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2021-07-27 Budget PresentationBudget Basics Workshop 2021/2022 1 Reviewing Definitions Revenues –what are they Expenses Fund Balance 2 Discuss Fund Distributions and Expenditures Fund Distributions Expenditures Transfer In’s –where from and why 3 City Funds General Fund -Operating Public Facility Fund Grant Funds Capital Vehicle/Project Fund Law Enforcement Fund 4 Revenues Taxes Fees Fines Sale of Assets Charges for Services Grants 5 General Fund Revenues Ad Valorem Other Fees Intergovernmental Charges for Services Fine, Forfeitures & Penalties Uses of Money Other Revenues 6 Other Fees Utility Taxes –10% Received directly from Utility Electric Natural Gas Propane Business Tax Receipts –by Ordinance of Council Public Service Fee –by Ordinance of Council Fire Insurance Premium Tax –175.131 F.S. Casualty Insurance Premium Tax –185.11 F.S. 7 Intergovernmental Fees (Part 1) Municipal Revenue Sharing (SRS)-1.3653% of net sales and use tax collections Factors Population County/City Population of all cities % Restricted for Transportation related expenses Mobile Home Licenses-Tax Collector –can be paid on a 2 year cycle Alcohol Beverage Licenses –38% of tax remitted to city Half Cent Sales Tax-F.S. 212 percentage of net sales tax proceeds our portion of the countywide amount this year is 13% Factors Ratios of Population of County/City 8 Intergovernmental Fees (Part 2) One Cent Sales Tax –F.S. 212 Collected in County Communication Service Tax-Telecommunications, Satellite, mobile communications Florida CST and Local CST Public Safety –SRO OCSB County Business License Tax 9 Charges for Services Building & Inspection Fees Exception & Zoning Fees Franchise Fees Electric Natural Gas Solid Waste Plan Review Fees Alley Closing/Map Sales Public Safety SRO Private Entity (OCA) Solid Waste Collection Fees -Residential 10 Fines, Forfeitures & Penalties Court Fines Radio Communication Fees Law Enforcement Education Investigation Cost Reimbursement Ordinance Violations 11 Uses of Money & Property Interest Earnings Surplus City Property (shifted to Capital Fund) 12 Other Revenues Public Safety Grant Special Purpose Grant DOT Hwy Maintenance Contract Mowing Traffic Signals Code Enforcement Fines Police Accident Reports 13 39% 12% 24% 17% 0% 0%2% 6% 2021 GF Budgeted Revenue Sources Ad Valorem Other Fees Intergovernmental Charges for Services Fines, Forfeitures & Penalties Uses of Money & Property Other Revenues Public Facilities - Transfer In General Fund Revenues (without transfer from Capital Fund) 14 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 2014-2015 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 AD VALOREM OTHER FEES INTERGOVERNMENTAL CHARGES FOR SERVICES FINES, FORFEITURES& PENALTIES USES OF MONEY OTHER REVENUS TRANSFER FROM PUB FAC TRANSFER FROM CAPITAL Revenues Trends 32.18% of Revenues are from Ad Valorem 19.95% of Revenues are from Intergovernmental 15 Public Facility Revenues Local Option Gas Tax –5 cents per gallon motor fuel only (F.S. 206.41(1) (e) Local Alternate Fuel Tax -6 cents per gallon (F.S. 206.41(1) (e) SRS aka Eight Cent Fuel Tax –1 cent Distribution based on per lane mile Ninth Cent Fuel Tax -1 cent per gallon By Interlocal Agreement 19.34% Fuel Tax Rebate SCOP Funding (Grant) Interest Earnings 16 $- $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 2014-2015 2015/2016 2016/2017 2017/2018 2018/2019 2019/2020 2020/2021 LOCAL OPATION GAS TAX Local Alter Fuel Tax SRS0EIGHT CENT NINTH CENT FUEL TAX FUEL TAX REBATE SCOP FUNDING INTEREST EARNINGS Public Facility Revenues 17 35% 10% 21% 15% 0% 0% 2%5% 3% 1%1%0% 8% 0% 0% 0% Ad Valorem Other Fees Intergovernmental Charges for Services Fines, Forfeitures & Penalties Uses of Money & Property Other Revenues LOCAL OPTION GAS TAX LOCAL ALTER, FUEL USER FEE SRS EIGHT CENT MOTOR FUEL NINTH CENT FUEL TAX MOTOR FUEL TAX REBATE SCOP Funding INTEREST EARNINGS DISPOSITION OF FIXED ASSETS MISCELLANEOUS 2021 All Budgeted Revenues $7,005,191 (Excluding Grant Funds) 18 Expenses Operating Capital 19 General Fund Expenses Legislative (Council) Executive (Administration) Clerk Finance General Services Law Enforcement Fire Protection Public Works 20 Expenses Operating Expenses General Fund Legislative, Executive, Clerk, Finance, General Services, Law Enforcement, Fire Protection, and Public Works Public Facility Fund Contractual maintenance, Street light utilities, Repair and Maintenance of Equipment, Road and Materials, Capital Improvements and Replacements Capital Fund, all departments except Transportation related items 21 What are Operating Expenses Personnel cost Salaries of People who serve the citizens Health Insurance, Worker Compensation, Pension Contractual Services Legislative services Legal presentation Building Inspector Planning Services School Resource Officers Crime Lab (IRSC) Solid Waste Pickup IT Services Communications Animal Control Ground Maintenance of Medians/Parks/Properties Street Sweeping Fire Services Engineering Services 2-year commitment for 3 Firefighters to BOCC 22 Other Operating Expenses Repair and Maintenance Buildings, Equipment, Parks, Roadways, Vehicles, Landscape Replacement Risk Management (Insurance) Fuel Cost Advertising Education Utilities Traffic Signal Maintenance and upgrades Stormwater Ditch Maintenance Sidewalk repair Streetlights (off highway) 23 Other Items Classified as Operating Expenses Committee charges (publications, communications, legal representation, etc.) Community requests (Economic Development Corp.) Landscape Architects Additional Planning Services (LDR, Comprehensive Plan, etc.) Grant Writer/Administration 24 3% 3% 4%4% 3% 7% 39% 22% 15% Legislative Executive City Clerk Financial Services Legal Council General Services Law Enforcement Fire Protection Public Works 2021 General Fund Budgeted Items Operating Expenses 25 Capital Improvements and Replacements Replacement Vehicles, Equipment Replacement Computers, Radios, Tasers, Radars Major Overlay Paving Projects Major additions to Sidewalks Major Changes to Building which extend the life, i.e. roofs, Storm windows Additional Security for Buildings Major New Landscaping, Tree Program, Median Replacement, Park Street Lights Stormwater Systems 26 2%3%3%4% 2% 6% 34%19% 14% 3%7% 1%2% Legislative Executive City Clerk Financial Services Legal Council General Services Law Enforcement Fire Protection Public Works Public Facility Operating Public Facility Improvements Capital Operating Capital Projects/Improvements 2021 All Budgeted Expenses $9,179,816 (Excluding Grant Funds) 27 Fund Balance Collective balance Excess revenues over expenses throughout time Sale of Assets (i.e. OUA and Property)_ 28 Categories Non-spendable Restricted Committed Assigned Unassigned 29 Non-spendable –Inventory, Unearned revenue Restricted –Constrained by their providers (Legislators, Grants, Bondholders) Committed –Constrained for a specific purpose (highest level of authority) Assigned –Amount intended for a specific purpose Unassigned –Remainder of General Fund including Capital Vehicle fund Definitions 30 Public Facility Funds –Gas Tax Revenues Special Law Enforcement Funds Non-spendable Inventory Restricted Funds - Restricted funds are to be used for a specific purpose based on limitations (restrictions). They should be used first based on their designation and as budgeted. 31 Assigned Funds - Grant Funds –Projects that will be reimbursed Subsequent years Expenditures Future Capital Projects 5 Year Capital Improvement Plan Multi year designated projects Replenishment of depreciated assets 32 Unassigned Funds - Residual classification for the General and Capital Vehicle/Project Fund. Budget Stabilization (use of reserves for operating expenses) 5 Year Capital Improvement Plan Multi year designated projects Replenishment of depreciated assets 33 City Fund Balances All Fund Balances Non- Budgeted Capital Vehicle Fund Unassigned Subsequent years Expenditures Assigned Non- spendable Inventory Restricted Special Law Enforcement Fund Restricted Public Facility Fund Restricted General Fund Unassigned Budgeted Capital Vehicle Fund Projects Assigned 34 City Funds Fund Balance and Needs Emergency Budget Stabilization Unassigned Capital Projects Long Term Capital Improvement Cash Flow 35 Audited Fund Balance $(2,000,000) $- $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 $12,000,000 $14,000,000 2015 2016 2017 2018 2019 2020 Fund Balances by Fund and Type Nonspendable inventory- Restricted Special Law Enf.-Restricted Public Facility Fund-Restricted Future Capital Proj-Assigned Subsequent years expenditures-Assigned CDBG-Assigned Capital Veh & Bldg Imprmnt Fund-Unassigned General Fund-Unassigned 36 2%3%3%4% 2% 6% 34%19% 14% 3%7% 1%2% Legislative Executive City Clerk Financial Services Legal Council General Services Law Enforcement Fire Protection Public Works Public Facility Operating Public Facility Improvements Capital Operating Capital Projects/Improvements 2021 All Budgeted Expenses $9,179,816 (Excluding Grant Funds) 37 35% 10% 21% 15% 0% 0% 2%5% 3% 1%1%0% 8% 0% 0% 0% Ad Valorem Other Fees Intergovernmental Charges for Services Fines, Forfeitures & Penalties Uses of Money & Property Other Revenues LOCAL OPTION GAS TAX LOCAL ALTER, FUEL USER FEE SRS EIGHT CENT MOTOR FUEL NINTH CENT FUEL TAX MOTOR FUEL TAX REBATE SCOP Funding INTEREST EARNINGS DISPOSITION OF FIXED ASSETS MISCELLANEOUS 2021 All Budgeted Revenues $7,005,191 38 39 0% 20% 40% 60% 80% 100% 2021 Budget New Revenues Usage of Reserves All Budgeted ExpensesRevenues, Expenses the ‘Difference’ Budget Basics Workshop 2021/2022 Questions? 40