RC-for the cattle park to move on, open house environment for public input GF-we can create an art exhibit of this and we can be here to answer questions. What's great about the open house, if you set it for a 3 hour window, they can come in at their leisure. Recommend that system Design for cattlemens square No open house for cattlemen's square. GF-we need to have the conversation with you about the specifics of design. Put together a schedule with contingent upon master plan schedule MDO-is the committee ok sending a recommendation now, or finish RC-we need to finish BC-committee is in favor so far of the design process still waiting on elements JT-hard to make a recommendation without everything GF-recommend doing a full package RC_when do you have it complete Lighting and cost estimates can be done by June 21 St Ball park number. Go thru the lighting design process but doesn't include electrical engineering. B. Discuss upcoming meeting schedule. RC-add committee comments underneath new business for next agenda. VI. The meeting was adjourned at 516 P.M. B. Jenkins Handwritten Minutes, May 24, 2021, Page 9 of 9 CITY OF OKEECHOBEE FLAGLER PARK DESIGN REVIEW ADVISORY COMMITTEE MAY 24, 2021, REGULAR MEETING HANDWRITTEN MINUTES BY .lACOB SMITH I. CALL TO ORDER Chairperson Chartier called the Flagler Park Design Review Advisory Committee meeting to on Monday, May 24, 2021, at _3:05 P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200, Okeechobee, Florida. II. ATTENDANCE Chairperson Robbie Chartier Vice-Chairperson Bert Culbreth Regular Member Susanne Clemons Regular Member Regina Hamrick Regular Member Kathy Scott Regular Member Jennifer Tewksbury Regular Member Denise Whitehead Alternate Member Gregg Maynard Alternate Member Bob Burdge City Attorney John Fumero City Administrator Marcos MontesDeOca Deputy City Clerk Bobbie Jenkins Executive Assistant Robin Brock Administrative Secretary Jacob Smith PRESENT ABSENT _x_ _x_ _x_ _x_ _x_ _x_ _x_ _x_ _x_ _x_ _x_ _x_ _x_ Chairperson Chartier moved Alternate Board Member Burdge to voting position. Chairperson Chartier , Vice-Chairperson Culbreth , Members Clemons , Hamrick , Scott , Tewksbury Whitehead . Motion Carried/Denied. � AGENDA AND PUBLIC COMMENTS A. Motion to adopt agenda. MOTION: scott SECOND: hamrick Chairperson Chartier , Vice-Chairperson Culbreth , Members Clemons , Hamrick , Scott , Tewksbury Whitehead . Motion Carried/Denied. B. Public participation for items not on the agenda requires a comment form. Courtney Moyett: I did not expect a meeting so I did not come with a full on speech. Thanks for getting me in last notice. Work for QuitDoc foundation we run the tobacco quit foundation for Okeechobee. Been speaking to City about tobacco free parks initiative. A lot of moving parts. J. Smith Handwritten Minutes, May 24, 2021, Page 1 of 8 MDO recommended I come to you guys so here I am. I have some handouts for everyone. Wanted enough info to make informed decision. Goes without saying you have been working diligently on making parks a nice area. Want to piggyback on them and clean up tobacco litter. Have tobacco free park is pretty common. Don't want to be subjected to secondhand smoke in a clean air park. Playgrounds near smoking not nice to be at. Litter is a very big concern with tobacco as well. Street cleaner usually can't pick up litter as small as cig bud. Required to do project specifically on tobacco litter. City fared better than County. Provided some examples. One thing that prevents these parks is a pre-emption for beaches and government. Really applies more to beaches than parks. This is an old law. Report says 34 counties have adopted tobacco free parks and beaches in Florida. This is most recent info. Preemption is not a big deal and doesn't get sued only one has challenged it because it was made an actual law instead of a resolution. Summary consider tobacco free parks initiative, Can do Ord or law. Two of the most recent examples that are local. 1 St is a picture of actual signage in Stuart. They added except whereas preempted by state law. Provided entire code in case legal wanted to use it. Most important is on second page in red. Second example is Martin County they have a county wide ordinance enforceable by law and fines and they put tobacco free and quoted Florida littler law on bottom of their signage. Third example Parkland from 2005 shows you different way municipalities get by preemption laws. RC-any comments? JT-completely agree I would hope signage can go through cohesive with design RC-could bring before the council BC-wondering about enforcement CM-done a lot of research. Don't want to use anyone who is paid to enforce. 83% of signage enforces it. I would write a resolution signage policy and put signs wherever deem necessary and additionally peer to peer communication is best method of enforcement. That's my idea of enforcement that's what local communities do. RC- parklands says officer may issue a citation but it doesn't say must so they don't have to. CM- Baby steps hey this is an end goal KS- so this would be our recommendation for the council. Do they do this at the ball fields? RC-ish KS-sometimes it the people around that are looking at them CM-usually works itself out. Better than nothing even if 50% les RGConsensus to bring it to council IV. MINUTES A. Approve the March 29, 2021 minutes. MOTION: JT SECOND: KS Chairperson Chartier , Vice-Chairperson Culbreth , Members Clemons , Hamrick , Scott , Tewksbury Whitehead . Motion Carried/Denied. V. NEW BUSINESS A. Discuss the conceptual plan of the Cattle Drive Sculpture Park presented by Landscape Architect Tammy Cook-Weedon with Calvin, Giordano & Associates. TCW-for record I wanted to say my designers will be presenting not myself. Gianni — super excited about sharing with you the ideas for the park. I will tell you we have 115 slide to share but we will go quickly. I also teach and I will not teach for 4-5 hrs. 4 main J. Smith Handwritten Minutes, May 24, 2021, Page 2 of 8 topics really quickly. Who we are, scope schedule, deep dive into cattlemen's, update on master plan. Goal is to get consensus and move forward with cattlemen's. We are a full firm multidisciplinary you've seen our crews like worker ants spreading throughout. You've met Tammy and Dominic but we have a full team working on this to make not a great but a spectacular park. Your space is so unique it merits the right time and effort. We are well versed in public spaces. Want to make true to your character and identity. Scope of work 2 main tasks. Vision master plan for park system ensuring we look at all the different issues that make that work including visitors as well as business. Second is detailed site design for construction for the cattlemen's square. We've already had them expediting focus on cattlemen's parcel. Generally conceptual plans are done loose but we want to do specific as possible. We are now reviewing report as a design team to identify liability issues to specialty pruning. Last time Tammy shared process diagram. Because of expedited process we are combining some elements. Survey is in progress is about 85% complete. Still need CAD draftings. Once complete master plans tarts which we want to share. Cattlemen's square we've had a wonderful collaboration with Arts and Culture Alliance. Making sure nuances of the design are addressed. Would have never recognized a female cow would need an udder. I think that detail is very rich and love that. We had a meeting earlier this month. The park will consist of 10 sculptures that are bronze. Still some conversation about the materials. Once that is complete we can finalize materiality. Also markers and donors with plaques. Goal for completion of art components I las quarter 2021. A lot of concerns of accessibility and ADA. We talked about experience and predominant donors wanted a panoramic view of the whole sculpture as a whole composition wise. Critical thing for us was there was a sculpture of cowboy against a fence moment of time in his life watching a herd move by. Wanted to capture that as the essence of the park. Some fundraising elements included donor bricks an others wanted it cohesive but also centrally located in park. Consensus was to have individual walk around sculpture and not through it. Wave gotten tons of info on donor components and installation of them Sculptures on 6ft tall plat anchored to slab. Sculptures with have hardscape material. Red rectangle was main entrance centered on park facing park street signifying the entrance. Able to coordinate on sight line of the cowboy. Indulge me in design approach so you can understand. This was a wonderful learning experience. Okee is #1 county in state for cattle farming. Integral for identity of project. We looked at how is nature portrayed in different circumstances. Museums use dioramas you see these scenes you are on one side looking ai other. This was remote and disconnected we do not want to do that. That separates individual from the immersiveness of the condition. We want to put the people in the site give them the opportunity to visually separate from that and capture the essence. We looked at how artists do cattlemen. Its always landscape, cattle and lone cowboy. Representative of lot of images we see. We thought that was interesting and we wanted to capture that. Relationships between cattle and dogs and cowboys. We looked at natural landscape. We don't want Disney or palm beach we want true Okeechobee. Tons of research regards to natural landscapes here and we found it is very stark. Long horizontal lines with sabal palms. This was probably one of those most compelling images we could find. We started to understand and appreciate kind of quality these images would give us. Striking thing about this is no static moment. Landscape and movement is horizontal and that it critical for what we want to capture. We have commercial parcel on one side and mostly grassy areas. A lot of heavy traffic on northern end. Desire is for us to use the horizontal so there is always connectivity. We are doing this ahead of master plan but we want to maintain connectivity between the parks. A lot of parks have odd right of ways that could be utilized. Our J. Smith Handwritten Minutes, May 24, 2021, Page 3 of 8 impressions were the axial walkways create a perspective that leads eyes to corners which you don't want t see. While site is horizontal it has no spatial recognition. Adopted plan created square around areas so they feel like rooms. Looked at accessibility issues at intersections. Moments with no crosswalks people with ADA would have issues moving through. Need to recognize those issues so when moving forward we can preanticipate what we need to do. Tons of utilities we need to deal with. Electrical rocks, guide wires, telephone wires. We jumpstarted survey of that to design around those pieces, so they are not eyesore. Parking on both sides creates a wall. That is going to be an important component to create linkages between parks. Part of issues is visibility across parks. You have a monoculture of oak trees which is good. If you raise them you can still see signage from businesses. Picture on right shows example. We have renderings to show you but the intent is this. We want to use local landscape materials and locally imported materials and materials true to character and identity. We want to make homage in a respectful way. Capture the movement we talked about and create immersive experience and hit series of program elements. LEFT ROOM RH What were suggesting is have chat with artist and swap location of bull with cow behind bull and create synergy between viewer the bull head of herd and the cowboy on horse. In art and sculpture triangulation is everything. We did not think the narrative of Sonny looking at a bull or cow alone made sense. We designed location of where sonny is located so that it can work either way. We wanted to then bring in horizontal nature of fields. This accentuates tension between lone cowboy with herd and the lone cowboy viewing the experience. From Sonny's perspective this is what you would see. That was sculpture when we needed to create a park. This image is compelling but does not make a park. We wanted to create environment that feels more like park. Thought about view lines and where best place is the view. Want to give driver a reason to stop. Because of ADA issues entrances will always be at corner In order to go to next block you have to go around oak trees. We can't relocate these trees because of how close to road. We already talked about sculpture locations. We wanted to create entrance experience that wasn't heavy. Ranch entrances always have name up top but that would be very heavy component. Should feel very welcome and open. Name of park will be on rock and lowered with illumination. Want to make contemporary and enforce horizontality. First thing you'll see is donor paver area so you should not have to search for it. That should be part of entrance. In paver area we can fit 313 4x8s, 88 8x8s, 40 12x12s . For seating we have large boulders which can be slab cut so they are easy and comfortable to sit on. Materiality we know donor pavers and concrete and textured, recommend heavy salt finished concrete. Together with flagstone and bronze color of structures and worn looking feel to arch over entrance. Want to limit shrubbery and keep mostly grasses, sabal palms and oak trees. Next steps need to finalize touches with sculpture artists. Once we get feedback get into lighting designs. Want to create different nighttime experience. Need to work on markers and finalizing planting design. Furniture palette and ?????. RH-mentioned the sidewalks taken out. How will you accommodate handicaps? ??- all the areas we provide will be flush and accessible Visioning Master Plan is an update where we are right now. Once surveys and analysis is done we will form design brief. We run objectives by you on design brief and then we have orders for ideas we can come up with. The sequencing of these spaces are a true gem. In my 20 yrs of experience I've never seen something like this. The ability to capitalize on this is important element. We don't want people to come for one square. We want them to spend a few hours at each square and spend money. This is important for locals and visitors. We want the cattlemen square to bring others from other counties as a beacon for cattlemen J. Smith Handwritten Minutes, May 24, 2021, Page 4 of 8 designs. As example we are working on preeminent park in Miami Beach. They food and wine festival and arts festival. How to provide electrical and security. We spent a lot of time understanding the vision that was adopted. This notion of theme stood out. The unintended consequence of bad design is fragmentation. One cohesive canvas and one cohesive design. Ease of flow needs to happen. Parking is critical but you don't want people to filter through parking to get to your business. Think now about crosswalks and sidewalk space. Issues and constraints — Continuity park to park, concrete maintenance paths are challenging for pedestrians because looks like a crosswalk. Issue of seamlessness we want to create. Drainage and infrastructure. Opportunities to minimized inclines and pitch that currently exist. Feels like hiking uphill to business right now. Electrical racks and circuits operate same electrical as street lights. Interesting all the lights are on straight line like landing strip. Want to provide illumination where essential not straight lines. Existing conditions for ADA accessibility and connectivity constraints. Don't want people racing down park St. Should be pedestrian focused area. Community sidewalks right of way pitch is questionable if it is ADA accessible. How the edge of parks are treated. Want edge of south side seamless with parks. Furnishings are a mishmash. Different benches in same space. Character and identity should be matchings. Landscape changes park to park depending on quality. Right now predominant is live oak. Huge red flag. One live oak disease could kill entire canopy. Veterans Park will be one of biggest hurdles. So many different expressions in same park. Peeling light and cracking concrete. Different dedicated components that don't work for us. Next Master Plan step is finalize survey. Should be done end of second week beginning of third week in June. One that's done we can really move forward. Cohesiveness, Branding, sustainability, support businesses. KS- aerial of cattlemen's, Walkways to east and west are those wide? G-These sweep towards commercial establishment KS-any walkways how far away are they to sculpture pieces. Do any go around sculpture? G-no walkways only grass. KS-people walking on the grass? G-Yes KS-we would want people visiting to be able to read and feel comfortable G-conceptually not having walkway is visitor makes choice to immerse themselves in it. But walkways are easily possible KS-I would recommend authenticity. To me, flagstone would not be on a ranch. RH-no it wouldn't KS-concrete with hoof marks maybe JT-maybe digitally the flagstone isn't natural looking KS-grass was going to be maintenance nightmare. Concrete that looks like dirt would be nice. BC-stamped concrete? MDO-stained concrete G-must have some sort of hardscape so support beam doesn't rot. Could do stabilize dirt or dirt mixed with concrete RC-one other thought on continuity. Could work same material through rest of parks. G-critical point because materials here will set tone for the rest of the parks. KS-just issue with flagstone under the cows, other walkways would be cool BC-is there any handicap accessibility issues with no path around cow G-there could be RC-they couldn't get as close KS-there's no way to move some of the walkways closer G-we don't want to increase stuff so we need drainage BC-is the intention to have pavers near sculpture KS-those could be put around other walkways. Some of those we may want to put around other cattle. J. Smith Handwritten Minutes, May 24, 2021, Page 5 of 8 G-if we are putting those we will need ADA accessibility BC-can you make plaque showing who everybody is' G-becomes confusing to match info to the pieces. BC-no turf in this right it is all grass? G- it is sod so real grass G-turf by itself fools the eye but next to real grass it looks plastic JT-the way you rearranged it is that authentic to donors' requests G-Everything here has been approved by the donors. RC-where are billboards? BC-kiosk will be educational one kiosk per park G-in rendering we used furnishings package will let us make actual decision on that element KS-we want picnic spaces for people. In future is there space for picnics areas G-that areas is shrubbery, but we could change things in future. Roads with loud trucks can create bad experience KS-walkways design is that what you're considering for future parks? G-not per se we don't want to stack designs on the parks like it is now BC-on landscaping will this provide some protections sound buffer for hwy 70. G-yes, the edge along 70 is a black edge because we are doing subtle moves to make peak of interest along road. You need 300ft of foliage to create sound attenuation. BC-there will be something at some level TCW-native vegetation but not blocking KS-don't want to block the view of the cattle drive G-every time we do urban design the more obstacles you put the louder the cries are for bigger signage. Unintended consequence of visual clutter. Master plan will have ordinance of signage controls for that corridor. Without impacting first amendment rights we want to prevent visual clutter. BB-angle of parking in your design. Is that acceptable? I tried to park and its dangerous. I find that parking to be very dangerous. G-We expanded our study area for this reason. Parking is essential for the businesses. Maybe limit streetscape to short term parking and have long term parking elsewhere. Trucks hanging out is a dangerous obstacle. We believe park space should be more important and accommodate cars later. JT-perception we have limited parking here but we really don't. walked 4 blocks to eat somewhere out of town just the other day G-right now people want to go straight to restaurant and leave. When you create overall experience, it can be different. KS-major portion of these issues is the parades and other festivals. If we could create other areas for RH LEFT AT 4:50 BC- propose to enlarge the parks? G-yes it will slow the cars down as they move through the parks. JT-not a pedestrian friendly community. How do you connect city hall park to the rest? G-we still don't know yet. Lots of great solutions that could include raising the road, placing bollards done in Cityplace and clematis street really make pedestrian experience. Critical component is the interface with the intersections. RC-how do we take what's happenings across the street and incorporate with them G- may not be able to achieve seamlessness with that because of size of road of way and busy highway. May need to do RC-make city hall and park one plaza J. Smith Handwritten Minutes, May 24, 2021, Page 6 of 8 G-everyone joked about bridge but we have done this. We created a park in the sky with elevators that accommodated bicycles and strollers large capacity so it felt like a continuation of the park. BB-two way traffic between the parks. Is there any thought about one way them and use other park. G-that's 100% on the table but that starts impacting traffic engineering and we don't have the data in our scope to calculate that BC-will you recommend speed bumps and other TCW-traffic engineer has to do study RC-haven't talked about utilities. We have no lighting G-still not designed yet, wanted to be sure others was ok before moving forward. Some have wrapped the electrical boxes and that can be really good or really bad RC-they could have pasture scene on them and make sense so don't have that issue G-one thing working against utilities is they were placed easiest place to use or maintain them and not a good design perspective KS-irrigation a issue here as well no irrigation G-sod is a particular issue here without irrigation MDO-working on electrical now PW is putting into cabinets. Other item where we go from here. A workshop before we got it here are we still getting that buy in from community? Before we go much further. RC-I know we were discussing schedule. That workshop is next thing to set up MDO-community buy in final though on FPDRAC then recommendation to Council KS- will you have master plan done by then G-we have long way to go on master plan RC-so we want a workshop for public input G-we could make art exhibit for public to view and we can speak to public. Set a window of time so they could come in when they are able. RC- calendar JT how do we brand it so people will show up tell people it is further along MDO-I think because this is cattlemen's park this should be easier G-buy bricks as part of donor table KS-once its been advertised as master plan for cattlemen's park G-not master plan, design for cattlemen's park JT-I know questions people will ask RC- we need to pic a date can we do that? G-we cannot wait till fall JT-June would be better than July/aug KS-the ones with interest will be there. Not going to have a whole lot of community involvement JT-is the plan to do open house for every park? G-not in our scope RC-should we do an open house MDO- we had discussed it RC-consensus we will not do an open house and will wait until the master plan G-we could talk about bigger issues that are more important. More about how does it impact them TCW-when it appropriate time for the open house? G- we need a schedule MDO-is committee okay to take some of this to council now? Or do you want additional stuff? RC-I would think we'd want to finish J. Smith Handwritten Minutes, May 24, 2021, Page 7 of 8 BC-my perspective the committee is in favor so far as the process of the design B. Discuss upcoming meeting schedule. RC-21 St of June works for me JT-21 St works for me G-we can make 21 St work for us. We an give you ballpark number of lighting design process but that doesn't include electrical engineering we have to ballpark those numbers RC-can we do 3:30 instead of 3. BC-I won't be here that day G-we cannot do it sooner RC-can you call in? BC-yes, I can. I'll be in Utah KS-21 St at 3:30? Committee comments last on agenda VI. The meeting was adjourned at 5:17 P.M. J. Smith Handwritten Minutes, May 24, 2021, Page 8 of 8