Flagler Park Master Plan (Scope & Fee Proposal)�.. .
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Civil Engineering/Roadway
& Highway Design
Coastal Engineering
Code Enforcement
Construction Engineering
& Inspection (CEI)
Construction Services
Contract Government
Services
Data Technologies &
Development
Electrical Engineering
Emergency Management
Engineering
Environmental Services
Facilities Management
Geographic Information
Systems (GIS)
Indoor Air �uality
Land Development
Landscape Architecture
Municipal Engineering
Planning
Redevelopment
Surveying & Mapping
Traffic Engineering
Transportation Planning
Urban Design
Water/Wastewater
Treatment Facilities
Website Development/
Computer Graphics
GSA Contract Holder
1800 Eller Drive
Suite 600
Fort Lauderdale, FL
33316
954.921.7781 phone
954.921.8807 fax
www.cgasolutions.com
FOR7 LAUf]ERDALE
Calvin, Giordano � Associates, Inc.
E X C E P T I O N A L 5 C1 L U T I O N S""
April 9, 2021
Marcos Montes De Oca, P.E.
City Manager
City of Okeechobee
55 SE 3�d Avenue
Okeechobee, Florida 34974
RE: Flagler Park Master Plan and CD's for Cattle Drive Sculpture
Park
CGA Proposal No. 20-4018.1
Dear Mr. Montes De Oca:
We are pleased to submit this scope and fee proposal for your consideration for
the design ofthe Flagler Park project. The scope of services to be furnished under
this contract includes Landscape Architecture, Electrical Engineering and
Surveying. No civil, structural or geotechnical engineering or construction
phase services are included in this proposal.
SCOPE OF WORK
CGA is pleased to provide this proposal for review and approvaL We appreciate
the opportunity to serve the City of Okeechobee.
The following Scope of Services is proposed by Calvin, Giordano &
Associates, Inc. (CGA) as requested by the City of Okeechobee. This proposal,
when executed, shall be incorporated in and become an integral part of the
Agreement for professional services between the City and CGA, hereafter
referred to as the Agreement.
PROPOSAL ORGANIZATION
Included are the essential and necessary tasks to complete the desired work.
Tasks organized in a task-format and sequenced to illustrate the workflow upon
which they will be executed. All services excluded from this contract are
provided at the end of the document.
WESTPALMREACH PORTST.LUCIE HOMESTEA� TAMPA/CLEARWATER .IACKSONVILLE
April 9, 2021
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1. General Services — Services needed to administer the project and deliver it to the
client. These include general project management services, Quality Assurance and
Quality Controls processes, coordinating with sub-consultants, etc.
2. Foundation Data-Collection Phase - Collecting all necessary background and
foundational data needed to provide the services and generate a design. This phase
shall also include tree valuations by a Certified Arborist for the existing trees at the
City Hall site and all of the Flagler Parks.
3. Visioning Master Plan & Park Conceptual Design Phase — Working closely with
City Staff (specifcally those responsible for steering and guiding the design and
development decisions), CGA will develop a conceptual design for the collection of
parks and a vision for their inter-relationship to the business district and frontages to
their south. This will be comprised 2 components:
a. A Visioning Master Plan: The development of a vision for the entire area,
incorporating previously adopted design visions and recommendations for
design that could positively impact the economic sustainability of the business
district and commercial corridor as a destination that will feel seamless with
the parks system. This will include the areas between SW 7th Avenue and SE
3�a Ave and from the southern right-of-way line of SW and SE Park Street to
the southern right-of-way line of SR70. While this will exclude any impacts
to the FDOT ROW's, it will include streetscape design considerations for SW
and SE Park Street and also the North/South roads which bisect each park
block, excluding South Parrott Avenue;
b. Cattle Drive Park - Conceptual Design Phase: Specific to the urban block
between SW 6th and SW St" Avenues, the conceptual design will identify the
size, location and metrics of the many components that need to be included.
The basis of design for the conceptual plan will the pre-concept sketches
provided by the Okeechobee Arts Alliance. The objective of the conceptual
plan will be to adapt the vision's layout to scale on a surveyed base, identifying
the programming and uses of the future amenities, and developing them
further.
All subsequent tasks beyond this point will be limited to the specific design of the urban block
between SW6th and SW St" Avenues.
4. Cattle Drive Park - Schematic Design Phase — Based on the approvals and directives
of the Conceptual Design, CGA will further develop the design under Staff direction
to the point that it meets the criteria for submission to the City for site plan approval
for the specific urban block in question.
5. Public Outreach Process — Once the schematic design is approved by City, CGA will
engage in a public engagement process comprised of an open-house meeting. For
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purposes of estimating the cost of the investment, we are assuming that the same
graphic and illustrative materials that will be utilized to obtain the approval by the
City will suffice for the public engagement process. We are also assuming that the
public outreach process will be limited to communicating to the community the
decision of the Commission and to describe in detail what has been approved as a
directive.
6. Cattle Drive Park - Design Development Phase — Development of construction
plans and detailing to a level of completion consistent with 60% up to a 90%
completion of the final construction plans. This phase will require the sign-off and
approval at both the 60% and 90% completion levels by City Staf£ Sign-off will serve
to memorialize consistency with the design intent.
7. Cattle Drive Park - Biddable Documents Preparation Phase — Development of
construction plans, construction detailing, and specifications beyond the 90%
completion level to 100% completion level and the preparation of technical
specifcations, where needed, to provide to the City in preparation of the City's
bidding process.
8. Cattle Drive Park - Final Bid Construction Documents Phase — Development of
construction plans, construction detailing, and specifications beyond the 90%
completion level to 100% completion level and the preparation of technical
specifications, where needed, to provide to the City in preparation of the City's
bidding process.
SCOPE OF WORK — ITEMIZED
GENERAL SERVICES (GS)
• Task 1: Project Management
• Task 2: Quality Assurance / Quality Control (QA/QC)
• Task 3: Status Update and Design Progress Meetings to City's PM
FOUNDATION DATA-COLLECTION (FD) PHASE
• Task 1: Project Kick-off Meeting
• Task 2: Survey
o Topographic survey of all above ground improvements within the project
limits from the South right-of-way line of S.R. 70 to the front of the building
fa�ade along the South right-of-way line of S.W. Park Street.
o Horizontal locations and vertical elevations being provided for asphalt
pavement, concrete curb, concrete sidewalks, park appurtenances, front of
buildings and above ground utilities. Visible above ground utilities refer to
the visible structures (e.g., manholes, valve boxes, inlets, etc.) typically
associated with storm drainage, sanitary sewer, potable water, electric, gas,
telephone and cable television.
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o Miscellaneous survey locations to include the threshold\finish floor
elevations for buildings adjacent to S.W. Park Street.
o Location of any trees with a breast diameter of 3 inches or larger.
o Recover right-of-way and property corners to establish Right-of-Way Lines
throughout limits of project.
o Horizontal control will be referenced to the State Plane Coordinate System,
Florida East Zone North American Datum NAD83/90 and elevations
referenced to North American Vertical Datum of 1988 (NAVD88).
o All survey work will comply with the Standards and Practice requirements
for Surveying and Mapping in the State of Florida, according to Chapter 51-
17.052 of Florida Administrative Code, as adopted by the Board of
Professional Surveyors, Chapter 472, Florida Statutes.
• Task 3: Tree Survey and ISA Tree Valuation Report
• Task 4: Design-relevant Data Collection, Ordinance Review, and Review of
Available Inforination
• Task 5: Electrical Engineering Preliminary Services
• City shall provide information regarding circuitry of existing light poles and
service panels prior to field visit.
• Conduct a field visit to obtain visual electrical information of existing
conditions. If available, verify existing conditions with as-built documents
during field visit.
• Coordinate meeting with FPL representative for the proposed scope of work.
• Task 6: Final Base-map Development
� Task 7: Conference with City Staff on Preliminary Observations
CONCEPTUAL DESIGN (CD) PHASE
• Task 1: Development of Design Brief Memorandum
• Task 2: Site Utilization and Programming Strategy
• Task 3: Conceptual Design Phase Review and Feedback
• Task 4: Conceptual Design Feedback Follow-up and Directive
SCHEMATIC DESIGN (SD) PHASE
• Task 1: Public Outreach Process
• Task 2: Draft Schematic Design
• Task 3: Final Schematic Design
• Task 4: Presentation to City Commission
DESIGN DEVELOPMENT (DD) PHASE
• Task 1: Post-Approval and Design Directive Meeting
• Task 2: Pre-Application Meetings with Permitting Agencies
• Task 3: Development of 30%-level Development of Construction Plans
• Task 4: Final 30% Plans Approval
• Task 5: Sign-off of 30% Plans
• Task 6: Development of 60% Design Development Plans
• Planting Plans, Details and Specifications
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Irrigation Plans, Details and Specifications
Hardscape Plans, Details and Specifications
Written technical specifcations to be added to City's front end documents
• Electrical Engineering Services
• Provide up-lighting for the Cattle Drive Sculpture/artwork and evaluate
the existing sidewalk lighting.
• Evaluate existing electrical infrastructure.
• Provide electrical service evaluation and FPL coordination.
• Provide empty conduits and pull boxes for future amenities that may be
included in the master plan.
• Provide electrical cost estimate.
• Task 7: Preliminary Permitting which includes a building department dry run (note
that Civil Engineering services are not included in this contract)
• Task 8: Development of 90% Design Development Plans
• Task 9: Final Permitting
• Task 10: Sign-off of Design Development Plans
FINAL BID CONSTRUCTION DOCUMENTS (BD) PHASE
• Task 1: 100% Construction Drawings
• Task 2: Provide Bid Documents
ASSUMPTIONS AND EXCLUSIONS
Assumptions
o The only services included in this contract are those identifies above. No other
Services are included in this contract.
o No offsite improvements within any rights of ways are included in this scope.
o It is assumed that the existing offsite water, sewer, and drainage systems can
accommodate the proposed park improvements therefore no upsizing of
existing offsite utilities is included in this scope. No sanitary sewer lift stations
are included.
o CGA assumes no responsibility for the accuracy of the information provided
by the City, County or other entities at the behest of the City.
o CGA will include proportional mark-ups, expressed as contingencies, in the
provision of all cost estimates. Fluctuations in market costs for unit values
will occur and are expected. Where fluctuations in unit costs for labor,
materials or components exceed a 10% increase for any direct or indirect
reason beyond CGA's control, they shall not constitute grounds for requiring
a redesign at CGA's expense.
• Exclusions
• Bidding or Bidding Assistance Services.
• Geotechnical services.
• Sub-surface utility explorations or soft-digs.
• Utility coordination.
� Construction phase services.
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• Traffic study or data collection services.
• Offsite work on Parrott Avenue (441) or NW Park Street (US 70).
• Environmental services associated with or related to the existing well-field or
coordinating with the City's environmental consultant.
� Coordination through FDOT's electronic review process or obtaining FDOT
permits.
• Coordination or processing through any agency other than the City for funding
purposes.
• Presentation materials beyond those listed in the scope. CGA will prepare
presentation materials for required approvals and will share work-in-progress
with the Client during project coordination meetings.
• Meetings and presentations beyond those listed in the scope.
• Physical models or 3d models.
• Professional Renderings or Animations.
• Operations and Maintenance Planning, other than those included as part of
project Close-out.
• Art and programing planning and curation.
• Security design and consulting.
• Waterproofing engineering.
� Construction As-built drawing preparation. Consultant to review As-built
drawings prepared by others.
• Design mock-ups Consultant to review and approve design mockups by others
if conducted.
• Client initiated changes necessitated by a change on a previous instruction or
approval given by the Client or a material change in the Project including, but
not limited to size, quality, complexity, schedule, budget of work resulting on
an increase of the scope, or procurement or delivery method. CGA and their
Subconsultant's are responsible for revisions associated with authorized
Change Orders in response to errors and omissions by CGA and their
Subconsultant's or Change Orders related to minor changes in work that are
consistent with the intent of the Contract Documents. Change Orders will not
be stand-alone packages. Where appropriate, Change Orders can be submitted
as official sketches without revising official Contract Documents.
• Any work that extends beyond the schedule and timeframe for delays beyond
the control of the Consultant, not including delays resulting from "Acts of
God".
• Any work that is incurred because of Client directed changes in decisions once
prior approvals have been made during the Design Phases of the project.
• Lighting design assumes market available off-the-shelf fixtures or off-the-
shelf fixtures with some custom features. The design and engineering of
custom fixtures is excluded.
� Any related design for the water features. Water feature designs by others.
CGA will provide water, drainage and electrical connections as directed by
water feature consultant only.
• Archeological evaluations.
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• Environmental contamination evaluations.
Any work associated with LEED certification or Sustainable SITES.
Electrical and utilities connections design for buildings affected by the
undergrounding of the existing overhead utilities. (FPL, Comcast, AT&T, etc.)
BASIS OF PROPOSAL
• Any opinion of the construction cost prepared by Calvin, Giordano & Associates, Inc.
represents its judgment as a design professional and is supplied for the general
guidance of the CLIENT since Calvin, Giordano & Associates, Inc. has no control
over the cost of labor and material, or over competitive bidding or market conditions.
Calvin, Giordano & Associates, Inc. does not guarantee the accuracy of such opinions
as compared to contractor bids or actual cost to the CLIENT.
• Any outside engineering services, studies, or laboratory testing not specifcally
mentioned in the Scope of Services will be the responsibility of the CLIENT. All
municipal, permit, and agency fees as well as Title Certificates will be paid by the
CLIENT.
• Basic services outlined within this proposal shall be considered complete when the
project plans are submitted to the regulatory agencies for Certification.
• Calvin, Giordano & Associates, Inc. is performing the consultant services set forth in
this Agreement strictly as a professional consultant to CLIENT. Nothing contained in
this Agreement shall create any contractual relationship between Calvin, Giordano &
Associates, Inc. and any contractor or subcontractor performing construction activities
on the project, or any of CLIENT's other professional consultants.
• Calvin, Giordano & Associates, Inc. shall not be responsible for the contractor's
schedules or failure to carry out the construction in accordance with the construction
documents. Calvin, Giordano & Associates, Inc. shall not have control over or charge
of acts or omissions of the contractor, subcontractors, or their agents or employees, or
of any other persons perfonning portions of the construction.
• Calvin, Giordano & Associates, Inc. will require that all consultants carryproper
insurance, including professional liability insurance, if appropriate.
• Permit construction certification will include one partial and one final inspection.
ADDITIONAL FEES
The following services are NOT included in this proposal and will be considered
Additional Services, which will be addressed in a separate contractual agreement. The
services include but are not limited to:
• Civil Engineering has not been included in this proposal but can be added as an
additional service to this contract if requested.
• Architectural, structural (i.e., retaining walls, bridges, docks), mechanical (i.e., fire
pumps), fire protection, geotechnical and testing, environmental assessment, power,
gas, telephone, cable television, site lighting services.
• Calculations for needed fire flow for site demands, based on building type use and
size, if required.
• Calculations of off-site flood stages.
Apri19, 2021
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• Construction quality control inspections.
• Off-site engineering and negotiations for off-site easements, if required (other than
as specified in the Scope of Services).
• Permit application or negotiation with permitting authorities other than those
specifcally listed herein.
• Preparation of construction contract documents, other than drawings and technical
specifications (e.g., bid schedule, project manual);
• Professional land surveying not included in the scope of services (i.e., buried utility
investigation, easement research, condominium documents, project stake- out and as-
built drawings).
• Professional services required due to conditions different from those itemized under
the Scope of Services or due to events beyond the control of Calvin, Giordano &
Associates, Inc.
• Professional services required, due to changes in the site plan initiated by the
CLIENT, their representatives or other consultants (e.g., architects, landscape
architects, etc.) after either design or preparation of the construction drawings has
commenced.
• Re-review of rejected shop drawings.
• Review and approval of Contractor pay requests.
• Review of Data supplied by the CLIENT (i.e. GIS data sets, databases, aerial images,
etc.) required for integration into this project.
• Review of shop drawings for contractor or Client selected alternatives, materials,
products, etc.
• Special shop drawing annotation and modification to expedite shop drawing approval
process.
• Updated boundary survey, site evaluation or closing assistance work, unless specified
above.
I N�1 lu I:�I13.Y�.3_A DS D►:� ��1►6y DT.`!
Calvin, Giordano & Associates, Inc. and its consultants will be reimbursed for the printing
of drawings and specifications, deliveries, Federal Express services, required travel time and
travel expenses, long distance telephone calls, fax transmittals, postage, fees paid for
securing approval of authorities having jurisdiction over the project, renderings, models and
mock-ups required by CLIENT, as reyuired. Reimbursable expenses and sub-consultant
invoices will be billed directly to the CLIENT at a multiplier of 1.25.
MEETING ATTENDANCE
Due to the difficulties of predicting the number or duration of ineetings, no meetings other
than those listed above, are included in the Schedule of Fees shown below.
Preparation for and meeting attendance, as necessary, will be provided on a time and
materials basis and will be billed at the standard hourly rates in accordance with the attached
Hourly Rate Schedule.
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SCHEDULE OF FEES
Calvin, Giordano & Associates, Inc. will perform the Scope of Services for a lump sum fee
as shown in the proposed Schedule of Fees:
PROPOSED SCHEDULE OF FEES FOR PURCHASE ORDER O1 ONLY
I. SCOPE OF WORK BY TASK PHASE
A. General Services Phase
B. Foundation Data Collection Phase
Route Survey $19,700.00
Topographic Survey $3,880.00
Landscape Architecture $5,000.00
Electrical Engineering $1,160.00
C. Visioning Master Plan and Conceptual Design
Phase
D. Schematic Design Phase
Landscape Architecture $8,000.00
Electrical Engineer $6,545.00
E. Design Development Phase
Landscape Architecture $6,000.00
Electrical Engineering $6,545.00
F. Final Bid Construction Documents Phase
II. MEETINGS (Not included in I: A-J)
TOTAL Lump Sum (Plus Hourly Services)
TOTAL AMOUNT NOT TO EXC��D
$ 8,750.00
$ 29,740.00
$ 25,750.00
$ 14,545.00
$ 12,545.00
$ 1,850.00
Hourly
� 93,180.00
$ 93,180.00
April 9, 2021
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TERMS OF THE AGREEMENT
• Calvin, Giordano & Associates, Inc. and the CLIENT agree by their signatures on this
document that each party will not hire or attempt to hire any staff from the other party
while under contract together.
• Calvin, Giordano & Associates, Inc. is preparing and providing drawings, plans,
specifications and other documents as outlined in the scope of services for this
Agreement for use in the construction of this project, based upon design and
construction criteria prepared and provided by others, including but not limited to the
CLIENT and CLIENT's consultants. Calvin, Giordano & Associates, Inc. is not
responsible for any errors and omissions in the aforesaid design and construction
criteria provided by others.
• CLIENT agrees to indemnify, hold harmless and, at Calvin, Giordano & Associates,
Inc.'s option, defend or pay for an attorney selected by Calvin, Giordano &
Associates, Inc., to defend Calvin, Giordano & Associates, Inc., its officers, agents,
servants, and employees against any and all claims, losses, liabilities, and expenditures
of any kind, including attorney fees, any appellate attorney costs, court costs, and
expenses, caused by, arising from, or related to any acts, omissions or negligence of
CLIENT or its consultants.
• CLIENT agrees to limit Calvin, Giordano, & Associates, Inc.'s liability for any and all
claims that CLIENT may assert on its own behalf or on behalf of another, including
but not limited to claims for breach of contract or breach of warranty, to the amount
of fees paid to Calvin, Giordano & Associates, Inc., pursuant to this Agreement.
• Drawings, specifications, and other documents and electronic data furnished by Calvin,
Giordano & Associates, Inc. in connection with this project are instruments of
service. All original instruments of service shall be retained by Calvin, Giordano &
Associates, Inc. and will remain their property, with all common law, statutory and
other reserved rights, including copyright, in those instruments. This information
provided in the instruments of service is proprietary and will not be shared with others
without prior written consent. The CLIENT may request reproducible copies, and all
original documents upon payment of all outstanding invoices, and expenses.
• In the event of termination in accordance with this Agreement or termination not the
fault of Calvin, Giordano & Associates, Inc., Calvin, Giordano & Associates, Inc.
shall be compensated for services properly performed prior to receipt of notice of
termination, together with Reimbursable Expenses then due.
• Invoices for work accomplished to date will be submitted monthly and are payable
within thirty (30) days. The CLIENT will pay invoices upon receipt and understands
interest charges of 1.5% per month will be applied to any unpaid balance past thirty
(30) days. Calvin, Giordano & Associates, Inc. may elect to stop work until payment is
received. If work is stopped for thirty (30) days or more, Calvin, Giordano &
Associates, Inc. may request compensation for start-up costs when work resumes.
• PURSUANT TO SECTION 558.0035, FLORIDA STATUTES, AN INDIVIDUAL
EMPLOYEE OR AGENT OF CALVIN, GIORDANO & ASSOCIATES, INC.
MAY NOT BE HELD INDIVIDUALLY LIABLE IN NEGLIGENCE FOR ANY
April 9, 2021
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CLAIMS, DAMAGES, LOSSES, OR DISPUTES ARISING OUT OF OR
SUBJECT TO THE CONTRACT.
• The CLIENT or their representative shall be available to meet with Calvin, Giordano
& Associates, Inc. and provide decisions in a timely manner throughout the course of
the project. The CLIENT will provide all plans and other pertinent information, which
are necessary for Calvin, Giordano & Associates, Inc. to provide complete
professional services as outlined in this contract.
• The terms of Agreement shall be valid for the Client's acceptance for a period of thirty
(30) days from the date of execution by Calvin, Giordano & Associates,Inc. after
which time this contract offer becomes null and void if not accepted formally
(evidenced by receipt of an executed copy of this document). All rates and fees quoted
in this document shall be effective for a period of six (6) months, after which time they
may be renegotiated with the CLIENT.
• This Agreement may be terminated by either party upon not less than seven (7) days
written notice should the other party fail substantially to perform in accordance with
the terms of this Agreement through no fault of the party initiating the termination.
Failure of CLIENT to make payments to Calvin, Giordano & Associates, Inc., in
accordance with this Agreement, shall be considered substantial nonperformance and
cause for termination.
MISCELLANEOUS PROVISIONS
CLIENT and Calvin, Giordano & Associates, Inc., respectively, bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement and to the partners, successors, assigns, and legal representatives of such
other party with respect to all covenants of this Agreement. Neither CLIENT nor
Calvin, Giordano & Associates, Inc. shall assign this Agreement without written
consent of the other.
• This Agreement represents the entire and integrated agreement between the CLIENT
and Calvin, Giordano & Associates, Inc. and supersedes all prior negotiations,
representations or agreements, either written or oral. This Agreement may be amended
only by written instrument signed by both Calvin, Giordano & Associates, Inc. and the
CLIENT.
• Unless otherwise provided, this Agreement shall be governed by the law of the place
where the project is located.
TERMINATION OF THE AGREEMENT
This Agreement may be terininated by either party upon not less than seven (7) days
written notice should the other party fail substantially to perform in accordance with
the terms of this Agreement through no fault of the party initiating the termination.
Failure of CLIENT to make payments to Calvin, Giordano & Associates, Inc., in
accordance with this Agreement, shall be considered substantial nonperformance and
cause for termination.
• In the event of termination in accordance with this Agreement or termination not the
fault of Calvin, Giordano & Associates, Inc., Calvin, Giordano & Associates, Inc.
April 9, 2021
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shall be compensated for services properly performed prior to receipt of notice of
termination, together with Reimbursable Expenses then due.
We appreciate the opportunity to submit this proposal. Calvin, Giordano & Associates, Inc.
is prepared with the necessary manpower to proceed with the proposed scope of services
upon receipt of the executed authorization. Our personnel are committed to completing the
project in a timely manner. Please indicate your acceptance of this proposal by signing below
and returning one executed copy of the contract to this office. We look forward to working
with you in making this project a success.
Sincerely,
CALVIN, G DANO & ASSOCIATES, INC.
Chris Giordano
Vice President
April 9, 2021
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Cost of these services are $93,180.00 plus hourly as noted in fee breakdown.
ACCEPTANCE OF CONTRACT
CALVIN, GIORDANO & ASSOCIATES, INC.
By:
Name: Chris Giordano
Title: Vice President
CITY OF OKEECHOBEE
By: � ��
Nam : Dowling R. Watford, Jr
Title: Mayor
" ATTE T:
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���' " � 'l� �
', .� ��',��� Lane Gamiotea, CM , City Clerk
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REVIEWED '�L AL SU CY:
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John J. Fumero, City Attorney
Date: � � I
Date: `�" �' ��