2021-04-08 Minute Packet�
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A1�iNSMEDIA INC. USA
Lake Okeechobee News
107 SW 17th Street, Suite D
Okeechobee, Florida 34974
863-763-3134
STATE OF FLORIDA
COUNTY OF OKEECHOBEE
Before the undersigned authority personally appeared
Katrina Elsken Muros, who on oath says she is the Publisher of
the Lake Okeechobee News, a weeldy Newspaper published
in Okeechobee Coun�ty,�l�rida, that- �th`e attached copy of an
advertisement being a_ � 6 : `4'���.a. C:.., �' 1�'t. `� � �. �-��'.
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in the matter of� �� �.i: e � � � °.` �-; - �� � ;a'"'�� 6� ���''
fi,., ; :,` tr.,�., 4-.,.�� ��'' . �`d' � ,. �, �"` !� � ,�J��.:"i'� d"'�^s p' i-A-p `
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in the 19th Judicial District of the Circuit Court of Okeechobee
County, Florida, was published in said newspaper in the issues of
4� �I �� I °��
Affiant further says that the said Lalce Olceechobee News is a
newspaper published at Okeechobee, in said Olceechobee County,
Florida, and that said newspaper has heretofore been published
continuously in said Okeechobee County, Florida each week and
has been entered as second class mail matter at the post office in
Okeechobee, in said Olceechobee County, Florida, for a period of
one year next preceding the first publication of the attached copy
of advertisement, and affiant further says that she has neither
paid nor promised any person, firm or corporation any discount,
rebate, commission or refund for the purpose of securing this
advertisement for publication in the said newspaper.
/��
Katrina Elsken Muros
Sworn to_and subscribed before me this_
; �� �,'--�1 r day of _� �� �"��:c "�' � � r�� �'.s ��. � AD
Notary Public, State of Florida at I.arge
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NOTICE: The City of Okeechobee's Citizens Charter Review
Advisory Committee (CCRAC) will conduct a meeting on Thursday,
April 8, 2021, 6:00 PM, or as soon thereafter as possible, at City
Hall, 55 SE 3rd Ave, Rm 200, Okeechobee, FL.
The public is invited and encouraged to attend. The agenda may be
obtained from cityofokeechobee.com/agendas.html.
BE ADVISED that should you intend to show any document, picture,
video or items to the CCRAC in support or opposition to any item on
the agenda, a copy of the document, picture, video, or item must be
provided to the City Clerk for the City's records.
ANY PERSON DECIDING TO APPEAL any decision made by the
CCRAC with respect to any matter considered at this meeting will
need to ensure a verbatim record of the proceeding is made and the
record includes the testimony and evidence upon which the appeal
will be based. In accordance with the Americans with Disabilities Act,
persons with disabilities needing special accommodation to
participate in this proceeding should contact the General Services
Office in person or call 863-763-9820, Hearing Impaired: Florida
Relay 7-1-1 no later than four business days prior to proceeding.
ONE OR MORE CITY OF OKEECHOBEE COUNCIL MEMBERS MAY BE IN ATT�NDANCE AT THIS
MEETING. THIS NOTICE IS POSTED Tt� M�ET STA�"E Pl1BLIC (V�JTICE REQ�JSREIVIE�lTS ��1�
SUNSHINE LAWS.
By: Lane Gamiotea, CMC, City Clerk
POSTED: 3/26/21-BJ
CITY OF OKEECHOBEE
CITIZENS CHARTER REVIEW ADVISORY COMMITTEE
APRIL 8, 2021
HANDWRITTEN MINUTES BY PATTY BURNETTE
I. CALL TO ORDER
Chairperson Ritter called the regular meeting of the Citizens Charter Review Advisory
Committee (CCRAC) for the City of Okeechobee to order on Thursday, April 8, 2021, at 6:�1
P.M. in the City Council Chambers, located at 55 Southeast 3rd Avenue, Room 200,
Okeechobee, Florida. The invocation was given by f� �'�G�6�'� , followed by the Pledge of
Allegiance.
II. ATTENDANCE
Chairperson Gary Ritter
Vice Chairperson Myranda Whirls
Member Suzanne Bowen
Member Noel Chandler
Member Jamie Gamiotea
Member Jeremy LaRue
Member Sandy Perry
Member Cary Pigman
Member Hoot Worley
PR�SENT
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ABSENT
✓
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(', t, �� �
✓
✓
✓
City Attorney John Fumero �
Ex-Officio Member Marcos MontesDeOca
Ex-Officio Member Wes Abney �
General Services Coordinator Patty Burnette
Executive Assistant Robin Brock � � � �"�n�'";�"'�
III. AGENDA AND PUBLIC COMMENTS
A. Motion by N�Wov'!�t � , seconded by �'< <���� �°'��� to adopt the agenda as presented.
�� Chairperson Ritter �� , Vice Chairperson Whirls �r°' , Members Bowen ,
�� ,< ; Chandler , Gamiotea � , LaRue , Perry , Pigman � , Worley ✓
�:1y Motion Carried/Denied.
B. ✓`There were no comment cards submitted for public participation for any issues not on
the agenda.
IV. MINUTES ('� �t;; ," � �-<�:" ��-�'� �rzn/u ( J ��� �� � ����;,.� `����� (� �,i.�r ��. ���'�r�1�
A. Motion by ��'e`�"��``'��, , seconded by ���'��' to dispense with the reading and
approve the March 25, 2021, minutes.
,,'� �
Chairperson Ritter `�, Vice
���� ,,� � Chandler , Gamiotea ✓�,
� �` Motion Carried/Denied.
Chairperson Whirls �, Members Bowen ,
LaRue , Perry , Pigman ✓ , Worley ✓.
V. NEW BUSINESS
A. Continue review of Article 3 of Model City Charter.
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VI. Chairperson Ritter adjourned the meeting at (�'� ��t¢ P.M.
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°F�°'�FF �'►ITY OF �KEECHOBEE committee �urembers
�ti� Gary Ritter, Chair
,. _ m CITIZEN CHARTER iZEV1EW Myranda Whirls, Vice Chair
� � /QDVISORY COMMITTEE Suzanne Bowen
�� � 55 SE THIRD AVENUE Noel Chandler
d Jamie Gamiotea
OKEECHOBEE, FL 34974 Jeremy LaRue
/o1PRIL 8, 2U21 Sandy Perry
6:00 P.M. Cary Pigman
Hoot Worley
OFFICIAL /�►GENDA Ex OfiFicio Members
Marcos Montes De Oca
Wes Abney
CALL TO ORDER
II. ATTENDANCE
III. AGENDA AND PUBLIC COMMENTS
A. Motion to adopt agenda.
B. Public participation for items not on the agenda requires a comment form.
IV. MINUTES
A. Approve the March 25, 2021 minutes.
V. fdEVV BUStNESS
A. Continue review of Article 3 of Model City Charter (Exhibit 1).
B. Review Article 4 of Model City Charter (Exhibit 2).
C. Consider agenda items for next meeting.
VI. ADJOURN MEETING
PLEASE TAKE NOTICE AND BE ADVISED that if any person desires to appeal any decision made by the CCRAC with respect to any matter
considered at this meeting will need to ensure a verbatim record of the proceeding is made and the record includes the testimony and evidence
upon which the appeal will be based. In accordance with the Americans with Disabilities Act, persons with disabilities needing special
accommodations to participate in this proceeding should contact the City Clerk's Office in person or call 863-763-9814, Hearing Impaired:
Florida Relay 7-1-1 no later than four business days prior to proceeding.
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ARTICLE 3. - ADMINISTRATIVE
§ C-3.1. - City Administrator.
There shall be a City Administrator (the "Administrator") who shall be nominated by any City
Council Member and confirmed at the next Council meeting by a majority of the City Council, for
an indefinite term. The Administrator shall be the chief administrative officer of the City and shall
be appointed on the basis of his/her education, experience, executive and administrative
qualifications. The Administrator shall be responsible to the Mayor and the City Council for the
administration of all City affairs. The Administrator shall be responsible for the administration of
all departments and divisions of the City government (except the City Attorney and City Clerk)
and for carrying out policies adopted by the City Council. The compensation and benefits of the
City Administrator shall be set by the City Council.
(a) No City Council Member shall be eligible for appointment as City Administrator during the
term for which s/he has been elected and until two (2) years after its expiration. The City
Administrator need not be a resident of the City.
(b) Removal. The Administrator may be suspended or removed from office upon the vote of
the majority of the total membership of the City Council, which shall set forth the reasons
for suspension or removal. After full consideration, the City Council by a majority vote of
its total membership may adopt a final resolution of suspension or removal. The
Administrator shall continue to receive full compensation until the effective date of a final
resolution of removal.
§ C-3.2. - Powers and Duties of the City Administrator.
The Administrator shall:
(1) Be responsible for the appointment, supervision and removal of all City employees except
police department employees, the Chief of Police, and the City Attorney;
(2) Direct and supervise the administration of all departments and offices, but not City boards
or agencies, unless so directed by the City Council from time to time;
(3) Attend all City Council meetings and have the right to take part in discussion but not the
right to vote;
(4) Ensure that all laws, provisions of this Charter and acts of the City Council, subject to
enforcement and/or administration by him/her or by officers subject to his/her direction
and supervision, are faithfully executed;
(5) Prepare and submit to the City Council a proposed annual budget and capital projects
program;
(6) Submit to the City Council and make available to the public an annual report on the
finances, budget and administrative activities of the City as of the end of each fiscal year;
(�) Prepare such other reports as the City Council may require concerning the operations of
City departments, offices, boards, and agencies;
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(8) Keep the City Council fully advised as to the financial conditions and future needs of the
City and make such recommendations to the City Council concerning the affairs of the
City as s/he deems to be in the best interest of the City;
(9) Perform such other duties as are specified in this Charter or as may be required by the
City Council;
(io) Be responsible for the supervision of the Chief of Police; however, the hiring or termination
of the Chief of Police is subject to the approval of the majority of the City Council.
§ C-3.3. - Acting City Administrator.
To perform his/her duties during his/her temporary absence, disability, or termination, the
Administrator may designate by letter filed with the City Council, a qualified City officer to exercise
the powers and perform the duties of Administrator during his/her absence or disability. During
such absence or disability, the Mayor, with the approval of the City Council, may revoke such
designation at any time and appoint another officer of the City to serve until the Administrator shall
return or his/her disability shall cease. The Acting City Administrator may be paid, at such
discretion of the City Council.
§ C-3.4. — Bond of City Administrator.
The City Administrator shall furnish a fidelity bond or such other insurance instrument of
comparable protection to be approved by the City Council, and in such amount as the City Council
may fix, with either instrument to be conditioned on the faithful performance of his/her duties. The
premium of the bond shall be paid by the City.
§ C-3.5. - City Clerk.
The City Council shall appoint a City Clerk (the "Clerk"). The Clerk shall give notice of Council
meetings to its members and the public, shall keep the minutes of the City's proceedings which
shall be a public record, and is authorized to administer oaths, attest to the Mayor's or
Administrator's signatures, and shall perform such other duties as the City Council may prescribe
from time to time. The City Clerk shall be the official records custodian of the City for all purposes.
The City Clerk shall report to the City Administrator but may only be removed by the City Council.
§ C-3.6. - City Attorney.
The City Council shall confirm an individual attorney or a law firm to act as the City Attorney under
such terms and conditions as may be established by the Council, from time to time, consistent
with this Charter. The City Attorney shall report to the Council and, after full consideration, may
only be removed by a majority vote of the total membership of the Council. The City Attorney shall
attend all City Council meetings and have the right to take part in discussion but not the right to
vote, and shall perform such other duties as are specified in this Charter or as may be required
by the City Council. The City Attorney shall keep the City Council fully advised as to the legal
affairs and related future needs of the City, and make such recommendations to the City Council
concerning the affairs of the City as s/he deems to be in the best interest of the City.
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§ C-3.7. - City Code of Administrative Regulations.
The City Clerk shall maintain a City Code of Ordinances and administrative policies and
regulations. The City Council shall, by ordinance, establish appropriate procedures of reasonable
notice and public comment on proposed administrative regulations prior to taking final action on
the same.
§ C-3.8. - Expenditure of City Funds.
No funds of the City shall be expended except pursuant to duly approved appropriations.
§ C-3.9. - City Boards and Agencies.
The City Council shall establish or terminate such advisory committees, boards and agencies, as
it may deem advisable from time to time. The advisory committees, boards and agencies shall
report directly to the City Council.
§ C-3.10. - Competitive Bid Requirements/Purchasing.
(a) Except as otherwise provided by law, contracts for public improvements and purchases of
supplies, materials or services shall be awarded or made on the basis of clearly drawn
specifications and competitive bids, except in cases where the City Council, based on the
written recommendation of the City Administrator or City Attorney, specifically determines
by a majority vote of the City Council that it is on an emergency basis of the public health
safety or welfare, impracticable or not advantageous to the City to do so. The City Council
shall have the power, in its sole and absolute discretion, to reject all bids and advertise
again.
(b) The City Administrator, by ordinance, may be granted purchasing power without
competitive bidding under specified dollar thresholds.
(c) No contract or order shall be issued to any vendor unless or until the Finance Director or
the City Administrator certifies that there is to the credit of such office, department or
agency a sufficient unencumbered budget appropriation to pay for the supplies, materials,
equipment or contractual services for which the contractor order is to be issued.
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ARTICLE 4. - LEGISLATIVE
§ C-4.1. — Council Meeting Procedures.
(a) Meetings. The Council shall hold at least ten (10) regular monthly meetings in each calendar
year, at such times and places as the Council may prescribe.
(b) Rules of Procedure and Order. The Mayor, with the advice and consent of the Council
Members, shall determine rules of procedure and order of business for any and all public
meetings, workshops, or other such proceedings.
(c) Quorum and Voting. Voting on ordinances shall be by roll call on final reading and shall be
recorded. All other matters shall be by voice vote unless a Council Member or the City Clerk
requests otherwise. No ordinance, except as otherwise provided in the Charter, shall be valid or
binding unless adopted by the affirmative votes of at least three (3) Council Members. A
majority of the Council physically present shall constitute a quorum. Council Member
participation by "communications media technology" means is acceptable if allowable under
pertinent State law or emergency order of the Governor.
§ C-4.2. - Prohibitions.
(a) Appointment and Removal. Neither the Council, nor any of its members, shall in any manner
dictate the appointment or removal of any City officers or employees whom the Administrator
or any of his/her subordinates are empowered to employ or appoint.
(b) Interference With Administration. Except for the purpose of inquiries and investigations made in
good faith, the Council and any of its individual members shall provide direction to City officers
and employees who are subject to the direction and supervision of the City Administrator
through the City Administrator, or other appropriate advisor manager. It is the intent of this
Charter that recommendations for improvement in City government operations by individual
Council Members be made to and through the City Administrator.
(c) Holding Other Office. In addition to that prescribed by law, no elected City official shall hold any
appointive City office or City employment while in office. No former elected City official shall
hold any compensated City employment until one (1) year after the expiration of his/her term.
§ C-4.3. - Ordinances.
(a) Actions Requiring an Ordinance. In addition to other acts required by law or by specific provision
of this Charter to be affected or authorized by ordinance, those acts of the Council shall be by
ordinance which:
(1) Adopt or amend an administrative regulation or establish, alter or abolish any City
office, department, board or agency;
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(2) Establish a rule or regulation the violation of which carries a penalty or other penal
measures;
(3) Levy taxes or appropriate funds;
(4) Grant, renew or extend a franchise;
(5) Set service or user charges for municipal services or grant administrative authority to
set such charges;
(6) Authorize the borrowing of money;
(7) Convey or lease or authorize by administrative action the conveyance or lease of any
lands of the City; or
(8) Amend or repeal any ordinance previously adopted, except as otherwise provided in
this Charter.
(b) Procedure. The Council may adopt procedures with respect to the passage of ordinances in
accordance with applicable law.
§ C-4.4. - Emergency Ordinances.
To meet a public emergency affecting life, health, property or the public peace, the Council may adopt,
in the manner provided in this Section, one or more emergency ordinances, but such ordinances may
not: levy taxes, grant, renew or extend any municipal franchise; set service or user charges for any
municipal services; or authorize the borrowing of money except as provided under the emergency
appropriations provisions of this Charter if applicable.
(a) Form. An emergency ordinance shall be introduced in the form and manner prescribed for
ordinances generally, except that it shall be plainly designated in a preamble as an emergency
ordinance and shall contain, after the enacting clause, a declaration stating that an emergency
exists and describing it in clear and specific terms.
(b) Procedure. An emergency ordinance may be adopted with or without amendment or rejected at
the meeting at which is introduced and shall be enacted by no less than three members of the
Council. After its adoption, the ordinance shall be published and printed as prescribed for other
ordinances.
(c) Effective Date. An emergency ordinance shall become effective upon adoption or at such other
date as may be specified in the ordinance.
(d) Repeal. Every emergency ordinance except emergency appropriation ordinances shall
automatically be repealed as of the sixty-first (615t) day following its effective date, but this shall
not prevent re-enactment of the ordinance under regular procedures, or if the emergency still
exists, in the manner specified in this Section. An emergency ordinance may also be repealed by
adoption of a repealing ordinance in the same specified in this Section for adoption of
emergency ordinances.
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(e) Emergency Appropriations. The Council may make emergency appropriations in the manner
provided in this Section. To the extent that there are no available unappropriated revenues to
meet such appropriations, the Council may by such emergency ordinance authorize the issuance
of emergency notes, which may be renewed from time to time, but the emergency notes,
including renewals thereof, shall be payable not later than the last day of the fiscal year next
succeeding the fiscal year in which the emergency appropriation ordinance was originally
adopted. All emergency appropriations shall be subject to the independent audit set forth in
Section 4.10 below.
§ C-4.5. - Annual Budget Adoption.
(a) Balanced Budget. Each annual budget adopted by the Council shall be a balanced budget.
(b) Budget Adoption. The Council shall by ordinance adopt the annual budget on or before the
thirtieth (30th) day of September of each year. If it fails to adopt the annual budget by this date,
the Council may by resolution direct that the amounts appropriated for current operations for
the current fiscal year shall be deemed adopted for the ensuing fiscal year for a period of fifteen
(15) days and renewed by resolution each fifteen (15) days, with all items in it prorated
accordingly, until such time as the Council adopts an annual budget for the ensuing fiscal year.
An ordinance adopting an annual budget shall constitute appropriation of the amounts specified
therein.
(c) Specific Appropriation. The budget shall be specific as to the nature of each category of
appropriations therein. Reasonable appropriations may be made for contingencies, but only
within defined spending categories.
§ C-4.6. - Fiscal Year.
The fiscal year of the City government shall begin on the first day of October and shall end on the last
day of September of the following calendar year. Such fiscal year shall also constitute the annual budget
and accounting year.
§ C-4.7. - Appropriation Amendments or Budget Amendments During the Fiscal Year.
(a) Supplemental Appropriations or budget amendments. If, during any fiscal year, revenues in
excess of those estimated in the annual budget are available for appropriation, the City Council
may by ordinance make supplemental appropriations for the fiscal year up to the amount of
such excess.
(b) Reduction of Appropriations. If, at any time during the fiscal year, it appears probable to the
Administrator that the revenues available will be insufficient to meet the amount appropriated,
he/she shall report in writing to the City Council without delay, indicating the estimate amount
of the deficit, and his/her recommendations as to the remedial action to be taken, The City
Council shall then take such action as it deems appropriate to prevent any deficit spending.
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§ C-4.8. - Authentication, Recording and Disposition of Ordinances; Resolutions and Charter
Amendments.
(a) Authentication. The Mayor and the Clerk shall authenticate by their signature all ordinances and
resolutions adopted by the Council. In addition, when Charter amendments have been approved
by the electors, the Mayor and the Clerk shall authenticate by their signatures the Charter
amendment, such authentication to reflect the approval of the Charter amendment by the
electorate.
(b) Recording. The Clerk shall keep properly indexed books in which shall be recorded, in full, all
ordinances and resolutions passed by the Council. Ordinances shall, at the direction of the
Council, be periodically codified. The clerk shall also maintain the City Charter in current form
and shall enter all Charter amendments.
(c) Record Availability. The Council shall, by ordinance, establish procedures for making all
resolutions, ordinances, technical Codes adopted by reference, and this Charter available to the
people of the City for public inspection and available for purchase at a reasonable price.
§ C-4.9. - Annual Tax Levy.
The City shall have the right to levy, assess and collect all such taxes as are permitted by law, including
without limitation ad valorem, excise, franchise or privilege taxes on services and utilities.
§ C-4.10. - Independent Audit.
The Council shall provide for an annual independent audit of all City accounts and may provide more
frequent audits as it deems necessary. Those audits shall be made in accordance with generally
accepted auditing standards by a certified public accountant or firm of such accountants (hereinafter
referred to as the "auditors"), designated annually, who have no personal interest in the fiscal affairs of
the City government or any of its officers. A summary of the results, including any deficiencies found,
shall be made public. In making such audit, proprietary functions shall be audited separately and
adequate depreciation on propriety facilities shall be accrued so the public may determine the amount
of any direct or any indirect subsidy. If a designated auditor has conducted the annual independent
audit of the City for a period of three consecutive years, the Council shall review, either through the
appointment of a citizen's committee, an individual, or other certified public accountant or firm of such
accounts, the adequacy of the auditors' performance.