2021-08-03 Ex 04CRAIG A. SMITH & ASS�CIATES
PROPOSED SCOPE OF SERVICES AND PROPOSED FEE
FQR
OKEECHOBEE COMMERCE CENTER PROJECT
CAS PROPOSAL NUMBER: P 4142
CITY OF OKEECHOBEE
DATED: July 23, 2021
Revised Ju1y 26, 2021
CRAIG A. SMITH & ASSOCIATES
Engineers�Surveyors•Utility Locators�Grant Specialists
21045 Commertial Trail
Soca Raton, FL 33486
Tel. (561} 314-4445 Fax. {561) 314-4458
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CITY OF OKEECHOBEE
CITY COMMERCE CENTER
IMPROVEMENTS PROJECT
CAS PROPOSAL NUMBER P 4142
PAGE 2 of 4
CRAIG A. SMITH & ASSOCIATES
PROPOSED SCOPE OF SERVICES AND PROPOSED FEE
PROJECT NAME: CITY OF OKEECHOBEE
CITY COMMERCE CENTER IMPROVEMENTS
PROPOSAL NO: P 4142
In response to the South Florida Water Management DistricYs (SFWMD's) constant
assertion, the City of Okeechobee City Commissioners has requested that the City
Manager seek the assistance of an engineering design firm to assist with evaluating the
existing SFWMD permit and constructed system and, if required, prepare a permit
modification and any necessary construction plans for the remaining surface water
management system such (primarily the dry pre-treatment areas and portion of wet
detention area) that the future buildout of the City's Commerce Park will not be required to
construct these remaining facilities to meet their pre-treatment requirements.
In response, CAS is presenting this proposal to provide Professional Engineering,
Surveying, Utility Location, and other required services to assist the City in achieving these
goals
OWNER/CLIENT:
Name:
Attention:
Address:
Phone:
Facsimile:
City of Okeechobee
Gary Ritter — City Administrator
55 SE 3'd Avenue
Okeechobee,FL 34974
(863) 763-3372 Ext. 9812
(863) 763-1686
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CITY OF OKEECHOBEE
CITY COMMERCE CENTER
IMPROVEMENTS PROJECT
CAS PROPOSAL NUMBER P 4142
PAGE 3 of 4
BACKGROUND:
Craig A. Smith & Associates (CAS) Designed and oversaw construction of the City's
Commerce Center (CC) around 2000-2004. The CC design and construction was funded
by a combination of grants. Grant funding fell short of what was required to complete all
the surface water management system (SWMS) required for total CC buildout. In addition,
to limit the amount of City owned and maintained SWMS lands, the city elected to require
each lot owner to provide some level of pretreatment prior to discharge into the city owned
system.
As a result of the funding shortage and decision to defer some level of pretreatment, the
city has been required to make incremental improvements to the core SWMS and monitor
permit compliance. Permit modifications submitted by CAS have been approved by
SFWMD over time since the construction of the initial backbone drainage system. Each lot
owner has applied and provided their required pre-treatment requirement by constructing
the required pre-treatment system adjacent to City rights-of-way and complying with the
grading requirements. In addition, city staff and lot owners must also endure SFWMD's
inability to track improvements and permit compliance as each developer must modify the
permit to demonstrate compliance for their lot development. Each time a lot is developed,
the developer and their engineer has been asked to re-demonstrate the sufficiency of the
existing SWMS. CAS has repeatedly demonstrated to SFWMD that the extent of
constructed SWMS necessary to comply with water quality and quantity has exceeded the
level of development currently in the CC. CAS also recognizes that there may have been
project phases designed by others and those phases may have faced the same level of
scrutiny by the SFWMD. The city wishes to reduce the complexity brought on by SFWMD
of future development by modifying the permit and providing all SWMS requirements for
future development. Because of the piecemeal permitting and construction over the years,
it is unclear how much improvements will be required to achieve the project goals. For this
reason, CAS proposes to develop the project in phases.
CAS proposes to prepare a preliminary engineering evaluation to develop a conceptual
plan and cost estimate in phase 1. This will better define the scope of work for final design
and construction plan development and should allow the potential for the city to seek
funding. More specifically, the scope of work is as follows:
E50 PRELIMINARY ENGINEERING SERVICES
In this phase CAS will collect and review pertinent available information. CAS will evaluate
what additional information will be required to evaluate existing conditions and prepare permit
applications and construction plans sufficient to achieve the project goals. Anticipated
available information includes the information CAS has in our files from the original design,
subsequent designs, and as-built surveys. CAS will download and review information from
SFWMD permit files and any files the city might have. CAS will perform one site visit to
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CITY OF OKEECHOBEE
CITY COMMERCE CENTER
IMPROVEMENTS PROJECT
CAS PROPOSAL NUMBER P 4142
PAGE 4 of 4
compare the gathered information with actual fiefd conditions to confirm accuracy. It is
anticipated CAS will need to provide supplementai field surveys to verify the accuracy of the
information and create base maps for detailed construction plan development. From the
information gathered and field observations, CAS will develop a conceptual plan and a
conceptual level cost estimate for achieving the project goals. CAS will meet with the City to
review the findings, present the conceptual plan and cost estimate for approval prior to
advancing to plan development. CAS will meet virtually or by teleconference with the City
Manager as needed to coordinate the progress of this phase.
Because of the uncertainty of the missing or unavailable information and proposed scope of
work to achieve the project goals, CAS will provide a summary report of the findings along
with a detailed scope and proposed price to gather the additional required data, prepare any
required permit modifications and construction plans at the conclusion of this initial phase.
CAS'S Lump Sum (LS) Fee for Task E50 .....................$14,300.00
ADDITIONAL SERVICES
Any service not specifically included in the final Agreement will be considered as an
Additional Service. CAS will accomplish Additional Services upon proper written
authorization of the City of Okeechobee. The fees for Additional Services are at the
attached hourly rates or at a mutually agreed upon Lump Sum Fee.
If you are in agreement with the above scope of services and the terms, please sign in the
authorization space provided below and return one (1) executed copy of this proposal to
our Boca Raton office at 21045 Commercial Trail, Boca Raton, FL 33486 so that we can
proceed.
Should you have any questions or need additional information, please do not hesitate to
call.
SUBMITTED BY:
CRAIG A. SMITH 8� ASSOCIATES
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James R. Orth, P.E.
Vice President of Engineering
APPROVED BY:
CITY OF OKEECHOBEE
Gary Ritter
City Administrator
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