IT Services Contract - ICS Computers Addendum (2021-05-18)C• .
ADDENDUM TO AGREEMENT FOR INFORMATION TECHNOLOGY SERVICES BETWEEN
THE CITY OF OKEECHOBEE AND ICS COMPUTERS, INC.
THIS ADDENDUM, hereinafter referred to as "Addendum", made and entered into this
� day of , 2021, by and between ICS Computers, Inc., 403 S. Parrott
Avenue, Okeecho e, FL 34974, hereinafter referred to as "ICS", and the City of Okeechobee,
Florida, a municipal corporation, 55 SE 3�d Avenue, Okeechobee, FL 34974, hereinafter
referred to as "City", for and in consideration of the following terms and conditions and
covenants.
WHEREAS, the City desires to extend an existing Agreement for Information
Technology Services (the "Agreement") with ICS, a copy of which is incorporated herein by
reference as Exhibit A; and
WHEREAS, the City Agreement with ICS has been in effect since May 13, 2019, and
the term of the Agreement was for an initial period of one (1) year with the option of two (2)
additional one-year renewal periods, upon the mutual agreement of the parties; and
WHEREAS, the City has received timely and qualified services from ICS and wishes to
continue those services; and
WHEREAS, term of the Agreement was extended in conformance with the option of two
additional one- year renewal periods, and no further renewals are contemplated in the
Agreement.
NOW, THEREFORE, in consideration of the promises and mutual covenants contained
herein and for other good and valuable consideration, the receipt and sufficiency of which are
hereby mutually acknowledged, the parties agree as follows:
RECITALS. The above recitals are true and correct and are incorporated into this
addendum to the Agreement by reference.
2. TERMS AND CONDITIONS. This Addendum to Agreement for information technology
services between the City and ICS, except as otherwise stated or modified herein, shall
be subject to the same terms and conditions of the Agreement attached as Exhibit A.
3. TERM. The effective date of this Addendum to
execution of this Agreement by both City and ICS
for an initial period of one (1) year period.
the Agreement shall be the date of
. The term of this agreement shall be
4. EXTENSIONS. This Addendum to the Agreement may be extended with the option of
three (3) additional one-year renewal periods which may be exercised, in writing, by the
City Administrator.
5. TERMINATION. Notwithstanding anything in the Agreement, this Addendum to the
Agreement may be terminated, in whole or in part, in writing, by the City for its
convenience, in its sole and absolute discretion, upon 30 days written notice to ICS.
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6. SCOPE OF SERVICES. ICS shall provide information technology services to the City
through help desk tickets, monitoring network operations, assist with troubleshooting
network/systems issues, and generally provide all needed assistance that would keep
the City's IT services functioning; as well as completion of on- going projects. The scope
of work shall include routine maintenance City departments, help desk support,
maintenance of City systems, computers, and software, new hardware configuration,
and any related technology support services.
7. COMPENSATION AND METHOD OF PAYMENT. City will compensate ICS $24,960.00
annually, payable monthly ($2,080.00) for scope of work outlined in herein and in the
Agreement. Specific large projects requiring additional resources other than the average
6 hours per week will be agreed upon and a Work Order shall be submitted by ICS and
authorized by the City Finance Director. The rate schedule referenced in the Agreement
may be updated annually prior to each optional renewal period. Invoicing and payment
shall be as provided for in the Agreement.
8. INSURANCE. All workers compensation and other insurance and policy limits shall be
as provided for in the Agreement.
9. PUBLIC RECORDS. Section 119.0701, Florida Statutes requires that the following
provisions be included in this Contract.
A. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
OF PUBLIC RECORDS FOR THE CITY OF OKEECHOBEE AT:
CITY CLERK' S OFFICE
55 S. E. 3rd Avenue
Okeechobee, Florida 34974
(863) 763-3372 ext. 9814
Igam iotea@cityofokeechobee.com
B. The contractor shall adhere to Florida public records laws. The contractor must:
1. Keep and maintain public records required by the public agency to perForm
the service.
2. Upon request from the public agency's custodian of public records, provide
the public agency with a copy of the requested records or allow the records
to be inspected or copied within a reasonable time at a cost that does not
exceed the cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law for the duration of the contract term and following
completion of the contract if the contractor does not transfer the records
to the public agency.
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4. Upon completion of the contract, transfer, at no cost, to the public agency
all public records in possession of the contractor or keep and maintain
public records required by the public agency to perform the service. If the
contractor transfers all public records to the public agency upon
completion of the contract, the contractor shall destroy any duplicate public
records that are exempt or confidential and exempt from public records
disclosure requirements. If the contractor keeps and maintains public
records upon completion of the contract, the contractor shall meet all
applicable requirements for retaining public records. All records stored
electronically must be provided to the public agency, upon request from
the public agency's custodian of public records, in a format that is
compatible with the information technology systems of the public agency.
IN WITNESS WHEREOF, the CITY and ICS have made and executed this Addendum
to the Agreement.
T EST:
_
1
Lan Gamiotea,- MC, City Clerk
Witne
' ness
RE �I� E FO L SUFFICIENCY:
John J. Fumero, City Attorney
CITY OF OKEECHOBEE
By: , � ��%'�''G� � ;
Dowling . Watford, Jr., Mayor
ICS COMP ,
rc Chartier, President
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